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Home My WebLink AboutJanuary 20, 2005 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O.Box 160, 9344 Plank Road STRAFFORDVILLE, ONTARIO Thursday,January 20,2005 7:00 p.m. The regular meeting of the Council of the Municipality of Bayharn was held beginning at 7:00 p.m. Thursday,January 20,2005 in Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Mathew Schafer,Councillors Mark Taylor,Paul Ens and Cliff Evanitski,Administrator Kyle Kruger and Clerk Lynda Millard. The Administrator and Clerk vacated Council Chambers during discussion of item 11:2(a). Planning Co-ordinator Margaret Underhill,Chief Building Official/Drainage Inspector Dwayne Daniel and Fire Chief Sam Taylor were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Lynn Acre called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES Minutes of the Regular Meeting of Council held January 6,2005 2005-030 Moved by M Schafer Seconded by M Taylor "THAT the minutes of the regular meeting of the Municipality of Bayham held January 6,2005 be approved." Disposition: Motion Carried Unanimously 4. DELEGATIONS (a) 7:05 p.m.—John Verton,ratepayer was in attendance regarding a drainage matter on Chatham Street,Port Burwell. Item 7.1(c) 5. INFORMATION ITEMS 2005-031 Moved by M Schafer Seconded by M Taylor "THAT Information Items 5(a)through 5(1)be received for information." Disposition:. Motion Carried Unanimously COUNCIL MINUTES - 12 - January 20, 2005 (a) Minutes of the Bayham Historical Society meeting held December 9, 2004. File: C06 (b) Minutes of the Edison Festival Committee Meetings held June 17 and November 17,2004. File: C06 (c) Minutes of the Bayham Joint Health& Safety Committee Meeting held January 11, 2005. File: C06 (d) AMO correspondence dated January 10, 11, 13 and 14,2005 regarding"Activities Continue to Focus on Relief',Blue Box Fees&Cost Containment""Provincial Letter to Heads of Council on CRF", "Ministry of the Environment Announces Administrative Fees for Permit to Take Water Applications", "The Ministry of the Environment Announces an Information Kit&Fact Sheets for Drinking Water System Owners",Minister of Health&Long-Term Care Announces Initiatives for Public Health Renewal","Ontario Centre for Municipal Best Practices—Mandate Review","Municipalities in Action","Province Establishes Expert Panel on the Sale& Distribution of Beverage Alcohol in Ontario"and"Community Reinvestment Fund-Update". Also AMCTO caution email dated January 14th regarding Provincial 2005 CRF Announcement. File: A01 (e) Ontario Good Roads Association Highlights from the OGRA Board of Directors' Meeting: November 26,2004. File: A01 (f) Minister of Municipal Affairs&Housing correspondence dated December 21, 2004 announcing Royal Assent given to the "Strong Communities (Planning Amendment)Act, 2004"on November 20/04 and InfoSheet(full Act available)and News Release dated January 146 regarding "Government Assists Tenant with Rent and Energy Arrears" File: M07 (g) Ministry of Finance correspondence dated January 11,2005 regarding review of the Community Reinvestment Fund(CRF). File: A16 (h) Copy of correspondence dated January 4,2005 from Anne Stokes, Clerk, Standing Committee on Social Policy to the County of Elgin regarding Bill 118 Public Hearings. File: A16 (i) Federation of Canadian Municipalities correspondence dated January 6,2005 regarding"FCM to Coordinate Municipal Assistance to Tsunami Victims". File: A16 (j) Draft minutes of the Straffordville Cemetery Board meeting held December 15,2004. File: C06 (k) St. Thomas—Elgin Tourist Association correspondence dated January 3, 2005 containing the 2004 Annual Review&2005 Marketing Plan. (Full report available) File: A01 COUNCIL MINUTES - 13 - January 20, 2005 (1) Invitation dated December 15,2004 to participate in the 2005 Ontario edition of Communities in Bloom. File: A01 ADDED ITEM 2005-032 Moved by P Ens Seconded by C Evanitski "THAT in accordance with Section 21 of Procedural By-law 2002-93,discussion of County of Elgin proposed taxation rates and resolutions from the City of Cornwall and the Municipality of Central Elgin be added to the agenda as items 9.1 (e),9.1 (f),and 9.1 (g) respectively." Disposition: Motion Carried Unanimously 6. PLANNING,DEVELOPMENT, RECREATION& TOURISM CORRESPONDENCE&REPORTS (a) Staff Report D2005-003 regarding Harms Severance Application E114/04 regarding property located at Concession 8,Part Lot 8,Hamlet of North Hall. File: D10 2005-033 Moved by M Schafer Seconded by M Taylor "THAT Staff Report 1)2005-003 be received; AND THAT Council recommend to the Elgin County Land Division Committee that severance applications E114/04 be approved subject to: 1. $500 cash-in-lieu payment to the Municipality for one created lot 2. water quality and quantity testing on both the severed and retained parcels 3. Municipal Lot Assessment on both the severed and retained parcels 4. rezoning of