HomeMy WebLinkAboutJanuary 06, 2005 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
P.O. Box 160,9344 Plank Road
STRAFFORDVILLE,ONTARIO
Thursday,January 6,2005
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held beginning at 7:00 p.m.
Thursday,January 6, 2005 in Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor
Mathew Schafer, Councillors Mark Taylor,Paul Ens and Cliff Evanitski,Administrator Kyle Kruger and
Clerk Lynda Millard.
Planning Co-ordinator Margaret Underhill was in attendance to present her reports.
1. CALL TO ORDER Mayor Lynn Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF None
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting of Council held December 16,2004
2005-01 Moved by P Ens
Seconded by M Taylor
"THAT the minutes of the regular meeting of the Municipality of Bayham held
December 16,2004 be approved."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 7:05 p.m.—Charlotte Seaman and Kevin Baker.Royal Canadian Lesion Branch 5.24 were in
attendance to discuss items outlined in Item 9.1(b)
5. LNFORMATION ITEMS
2005-02 Moved by P Ens
Seconded by M Taylor
"THAT Information Items 5(a)through 5(g)be received for information."
Disposition: Motion Carried Unanimously
(a) Bayham Culture Plan Consultant Report for November and December 2004.
File: C11
COUNCIL MINUTES -2 - January 6, 2005
(b) Municipal Newsletter from Union Gas.
File: M07
(c) LIFESTYLE LINK Elgin St. Thomas Health Unit newsletter winter 2004 edition.
File: M07
(d) AMO President's correspondence dated December and"Alert"communication dated December
15,2004 regarding"Minister of the Environment Releases the Reports on Source Water and
Water Taking Regulations".
File: A01
(e) Hardy Stevenson and Associates"Social and Environmental Assessment BULLETIN"received
December 20,2004.
File: A01
(f) Imperial Oil Review Number 3,2004—contents page. (Full booklet available)
File: M07
(g) Correspondence dated December 22,2004 from Cohen Highley regarding a Better Local
Government Seminar.
File: A04
ADDITION TO AGENDA
2005-03 Moved by M Schafer
Seconded by C Evanitski
"THAT in accordance with Section 21 of the Procedural By-law 2002-93,Council consider a
donation to the Canadian Red Cross to support the South-East Asia Tsunami disaster and
be added to the agenda as Item 9.1(1)."
Disposition: Motion Carried Unanimously
6. PLANNING,DEVELOPMENT, RECREATION& TOURISM
1. CORRESPONDENCE&REPORTS
(a) Staff Report D2005-001 regarding VanQuathem Severance Applications El 35, E136,El 37/04 to
create three lots on property located in the Hamlet of Eden west side of Plank Road.
File: Dl0
2005-04 Moved by M Taylor
Seconded by C Evanitsld
"THAT Staff Report D2005-001 be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
severance applications E135104,E136/04 and E137/04 be approved subject to:
COUNCIL MINUTES - 3 - January 6,2005
1. $500 cash-in-lieu payment to the Municipality for each proposed lot
2. water quality and quantity testing on each of the three proposed lots
3. execution of a sewer services development agreement for each of three lots with the
municipality
4. rezoning to remove the holding provision."
Disposition: Motion Carried Unanimously
(b) Staff Report D2005-002 regarding Friesen Severance Applications E140,E141,E142/04 to create
five lots on property Iocated in the Village of Straffordville south side of Heritage Line.
File: D10
2005-05 Moved by C Evanitski
Seconded by M Taylor
"THAT Staff Report D2005-002 be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
severance applications E140/04,E141/04 and E142/04 be approved subject to:
1. $500 cash-in-lieu payment to the Municipality for each created lot
2. water quality and quantity testing on each of the five proposed lots, and
3. a grading plan for the five proposed Iots be provided to the Municipality."
Disposition: Motion Carried Unanimously
(c) Staff Report C2005-001 regarding Bayham Community Health Action Committee Report.
File: S08.05
2005-06 Moved by M Taylor
Seconded by P Ens
"THAT Staff Report C2005-001 regarding the Bayham Community Health Action
Committee Report be received for information."
Disposition: Motion Carried Unanimously
7. ROADS, AGRICULTURE & DRAINAGE
L CORRESPONDENCE&REPORTS
(a) Correspondence dated December 13, 2004 from Fred Shelly,Trinity Anglican Church Port
Burwell requesting provision of snow removal.
File: C13
2005-07 Moved by M Taylor
Seconded by M Schafer
"THAT the correspondence dated December 13,2004 from Fred Shelly,Trinity Anglican
Church Port Burwell requesting provision of snow removal be received for information."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES -4 - January 6, 2005
(b) Correspondence from Kool Jet Reliable Refrigeration Systems dated December 30, 2004
regarding the extension of Clearview Drive.
File: T04
2005-08 Moved by C Evanitski
Seconded by M Schafer
"THAT the correspondence from Kool Jet Reliable Refrigeration Systems dated December
30,2004 regarding the extension of Clearview Drive be received for information."
Disposition: Motion Carried Unanimously
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
(a) Building Permit Report for the month ending December 31, 2004
File: P10
2005-09 Moved by M Taylor
Seconded by P Ens
"THAT the Building Permit Report for the month ending December 31,2004 be received
for information."
