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Home My WebLink AboutFebruary 17, 2005 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O.Box 160, 9344 Plank Road STRAFFORDVILLE, ONTARIO Thursday February 17,2005 HERITAGE AWARDS PRESENTATION 6:45 p.m. The regular meeting of the Council of the Municipality of Bayham was held beginning at 6:45 p.m. Thursday, February 17,2005 in Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Mathew Schafer, Councillors Mark Taylor,Paul Ens and Cliff Evanitski,Administrator Kyle Kruger and Clerk Lynda Millard. Planning Co-ordinator Margaret Underhill,Public Works Superintendent Bob Bartlett,Fire Chief Sam Taylor, Treasurer Suzanna Mantel and Water/Wastewater Superintendent Ed Roloson were in attendance to present their respective reports. The Administrator and Clerk vacated Council Chambers during discussion of the"In Camera" Session of Committee of the Whole items 11.1(a)and 11.2(a). 1. CALL TO ORDER& PRESENTATION OF AWARDS Mayor Lynn Acre called the meeting to order at 6:45 p.m. and invited Ross Andrews and Carol Judd forward and presented an Ontario Heritage Foundation Award and pin to each. Ross Andrews and Carol Judd were nominated for their extensive research,work and preparation of material for the Vienna sesquicentennial publication"Vienna Historical Highlights from 1853 to 2003". The nominations had been forwarded to the Foundation in September 2004 for consideration. A considerable number of family and friends were on hand to offer congratulations during the following social time. The meeting reconvened at 7:05 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES Minutes of the Regular Meeting of Council held February 3, 2005 2005-078 Moved by M Schafer Seconded by M Taylor "THAT the minutes of the regular meeting of the Municipality of Bayham held February 3,2005 be approved." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 30 - February 17, 2005 4. DELEGATIONS None ADDITION OF AGENDA ITEMS 2005-079 Moved by P Ens Seconded by C Evanitski "THAT in accordance with Section 21 of Procedural By-law 2002-93 confidential correspondence regarding a legal matter be added to the agenda as item 11.1(b)" Disposition: Motion Carried Unanimously 5. INFORMATION ITEMS 2005-080 Moved by C Evanitski Seconded by M Taylor "THAT Information Items 5(a)through 5(p)be received for information." Disposition: Motion Carried Unanimously (a) Draft minutes of the Edison Museum of Vienna meeting held December 13,2004. File: C06 (b) Minutes of the Health& Safety Committee meeting held January 26, 2005. File: C06 (c) Minutes of the Bayham Community Policing&Neighbourhood Watch Committee meeting held January 19,2005. File: C06 (d) Federation of Canadian Municipalities correspondence dated February 1,2005 regarding "Government takes major step toward New Deal". File: Al 6 (e) AMO correspondence dated February 1 and 7, 2005 regarding"Your Input Needed on the Newspaper Stewards Special In-Kind Blue Box Contribution","Federal Gas Tax Allocation Announcement", "AMO Presentation on Accessibility for Ontarians with Disabilities Act (AODA)",and"AMO Responds to Dog Breed Ban Legislation". File: A01 (f) PPS Review Managing Waste Responsibility,January 2005 issue. File: A01 (g) Long Point Region Conservation Authority minutes of meeting held January 12,2005. File: A16 (h) St. Joseph's Health Centre correspondence dated January 31,2005 to the County of Elgin responding to removal of health services. File: Al 6 COUNCIL MINUTES - 31 February 17,2005 (i) Thames Valley District Health Council correspondence dated January 21,2005 regarding cease of operations. File: A01 (j) Ontario Good Roads Association Highlights of Board of Directors' Meeting January 28,2005. File: A01 (k) Port Burwell Marine Museum Board draft minutes of meeting held February 1,2005. File: C06 (1) Steve Peters,M.P.P. correspondence dated January 26,2005 to Karen Cummings responding to floodplain polices. File: A16 (m) Steve Peters,M.P.P.correspondence dated February 4,2005 to George Smitherman,Minister of Health&Long-Term Care regarding concerns involving the Regional Mental Health Care facilities in St. Thomas and London. File: A16 (n) Steve Peters,M.P.P.correspondence dated February 4,2005 regarding slot machine revenues at Western Fair Raceway. File: A16 (o) Draft minutes of the Bayham Community Economic Development&Tourism Committee meeting held February 9, 2005. File: C06 (p) Minutes of the Bayham Community Health Action Committee meeting held November 10, 2004 and draft minutes of February 9, 2005. File: C06 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE&REPORTS (a) Request from Councillor Ens regarding rail land fencing status. The Administrator advised that Royal Fence is to install the fencing prior to spring crop work. He noted that the installation