the severed parcel from Hamlet Residential—Holding to Site Specific— Institutional-Holding 5. rezoning of the retained parcel to remove the holding symbol." Disposition: Motion Carried Unanimously (b) Draft minutes of the Bayham Economic Development&Tourism Committee meeting held January 12, 2005. File: C06 COUNCIL MINUTES - 14 - January 20, 2005 2005-034 Moved by M Taylor Seconded by M Schafer "THAT the draft minutes of the Bayham Economic Development&Tourism Committee be received; AND THAT Staff be directed to send letters to the local M.P. and M.P.P. in support of the efforts of Mr.Bev Hickey and Mr.Ron Bradfield to obtain funding for dredging,and for any necessary studies to determine options for works that will reduce harbour dredging requirements; AND THAT Staff be directed to prepare a report to Council for an application under the Rural Economic Development Program for downtown improvements 1 beautification, including improved beach washroom facilities and pier repairs and improvements." Disposition: Motion Carried Unanimously 7. ROADS,AGRICULTURE & DRAINAGE 1. CORRESPONDENCE&REPORTS (a) Staff Report DR2005-001 regarding County Road#43 Drain Extension. File: E09 2005-035 Moved by P Ens Seconded by C Evanitski "THAT Staff Report DR2005-001 regarding County Road #43 drainage work, being the reconstruction of the open ditch to be closed in and the installation of catch basin system,be received; AND THAT Council agrees to proceed with this matter and appoints Spriet Associates as the Engineers to make an examination of the drainage area and prepare a preliminary report for Council's consideration, on or after February 11, 2005 to allow Long Point Conservation Authority 30 days in which to comment; AND THAT Staff be directed to mail notices for the on-site meeting to be held with the engineers,to all persons assessed to this drainage works,in accordance with the Drainage Act." Disposition: Motion Carried Unanimously (b) Staff Report DR2005-02 regarding Corinth Municipal Drain 1985--Henry Street Branch Improvement. File: E09 COUNCIL MINUTES - 15 - January 20,2005 2005-036 Moved by M Schafer Seconded by M Taylor "THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of a Petition for Drainage Works on Henry Street, Corinth,on January 17,2005; AND THAT Council agrees to proceed with this matter and appoints Spriets Associates, Engineers,to prepare a preliminary report on the proposed drainage area; AND THAT Staff be directed to mail Notices for the"On-Site Meeting"to be held with the engineers,to all persons assessed to this drainage works,and in accordance with the Drainage Act." Disposition: Motion Carried Unanimously (c) Correspondence dated January 14, 2004 from John Verton regarding Chatham Street drainage. File: C13 2005-037 Moved by M Schafer Seconded by C Evanitski "THAT the correspondence from John Verton dated January 14,2005 regarding drainage concerns on Chatham Street,Port Burwell be received for information." Disposition: Motion Carried Unanimously 8. PROPERTY,BUILDING& PROTECTIVE SERVICES CORRESPONDENCE&REPORTS (a) Building& Septic Permits for 2004. File: P10 2005-038 Moved by C Evanitski Seconded by M Schafer "THAT Staff Report P2005-002 regarding Building& Septic Permits for 2004 be received for information." Disposition: Motion Carried Unanimously (b) Correspondence dated January 8,2005 from Sarah Noble and Trevor Hawley requesting permission to use the East Beach for a wedding. File: C13 COUNCIL MINUTES - 16 - January 20,2005 2005-039 Moved by M Schafer Seconded by M Taylor "THAT the correspondence dated January 8,2005 from Sarah Noble and Trevor Hawley be received; AND THAT Council grants permission to the applicants to use the east beach area in Port Burwell for a wedding on June 25,2005, subject to provision of proof of liability insurance coverage; AND THAT the users be responsible for the cleanup of any debris following the service." Disposition: Motion Carried Unanimously (c) Staff Report P2005-001 regarding Fire Department Annual Report File: P16 2005-040 Moved by P Ens Seconded by M Schafer "THAT Staff Report P2005-001 regarding the Fire Department Annual Report be received for information" Disposition: Motion Carried Unanimously (d) Staff Report P2005-004 regarding Fire Extinguisher Training Requests. File: P16 2005-041 Moved by P Ens Seconded by M Taylor "THAT Staff Report P2005-004 regarding Fire Extinguisher Training Requests be received; AND THAT Fire Department Staff continue to provide Fire Extinguisher Training as time and resources allow for community groups and for local industry/businesses provided that they supply the necessary equipment and materials." Disposition: Motion Carried Unanimously 9. FINANCE,ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE&REPORTS (a) Cheque Register being Cheque#9445 to Cheque#9506 inclusive, except cheque#s 9448 and 9486,totaling$148,886.34 and Payroll Disbursements for the period ending