HomeMy WebLinkAboutFebruary 02, 2006 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
Thursday February 2,2006
7:00 p.m.
8:00 p.m.—Court of Revision-Henry Street Drain
The regular meeting of the Council of the Municipality of Bayham was held in Council Chambers.
Present were Mayor Lynn Acre,Deputy Mayor Mathew Schafer, Councillors Mark Taylor,Paul Ens and
Cliff Evanitski,Administrator Kyle Kruger and Clerk Lynda Millard. Chief Building Official/Drainage
Superintendent Dwayne Daniel,Fire Chief Paul Groeneveld and Water/Wastewater Superintendent Ed
Rolodson were in attendance to present their respective reports.
1. CALL TO ORDER Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF None
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting of Council held January 12,2006
2006-038 Moved by M Taylor
Seconded by M Schafer
"THAT the minutes of the regular meeting of Council held January 12,2006 be approved,
as circulated."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 7:05 p.m.—Paul Baldwin,Warden introduced himself and brought greetings from the County of
Elgin. He informed Council that the County will be seeking ways to better serve all County residents
in a pro-active manner. He suggested that all Council in Elgin are facing major economic and social
changes: tobacco vs wind, low cash crop prices, countervailing duties,crops vs cattle. He added that
strong economies are necessary to pay for needed infrastructure.
County Council has re-established a rural initiatives committee and is organizing a visioning exercise
with representation invited from all Elgin lower tier municipalities. He added that be wants to build
better County/City relations and co-operation and provide services and assistance to local Elgn
municipalities.
(b) 7:15 p.m.—Wayne Casier,Chairman Bayham Community Health Action Committee was in
attendance and requested support for the recommendation provided in the draft minutes. Item
6.1(a)—item 5(a)
COUNCIL MINUTES - 16 - FEBRUARY 2,2006
5. INFORMATION ITEMS
2006-039 Moved by C Evanitski
Seconded by M Taylor
"THAT items 5(a)through 5(k)be received for information."
Disposition: Motion Carried Unanimously
(a) Minister of Finance,Ralph Goodale correspondence dated January 19, 2006 regarding renewal of
CSIF.
File: Al6
(b) Federation of Canadian Municipalities correspondence dated January 24, 2006 regarding"FCM
Looks Forward to Working with new Government"and"69`h Annual Conference"
File: A16
(c) Elgin Group Police Services Board minutes of meeting held December 7,2005.
File: C06
(d) Central Elgin Fire Rescue correspondence dated January 4,2006 in appreciation of the Bayham
Fire Department spare tanker truck.
File: C13
(e) Long Point Foundation correspondence dated December 21,2005 in appreciation of fundraiser
donation.
File: C13
(f) Association of Municipalities of Ontario correspondence dated January 6, 2006 regarding
"Preparing for the 2005 Municipal Datacall.
File: A01
(g) Bayham Historical Society minutes of meeting held December 9*, 2005.
File: C06
(h) 2006 Ontario Good Roads/Rural Ontario Municipal Association regarding combined conference
announcements.
File: A01
(i) Environmental Cost-Share Opportunities for Ontario Farmers available through the Canada-
Ontario Environmental Farm Plan.
File: Fl 1Gen
(j) Canadian Food Inspection Agency correspondence dated January 9,2006 regarding the Emerald
Ash Borer(EAB)in Elgin County. (Package included)
File: A16
(k) Ontario Heritage Foundaiotn correspondence dated janaury 16,2006 requesting nominations for
Young Heritage Leaders Program Awards.
File: M02
COUNCIL MINUTES - 17 - FEBRUARY 2, 2006
6. PLANNING,DEVELOPMENT,RECREATION& TOURISM
CORRESPONDENCE&REPORTS
(a) Correspondence dated February 2/06 from Wayne Casier,Chairman BCHAC regarding staff
support and Committee draft minutes of meeting held January 26,2006.
File: C06
2006-040 Moved by M Schafer
Seconded by M Taylor
"THAT the correspondence dated February 2/06 from Wayne Casier,Chairman BCHAC
and the Committee draft minutes of meeting held January 26,2006 be received;
AND THAT Council provide Dr. C.L.Leatherdale up to a maximum of$1,000 per month
for the purpose of employing one additional staff person as clerical support for the specific
purpose of patient rostering for a maximum six month period."
Disposition: Motion Carried Unanimously
(b) Notice of Public meetings to be held in Port Burwell, Vienna and Straffordville regarding
potential ferry service.
File: D
2006-041 Moved by M Taylor
Seconded by P Ens
"THAT the Notice of Public Meetings for the potential ferry service be received for
information."
Disposition: Motion Carried Unanimously
(c) Correspondence dated January 4,2006 from the Talbot Trail ATV Club regarding an ATV
Information and Safety Seminar.