of gates is still unresolved and added that the Otter Valley Utility Corridor and Recreation Trail Board of Management is scheduled to meet the next day at 9:00 a.m. File: D06 (b) Staff Report D2005-005 regarding Community Improvement Plan—Façade Improvement Loan Program. File: D02 COUNCIL MINUTES - 32 - February 17, 2005 2005-081 Moved by M Schafer Seconded by M Taylor "THAT Staff Report D2005-005 regarding Community Improvement Plan—Façade Improvement Loan Program be received; AND THAT Council authorize staff to schedule the required Public Meeting for consideration of the draft Community Improvement Plan as attached to the report." Disposition: Motion Carried Unanimously (c) Copy of correspondence from Karen Cummings dated February 11,2005 to David Ramsey, Minister of Natural Resources regarding Floodway and Flood Fringe Zoning in Vienna. File: D 2005-082 Moved by M Taylor Seconded by M Schafer "THAT the correspondence from Karen Cummings dated February 11, 2005 to David Ramsey, Minister of Natural Resources regarding Floodway and Flood Fringe Zoning in Vienna be received for information." Disposition: Motion Carried 7. ROADS,AGRICULTURE & DRAINAGE 1. CORRESPONDENCE&REPORTS (a) Staff Report PW2005-002 regarding Public Works Activities December 2004 through January 2005. File: T06 2005-083 Moved by M Taylor Seconded by M Schafer "THAT Staff Report PW2005-002 regarding Public Works activities for the months of December 2004 and January 2005 be received for information." Disposition: Motion Carried Unanimously (b) Request from Councillor Ens regarding the condition of the bridge just north of Straffordville, crossing the Little Otter. The Administrator advised that the information had been forwarded to the County of Elgin engineerfor review. He added that the bridge is scheduled to be rebuilt in 2008. File: T04 COUNCIL MINUTES - 33 - February 17, 2005 (c) Correspondence dated February 8,2005 from Jim Hevenor,Port Burwell Historical Society Orequesting permission to use streets in Port Burwell for a parade on Canada Day. File: C13 2005-084 Moved by P Ens Seconded by C Evanitski "THAT the correspondence from Jim Hevenor, Port Burwell Historical Society dated February 8,2005 be received; AND THAT permission be granted to use Municipal streets in Port Burwell for a Canada Day Parade on July 1,2005 beginning at 11:00 a.m.,subject to provision of proof of liability insurance coverage; AND THAT the Municipality hereby requests permission from the County of Elgin to use Wellington Street from Elizabeth Street,west to Robinson Street; AND THAT The Bayham Public Works Department take the necessary precautions for traffic control, safety and signage requirements." Disposition: Motion Carried Unanimously 8. PROPERTY,BUILDING&PROTECTIVE SERVICES CORRESPONDENCE&REPORTS (a) Building Permit Report for the month ending January 31,2005. File: P10 2005-085 Moved by C Evanitski Seconded by P Ens "THAT the Building Permit Report for the month ending January 31,2005 be received for information." Disposition: Motion Carried Unanimously (b) Staff Memorandum 009 dated February 11,2005 and PowerPoint Presentation regarding Firefighter Insurance Issues File: P16 2005-086 Moved by P Ens Seconded by C Evanitski "THAT the Staff Memorandum 009 dated February 11,2005 regarding Firefighter Insurance Issues be received for information." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 34 - February 17, 2005 (c) Staff Report P2006-006 regarding Mutual Aid Agreement with SWOX. File: P16 2005-087 Moved by C Evanitski Seconded by M Schafer "THAT Staff Report P2005-006 regarding the Letter of Understanding be received; AND THAT By-Law 2005-014,being a by-law to authorize the execution of a Letter of Understanding for reciprocal Mutual Aid Fire Services with the Township of South-West Oxford,be presented to Council for enactment". Disposition: Motion Carried Unanimously (d) OPP correspondence dated February 3,2005 regarding the Detachment Commander's 2004 Year- End Report. File: P17 2005-088 Moved by P Ens Seconded by M Schafer "THAT the OPP correspondence dated February 3,2005 regarding the Detachment Commander's 2004 Year-End Report be received for information." Disposition: Motion Carried Unanimously 9. FINANCE,ADMINISTRATION & PERSONNEL L CORRESPONDENCE&REPORTS (a) Cheque Register being Cheque#9625 to Cheque#9724 inclusive, except cheque#s 9625, 9656, 9657, 9667 and 9689,totaling$616,937.56 and Payroll Disbursements for the period ending January 30,2005 totaling$31, 655.21. 