January 5,2005 totaling$39,953.55. COUNCIL MINUTES - 17 - January 20, 2005 2005-042 Moved by P Ens Seconded by M Taylor "THAT the Cheque Register being Cheque#9445 to Cheque#9506 inclusive, except cheques#9448 and 9486 totaling$ 148,886.34 and Payroll Disbursements for the period ending January 5,2005 totaling$39,953.55 be approved." Disposition: Motion Carried Unanimously (b) Correspondence dated January 6,2005 from the Canadian National Institute for the Blind requesting permission to sell raffle lottery tickets in Bayham. File: A01 2005-043 Moved by M Taylor Seconded by P Ens "THAT the correspondence dated January 6,2005 from the Canadian National Institute for the Blind,Ontario Division be received; AND THAT Council supports the request for permission to sell raffle lottery tickets under Provincial License#P042083 in Bayham as requested." Disposition: Motion Carried Unanimously (c) Long Point Region Conservation Authority correspondence dated January 13,2005 regarding the Draft 2005 Budget. File: F05 2005-044 Moved by P Ens Seconded by M Schafer "THAT the Long Point Conservation Authority correspondence dated January 13,2005 regarding the draft 2005 budget be received; AND THAT Council supports the proposed levy increase; AND THAT Council defers decision on the 2005 special levy for Bayham in the amount of $4,170 for the Norwich Conservation Area dam and reservoir project." Disposition: Motion Carried Unanimously (d) Staff Report C2005-002 regarding Appointments to Committees. File: C12 COUNCIL MINUTES - 18 - January 20,2005 2005-045 Moved by M Taylor Seconded by P Ens "THAT Staff Report C2005-002 regarding Committee/Board Appointments be received; AND THAT By-law 2005-001,being a by-law to appoint members to the various boards and committees of Council,as discussed,be presented to Council for enactment." Disposition: Motion Carried Unanimously (e) County of Elgin proposed taxation rates. 2005-046 Moved by P Ens Seconded by M Taylor "WHEREAS the County of Elgin passed an increase of 17%in its 2004 budget; THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Bayham requests that the County of Elgin strive to limit any tax rate increase in 2005 to a minimum amount, suggested not to exceed 3%." Disposition: Motion Carried (f) Resolution from the City of Cornwall regarding post secondary medical recruitment. 2005-047 Moved by M Taylor Seconded by M Schafer "THAT the Council of the Municipality of Bayham supports the resolution of the City of Cornwall passed December 13,2004 regarding post secondary medical recruitment." Disposition: Motion Carried Unanimously (g) Resolution from Municipality of Central Elgin regarding dispatch of emergency calls. 2005-048 Moved by M Schafer Seconded by P Ens "THAT the Council of the Municipality of Bayham supports the resolution of the Municipality of Central Elgin regarding dispatch of emergency calls by the Central Ambulance Communication Centre(CACC)." Disposition: Motion Carried Unanimously 10. ENVIRONMENT No Items COUNCIL MINUTES - 19 - January 20,2005 MOTION TO EXTEND LENGTH OF MEETING 2005-049 Moved by M Taylor Seconded by C Evanitski "THAT in accordance with Section 12 of Procedural By-law 2002-93,Council shall deal with business until 11:00 p.m.at its meeting of January 20,2005." Disposition: Motion Carried Unanimously 11. COMMITTEE OF THE WHOLE I. CORRESPONDENCE&REPORTS 2005-050 Moved by M Taylor Seconded by P Ens "THAT the Council do now rise to enter into an"In Camera" Session of Committee of the Whole to discuss personal matters about an identifiable individual,including municipal or local board employees." Disposition: Motion Can-led Unanimously 2005-051 Moved by P Ens Seconded by M Taylor "THAT the Committee of the Whole do now rise from the"In Camera"Session." Disposition: Motion Carried Unanimously (a) Confidential correspondence dated January 17,2005 regarding a personal matter. File: LO 2005-052 Moved by C Evanitski Seconded by M Taylor "THAT Council support the request for reimbursement,as discussed during the"In Camera"session of Committee of the Whole." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS (a) Memorandum dated December 11,2004 presented by Bob Foulds regarding confidential personal matters (previously distributed). File: H05 COUNCIL MINUTES - 20 - January 20,2005 12. BY-LAWS By-law 2005 -001 A By-law to Appoint Committee Members By-law 2005—010 A By-law to confirm all actions of Council 2005-053 Moved by M Schafer Seconded by P Ens "THAT By-law 2005-001 be read a first,second and third time and finally passed." Disposition: Motion Carried Unanimously 2005-054 Moved by P Ens Seconded by M Schafer "THAT confirming By-law 2005-010 be read a first,second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2005-055 Moved by C Evanitski Seconded by M Taylor "THAT the meeting be adjourned at 10:46 p.m." Disposition: Motion Carried Unanimously •i A ,t A A MAY1" 3111. ".40-4 CL Date Approvedin 3/O 5