HomeMy WebLinkAboutNovember 18, 2004 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
P.O.Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday,November 18,2004
6:45 p.m.—Presentations to Helen Vince and Jim Hevenor
The regular meeting of the Council of the Municipality of Bayham was held beginning at 6:45 p.m. on
Thursday,November 18, 2004 in Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor
Mathew Schafer, Councillors Mark Taylor and Paul Ens,Administrator Kyle Kruger and Clerk Lynda
Millard. Councillor Cliff Evanitski was absent.
Planning Co-ordinator Margaret Underhill and Fire Chief Sam Taylor were in attendance to present their
respective reports.
1. 6:45 p.m.- CALL TO ORDER& PRESENTATION OF VOLUNTEER AWARDS
Mayor Lynn Acre called the meeting to order at 6:45 p.m.
The Mayor requested Ms. Vince and Mr.Hevenor to come forward and thanked them on behalf
of Council for their volunteer efforts on the Port Burwell Marine Museum Committee and
presented each of them with a certificate of recognition.
Port Burwell Marine Museum Committee Chairman Barbara Rycquart offered her appreciation
on behalf of the Committee and presented each with a thank you card.
The meeting was adjourned temporarily to allow for a social time and reconvened at 7:10 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF None
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting of Council held November 4,2004
2004-575 Moved by M Taylor
Seconded by M Schafer
"THAT the minutes of the regular meeting of the Municipality of Bayham held
November 4,2004 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 7:15 p.m.- Steve Beatty,Emereencv Measures Ontario was in attendance to congratulate
and present an award of essential level achievement to the Municipality through the
Partnership Towards Safer Communities program.
COUNCIL MINUTES -236 - November 18, 2004
ADDITION OF AGENDA ITEMS
2004-576 Moved by M Taylor
Seconded by P Ens
"THAT in accordance with Section 21 of procedural By-law 2002-93,correspondence dated
November 8th from the Township of Augusta and correspondence received from Wellesley
Township on November 4,2004 regarding allocation of the gas tax rebate be added to the
agenda as item 9.1 (g)."
Disposition: Motion Carried Unanimously
5. INFORMATION ITEMS
2004-577 Moved by M Taylor
Seconded by M Schafer
"THAT Information Items 5(a)through 5(i)be received for information."
Disposition: Motion Carried Unanimously
(a) Copy of correspondence dated November 2,2004 from Karen Cummings to Steve Peters
regarding Zoning in Vienna.
File: D00
(b) Port Burwell Marine Museum Committee draft minutes of meeting held November 2,2004.
File: C06
(c) AMO Municipal Alert correspondence dated November 2, 9,and 10 regarding"Regulation
170/03,"MOE Extends Regulation 170 Compliance Deadline"and"Provincial Government
Releases `Ontario's Rural Plan'.
File: A01
(d) Ministry of Municipal Affairs&Housing correspondence dated November 5,2004 regarding the
Ontario Government's Greenbelt Plan.
File: A16
(e) Allan Spicer fax correspondence dated November 7/04 regarding Animal Control and Planning.
File: C13
(f) Ministry of Agriculture&Food correspondence dated November 1,2004 regarding On-Farm
Slaughter.
File: A16
(g) Canada and Ontario News Release dated November 8,2004 regarding provision of$2 Million in
Funding to Build Affordable Condominiums.
File: M06
(h) Health Canada correspondence dated October 25,2004 regarding the new Pest Control Products
Act. (Canada Gazette, Part 1 available)
File: A16
COUNCIL MINUTES - 237 - November 18, 2004
(i) Ministry of Consumer&Business Services news release dated November 15, 2004 regarding
"McGuinty Government Launches Consumer Awareness Week".
File: M06
6. PLANNING, DEVELOPMENT,RECREATION &TOURISM
1. CORRESPONDENCE&REPORTS
(a) Staff Report D2004-052 regarding Vandevyvere Severance E117/04.
File: D10
2004-578 Moved by M Taylor
Seconded by P Ens
"THAT Staff Report D2004-052 be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
severance application E117/04 be approved subject to:
1. 5500 cash-in-lieu payment to the Municipality for one newly created lot
2. Municipal Lot Assessment on the severed parcel."
Disposition: Motion Carried Unanimously
(b) Staff Report D2004-053 regarding O'Neill Severance 119/04.
