HomeMy WebLinkAboutMarch 29, 2004 - Special Council COUNCIL BUDGET MEETING MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160,9344 Plank Road
STRAFFORDVILLE, ONTARIO
Monday, March 29, 2004
6:00 p.m.
A special budget meeting of the Council of the Municipality of Bayham was held at 6:00 p.m. on
Monday,March 29,2004 in Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Matt
Schafer Councillors Mark Taylor,Paul Ens and Cliff Evanitski, Administrator/Deputy Clerk Kyle
Kruger and Treasurer Suzanna Mantel.
1. CALL TO ORDER Mayor Lynn Acre called the meeting to order at 6:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF None
3. 2004 DRAFT BUDGET
The Treasurer summarized for those present the discussions and changes to the draft budget to
date. The Treasurer outlined two additional changes required. It was noted that the insurance
amounts had been estimated too high in the draft, allowing a reduction of$6,000 in that portion
of the budget. Additionally, due to the complete change in provincial policy respecting taxation
on trailer parks and the resultant 2003 write-offs, an additional$4,000 in the budget for tax write-
offs is suggested.
Staff reviewed a memorandum from the Clerk regarding the Marine Museum budget, regarding
fundraising special events. It was noted that there was no net impact on the budget.
Staff also noted that the annual request from Aylmer had been received, for contribution to its
pool and arena operating costs based on utilization records. The letter requested$2,362 and the
draft budget currently includes$2,000.
Members of Council continued discussions of specific items in the draft budget. The renovations
to the Port Burwell Fireball were discussed, and it was generally agreed to remove the amount
from the 2004 budget. A needs review of the firehall is requested for consideration prior to the
2005 budget process. Council also discussed the new pumper/tanker,and the possible availability
of a demo vehicle at slightly less cost. There was further discussion about the possible
acquisition of a used vehicle.
Council discussed operating budgets, and generally agreed to reduce Fire department postage and
courier by$114 and grounds maintenance by$400.
Council considered the new computer for administration, and questioned if this would free a
computer for the Historical Society.
Further to the capital budgets, Council raised questions regarding trends in recent years on areas
of expense. Staff suggested a summary of capital expenditures would be provided.
BUDGET MINUTES - 70 - March 29,2004
Council reviewed the harbour facilities budget, and needs for works on the east pier. It was
suggested that the amounts currently unexpended and included in the draft 2004 budget should be
placed in reserve until these needs are further examined.
The parking lot and needs to improve the cement pad at the Straffordville Community Centre was
discussed, as well as Edison Drive, and the full costs of completing the project.
In regard to Maple Grove Line, it was suggested that it be reduced and reallocated to other needs
at the discretion of the Public Works Superintendent.
It was agreed to remove the new computer at a cost of$2,000 from the Edison Museum budget,
on the basis that it receive the administration computer to be replaced. It was also agreed that the
museums administrative position proposed be removed from the draft budget, particularly with
the Trillium grant process underway.
Council also discussed pricing for windows for the lighthouse, and financing the electrical works
at the Straffordvillc pavilion from the Parks reserve fund. Following discussion regarding the
Vienna Library, it was generally agreed that amounts for repair or demolition be removed.
Council members discussed an overall target for consideration, and giving direction to staff to
bring forward recommendations. It was agreed that staff be requested to remove a target of 5%
from the operating budget levy increase.
4. BY-LAW
By-law 2004 -030 A By-law to confirm all actions of Council
2004-160 Moved by P. Ens
Seconded by M. Taylor
"THAT confirming By-law 2003-030 be read a first, second and third time and finally
passed."
Disposition: Motion Carried Unanimously
5. ADJOURNMENT
2004-161 Moved by C. Evantiski
Seconded by M. Taylor
"THAT the meeting be adjourned at 7:55 p.m."
Disposition: Motion Carried Unanimously
1
DEPUTY CLERK
Date Approved: ,p