HomeMy WebLinkAboutFebruary 19, 2004 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday, February 19, 2004
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held beginning at 7:00 p.m. on
Thursday,February 19,2004 in Council Chambers. Present were Mayor Lynn Acre Deputy Mayor
Mathew Schafer,Councillors Mark Taylor,Paul Ens and Cliff Evanitski,Administrator Kyle Kruger and
Clerk Lynda Millard.
Planning Co-ordinator Margaret Underhill,Treasurer Suzanna Mantel and Water/Wastewater
Superintendent Ed Roloson were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Lynn Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting of Council held February 5,2004
2004-69 Moved by P Enns
Seconded by C Evanitski
"THAT the minutes of the regular meeting of the Municipality of Bayham held
February 5,2004 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 7:05 p.m.—Cindy Franklin,Chairman.Edison Museum of Vienna was in attendance regarding
Item 9.1(b).
(b) 7:15 p.m.-Cheryl Peters, Chairman.Bayham Historical Society was in attendance to present
the request for municipal assistance for 2004,Item 9.1(c)
COUNCIL MINUTES -27 - February 19,2004
4. DELEGATIONS (continued)
(c) 7:30 p.m.-Kim Walker.was in attendance to present comments regarding a recent News
Release.
(d) 7:45 Mr. and Mrs.Rob Pierce and Arnold Yuma were in attendance regarding a local
livestock operation.
(e) 8:30 p.m.—Warden Dave Rock and O.P.P.Staff Sergeant Ryan Cox were in attendance
regarding Item 8.1(b).
5. INFORMATION ITEMS
2004-70 Moved by C Evanitsld
Seconded by P Ens
"THAT Information Items 5(a)through 5(1)be received for information."
Disposition: Motion Carried Unanimously
(a) Federation of Canadian Municipalities information package regarding the 67th Annual Conference
and Municipal Expo May 28—31,2004.
A04
(b) Vienna Edison Festival Committee draft minutes of meeting held February 11, 2004.
File: C06
(c) Bayham Historical Society draft minutes of meeting held February 12,2004.
File: C06
(d) A Guide to Riding Motorized Vehicles in Ontario pamphlet produced by the Elgin County OPP
File: P17
(e) Toronto Works&Emergency Services correspondence dated February 9,2004 regarding an
Information Session for Stakeholders Outside of Toronto on the City's Biosolids and Residuals
Master Plan.
File: A16
(I) Association of Municipalities of Ontario correspondence dated February 3,4, 10, 12 and 13,2004
regarding: "Doctor Shortages","AMO Comments on New Health Privacy Legislation",
"TVOntario Televised Campaign","Changes to Deputy Minister Appointments","Historical
Discussion by the Three Orders of Government on Immigration Issues","Ministry Releases
White Paper on Source Water Protection","Renewing our Communities—AMO's Pre-Budget
Submission"and"Labour Issues Update". Also included is a copy of the Minister of Municipal
Affairs correspondence to AMO President Ann Mulvale and a notice of the 2004 AMO
Conference to be held August 22—25/04.
File: A01
COUNCIL MINUTES -28 - February 19,2004
5. INFORMATION ITEMS (continued)
(g) A copy of the County of Elgin Engineer's correspondence dated February ri to the Port Burwell
Public and the Calton Christian Schools regarding School Crossings.
File: Al6
(h) Municipality of Central Elgin East Side Wastewater Treatment Plant Class Environmental
Assessment—Project Initiation&Public Information Centre Notice.
File: Al 6/M00
(i) Ministry of Citizenship&Immigration correspondence dated January 2004 regarding Ontario
Volunteer recognition programs.
File: M02
(j) City of Owen Sound correspondence received February 16th regarding the 2004 OSUM
Conference being held May 5,6 and 7, 2004.
File: A04
(k) Correspondence dated February 3,2004 from Prime Minister Paul Martin regarding the Speech
from the Throne and his Address in Reply. (Full text available)
File: A16
(1) Bayham Community Economic Development&Tourism draft minutes of meeting held January
28,2004.
File: C06
6. PLANNING,DEVELOPMENT,RECREATION& TOURISM
1. CORRESPONDENCE&REPORTS
(a) Staff Report 1)2004-06 regarding Houlton Severance Application.