File: C13
2006-042 Moved by M Taylor
Seconded by M Schafer
"THAT the correspondence dated January 4,2006 from the Talbot Trail ATV Club
regarding an ATV Information and Safety Seminar be received;
AND THAT the group be advised that Mathew Schafer will attend the seminar on
February 18th at the Straffordville Community Centre."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 18 - FEBRUARY 2,2006
7. ROADS,AGRICULTURE & DRAINAGE
1. CORRESPONDENCE&REPORTS
No Items
Court of Revision Appointments & Affirmations
2. COURT OF REVISION-DRAINAGE
2006-043 Moved by P Ens
Seconded by M Schafer
"THAT in accordance with the provisions of the Drainage Act, the Council of the
Municipality of Bayham appoints Mayor Acre,Deputy Mayor Mathew Schafer,Councillors
Mark Taylor,Paul Ens and Cliff Evanitski to sit as members of the Court of Revision;
AND THAT Mayor Acre act as Chairman;
AND THAT the Council Meeting be adjourned for the purpose of holding a Court of
Revision pursuant to the provisions of the Drainage Act."
Disposition: Motion Carried Unanimously
Affirmations were confirmed
1. 8:00 n.m. -Application: Court of Revision regarding the assessment of properties in regard to
Drainage Report No.204237 prepared by Spriet Associates and referred to as the Corinth Drain-
Henry Street Branch.
2. Declaration of Pecuniary Interest and the General Nature Thereof None
3. Staff Presentation
Staff Report DR2006-003 regarding Court of Revision—Henry Street Drain was presented by the
Drainage Inspector. He advised and the Clerk confirmed that there had been no written
objections received. He noted that Mr.Bogart wishes to undertake the work with his own
contractor. He added that the municipal portions are not a big project and may be undertaken by
the Public Works department.
4. Public Comments None
S. Council Comments and Questions None
COUNCIL MINUTES - 19 - FEBRUARY 2,2006
6. Disposition of Item
2006-044 Moved by M Schafer
Seconded by P Ens
"WHEREAS in accordance with Section 58,Chap.D.17 of the Drainage Act,R.S.O. 1990
the appeal period which allows any owner of land assessed for drainage works to appeal
that road or land has been assessed too high or too low or that any land or road that should
be assessed has not been assessed,or that due consideration has not been given as to type of
use of land,may personally,or by agent,appeal to the Court of Revision by giving notice in
writing to the Clerk of the Municipality has expired and no appeals have been received;
THEREFORE the Court of Revision for the Corinth Drain-Henry Street Branch,hereby
confirms the assessments as per the Engineer's Drainage Report No.204237 dated
November 25,2005."
Disposition: Motion Carried Unanimously
7. Adjournment
2006-045 Moved by C Evanitsld
Seconded by M Taylor
"THAT the Court of Revision be adjourned at 8:05 p.m."
Disposition: Motion Carried Unanimously
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
CORRESPONDENCE&REPORTS
(a) Staff Report P2006-002 regarding Fire Department Surplus Tanker.
File: P16
2006-046 Moved by M Taylor
Seconded by C Evanitski
"THAT Staff Report P2006-002 regarding the Fire Department Surplus Tanker be
received;
AND THAT Staff be authorized to dispose of the surplus tanker as per"Option 2—Dispose
of Tanker"as outlined in the Report."
Disposition: Motion Carried Unanimously
(b) Staff Report P2006-003 regarding Medical Response Pilot.
File: P16
COUNCIL MINUTES -20 - FEBRUARY 2, 2006
2006-047 Moved by M Schafer
Seconded by M Taylor
"THAT Staff Report P2006-003 regarding the Medical Response Pilot be received;
AND THAT the Fire Department continue to provide the enhanced level of service for
medical response incidents as per the Medical Review Pilot and reassess the impacts after
six(6) months (Option 4)."
Disposition: Motion Carried Unanimously
(c) Staff Report P2006-006 regarding Building and Septic Permits for 2005.
File: P10
2006-048 Moved by C Evanitski
Seconded by M Taylor
"THAT Staff Report#P2006-006 regarding the revised Building& Septic Permits for 2005
be received for information."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Petition received January 5,2006 requesting specific parking signage on Wellington Street,Port
Burwell. (Deferred from.January 12th)
File: M04
9. FINANCE, ADMINISTRATION & PERSONNEL
Y. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque# 11438 to Cheque# 11520 and Cheque# Ito#79
inclusive, except cheques# 11438 and 11473 totaling$207,154.71 and$ 145,915.11,
respectively, and Payroll Disbursements for the period ending January 15/06 totaling
$45,683.38.
2006-049 Moved by C Evanitski
Seconded by M Schafer
"THAT Cheque Register being Cheque# 11438 to Cheque#11520 and Cheque#1 to#79,
inclusive,except cheques# 11438 and 11473 totaling$207,154.71 and 145,915.11,
respectively,and Payroll Disbursements for the period ending January 15/06 totaling$
45,683.38 be approved."
Disposition: Motion Carried Unanimously
(b) Draft By-law 2006-008 authorizing the execution of documents for the acquisition of property
for cemetery purposes.
File: CO1
COUNCIL MINUTES - 21 - FEBRUARY 2, 2006
2006-050 Moved by M Schafer
Seconded by C Evanitski
"THAT By-law 2006-008, as amended,being a bylaw authorizing the execution of
documents for the acquisition of property for Calton Cemetery purposes,be presented to
Council for enactment."
