HomeMy WebLinkAboutApril 01, 2004 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday, April 1,2004
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held beginning at 7:00 p.m. on
Thursday,March 18,2004 in Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor
Mathew Schafer,Councillors Mark Taylor,Paul Ens and Cliff Evanitski,Administrator Kyle Kruger and
Planning Co-ordinator/Deputy Clerk Margaret Underhill.
The Fire Chief Sam Taylor was also in attendance to present his reports.
1. CALL TO ORDER
Mayor Lynn Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting of Council held March 18, 2004
2004-162 Moved by P. Ens
Seconded by M. Taylor
"THAT the minutes of the regular meeting of the Municipality of Bayham held
March 18,2004 be approved, as amended."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
7:05 n.m.—Henry Valks,Superintendent,Port Burwell Provincial Park was present regarding
parking arrangements and road grading services.
Mr.Valks advised of upgrades to the office and that $50,000 would be put towards a creative
playground in 2004. He added that he is willing to work with others to promote the area and that
there are places at the park where museum and event promotion material may be placed for
visitors.
COUNCIL MINUTES - 72 - April 1, 2004
5. INFORMATION ITEMS
2004-163 Moved by M Taylor
Seconded by C Evanitski
"THAT Information Items 5(a)through 5(k)be received for information."
Disposition: Motion Carried Unanimously
(a) Bayham Community Policing&N.W. Committee minutes of meetings held February 18 and
March 17,2004.
File: C06
(b) Bayham Joint Cemeteries Board draft minutes of meeting held March 23,2004.
File: C06
(c) Bayham Historical Society draft minutes of meeting held March 11, 2004.
File: C06
(d) Bayham Community Economic Development&Tourism Committee draft minutes of meeting
held March 24,2004.
File: C06
(e) AIM PowerGen Corporation correspondence dated March 12,2004 regarding recent public
meeting.
File: AD14
(f) Farmland Preservation Conference Invitation to Participate dated March 18,2004.
File: A04
(g) Steve Peters, M.P.P.copy of correspondence dated March 19,2004 to Middlesex Warden Ian
Brebner regarding the Community Residency Program.
File: A16
(h) County of Elgin correspondence dated March 10,2004 regarding Off-Road Vehicles.
File: A16
(i) Minister of Finance correspondence regarding municipal flexibility and autonomy in setting tax
policy for 2004.
File: A16
(j) CLT Canada correspondence dated March 19,2004 regarding a competitive property assessment
system in Ontario.
File: A01
(k) OPSEU correspondence dated March 22, 2004 regarding Improving service quality at the
Municipal Property Assessment Corporation.
File: AO1
COUNCIL MINUTES - 73 - April 1, 2004
6. PLANNING, DEVELOPMENT, RECREATION& TOURISM
Y. CORRESPONDENCE&REPORTS
(a) Staff Report D2004-013 regarding Bogart Severance applications E22/04, E23/04,E24/04&
E25/04.
File: D10
2004-164 Moved by C Evanitski
Seconded by M Taylor
"THAT Staff Report D2004-13 be deferred to April 15,2004"
Disposition; Motion Carried Unanimously
(b) Staff Report D2004-14 regarding Andy and Geertie Vryburg Severance Application E35/04.
File: D10
2004-165 Moved by M Taylor
Seconded by P Ens
"THAT Staff Report D2004-14 be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
severance application E35/04,not be approved."
Disposition: Motion Carried Unanimously
(c) Diane Soper, St.Luke's Anglican Church correspondence dated March 12,2004 requesting
permission to use the Memorial Park in Vienna for the annual Easter Egg Hunt on Saturday,
April 10`h.
File: C13
2004-166 Moved by M Taylor
Seconded by C Evanitski
"THAT the correspondence dated March 12,2004 from Diane Soper,St.Luke's Anglican
Church be received;
AND THAT Council grants permission to use the Vienna Memorial Park for an Easter Egg
Hunt on Saturday April 10th, subject to proof of liability insurance coverage in the amount
of$2 million;
AND THAT the organizers be responsible for the cleanup of the Park following use."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 74 - April 1, 2004
(d) Staff Memo regarding appeals to the Wind Farm rezoning by-laws.
File: D14
2004-167 Moved by M Schafer
Seconded by P Ens
"THAT the Staff Memo regarding appeals to the Wind Farm rezoning by-laws be received
for information."
Disposition: Motion Carried Unanimously
7. ROADS,AGRICULTURE & DRAINAGE
None
8. PROPERTY, BUILDING& PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(a) Staff Report P2004-009 regarding County Radio Frequency.
File: P16
2004-168 Moved by M Taylor
Seconded by C Evanitski
"THAT Staff Report#P2004-009 regarding the Elgin County Mutual Aid Radio Frequency
be received;
AND THAT Council approves the funding to proceed with the New County Radio
Frequency,from the 2004 Fire Department operating Budget."
Disposition: Motion Carried Unanimously
(b) Staff Report P2004-010 regarding Children's Safety Day Camp.
File: P16
2004-169 Moved by C Evanitski
Seconded by M Taylor
"THAT Staff Report#P2004-009 regarding Children's Safety Day Camp be received;
AND THAT Council approves the Fire Department to deliver the Children's Safety Day
Camp Program in conjunction with the above mentioned Committee's and Association."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 75 - April 1, 2004
2. UNFINISHED BUSINESS
(a) Elgin County O.P.P.proposed 2004 budget.
File: P17/F05
9. FINANCE, ADMINISTRATION & PERSONNEL
I. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque#7738 to Cheque#7945 inclusive, except cheques
#7870, 7916, 7838-7865 and 7894-7900,totaling$102,815.62,Cash Requirements for the period
ending April 15/04 and Payroll Disbursements for the period ending March 17,2004 totaling
$37,958.45.
