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Home My WebLink AboutFebruary 16, 2006 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville Thursday February 16, 2006 7:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held in Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor Mathew Schafer, Councillors Mark Taylor, Paul Ens and Cliff Evanitski,Administrator Kyle Kruger and Clerk Lynda Millard. Planning Co-ordinator Margaret Underhill and Public Works Superintendent Bob Bartlett were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Acre called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST& THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES Minutes of the Regular Meeting of Council held February 2,2006 2006-065 Moved by C Evanitski Seconded by P Ens "THAT the minutes of the regular meeting of Council held February 2,2006 be approved,as circulated." Disposition: Motion Carried Unanimously ADDITION OF AGENDA ITEMS 2006-066 Moved by P Ens Seconded by C Evanitski "THAT in accordance with Section 21 of Procedural By-law 2002-93, 1) Discussion on Ferry Public Meetings comments 2) Skatepark Ray Talbot Be added to the agenda as items 6.1 (c) and 9.1 (e)respectively." Disposition: Motion Carried Unanimously Council Minutes -26 - February 16, 2006 4. DELEGATIONS (a) 7:45 p.m.-Jean Woon,Edison Museum Board Representative was in attendance regarding Item 9.1(b) and(c). Mrs. Woon requested that Council approve the request to transfer the surplus 2005 budget to the Edison Museum Building Project Reserve Fund. She also requested that Council support an Edison Museum website through Elgin Connects proposed to be an approximate annual cost of$600-$660. She noted that the Board believes this is vital when seeking public,private and corporate building project funding support. She added that,if denied by Council in the annual operating budget,Board members feel the website is so critical they would request use of reserve funds to launch the site. Mrs.Woon also reviewed members' concerns regarding the proposed Governance and Structure By-law 2006-003. (b) 9:00 p.m.-Doug Fielding.Christine Smith&Robert Smith were present regarding a confidential personal matter. Items 11.1(a)&(b) 5. INFORMATION ITEMS 2006-067 Moved by M Taylor Seconded by P Ens "THAT items 5(a)through 5(p)be received for information." Disposition: Motion Carried Unanimously (a) Proceedings of the Elgin County Council December 2004—November 2005 File: M07 (b) Operation Clean Sweep,Pitch-in Ontario correspondence received January 31,2006 regarding 2006 Pitch-in Week File: A01 (c) Energy Matters 12006 An Energy Conservation Summit for Ontario's Municipalities File: A04 (d) Bayham Community Centres Committee draft minutes of meeting held January 26,2006. File: C06 (e) Bayham Historical Society minutes of meeting held January 12,2006. File: C06 (f) Association of Municipalities of Ontario correspondence dated February 1,2,6, 8 and 10,2006 regarding "Province Announces Improvements to OMPF","AMO Pre-Budget Submission to Close the Fiscal Gap", "OMERS—Bill 206—More Amendments Bill Remains Flawed","AMO Submission on Bill 36,Local Health System Integration Act,2005","Government Announces Changes to Ontario Disability Support Program"and"Bill 206/OMERS CUPE Strike Update". File: A01 Council Minutes -27 - February 16, 2006 (g) OGRA correspondence dated January 31,2006 regarding nomination process concerns. File: A01 (h) Caroline Di Cocco,M.P.P. Sarnia-Lambton correspondence dated January 30,2006 responding to Council's opposition to Bill 123. File: A16 (i) Ministry of Municipal Affairs&Housing correspondence dated January 24,2006 responding to Council's views regarding Private member's Bill 123,the proposed Transparency in Public Matters Act, 2005. File: A16 (j) Ministry of Culture correspondence dated January 27, 2006 regarding regulations made to implement the amended Ontario Heritage Act. File: A16 (k) Elgin County Tree Commissioner correspondence dated February 2,2006 regarding Funding for Tree Planting in the Municipality of Bayham. (Copy to be forwarded to LPRCA) File: F11/A16 (1) Joe Preston correspondence dated February 9,2006 regarding Canada Day Funding. File: Fll (m) Foundation for Rural Living call for nominations for 7th Annual Awards of Rural Excellence. (Nomination to be made for the Tourism sub-committee and Straffordville