2005-089 Moved by M Taylor Seconded by M Schafer "THAT the Cheque Register being Cheque#9625 to Cheque#9724 inclusive,except cheques#9625,9656,9657,9667 and 9689 totaling$616,937.56 and Payroll Disbursements for the period ending January 30,2005 totaling$31,655.21 be approved." Disposition: Motion Carried Unanimously (b) London Health Sciences Foundation correspondence dated February 4,2005 requesting permission to sell raffle lottery tickets in Bayham under Provincial License No.P042621. File: P09 COUNCIL MINUTES - 35 February 17,2005 2005-090 Moved by M Schafer Seconded by C Evanitski "THAT the London Health Sciences Foundation correspondence dated February 4,2005 be received; AND THAT the Council of the Municipality of Bayham grants permission to sell raffle lottery tickets in Bayham under Provincial License No.P042621 as requested." Disposition: Motion Carried Unanimously (c) Elgin Rowing Club correspondence dated January 26, 2005 requesting support. File: A01 2005-091 Moved by M Schafer Seconded by M Taylor "THAT the Elgin Rowing Club correspondence dated January 26,2005 be received; AND THAT a Letter of Support be forwarded to the Club as requested." Disposition: Motion Carried Unanimously (d) Staff Report F2005-04 regarding Water&Sewer Rates. A Recorded Vote was requested by Councillor Taylor. File: F05 2005-092 Moved by P Ens Seconded by C Evanitski "THAT Staff Report F2005-04 be received; AND THAT By-law 2005-015,being a by-law to amend water and sewer rates By-law 2004- 015,be presented to Council for enactment." Recorded Vote In favour Opposed Mayor Acre Councillor Ens Councillor Evanitski Deputy Mayor Schafer Councillor Taylor Disposition: Motion Carried on a Recorded Vote 4 to 1 (e) Request from Councillor Ens regarding clarification of the expenses allowable,mileage allowances, etc for council members. File: F16 COUNCIL MINUTES - 36 - February 17,2005 (f) Ontario Clean Water Agency correspondence dated February 7, 2005 requesting additional project management fees. File: E01 2005-093 Moved by M Schafer Seconded by M Taylor "THAT the Ontario Clean Water Agency correspondence dated February 7, 2005 be referred to the "In Camera"Session of Committee of the Whole for discussion as a confidential potential legal matter." Disposition: Motion Carried Unanimously 10. ENVIRONMENT CORRESPONDENCE&REPORTS (a) Staff Report C2005-002 regarding Household Hazardous Waste/Large Item Disposal. File: E09 2005-094 Moved by P Ens Seconded by C Evanitski "THAT Staff Report C2005-002 be received; AND THAt the 2005 Household Hazardous Waste and Large Item Drop-off Day be arranged for Saturday May28th,2005,and that Staff be authorized to obtain proposals from Clean Harbours Environmental Services Inc. and Phototech Environmental Solutions Inc.to manage the Hazardous Waste Drop-off collection and disposal" Disposition: Motion Carried Unanimously 11. COMMITTEE OF THE WHOLE 2005-095 Moved by M Schafer Seconded by C Evanitski "THAT the Council do now rise to enter into an"In Camera" Session of Committee of the Whole to discuss: ❑ personal matters about an identifiable individual,including municipal or local board employees; ❑ litigation or potential litigation,including matters beforeadministrative tribunals, affecting the municipality or local board; Disposition: Motion Carried Unanimously COUNCIL MINUTES - 37 - February 17,2005 2005-96 Moved by C Evanitski Seconded by M Taylor "THAT the Committee of the Whole do now rise from the"In Camera"Session." Disposition: Motion Carried Unanimously 1. CORRESPONDENCE&REPORTS (a) Confidential Staff Memo regarding a personnel matter. File: H05 (b) Confidential correspondence dated February 14, 2005 regarding a legal matter. (Added item) File: L00 (c) Ontario Clean Water Agency correspondence dated February 7,2005 requesting additional project management fees. (Referred from item 9.1(J)) File: E01 2005-097 Moved by M Schafer Seconded by M Taylor "THAT the Ontario Clean Water Agency correspondence dated February 7,2005 requesting additional project management fees be received; AND THAT the previously approved payment of$4,171 be confirmed as offered." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS (a) Memorandum dated December 11,2004 presented by Bob Foulds regarding confidential personal matters(previously distributed). File: H05 12. BY-LAWS By-law 2005—014 A By-law to Authorize the Mayor and Clerk to Execute a Letter of Understanding with SWOX for Mutual Aid Assistance By-law 2005—015 A By-law to Amend B/L 2004-015 Setting Water&Sewer Rates By-law 2005—016 A By-law to confirm all actions of Council COUNCIL MINUTES - 38 - February 17, 2005 2005-098 Moved by P Ens Seconded by C Evanitski "THAT By-laws 2005-014 and 2005-015 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously 2005-099 Moved by C Evanitski Seconded by P Ens "THAT confirming By-law 2005-016 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2005-100 Moved by P Ens Seconded by C Evanitski "THAT the meeting be adjourned at 10:55 p.m." Disposition: Motion Carried Unanimously I � Ct6LAL-c iN MA 0 _AA ,rte . i... __AL/ All CLERK Date Approved:"1rrrNe4-.c . .3/0