2004-170 Moved by P Ens
Seconded by M Schafer
"THAT the Cheque Register being Cheque#7837 to Cheque#7945 inclusive, except
cheques#7870,7916,7838-7865 and 7894-7900,totaling$102,815.62,Cash requirements for
the period ending April 15/04 and Payroll Disbursements for the period ending March 17,
2004 totaling$37,958.45 be approved."
Disposition: Motion Carried Unanimously
(b) Heart and Stroke Foundation of Ontario correspondence dated March 16, 2004 requesting
permission to sell raffle tickets in Bayham.
File: P09
2004-171 Moved by P Ens
Seconded by M Taylor
"THAT Heart and Stroke Foundation of Ontario correspondence dated March 16,2004
be received;
AND THAT the Council of the Municipality of Bayham grants permission to sell raffle
tickets in Bayham under Provincial License#P040302 as requested."
Disposition: Motion Carried Unanimously
(c) December 31,2004 Financial Statements for the Port Burwell Water System provided by the
Township of Malahide.
File: F10
2004-172 Moved by M Schafer
Seconded by M Taylor
"THAT the Financial Statements for the Port Burwell Water System for the period ending
December 31,2004 provided by the Township of Malahide be received for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 76 - April 1, 2004
(d) Staff Report F2004-13 regarding Trailer Parks' assessments and taxation
File: F22
2004-173 Moved by M Taylor
Seconded by C Evanitski
"THAT Staff Report 2004-13 regarding trailer parks be received;
AND THAT total taxes in the amount of$8,167.25, as identified on Schedule A attached,be
cancelled,refunded or reduced pursuant to 0.Reg. 55/04 of the Municipal Act;
AND THAT penalty and interest in the amount of$663.42 be written off specifically
regarding these three accounts."
Disposition: Motion Carried Unanimously
(e) Staff Report F2004-14 regarding Pre-authorized Payment.
File: F
2004-174 Moved by M Schafer
Seconded by P Ens
"THAT Staff Report 2004-14 regarding pre-authorized payments be received;
AND THAT staff be directed to begin the process to accept pre-authorized payments for
water/sewer charges and taxes;
AND THAT any by-laws and agreements required for banking purposes be prepared for
signing."
Disposition: Motion Carried Unanimously
(f) "Norfolk at the Crossroads"Tobacco Community Action Plan March 2004 regarding the effects
of the tobacco industry decline on the local economy.
File: A16
2004-175 Moved by M Taylor
Seconded by C Evanitski
"THAT the Norfolk County Fact Finding Report regarding the effects of the tobacco
industry decline on the local economy be received;
AND THAT the Federal and Provincial Ministries of Agriculture and the Ministry of
Municipal Affairs be advised that the issues outlined in the report pertain equally to the
Municipality of Bayham;
AND THAT any consideration and dialogue with the County of Norfolk also be extended to
Bayham."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 77 - April 1,2004
10. ENVIRONMENT
CORRESPONDENCE&REPORTS
(a) Staff Report C2004-06 regarding Household Hazardous Waste/Large Item Drop off Day.
(deferred to next budget meeting)
File: E09
(b) Staff Report E2004-004 regarding Application for Water Service. (deferred)
File: EO
(c) Staff Report E2004-005 regarding the Primary Water System
File: E08
2004-176 Moved by M Taylor
Seconded by P Ens
"THAT the following be adopted:
Connection Policy
1. That the Council of the Municipality of Bayham approve the draft New Connection
Policy for the Elgin Area Water System as dated January 156,2004.
Dispute Resolution Process
2. That the Council of the Municipality of Bayham approve the draft Dispute Resolution
Policy for the Elgin Area Water System as dated June 5a`,2003.
Regional Water Quality.Capacity and Green Power Initiatives Program
3. That the Council of the Corporation of the Municipality of Bayham endorse the
development of the Regional Water Quality,Capacity and Green Power Initiatives
Program,prepared by the Joint Board of Management for the Elgin Area Primary
Water Supply System(EAPWSS)in partnership with the Joint Board of Management
for the Lake Huron Primary Water Supply System and the City of London;
AND THAT the Municipality of Bayham confirm its support for the request made by this
Partnership for funding assistance,through the Infrastructure Canada—Strategic
Infrastructure Fund,for the Regional Water Quality,Capacity and Green Power Initiatives
Program;
AND FURTHER THAT this resolution by the Municipality of Bayham be confirmed with
the Board of Management for the Eglin Area Primary Water Supply System.
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 78 - April 1,2004
11. COMMITTEE OF THE WHOLE
2004-177 Moved by C Evanitski
Seconded by M Taylor
"THAT the Council do now rise to enter into an"In Camera" Session of Committee of the
Whole to discuss confidential legal matter."
Disposition: Motion Carried Unanimously
2004-178 Moved by M Taylor
Seconded by C Evanitski
"THAT the Committee of the Whole do now rise from the"In Camera"Session."
Disposition: Motion Carried Unanimously
1. CORRESPONDENCE&REPORTS
(a) Confidential Staff Report regarding a legal matter.
12. BY-LAWS
By-law 2004—032 A By-law to confirm all actions of Council
2004-179 Moved by C Evanitski
Seconded by P Ens
"THAT confirming By-law 2004-032 be read 3 first,second and third time and finally
passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2004-180 Moved by P Ens
Seconded by C Evanitski
"THAT the meeting be adjourned at 9:19 p.m."
Disposition: Motion Carried Unanimously
MAYerj D ' TY,CLERK
Date Approved: �5"./b