File: D10
2004-71 Moved by C Evanitski
Seconded by P Ens
"THAT Staff Report D2004-06 be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
severance application E10/04 be approved subject to the severed parcel being merged in
title with the adjoining hamlet residential land to the south owned by ArvilIa Beckett and
June Twining,Concession 9 Part Lot 6."
Disposition: Motion Carried Unanimously
(b) Staff Report 1)2004-07 regarding Abraham and Stephanie Peters Severance Application.
File: D10
COUNCIL MINUTES - 29 - February 19,2004
6. PLANNING,DEVELOPMENT,RECREATION &TOURISM
(continued)
2004-72 Moved by P Ens
Seconded by C Evanitski
"THAT Staff Report D2004-07 be received;
AND THAT Council recommend to the EIgiin County Land Division Committee that
severance applications E8/04 and E9104 be approved subject to payment of$500 cash in lieu
for each created lot payable to the municipality."
Disposition: Motion Carried Unanimously
(c) Staff Report D2004-08 regarding 710955 Ontario Limited(Tiltran) Severance E12/04.
File: D10
2004-73 Moved by C Evanitski
Seconded by P Ens
"THAT Staff Report D2004-08 be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
severance application E12/04 be approved,subject to the severed parcel being merged in
title with the adjoining Rural Industrial land to the west owned by Brian Richard Graydon,
Concession 11 Part Lot 19."
Disposition: Motion Carried Unanimously
(d) Staff Report D2004-09 regarding Brian Richard Graydon Severance E11/04.
File: D10
2004-74 Moved by C Evanitski
Seconded by P Ens
"THAT Staff Report D2004-09 be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
severance application E11/04 be approved,subject to the severed parcel being merged in
title with the adjoining Rural Industrial land to the east owned by 710955 Ontario Limited,
Concession 11 Part Lot 20."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 30 - February 19,2004
6. PLANNING,DEVELOPMENT,RECREATION&TOURISM
(continued)
(e) Staff Memorandum regarding Official Plan—Ministers Modifications.
File: D08
2004-75 Moved by M Schafer
Seconded by C Evanitski
"THAT Staff Memorandum dated February 16,2004 be received;
AND THAT Council concurs with the Ministry of Municipal Affairs modifications,with
respect to Amendment No.4 to the Official Plan for the Municipality of Bayham adopted by
By-law No.2003-074,being the addition of new clause(g)and(h)to Section 4.2.8.3."
Disposition: Motion Carried Unanimously
(f) Staff Report D2004-05 regarding Beausoleil Rezoning.
File: D14
2004-76 Moved by M Schafer
Seconded by P Ens
"THAT Staff Report D2004-05 be received;
AND THAT Council approve the rezoning application by Marianne Beausoleil for Part of
Lot 22,Concession 9,to remove the Holding(h) symbol;
AND THAT Zoning By-law No.Z468-2004 be presented to Council for enactment."
Disposition: Motion Carried Unanimously
7. ROADS,AGRICULTURE & DRAINAGE
Y. CORRESPONDENCE&REPORTS
(a) Request for permission to use streets in Vienna for the Edison Fest being held June 5, 2004.
File: T09
2004-77 Moved by M Schafer
Seconded by P Ens
"THAT permission be granted to use Municipal streets in Vienna for the Edison Fest on
June 5,2004 be approved,subject to provision of proof of liability insurance coverage;
AND THAT closure of North Street and Chapel Street between North Street and Plank
Road,be approved as necessary;
COUNCIL MINUTES - 31 - February 19,2004
AND THAT the Municipality hereby requests permission from the County of Elgin to use
County Road portions for the following parade route: Plank Road from Water Street east
to Edison Drive,Edison Drive north to Ann Street,westerly on Ann Street to Elm Street,
southerly to Plank Road and westerly on Plank Road returning to Water Street for a
parade in Vienna on June 5th,beginning at 10:00 a.m.;
AND THAT the Bayham Public Works Department provide all necessary traffic control
and signage requirements:"
Disposition: Motion Carried Unanimously
(b) Staff Report T2004-002 regarding Public Works Activities.
