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Home My WebLink AboutJanuary 22, 2004 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O.Box 160,9344 Plank Road STRAFFORDVILLE,ONTARIO Thursday,January 22,2004 7:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held beginning at 7:00 p.m.on Thursday,January 22,2004 in Council Chambers. Present were Mayor Lynn Acre Deputy Mayor Mathew Schafer,Councillors Mark Taylor,Paul Ens and Cliff Evanitski, Administrator Kyle Kruger and Clerk Lynda Millard. Fire Chief Sam Taylor and Treasurer Suzanna Mantel were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Lynn Acre called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES Minutes of the Regular Meeting of Council held January 8,2004 2004-26 Moved by C Evanitski Seconded by M Schafer "THAT the minutes of the regular meeting of the Municipality of Bayham held January 8,2004 be approved." Disposition: Motion Carried Unanimously 4. DELEGATIONS None 5. INFORMATION ITEMS 2004-27 Moved by M Schafer Seconded by P Ens "THAT Information Items 5(a)through 5(j)be received for information." Disposition: Motion Carried Unanimously (a) Bayham Historical Society minutes of meeting held December 11,2003. File: C06 (b) Ontario Good Roads Association correspondence dated January 5,2004 regarding "Report of the 2004-2005 Nominating Committee". File: A01 COUNCIL MINUTES -12- January 22,2004 5. INFORMATION ITEMS (continued) (c) Durham Region correspondence dated November 6,2003 regarding the Juno Beach Challenge. File: A16 (d) Ontario Federation of Anglers and Hunters correspondence dated January 12,2004 regarding cancellation of the spring bear hunt. File: A01 (e) Federation of Canadian Municipalities correspondence dated January 9,200 regarding "Update—Liberal Caucus Retreat and the New Deal". File: A16 (f) Association of Municipalities of Ontario correspondence dated January 7,9,and 15,2004 regarding"AMO and Others Successful in Achieving Financial Support for Child Care" "AMO Expresses Concern About Recent Federal Rumblings Around the Anticipated "New Deal"and"Province Begins Consultations on Ontarians with Disabilities Act". File: A01 (g) City of Sarnia correspondence dated January 8,2004 regarding the Municipal Property Assessment Corporation. File: C10 (h) Ontario Pork correspondence dated December 11,2003 providing information on pigs and pork. File: A01 (i) Elgin St.Thomas Health Unit correspondence dated January 13,2004 regarding Tobacco Sales Compliance. File: A01 (j) Long Point Region Conservation Authority minutes of meeting held December 3,2003. File: A16 6. PLANNING,DEVELOPMENT,RECREATION&TOURISM 1. CORRESPONDENCE (a) Staff Report D2004-03 regarding Underhill Severance application. File: D10 2004-28 Moved.by C Evanitski Seconded by P Ens "THAT Staff Report D2004-03 regarding severance application E139/03 be received; AND THAT Council recommend to the Elgin County Land Division Committee that severance application E139/03 be approved subject to: 1. rezoning of the subject land to site specific agriculture to a) recognize the additional permitted uses b) recognize the undersized nature of the parcel - c) prohibit any residential uses 2. $500 cash-in-lien payable to the municipality for the new lot created." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 13 - January 22,2004 7. ROADS,AGRICULTURE&DRAINAGE L CORRESPONDENCE (a) Port Burwell Historical Society correspondence dated January 15,2004 requesting permission to hold a parade on Canada Day. File: T09/A01 2004-29 Moved by M Schafer Seconded by P Ens "THAT the Port Burwell Historical Society correspondence dated January 15,2004 be received; AND THAT permission be granted to use Municipal streets in Port Burwell for a Canada Day Parade on July 1,2004 beginning at 11:00 a.m.,subject to provision of proof of liability insurance coverage; AND THAT the Municipality hereby requests permission from the County of Elgin to use Wellington Street from Elizabeth Street,west to Robinson Street,and Robinson Street south to Pitt Street; AND THAT The Bayham Public Works Department provide the necessary traffic control and signage requirements." Disposition: Motion Carried Unanimously 8. PROPERTY,BUILDING&PROTECTIVE SERVICES L CORRESPONDENCE AND REPORTS (a) Staff Report P2004-001 regarding Fire Department Annual Report. File: P16 2004-30 Moved by C Evanitski Seconded by M Taylor "THAT Staff Report P2004-001 regarding the Fire Department Annual Report be received for information" Disposition: Motion Carried Unanimously (b) Staff Report P2004-004 regarding Community Emergency Management Program Committee. File: P16 2004-31 Moved by C Evanitski Seconded by M Schafer "That Staff Report#P2004-004 regarding the Emergency Management Program Committee be received; AND THAT Council approves the appointments to the Emergency Management Program Committee as outlined in the Report; AND THAT a by-law be prepared to amend Appointments By-law 2004-001 for enactment by Council." