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Home My WebLink AboutFebruary 05, 2004 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O.Box 160,9344 Plank Road STRAFFORDVILLE,ONTARIO Thursday,February 5,2004 7:00 p.m. 7:30 p.m.Public Meeting(Water&Sewer Rates) 8:00 p.m.Planning Meeting(Rezoning) The regular meeting of the Council of the Municipality of Bayham was held beginning at 7:00 p.m.on Thursday,February 5,2004 in Council Chambers. Present were Mayor Lynn Acre Deputy Mayor Mathew Schafer;Councillors Mark Taylor,Paul Ens and Cliff Evanitski, Administrator Kyle Kruger and Clerk Lynda Millard. Planning Co-ordinator Margaret Underhill,Treasurer Suzanna Mantel and Water/Wastewater Superintendent Ed Roloson were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Lynn Acre called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF Deputy Mayor Mathew Schafer disclosed an interest in item 7.1(a)as he is the applicant, and left the room during discussion of this matter. 3. APPROVAL OF MINUTES Minutes of the Special Meeting of Council held January 21,2004 Minutes of the Regular Meeting of Council held January 22,2004 2004-45 Moved by M Schafer Seconded by C Evanitski "THAT the minutes of the special meeting of the Municipality of Bayham held January 21,2004 be approved." Disposition: Motion Carried Unanimously 2004-46 Moved by C Evanitski Seconded by M Schafer "THAT the minutes of the regular meeting of the Municipality of Bayham held January 22,2004 be approved." Disposition: Motion Carried Unanimously 4. DELEGATIONS (a) 7:05 n.m.—James L.Oliver.General Manager.Long Point Region Conservation Authority.was present regarding Item 9.1(b). (b) 7:15 p.m.—Donna Lunn,Elgin CFDC,regarding Elginconnects update Item 6.1(a). COUNCIL MINUTES -18- February 5,2004 5. INFORMATION ITEMS 2004-47 Moved by C Evanitski Seconded by M Schafer "THAT Information Items 5(a)through 5(1)be received for information." Disposition: Motion Cathed Unanimously (a) Elgin Group Police Services Board minutes of meeting held November 25,2003. File: C06 (b) Copy of correspondence to Bayham Fire Chief Taylor from the Ministry of Public Safety &Security confirming that the Partnerships Toward Safer Communities ESSENTIAL award designation has been granted." File: A16 (c) Bayham Community Health Action Committee draft minutes of meeting held January 12, 2004. File: C06 (d) Bayham Historical Society draft minutes of meeting held December 11,2003. File: C06 (e) Vienna Edison Festival Committee draft minutes of meeting held January 28,2004. File: C06 (1) Edison Museum notes of meeting scheduled for January 20,2004 File: C06 (g) Municipal Property Assessment Corporation correspondence dated January 19,2004 regarding new Guidelines for the Release of Assessment Data. File: A01 (h) Elgin Tourist Association correspondence dated January 26,2004 providing summary information for 2004. File: A01 (i) 2004 Pitch-In Canada Week information and promotion material. File: A01 (j) Bayham Community Centres Committee draft minutes of meeting held January 29,2004. File: C06 (k) Federation of Canadian Municipalities correspondence dated February 2,2004 regarding "Speech from the Throne Marks New Chapter for Canada's Municipal Governments". File: A16 (1) Association of Municipalities of Ontario correspondence dated February 2,2004 regarding"New Deal on the way for Ontario's Municipalities AMO Seeks Trilateral Agreement". File: A01 6. PLANNING,DEVELOPMENT,RECREATION&TOURISM 1. CORRESPONDENCE&REPORTS (a) Elgin CFDC correspondence dated January 21,2004 regarding Elginconnects summary report. File: C11 COUNCIL MINUTES -19- February 5,2004 6. PLANNING,DEVELOPMENT,RECREATION&TOURISM (continued) 1. CORRESPONDENCE&REPORTS 2004-48 Moved by C Evanitski Seconded by P Ens "THAT Eight CFDC correspondence dated January 21,2004 regarding Elginconnects summary report be received for information." Disposition: Motion Carried Unanimously 2. PUBLIC MEETING 2004-4. 9 Moved by M Taylor Seconded by P Ens "THAT the Council meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Planning Act." Disposition: Motion Carried Unanimously L(a) Application: 8;00 p.m.