Disposition: Motion Carried Unanimously
(c) Long Point Region Conservation Authority correspondence dated January 6th regarding Draft
2006 LPRCA Budget.
File: Al 6
2006-051 Moved by M Taylor
Seconded by M Schafer
"THAT the Long Point Region Conservation Authority correspondence dated January 6th
regarding the Draft 2006 LPRCA Budget be received;
AND THAT the Council of the Municipality of Bayham supports the budget for 2006."
Disposition: Motion Carried Unanimously
(d) Ontario Volunteer Service Award Nominations requested by Council at the January 12th meeting.
File: M02
2006-052 Moved by M Schafer
Seconded by M Taylor
"THAT Council nominates Shirley Biro,Harris Teall and Wayne Casier to receive the
Ontario Volunteer Service Awards."
Disposition: Motion Carried Unanimously
(e) Staff Report C2005-002 regarding 2006 Committee/Board Appointments.
File: C12
2006-053 Moved by C Evanitski
Seconded by M Taylor
"THAT Staff Report C2006-002 regarding Committee/Board Appointments be received;
AND THAT By-law 2006-005,being a by-Iaw to appoint members to the various boards and
committees of Council,as discussed,be presented to Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 22 - FEBRUARY 2,2006
10. ENVIRONMENT
Y. CORRESPONDENCE&REPORTS
(a) Quarterly Report for the Bayham Water Distribution System'for the period ending December 31,
2005.
File: E08
2006-054 Moved by M Schafer
Seconded by P Ens
"THAT the Quarterly Report for the Bayham Water Distribution System for the period
ending December 31,2005 be received for information."
Disposition: Motion Carried Unanimously
(b) Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the period ending
December 31,2005.
File: E08
2006-055 Moved by M Taylor
Seconded by C Evanitski
"THAT the Quarterly Report for the Bayham Small Municipal Non-Residential Wells for
the period ending December 31,2005 be received for information."
Disposition: Motion Carried Unanimously
(c) Port Burwell Wastewater Treatment Plant Annual Compliance Summary for the year ending
December 31, 2005.
File: E0
2006-056 Moved by P Ens
Seconded by M Schafer
"THAT the Port Burwell Wastewater Treatment Plant,Municipality of Bayham Annual
Compliance Summary for the period ending December 31,2005 be received for
information."
Disposition: Motion Carried Unanimously
(d) Staff Report E2006-01 regarding Water/Wastewater Training Requirments.
File: E01
COUNCIL MINUTES - 23 - FEBRUARY 2, 2006
2006-057 Moved by P Ens
Seconded by M Schafer
"THAT Staff Report E2006-01 regarding Water/Wastewater Staff Training Requirements
be received for information."
Disposition: Motion Carried Unanimously
MOTION TO EXTEND LENGTH OF MEETING
2006-058 Moved by C Evanitski
Seconded by P Ens
"THAT in accordance with Section 12 of Procedural By-law 2002-93,Council shall deal
with business until 11:00 p.m. at its meeting of February 2,2006."
Disposition: Motion Carried Unanimously
11. COMMITTEE OF THE WHOLE
CORRESPONDENCE&REPORTS
2006-059 Moved by M Taylor
Seconded by P Ens
"THAT the Council do now rise to enter into an"In Camera"Session of Committee of the
Whole to discuss:
• personaI matters about an identifiable individual,including municipal or local
board employees;
• litigation or potential litigation,including matters before administrative
tribunals, affecting the municipality or local board."
Disposition: Motion Carried Unanimously
2006-060 Moved by P Ens
Seconded by C Evanistki
"THAT the Committee of the Whole do now rise from the"In Camera"session."
Disposition: Motion Carried Unanimously
(a) Correspondence regarding a confidential legal matter.
2. UNFINISHED BUSINESS
(a) Staff Report H2O05-002 regarding a confidential personal matter.
File: H
COUNCIL MINUTES -24 - FEBRUARY 2,2006
2006-061 Moved by P Ens
Seconded by C Evanitski
"THAT Staff be authorized to proceed as recommended in confidential report 112006-002."
Disposition: Motion Carried Unanimously
12. BY-LAWS
By-law 2006--005 A By-law to Appoint Persons to Committees of Council
By-law 2006—008 A By-law to Authorize Execution of Documents re Acquisiiton of
Property(Calton Cemetery)
By-law 2006—009 A By-law to confirm all actions of Council
2006-062 Moved by M Schafer
Seconded by P Ens
"THAT By-laws 2006-005 and 2006-008 be read a first, second and third time and finally
passed."
Disposition: Motion Carried Unanimously
2006-063 Moved by P Ens
Seconded by M Taylor
"THAT confirming By-law 2006-009 be read a first,second and third time and finally
passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2006-064 Moved by M Schafer
Seconded by P Ens
"THAT the meeting be adjourned at 11:00 p.m."
Disposition: Motion Carried Unanimously
MAYOR Z9 „Ai (264CLERK �, r-J.10_,
Date Approved: ,e 6 /&/Q