Communiuty Committee if applicable) File: M02 (n) The International Awards for Liveable Communities correspondence dated January 2006. (o) Federation of Canadian Municipalities 69th Annual Conference&Municipal Expo being held in Montreal June 2—5 Preliminary Conference Program. File: A04 (p) Union Gas correspondence dated February 6,2006 regarding filing of Application to the Ontario Energy Board for natural gas rate increases. File: E06 6. PLANNING,DEVELOPMENT, RECREATION& TOURISM 1. CORRESPONDENCE&REPORTS (a) Staff Report 1)2006-007 regarding Peters,Abraham&Emma Severance Application E3/06. File: D10.06Peters Council Minutes -28 - February 16, 2006 2006-068 Moved by C Evanitski Seconded by M Taylor "THAT Staff Report D2006-007 be received; AND THAT Council recommend to the Elgin County Land Division Committee that severance application E3/06 as submitted by Abraham and Emma Peters,which replaces severance application E46/05,be approved subject to: 1. $500 cash-in-lieu payment to the municipality 2. a copy of the final survey be provided to the municipality." Disposition: Motion Carried Unanimously (b) Draft By-law 2006-010 authorizing execution of a Site Plan Agreement with Ludeb Inc. File: COl 2006-069 Moved by M Taylor Seconded by C Evanitski "THAT By-law No.2006-010,being a by-law to authorize the execution of a site plan agreement with Ludeb Inc,be presented for enactment." Disposition: Motion Carried Unanimously (c) Councillor Ens requested discussion regarding comments and questions received at the recent proposed ferry service meetings. 2006-070 Moved by M Schafer Seconded by M Taylor "THAT the Mayor and Staff be authorized to proceed with meetings,discussions and correspondence with various government officials and agencies to discuss and promote the concept of an international ferry service at the Port Burwell Harbour; FURTHER THAT it be confirmed that the project is a concept plan only at this time; AND THAT any funding,project confirmation, agreements, contracts or other commitments must be further approved by Council prior to proceeding." Disposition: Motion Carried Unanimously 7. ROADS,AGRICULTURE& DRAINAGE CORRESPONDENCE&REPORTS (a) Staff Report PW2006-001 regarding Road Activity Report Nov 05—Jan 06. File: T06 Council Minutes -29 - February 16, 2006 2006-071 Moved by P Ens Seconded by M Taylor "THAT Staff Report PW2006-001 regarding Public Works activities for the months of November and December 2005 and January 2006 be received." Disposition: Motion Carried Unanimously (b) Staff Report PW2006-002 regarding Public Works 2005 Budget Items. File: T06 2006-072 Moved by M Schafer Seconded by P Ens "THAT Staff Report PW2006-002 regarding Public Works 2005 Budget Items be received." Disposition: Motion Carried Unanimously 8. PROPERTY, BUILDING& PROTECTIVE SERVICES I. CORRESPONDENCE&REPORTS (a) Building Permit Report for the month ending January 31,2006. File: P10 2006-073 Moved by P Ens Seconded by M Schafer "THAT the Building Permit Report for the month ending January 2006 be received for information." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS (a) Petition received January 5,2006 requesting specific parking signage on Wellington Street,Port Burwell. (From January 12m) File: M04 2006-074 Moved by M Taylor Seconded by M Schafer "THAT the petition received January 5, 2006 requesting specific parking signage on Wellington Street, Port Burwell be received for information." Disposition: Motion Carried Unanimously Council Minutes - 30- February 16, 2006 9. FINANCE,ADMINISTRATION & PERSONNEL I. CORRESPONDENCE&REPORTS (a) Cheque Register being Cheque#80 to Cheque# 157 inclusive, except cheque# 133,totaling $320,260.28 and Payroll Disbursements for the period ending January 29/06 totaling$43,135.93. 