—Application to change zoning on a parcel of land comprising approximately 11.5 hectares(28.4 acres)and situated on the east side of Culloden Road south of Eden Line in part of Lot 6,Concession 8,partly within the Hamlet of North Hall,from the Agriculture(Al),Farm Industrial(Ml),Rural Residential(RR),and Hamlet Residential- holding zones to the Rural Residential(RR),Hamlet Residential(HR)and Hazard Lands (HL)zones submitted by Archie&Shirley Burwell. File: D14 2. Declaration of Pecuniary Interest and the General Nature Thereof None 3. Staff Presentation Staff Report D2004-04 was presented by the Planning Co-ordinator File: D10 4. Public Comments None 5. Council Comments and Questions None 6 Adjournment 2004-50 Moved by P Ens Seconded by M Taylor "THAT the Public Meeting be adjourned at 8:05 p.m." Disposition: Motion Carried Unanimously COUNCIL MINUTES -20- February 5,2004 6. PLANNING,DEVELOPMENT,RECREATION&TOURISM (continued) 2. PUBLIC MEETING 7. Disposition of Item 2004-51 Moved by P Ens Seconded by M Taylor "THAT Staff Report D2004-04 be received; AND THAT Council considered Land Division Committee Application#E56/03 submitted by Archie&Shirley Burwell and is of the opinion that it is in keeping with the general intent and purpose of the Official Plan of the Municipality of Bayham through the boundary interpretation policies of Section 8.2.1 and 8.2.4 of the Plan; AND THAT Council approve the rezoning application by Archie and Shirley Burwell for Part of Lot 6 Concession 8,changing Agriculture(A1)Zone,Farm Industrial(Ml),Rural Residential(RR)and Hamlet Residential-holding(HR h) Zones to Rural Residential(RR),Hamlet Residential(HR)and Hazard Land(HL); AND THAT Zoning By-law No.Z467-2004 be presented to Council for enactment." Disposition: Motion Carried Unanimously 7. ROADS,AGRICULTURE&DRAINAGE 1. CORRESPONDENCE&REPORTS (a) Staff Report PR2004-004 regarding Road Closure—Matt and Anna Schafer. File: T09 2004-52 Moved by P Ens Seconded by M Taylor "THAT Staff Report PR2004-004 regarding road closure be received." Disposition: Motion Carried (b) Staff Report T2004-001 regarding Bayharn Drive Construction Project File: T04 2004-53 Moved by M Taylor Seconded by C Evanitski "THAT Staff Report T2004-001 be received; AND THAT Staff be directed to call for tenders for the Bayham Drive construction project,provided the tenders permit certain works to be carried out by Bayham work forces,and the final financing of the project be finalized during the2004 budget process." Disposition: Motion Carried Unanimously COUNCIL MINUTES -21- February 5,2004 8. PROPERTY,BUILDING&PROTECTIVE SERVICES L CORRESPONDENCE&REPORTS (a) Building Permit Report for the month ending January 2004. File: P10 2004-54 Moved by M Taylor Seconded by M Schafer "THAT the Building Permit Report for the month ending January 2004 be received for information." Disposition: Motion Carried Unanimously (b) Staff Report P2004-007 regarding Renewal of Fire Dispatching Contract, File: P16 2004-55 Moved M Taylor Seconded by C Evanitski "THAT Staff Report#P2004-007 regarding Fire Department Dispatching Service be received; AND THAT Council approves the agreement with The City of St.Thomas for Dispatching Services; AND THAT Bylaw #2004-12,being a by-law to authorize the execution of the Agreement with the City of St.Thomas for a three year term,starting March 1,2004 be presented to Council for enactment." Disposition: Motion Carried Unanimously 9. FINANCE,ADMINISTRATION&PERSONNEL Y. CORRESPONDENCE&REPORTS (a) Cheque Register being Cheque#7518 to Cheque#7603 inclusive,except cheque #7559 and totaling$119,231.80,Cash Requirements for the period ending February 20th and Payroll Disbursements for the period ending January 21,2004 totaling$38,895.29. 2004-56 Moved by C Evanitski Seconded by M Taylor "THAT the Cheque Register being Cheque#7518 to Cheque#7603 inclusive, except cheque#7559,totaling$119,231.80,Cash Requirements for the period ending February 20"and Payroll Disbursements for the period ending January 21,2004 totaling$38,895.29 be approved." Disposition: Motion Carried Unanimously COUNCIL MINUTES -22- February 5,2004 9. FINANCE,ADMINISTRATION&PERSONNEL(continued) I. CORRESPONDENCE&REPORTS (b) Long Point Region Conservation Authority correspondence dated January 23,2004 regarding Draft 2004 Budget,Business Plan and Notification of Annual Meeting. File: A16/F05 2004-57 Moved by M Schafer Seconded by M Taylor "THAT the Long Point Region Conservation Authority correspondence dated January 23,2004 regarding the draft 2004 budget and Business Plan be received; AND THAT the Municipality of Bayham supports the LPRCA 