File: D10
2004-579 Moved by P Ens
Seconded by M Taylor
"THAT Staff Report D2004-053 be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
severance application E119/04 be approved subject to:
1. $500 cash-in-lieu payment to the Municipality for one newly created lot."
Disposition: Motion Carried Unanimously
(c) Staff Memorandum D2004-007 regarding Development&Planning Quarterly Reports.
File: D
2004-580 Moved by M Schafer
Seconded by M Taylor
"THAT Staff Memorandum D2004-0007 regarding Development and Planning Quarterly
Reports be received for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -238 - November 18, 2004
7. ROADS,AGRICULTURE & DRAINAGE None
8. PROPERTY,BUILDENG &PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(a) Staff Report P2004-019 regarding Second Quarter Activity Report.
File: P16
2004-581 Moved by M Taylor
Seconded by P Ens
"THAT Staff Report #P2004-019 regarding the Fire Department Second Quarter Activity
be received for information."
Disposition: Motion Carried Unanimously
(b) Staff Report P2004-023 regarding Emergency Management Program and.Response Plan.
File: P16
2004-582 Moved by M Schafer
Seconded by M Taylor
"THAT Staff Report#P2004-023 regarding the Emergency Management Program and
Emergency Response Plan be received;
"AND THAT By-law 2004-091,being a by-law to adopt the Bayham Emergency
Management Program and Emergency Response Plan,be presented to Council for
enactment."
Disposition: Motion Carried Unanimously
(c) Staff Memorandum C2004-016 regarding Bayham Medical Clinic.
File: S08
2004-583 Moved by M Schafer
Seconded by P Ens
"THAT Staff memorandum C2004-016 regarding the Bayham Medical Centre be received;
AND THAT the upstairs room be made available for their use."
Disposition: Motion Carried Unanimously
(d) Ontario Society for the Prevention of Cruelty to Animals information correspondence dated
November 12,2004.
File: P00
COUNCIL MINUTES -239 - November 18,2004
2004-584 Moved by M Taylor
Seconded by P Ens
"THAT the Ontario Society for the Prevention of Cruelty to Animals information
correspondence dated November 12,2004 be received;
AND THAT an Application for Municipal Funding Support be forwarded to the Society for
completion and return by the February 28,2005 deadline."
Disposition: Motion Carried Unanimously
(e) Staff Report regarding Noise By-law 2001-057.
File: P00
2004-585 Moved by M Schafer
Seconded by P Ens
"THAT Staff Report P2004-029 regarding Noise By-law Exemptions be deferred."
Disposition: Motion Carried Unanimously
9. FINANCE,ADMINISTRATION& PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque#9102 to Cheque#9168 inclusive,except cheque#s 9103 and
9148,totaling$436,643.79,Cash Requirements for the period ending November 25/04 and
Payroll Disbursements for the period ending November 10,2004 totaling$37,302.38.
2004-586 Moved by M Schafer
Seconded by P Ens
"THAT the Cheque Register being Cheque#9102 to Cheque#9168 inclusive,except
cheques#9103 and 9148 totaling$436,643.79,Cash Requirements for the period ending
November 25th and Payroll Disbursements for the period ending November 10,2004
totaling$37,30238 be approved."
Disposition: Motion Carried Unanimously
(b) Staff Report F2004-41 regarding Section 357 Application.
File: F22
2004-587 Moved by P Ens
Seconded by M Schafer
"THAT Staff Report 2004-41 regarding 357 reductions be received;
AND THAT total taxes in the amount of$188.15,as identified on Schedule A attached
to the report,be cancelled,refunded or reduced pursuant to Section 357 of the
Municipal Act,2001."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 240 - November 18,2004
(c) Staff Report F2004-40 regarding Section 357 Application.
File: F22
2004-588 Moved by M Taylor
Seconded by P Ens
"THAT Staff Report 2004-40 regarding 357 reductions be received;
AND THAT total taxes in the amount of$2,478.73, as identified on Schedule A attached
to the report,be cancelled, refunded or reduced pursuant to Section 357 of the Municipal
Act,2001."