File: T04
2004-78 Moved by C Evanitski
Seconded M Schafer
"THAT Staff Report PW2004-002 regarding Public Works Activities for the months of
December 2003 and January 2004 be received for information."
Disposition: Motion Carried Unanimously
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(a) Staff Report P2004-006 regarding Amendment to Yard Maintenance By-law.
File: POI
2004-79 Moved by M Schafer
Seconded by C Evanitski
"THAT Staff Report P2004-006 be received;
AND THAT By-law#2004-017,being a By-law to amend Yard Maintenance By-law
#2002-009,be presented to Council for enactment"
Disposition: Motion Carried Unanimously
(b) Elgin County O.P.P.2003 November-December Detachment Commander's Report,Annual
Report,2004 Elgin County Business Plan and the Proposed 2004 Budget.
File: P17
COUNCIL MINUTES - 32 - February 19,2004
8. PROPERTY,BUILDING& PROTECTIVE SERVICES (continued)
2004-80 Moved by P Ens
Seconded by M Taylor
"THAT the Elgin County O.P.P.2003 November-December Detachment Commander's
Report,2003 Annual Report,2004 Elgin County Business Plan and the Proposed 2004
Budget be received."
Disposition: Motion Carried Unanimously
9. FINANCE,ADMINISTRATION& PERSONNEL
Y. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque#7604 to Cheque#7673 inclusive, except cheque
#7630 and 7665,totaling$207,709.59 and Payroll Disbursements for the period ending February
4,2004 totaling$40,834.05.
2004-81 Moved by M Schafer
Seconded by M Taylor
"THAT the Cheque Register being Cheque#7604 to Cheque#7673 inclusive,except
cheque#7630 and 7665,totaling$207,709.59 and Payroll Disbursements for the period
ending February 4,2004 totaling$40,834.05 be approved."
Disposition: Motion Carried Unanimously
(b) Correspondence dated February 16,2004 from Cindy Franklin,Chairman,Edison Museum of
Vienna regarding various matters.
File: A01
2004-82 Moved by M Taylor
Seconded by C Evanitski
"THAT the correspondence dated February 16,2004 from Cindy Franklin,Chairman,
Edison Museum of Vienna Board be received;
AND THAT Council supports the Board's recommendation that the Bayham Historical
Society be permitted to use space in the Edison Museum,subject to the discretion of the
Edison Museum Board."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 33 - February 19, 2004
9. FINANCE,ADMINISTRATION & PERSONNEL (continued)
(c) Municipal Assistance Grant Application submitted by the Bayham Historical Society.
File: Fll
2004-83 Moved by M Taylor
Seconded by P Ens
"THAT the Municipal Assistance Grant Application submitted by the Bayham Historical
Society be received;
AND THAT the request be considered during the 2004 budget discussions."
Disposition: Motion Carried Unanimously
(d) Staff Report F2004-06 regarding Signing Authority.
File: F04
2004-84 Moved by P Ens
Seconded by C Evanitski
"THAT By-law 2004-018,being a by-law to establish signing authority,as amended,be
presented to Council for enactment."
Disposition: Motion Carried Unanimously
(e) Correspondence dated February 16,2004 from Brian Evans requesting removal of a sewer
charge.
File: C13
2004-85 Moved by M Schafer
Seconded by M Taylor
"THAT the correspondence dated February 16,2004 from Brian Evans requesting removal
of a sewer charge be received for information;
AND THAT Council does not support the request in the amount of$59.03."
Disposition: Motion Carried Unanimously
(f) Application for a Special Occasion Permit for the Max Stewart Appreciation Night being held
February 28,2004.
File: P11
COUNCIL MINUTES -34 - February 19,2004
9. FINANCE, ADMINISTRATION & PERSONNEL (continued)
2004-86 Moved by C Evanitsld,
Seconded by M Taylor
"THAT the Council of the Municipality of Bayham supports the endorsement of the
Application for a Special Occasion Permit by the Clerk for the "Max Stewart Appreciation
Night"being held February 28,2004."
Disposition: Motion Carried Unanimously
(g) Port Burwell Marine Museum draft minutes of meeting held February 3,2004.
