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Home My WebLink AboutFebruary 03, 2005 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160, 9344 Plank Road STRAFFORDVILLE,ONTARIO Thursday February 3,2005 7:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held beginning at 7:00 p.m. Thursday,February 3,2005 in Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Mathew Schafer,Councillors Mark Taylor,Paul Ens and Cliff Evanitski,Administrator Kyle Kruger and Clerk Lynda Millard. The Clerk vacated Council Chambers during discussion of the"In Camera" Session of Committee of the Whole items. Planning Co-ordinator Margaret Underhill and Fire Chief Sam Taylor were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Lynn Acre called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES Minutes of the Regular Meeting of Council held January 20,2005 2005-056 Moved by P Ens Seconded by C Evanitski "THAT the minutes of the regular meeting of the Municipality of Bayham held January 20,2005 be approved." Disposition: Motion Carried Unanimously 4. DELEGATIONS None 5. INFORMATION ITEMS 2005-057 Moved by P Ens Seconded by C Evanitski "THAT Information Items 5(a)through 5(i)be received for information." Disposition: Motion Carried Unanimously COUNCIL MINUTES -22 - February 3,2005 (a) Draft minutes of the Bayham Historical Society meeting held January 13, 2005. File: C06 (b) Notes of Staff meeting with Ministry of Labour representative Rob Wrigley on January 18/05. File: H04 (c) Minutes of the Bayham Culture Committee meetings held November 19,2004 and January 18, 2005. File: C06 (d) 2005 Pitch-in Canada Week correspondence and Membership request received January 24, 2005. File: A01 (e) AMO correspondence dated January 19 and 27,2005 regarding"End of Year Status on Legislation Relating to Municipal Governments", "AMO Strong Communities Pre-Budget Submission","Province Reduces Property Tax Pass-Through for Recreational Uses Along Hydro Corridors to 50%from 100%", and"CRF Update". File: A01 (f) Draft minutes of Edison Museum of Vienna Board meeting held January 17, 2005. File: C06 (g) Long Point Region Conservation Authority minutes of meeting held December 1,2004. File: A16 (h) The Elgin,Middlesex, Oxford Local Training Board"Dialogue"publication winter 2004-2005 edition. File: M07 (i) Ministry of Tourism and Recreation correspondence dated January 19, 2005 regarding"Regional Consultations on the Ontario Trails Strategy". File: A16 6. PLANNING,DEVELOPMENT, RECREATION& TOURISM 1. CORRESPONDENCE&REPORTS (a) Staff Report D2005-004 regarding By-law 2005-011 regarding Spitzke/Krienselokker Severance E7/03. File: D10.03 2005-058 Moved by C Evanitski Seconded by P Ens "THAT Staff Report D2005-004 be received; AND THAT By-law 2005-011,being a by-law to acquire property for the purpose of road widening,be presented to Council for enactment." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 23 - February 3, 2005 (b) Staff Report C2005-006 regarding Family Health Team IRK File: S08.05 2005-059 Moved by C Evanitski Seconded by P Ens "THAT Staff Report C2005-006 regarding the Family Health Team funding proposal be received; AND THAT Council of the Municipality of Bayham support the proposal and the submission to the Ministry of Health and Long-Term Care requesting funding to establish an East Elgin Family Health Team." Disposition: Motion Carried Unanimously 7. ROADS,AGRICULTURE & DRAINAGE 1. CORRESPONDENCE&REPORTS (a) Staff Report PW2005-001 regarding Clearview Drive Construction. File: D14.Gray 2005-060 Moved by C Evanitski Seconded by P Ens "That GRT be retained to carry out roadwork for the Clearview Industrial Park, in accordance with their quotation as updated Feb 1/05,with the inclusion of stump removal." Disposition: Motion Carried Unanimously 8. PROPERTY,BUILDING& PROTECTIVE SERVICES 1. CORRESPONDENCE&REPORTS (a) Staff Report P2005-005 regarding Medical Call at#3 King St.Vienna. File: P16 2005-061 Moved by P Ens Seconded by M Taylor "THAT Staff Report P2005-005 regarding the Medical response to 3 King St.Vienna be received; AND THAT Staff report back to Council the outcomes of the County meeting respecting medical responses". Disposition: Motion Carried Unanimously COUNCIL MINUTES - 24 - February 3,2005 (b) Bayham Community Centres Committee draft minutes of meeting held January 27, 2005 and draft By-law 2005-012. File: C06 2005-062 Moved by P Ens Seconded by M Taylor "THAT the Bayham Community Centres Committee draft minutes of meeting held January 27,2005 be received; AND THAT Council accepts the recommendation of the Committee regarding library services in Vienna for consideration; AND THAT By-Iaw 2005-012,being a by-law to amend Committee appointments By-law 2005-001,be presented to Council for enactment." Disposition: Motion Carried Unanimously 9. FINANCE,ADMINISTRATION & PERSONNEL I. CORRESPONDENCE&REPORTS (a) Cheque Register being Cheque#9507 to Cheque#9624 inclusive, except cheque#9510, totaling$216,395 and Payroll Disbursements for the period ending January 19,2005 totaling $41,737.54. 