Disposition: Motion Carried Unanimously
(d) Staff Report F2004-42 regarding Financial Reporting for the period ending October 31, 2004.
File: F03
2004-589 Moved by M Schafer
Seconded by P Ens
"THAT Staff Report 2004-42 regarding fmancial reporting for the period ending October
31,2004 be received for information."
Disposition: Motion Carried Unanimously
(e) Copy of correspondence and petition to the Thames Valley Health Council dated November 3,
2004 from L.Neville and S.Hughes, Clinic Committee in regard to health clinic funding support.
File: M04/S08
2004-590 Moved by P Ens
Seconded by M Taylor
"THAT the correspondence and petition to the Thames Valley Health Council dated
November 3, 2004 from L. Neville and S. Hughes, Clinic Committee in regard to health
clinic funding support be received;
AND THAT the petition be forwarded to the Bayham Health Action Committee for
comment and that the Bayham Health Action Committee be requested to meet with Dr.
Leatherdale to discuss options."
Disposition: Motion Carried Unanimously
(f) Bayham Community Centres Committee draft minutes of meeting held October 28,2004.
File: C06
COUNCIL MINUTES -241 - November 18,2004
2004-591 Moved by M Schafer
Seconded by P Ens
"THAT the draft minutes of the Bayham Community Centres Committee be received;
AND THAT Council supports the increase of hours allotted for janitorial clean up after
Teen Town dances."
Disposition: Motion Carried Unanimously
2004-592 Moved by P Ens
Seconded by M Schafer
"THAT Council supports the request from the Community Centres Committee and directs
that a Community Centres Reserve Fund be established;
AND THAT the unexpended Capital funds from the 2004 Community Centres budgets be
transferred to this Reserve Fund for future capital expenditures."
Disposition: Motion Carried Unanimously
(g) Wellesley Township and Township of Augusta regarding allotment of the gas tax rebate.
2004-593 Moved by M Taylor
Seconded by P Ens
"THAT Council of the Municipality of Bayham supports the resolutions passed by
Wellesley Township on October 19 and the Township of Augusta on November 8, 2004
regarding allotment of the gas tax rebate."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT None
11. COMMITTEE OF THE WHOLE
1. CORRESPONDENCE&REPORTS
2004-594 Moved by M Schafer
Seconded by P Ens
"THAT the Council do now rise to enter into an"In Camera"Session of Committee of the
Whole to discuss confidential personnel and legal matters."
Disposition: Motion Carried Unanimously
2004-595 Moved by P Ens
Seconded by M Schafer
"THAT the Committee of the Whole do now rise from the"In Camera"Session."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -242 - November 18,2004
(a) Verbal Report regarding a confidential legal matter. (rescheduled for the next meeting)
(b) Verbal report regarding a confidential personnel matter
2. UNFINISHED BUSINESS
(a) Staff Report PR2004-012 regarding a confidential legal matter.
File: SO8
2004-596 Moved by P Ens
Seconded by M Taylor
"THAT Council express its appreciation to the Tillsonburg Medical Clinic physicians and
staff for its services at the Straffordville Clinic,but advise that,regrettably,the
Municipality is discontinuing the current service contract arrangements;
FURI'HLR THAT Staff be directed to discuss with the Clinic a suitable end date for the
current contract arrangements."
Disposition: Motion Carried Unanimously
12. BY-LAWS
By-law 2004—091 A By-law to Adopt an Emergency Management Program
2004-597 Moved by P Ens
Seconded by M Schafer
"THAT By-law 2004-091 be read a first,second and third time and finally passed."
Disposition: Motion Carried Unanimously
By-law 2004—096 A By-law to Authorize Execution of an Agreement with Frank&Linda
Giesbrecht for Vienna Community Centre Management Services
(cancelled)
By-law 2004—097 A By-law to confirm all actions of Council
2004-598 Moved by M Schafer
Seconded by M Taylor
"THAT confirming By-law 2004-097 be read a first,second and third time and finally
passed."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -243 - November 18, 2004
13. ADJOURNMENT
2004-599 Moved by P Ens
Seconded by M Schafer
"THAT the meeting be adjourned at 9:10 p.m."
Disposition: Motion Carried Unanimously
/7) {
Zhu .�
!�1 _ ,'ERK
Date Approved: < < /O