File: C06
2004-87 Moved by M Taylor
Seconded by M Schafer
"THAT the Port Burwell Marine Museum draft minutes of meeting held February 3,2004
be received;
THAT Council provide typing services of Committee minutes on a temporary basis;
THAT Council recommends the Committee approach Bradcranex Inc.regarding the
potential acquisition of property surrounding the Lighthouse;
AND THAT the Public Works Staff be authorized to carry out the request as outlined in
item(6N)of the draft minutes."
Disposition: Motion Carried Unanimously
(h) Copy of County of Elgin correspondence dated February 10,2004 regarding feasibility of
reviewing the size and composition of the Thames Valley District School Board.
File: C10
2004-88 Moved by M Schafer
Seconded by M Taylor
"THAT the Council of the Municipality of Bayham endorses and supports the resolution
submitted by the County of Elgin to Gerard Kennedy,Minister of Education requesting a
review of the size and composition of the Thames Valley District School Board."
Disposition: Motion Carried Unanimously
(i) Staff Memorandum C2004-004 regarding Medical Services.
File: C11
COUNCIL MINUTES - 35 - February 19,2004
9. FINANCE, ADNIINISTRATION & PERSONNEL (continued)
2004-89 Moved by M Taylor
Seconded by M Schafer
"THAT Staff Memorandum C2004-004 regarding Medical Services be received for
information."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Staff Report C2004-003 regarding Council Rates of Pay. (Deferred from January 22/04)
File: F
MOTION TO EXTEND LENGTH OF MEETING
2004-90 Moved by M Schafer
Seconded by C Evanitski
"THAT in accordance with Section 12 of Procedural By-law 2002-93,Council shall deaf
with business until 11:30 p.m. at its meeting of February 19,2004."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
1. CORRESPONDENCE&REPORTS
(a) Staff Report E2004-003 regarding Weekend Water Testing.
File: L04
2004-91 Moved by M Schafer
Seconded by M Taylor
"That Staff Report E2004-003 regarding weekend water testing contract be received;
And that By-Law #2004-019, being a by-law to authorize the execution of a contract
agreement with Mr. Ron Grove for the provisions of contracted weekend water testing
services within the municipal serviced areas,be presented to Council for enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 36 - February 19, 2004
11. COMMITTEE OF THE WHOLE
2004-92 Moved by M Taylor
Seconded by M Schafer
"THAT the Council do now rise to enter into an"In Camera" Session of Committee of the
Whole to discuss confidential a legal and property matter."
Disposition: Motion Carried Unanimously
2004-93 Moved by M Taylor
Seconded by M Schafer
"THAT the Committee of the Whole do now rise from the"In Camera"Session."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Confidential Staff Report E2004-02 regarding a confidential property matter.
File: E01
2004-94 Moved by C Evanitski
Seconded by M Schafer
"THAT Staff be authorized to proceed with an RFP process for:
• Operation and maintenance of the Municipal Water Distribution System and,
• Operation and maintenance of the Municipal Sewage Collection and Treatment
System."
Disposition: Motion Carried Unanimously
12. BY-LAWS
By-law Z468-2004 A By-law to Amend Zoning By-law Z456-2003 (Beausoleil)
By-law 2004—017 A By-law to Amend Yard Maintenance BIL 2002-009
By-law 2004—018 A By-law to Establish Signing Authority
By-law 2004—019 A By-law to Authorize the Execution of an Agreement with Ronald
Grove for Water Sampling&Reporting Services
By-law 2004—020 A By-law to confirm all actions of Council
2004-95 Moved by P Ens
Seconded by M Taylor
"THAT By-laws Z468-2004,2004-017,2004-018 and 2004-019 be read a first,second and
third time and finally passed."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 37 - February 19, 2004
12. BY-LAWS (continued)
2004-96 Moved by P Ens
Seconded by M Schafer
"THAT confirming By-law 2004-020 be read a first,second and third time and finally
passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2004-97 Moved by C Evanitski
Seconded by M Taylor
"THAT the meeting be adjourned at 11:30 p.m."
Disposition: Motion Carried Unanimously
MAYOz' CLERK
Date Approved: r., J/o 9