2005-063 Moved by C Evanitski Seconded by M Schafer "THAT the Cheque Register being Cheque#9507 to Cheque#9624 inclusive, except cheque#9510,totaling$216,395 and Payroll Disbursements for the period ending January 9,2005 totaling$41,737.54 be approved." Disposition: Motion Carried Unanimously (b) Staff Report C2005-007 regarding Royal Canadian Legion Br. 524 Nevada Funds. File: P09.05 2005-064 Moved by M Schafer Seconded by P Ens "THAT Staff Report C2005-007 regarding use of lottery proceeds be received; AND THAT the Royal Canadian Legion Branch 524 be advised of the requirements to be met in order to qualify." Disposition: Motion Carried Unanimously (c) Staff Report F2005-03 regarding Council Remuneration and Expenses. File: F03 COUNCIL MINUTES - 25 - February 3,2005 2005-065 Moved by C Evanitski Seconded by P Ens "THAT Staff Report F2005-03 regarding 2004 Council Remuneration&Expenses be received for information." Disposition: Motion Carried Unanimously (d) Correspondence dated January 25,2005 from the Eden Baptist Church requesting support. File: C13 2005-066 Moved by C Evanitski Seconded by P Ens "THAT the correspondence dated January 25,2005 from the Eden Baptist Church be received; AND THAT the applicants be advised that they may make formal claim against the Municipality if they believe damages were caused by the sanitary sewer installation." Disposition: Motion Carried Unanimously (e) Staff Report F2005-05 regarding Investments 2004 File: F03 2005-067 Moved by M Schafer Seconded by P Ens "THAT Staff Report F2005-05 regarding 2004 investments be received for information." Disposition: Motion Carried Unanimously (f) Staff Memorandum dated January 31, 2005 regarding Rent Bank Program. File: Fl i 2005-068 Moved by M Schafer Seconded by M Taylor "THAT Staff Memorandum dated January 31,2005 regarding Rent Bank Program be received for information." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS (a) Long Point Region Conservation Authority correspondence dated January 13, 2005 regarding the Draft 2005 Budget. File: F05 COUNCIL MINUTES - 26 - February 3,2005 2005-069 Moved by M Taylor Seconded by P Ens "THAT Council supports the Long Point Conservation Authority 2005 special levy for Bayham in the amount of$4,170 in support of the Norwich Conservation Area dam and reservoir project." Disposition: Motion Carried Unanimously 10. ENVIRONMENT CORRESPONDENCE&REPORTS (a) The Bayham Water Distribution System and the Bayham Small Municipal Non-Residential Wells Quarterly Reports for the period ending December 31, 2004. File: E08 2005-070 Moved by C Evanitski Seconded by P Ens "THAT the Bayham Water Distribution System and the Bayham Small Municipal Non- Residential Wells Quarterly Reports for the period ending December 31,2004 be received for information." Disposition: Motion Carried Unanimously (b) The Port Burwell Wastewater Treatment Plant,Municipality of Bayham 2004 Annual Compliance Summary Report. File: E03 2005-071 Moved by M Schafer Seconded by P Ens "THAT the Port Burwell Wastewater Treatment Plant,Municipality of Bayham 2004 Annual Compliance Summary Report be received for information." Disposition: Motion Carried Unanimously (c) Staff Report E2005-001 regarding the MOE Communal Sewage Inspection Report. File: E03 2005-072 Moved by M Taylor Seconded by C Evanitski "THAT Staff Report 2005-001 regarding the MOE Communal Sewage Inspection Report be received for information." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 27 - February 3,2005 11. COMMITTEE OF THE WHOLE 2005-073 Moved by C Evanitski Seconded by P Ens "THAT the Council do now rise to enter into an"In Camera" Session of Committee of the Whole to discuss personal matters about an identifiable individual,including municipal or local board employees." Disposition: Motion Carried Unanimously 2005-074 Moved by P Ens Seconded by M Schafer "THAT the Committee of the Whole do now rise from the"In Camera" Session." Disposition: Motion Carried Unanimously 1. CORRESPONDENCE&REPORTS (a) Confidential Staff Report H2005-001 regarding a personal matter. File: H05 2. UNFINISHED BUSINESS (a) Memorandum dated December 11, 2004 presented by Bob Foulds regarding confidential personal matters (previously distributed). File: H05 12. BY-LAWS By-law 2005—011 A By-law to Acquire Property for the Purpose of Road Widening By-law 2005 -012 A By-law to Amend Committee Appointments By-law 2005-001 By-law 2005—013 A By-law to confirm all actions of Council 2005-075 Moved by M Taylor Seconded by P Ens "THAT By-laws 2005-011 and 2005-012 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 28 - February 3,2005 2005-076 Moved by M Taylor Seconded by M Schafer "THAT confirming By-law 2005-013 be read a first,second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2005-077 Moved by P Ens Seconded by M Schafer "THAT the meeting be adjourned at 9:07 p.m." Disposition: Motion Carried Unanimously Ali .Jill MAi ' d CL RK Date Approved:,Ag‘ 6 17/Q.S