2006-075 Moved by M Schafer Seconded by P Ens "THAT Cheque Register being Cheque#80 to Cheque# 157 inclusive,except cheque# 133, totaling$320,260.28 and payroll Disbursements for the period ending January 29/06 totaling$43,135.93 be approved." Disposition: Motion Carried Unanimously (b) Edison Museum of Vienna draft minutes of meeting held January 9,2006. Council action requested regarding Items#3(b)and#8—4m bullet-deferred to budget discussions. File: C06 (c) Staff Report C2006-003 regarding Museums Bayham Governance& Structure By-law 2006-003. File: C11 2006-076 Moved by P Ens Seconded by M Taylor "THAT Staff Report C2006-003 be deferred." Disposition: Motion Carried Unanimously (d) Staff Report C2006-004 regarding Amendments to Appointments By-law 2005-005. File: C12 2006-077 Moved by M Schafer Seconded by C Evanitski "THAT Staff Report C2006-004 regarding Committee/Board Appointments be received; AND THAT By-law 2006-011, as amended,being a by-law to amend Appointments By-law 2006-005,be presented to Council for enactment." Disposition: Motion Carried Unanimously (e) Email correspondence from Ray Talbot regarding a Community Centre fee waiver. C13 Council Minutes - 31 February 16; 2006 2006-078 Moved by M Schafer Seconded by P Ens "THAT the correspondence from Ray Talbot be received; AND THAT the Vienna skatepark committee by permitted to use the Vienna Community Centre for a penny sale fundraiser on March 11 subject to availability; AND THAT the rental fee be waived,cleaning fee only to apply; AND THAT the municipal assistance application be completed and submitted prior to February 28, 2006 for Council's consideration" Disposition: Motion Carried Unanimously (f) Mayor Acre requested discussion regarding an application under the Community Transition Program. File: F l i 2006-079 Moved by P Ens Seconded by M Schafer "THAT the Municipality of West Elgin be advised that Bayham is supportive of a joint application under the Community Transition Program,as drafted by West Elgin,subject to revisions that result in a fmancial commitment by Bayham not exceeding an amount of$30,000.per year for a two year pilot program." Disposition: Motion Carried Unanimously 10. ENVIRONMENT CORRESPONCE&REPORTS (a) Staff Report regarding the 2005 Compliance Summary Report for the Bayham Water Distribution System. File: E08 2006-080 Moved by C Evanitski Seconded by P Ens "THAT the Staff Report regarding the 2005 Compliance Summary Report for the Bayham Water Distribution system be received for information." Disposition: Motion Carried Unanimously (b) Staff Report E2006-02 regarding Wastewater Collection System Odor Control. File: E01 Council Minutes - 32 - February 16, 2006 2006-081 Moved by M Schafer Seconded by C Evanitski "THAT Staff Report E2006-003 be received; AND THAT Option#2, as stated in the staff report,be implemented; AND THAT the Water/Wastewater Superintendent report the results back to Council." Disposition: Motion Carried Unanimously (c) Staff Report E2006-002 regarding Waste Management Services. (Deferred) File: E07 MOTION OT EXTEND LENGTH OF MEETING 2006-082 Moved by C Evanitski Seconded by M Schafer "THAT in accordance with Section 12 of Procedural By-Iaw 2002-93,Council shall deal with business until 11:30 p.m.at its meeting of February 16,2006." Disposition: Motion Can-led Unanimously 11. COMMITTEE OF THE WHOLE 2006-083 Moved by M Taylor Seconded by P Ens "THAT the Council do now rise to enter into an"In Camera"Session of Committee of the Whole to discuss: the security of the property of the municipality or local board; 0 personal matters about an identifiable individual,including municipal or local board employees; Disposition: Motion Carried Unanimously 2006-084 Moved by P Ens Seconded by C Evanitski "THAT the Committee of the Whole do now rise from the"In Camera"session." Disposition: Motion Carried Unanimously Council Minutes - 33 . February 16, 2006 1. CORRESPONDENCE&REPORTS (a) Confidential correspondence regarding a personal matter. (b) Confidential correspondence regarding a personal matter. (c) Request for discussion regarding a confidential property matter. (d) Confidential correspondence regarding a personal matter. 12. BY-LAWS By-law 2006—003 A By-law to Establish Governance& Structure(Museums Bayham) (deferred) By-law 2006—010 A By-law to Authorize Execution of a Site Plan Agreement(Ludeb) By-law 2006—011 A By-law to Amend Appointments B/L 2006-005 By-law 2006-012 A By-law to confirm Council Actions 2006-085 Moved by M Taylor Seconded by P Ens "THAT By-laws 2006-010 and 2006-011 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously 2006-086 Moved by P Ens Seconded by M Taylor "THAT confirming By-law 2006-012 be read a first,second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2006-087 Moved by C Evanitski Seconded by P Ens "THAT the meeting be adjourned at 11:10 p.m." Disposition: Motion Carried Unanimously MAYOR jr _ Al CLERK -.(2,,;(1,—J-14 .,/,,s4 U r Date Approve•: r,c . ,r9,90 ‘