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 14- January 22,2004 8. PROPERTY,BUILDING&PROTECTIVE SERVICES(continued) L CORRESPONDENCE AND REPORTS (c) Staff Report P2004-005 regarding 2003 By-law Enforcement Summary Report. File: P01 2004-32 Moved by P Ens Seconded by C Evanitski "THAT Staff Report#P2004-005 regarding 2003 By-law Enforcement be received. for information." Disposition: Motion Carried Unanimously 9. FINANCE,ADMINISTRATION&PERSONNEL Y. CORRESPONDENCE&REPORTS (a) Cheque Register being Cheque#7450 to Cheque#7517 inclusive,except cheques #7450,7453 and 7466 and totaling$161,486.94,and Payroll Disbursements for the period ending January 7,2004 totaling$38,346.50. 2003-33 Moved by C Evanitski Seconded by M Schafer "THAT the Cheque Register being Cheque#7450 to Cheque#7517 inclusive, except cheques#7450,7453 and 7466,totaling$161,486.94 and Payroll Disbursements for the period ending January 7,2004 totaling$38,346.50 be approved." Disposition: Motion Carried Unanimously (b) Staff Report F2004-02 regarding Water&Sewer By-law. File: F05.04 2004-34 Moved by P Ens Seconded by M Taylor "THAT Staff be directed to draft the necessary by-laws for consideration at the February 5,2004 Council meeting." Disposition: Motion Carried Unanimously (c) Staff Report F2004-03 regarding Council Remuneration&Expenses. File: F03.03 2004-35 Moved by P Ens Seconded by C Evanitski "THAT Staff Report F2004-03 regarding 2003 Council Remuneration&Expenses be received for information." Disposition: Motion Carried Unanimously COUNCIL MINUTES -15- January 22,2004 9. FINANCE,ADMINISTRATION&PERSONNEL(continued) I. CORRESPONDENCE&REPORTS (d) Staff Report F2004-004 regarding Policy on Procurement. File: A09 2004-36 Moved by P Ens Seconded by C Evanitski "THAT Staff Report F2004-004 be received; AND THAT By-law 2004-009, being a by-law to adopt a procurement policy, as amended,be presented to Council for enactment." Disposition: Motion Carried Unanimously (e) Canadian Red Cross correspondence dated January 5,2004 regarding the sale of Lottery tickets. File: P09 2004-37 Moved by M Schafer Seconded by C Evanitski "THAT the correspondence dated January 5,2004 from the Canadian Red Cross be received; AND THAT Council supports the sale of raffle lottery tickets in the Municipality of Bayham under Provincial License P032402." Disposition: Motion Carried Unanimously (f) Staff Report C2004-003 regarding Council Rates of Pay. File: F 2004-38 Moved by C Evanitski Seconded by M Taylor "THAT the remuneration rates for members of Council for the years 2004 and 2005,as outlined Report C2004-003,be deferred." Disposition: Motion Carried Unanimously 10. ENVIRONMENT L CORRESPONDENCE&REPORTS (a) Staff Report E2004-001 regarding Water Meter.Changeout Contract Service. File: L04 2004-39 Moved by M Taylor Seconded by M Schafer "THAT Staff Report E2004-001 regarding the 2004 water meter installation contract agreement be received; AND THAT By-Law#2004-010,being a by-law to authorize the execution of a contract agreement with Don Horton for the provision of contracted water meter installation services,be presented to Council for enactment." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 16- January 22,2004 11. COMMITTEE OF THE WHOLE Y. CORRESPONDENCE&REPORTS (a) Confidential Memorandum dated January 16/04 regarding a confidential legal matter. (File: 004-20100) 2004-40 Moved by C Evanitski Seconded by M Taylor "THAT the Council do now rise to enter into an"In Camera"Session of Committee of the Whole to discuss a confidential legal matter." Disposition: Motion Carried Unanimously 2004-41 Moved by M Taylor Seconded by M Schafer f°THAT the Committee of the Whole do now rise from the"In Camera"Session." Disposition: Motion Carried Unanimously 12. BY-LAWS By-law 2004-009 A By-law to Adopt a Policy on Procurement By-law 2004—010 A By-law to Authorize Execution of an Agreement with Don Horton for Contracted Water Meter Installation Services By-law 2004—011 A By-law to confirm all actions of Council 2004-42 Moved by C Evanitski Seconded by M Schafer "THAT By-laws 2004-009 and 2004-010 be read a first,second and third time and finally passed." Disposition: Motion Carried Unanimously 2004-43 Moved by C Evanitski Seconded by P Ens "THAT By-laws 2004-009 and 2004-010 be read a first,second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2004-44 Moved by P Ens Seconded by M Taylor "THAT the meeting be adjourned at 10:05 p.m." Disposition: Motion Carried Unanimously Ailft AOrte[ O"y�,i• CRK Date Approved S'f D