2004 draft budget." Disposition: Motion Carried Unanimously (c) Correspondence dated January 31,2004 from J.B.Galway regarding Current Value Assessment(CVA). File: C13 2004-58 Moved by M Schafer Seconded by P Ens "THAT the correspondence dated January 31,2004 from J.B.Galway regarding Current Value Assessment(CVA)be received for information." Disposition: Motion Carried Unanimously (d) Staff Report F2004-05 regarding Investments 2003. File: F03.03 2004-59 Moved by P Ens Seconded by M Schafer "THAT Staff Report F2004-05 regarding Investments 2003 be received for information." Disposition: Motion Carried Unanimously (e) Verbal request from Councillor Taylor to discuss the medical situation in Port Burwell due to recent announcements. 2004-60 Moved by M Taylor Seconded by M Schafer "THAT Staff be directed to contact both Dr.Leatherdale and the Doctors of the Straffordville Medical Clinic to clarify the issues as raised in correspondence from Councillor Mark Taylor,received February 5,2004 and to determine if additional services should be pursued at the Straffordville Clinic; FURTHER THAT Staff draft correspondence to the Federal and Provincial Ministers of Health and the College of Physicians and Surgeons,expressing the concerns of the community on the impacts of the removal of access to medical services to Bayham residents,and emphasizing the needs to improve overall access to medical services in under serviced areas such as Bayham." Disposition: Motion Carried Unanimously COUNCIL MINUTES -23- February 5,2004 9. FINANCE,ADMINISTRATION&PERSONNEL(continued) 2. PUBLIC MEETING 2004-61 Moved by P Ens Seconded by C Evanitski "THAT the Council meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Municipal Act." Disposition: Motion Carried Unanimously 1.(a) Application: 7:30 p.m.—Consideration by the Municipality of Bayham of By-Iaw 2004-015 to set new water and sewer rates 2. Declaration of Pecuniary Interest and the General Nature Thereof None 3. Staff Presentation The Treasurer advised Council and those present of the proposed new water and sewer rates. 4. Public Comments Honor Wassing questioned the clarity of the proposed new rates and suggested that future rate change proposals be made more clearly to those affected. 5. Council Comments and Questions None 6� Adjournment 2004-62 Moved by M Taylor Seconded by P Ens "THAT the Public Meeting be adjourned at 7:55 p.m." Disposition: Motion Carried Unanimously 7. Disposition of Item 2004-63 Moved by P Ens Seconded by M Schafer "THAT By-law 2004-015,being a by-law to set water and sewer rates be presented to Council for enactment." Disposition: Motion Carried Unanimously. 3. UNFINISHED BUSINESS (a) Staff Report C2004-003 regarding Council Rates of Pay. (Deferred from January 22/04) File: F COUNCIL MINUTES -24- February 5,2004 10. ENVIRONMENT No Items 11. COMMITTEE OF THE WHOLE 2004-64 Moved by M Schafer Seconded by P Ens "THAT the Council do now rise to enter into an"In Camera"Session of Committee of the Whole to discuss a confidential matter." Disposition: Motion Carried Unanimously 2004-65 Moved by P Ens Seconded by M Schafer "THAT the Committee of the Whole do now rise from the"In Camera"Session." Disposition: Motion Carried Unanimously I. CORRESPONDENCE&REPORTS (a) Confidential Staff Report E2004-02 regarding a confidential property matter. File: E01 12. BY-LAWS By-law Z467-2004 A By-law to Amend Zoning By-law Z456-2003 By-law 2004-012 A By-law to Authorize Execution of an Agreement with the City of St.Thomas for Emergency Dispatch Services By-Iaw 2004—014 A By-law to Amend Appointments B/L 2004-001 By-law 2004—015 A By-law to set Water&Sewer Rates By-law 2004—016 A By-law to confirm all actions of Council 2004-66 Moved by M Taylor Seconded by P Ens "THAT By-laws 7467-2004,2004-012,2004-013,2004-014 and 2004-015 be read a first,second and third time and finally passed." Disposition: Motion Carried Unanimously By-law 2004—013 A By-law to Stop Up,Close&Convey a Portion of Road (no action) 2004-67 Moved by M Schafer Seconded by M Taylor "THAT confirming By-law 2004-016 be read a first,second and third time and finally passed." Disposition: Motion Carried Unanimously. COUNCIL MINUTES -25- February 5,2004 13. ADJOURNMENT 2004-68 Moved by P Ens Seconded by M Schafer "THAT the meeting be adjourned at 9:52 p.m." Disposition: Motion Carried Unanimously /I /it ERK Date Approved ] /'1Q