Disposition: Motion Carried Unanimously
9. FINANCE,ADMINISTRATION& PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque#9346 to Cheque#9444 inclusive, except cheque#s 9413 and
9428,totaling$ 198,792.80 and Payroll Disbursements for the period ending December 22, 2004
totaling$37,933.07.
2005-10 Moved by P Ens
Seconded by C Evanitski
"THAT the Cheque Register being Cheque#9346 to Cheque#9444 inclusive,except
cheques#9413 and 9428 totaling$ 198,792.80 and Payroll Disbursements for the period
ending December 22,2004 totaling$37,933.07 be approved."
Disposition: Motion Carried Unanimously
(b) Royal Canadian Legion Branch 524 correspondence dated December 15,2004 regarding various
matters.
File: A01
COUNCIL MINUTES - 5 - January 6,2005
2005-11 Moved.by M Taylor
Seconded by M Schafer
"THAT the Royal Canadian Legion Branch 524 correspondence dated December 15, 2004
be received;
AND THAT Council approve payment in the amount of$75.00 for the placement of
wreaths at the cenotaphs in 2004;
AND THAT Staff be directed to look into Ontario Gaming Control requirements pertaining
to use of Nevada funds by Legions and report back to Council."
Disposition: Motion Carried Unanimously
(c) Email correspondence dated April 8,2004 from Sean Fraser, Ontario Heritage Foundation
regarding Heritage Conservation Easement in regard to the Port Burwell Lighthouse.
File: A01
2005-12 Moved by M Taylor
Seconded by M Schafer
"THAT the email correspondence dated April 8,2004 from Sean Fraser,Ontario Heritage
Foundation regarding Heritage Conservation Easement in regard to the Port Burwell
Lighthouse be received;
AND THAT Council directs Staff to arrange an information session with Mr. Sean
Fraser."
Disposition: Motion Carried Unanimously
(d) Copy of County of Elgin correspondence to Mr. Cliff Nordal,President and CEO, St. Joseph's
Health Care London regarding the relocation of Concurrent Disorders Program.
File: A16
2005-13 Moved by M Schafer
Seconded by P Ens
"THAT the County of Elgin correspondence to Mr.Cliff Nordal,President and CEO,St.
Joseph's Health Care London regarding the relocation of Concurrent Disorders Program
be received;
AND THAT Council supports the resolution of County Council passed December
16,2004 in this regard."
Disposition: Motion Carried Unanimously
(e) MADD correspondence dated December 15,2004 regarding advertisement placement.
File: A01
COUNCIL MINUTES - 6 - January 6, 2005
2005-14 Moved by M Schafer
Seconded by M Taylor
"THAT the MADD correspondence dated December 15,2004 regarding advertisement
placement be received for information."
Disposition: Motion Carried Unanimously
(I) Staff Report F2005-01 regarding Yearly Update to Bylaws.
File: F
2005-15 Moved by P Ens
Seconded by C Evanitski
"THAT Staff Report F2005-01 be received;
AND THAT By-Law 2005-02, being a By-law to authorize borrowing from time to time to
meet current expenditures during the fiscal year ending December 31,2005,and By-law
2005-06,being a Bylaw to provide for an Interim Tax Levy for 2005, be presented to
Council for enactment."
Disposition: Motion Carried
2005-16 Moved by C Evanitski
Seconded by P Ens
"Be it resolved that the Council of The Corporation of the Municipality of Bayham
acknowledges their intent to use the CRF Allocations they will receive for the direct benefit
of taxpayers; and accepts the 2005 CRF Allocations in accordance with the terms and
conditions (Conditions of Community Reinvestment Fund Allocations) as stipulated by
regulation."
Disposition: Motion Carried Unanimously
(g) Staff Report A2005-002 regarding Trillium Foundation—Grants for Libraries.
File: Fl 1
2005-17 Moved by M Taylor
Seconded by M Schafer
"THAT Staff proceed with discussions with the Vienna Lions Club and County Library
Board to examine relocating library services in Vienna to the Vienna Community Centre,
and proceed with preparation of an application to the Ontario Trillium Foundation for
funding for relocation and accessibility costs."
Disposition: Motion Carried Unanimously
(h) Staff Report A2005-001 regarding Museum Board Governance and Structure.
File: COO/CO1
COUNCIL MINUTES - 7 - January 6,2005
2005-18 Moved by P Ens
Seconded by M Taylor
"THAT Staff Report A2005-001 be received;
AND THAT By-Law No.2005-003,being a by-law to establish Governance and Structure
for the Edison Museum of Vienna Board,and By-law No.2005-004,being a by-law to
establish Governance and Structure for the Port Burwell Marine Museum Board,be
presented to Council for enactment."
Disposition: Motion Carried Unanimously
(i) Staff Report C2005-004 regarding Policy for Office Sign Use.
File: A09
2005-19 Moved by M Taylor
Seconded by P Ens
"THAT Staff Report C2005-004 be received;
AND THAT the municipal office sign be used only for information for direct municipal
services,including municipal committees and boards, and designated Community Festivals
such as Tub daze, Watermelon Fest, Coal Flats Blues Festival, Canada Day, EdisonFest,
Port Burwell and Straffordville Christmas Parades,Eden Garden Party."
Disposition: Motion Carried Unanimously
(j) Staff Report C2005-003 regarding Community Centre Janitorial Contracts.
File: L04
2005-20 Moved by P Ens
Seconded by M Taylor
"THAT Staff Report C2005-003 be received;
AND THAT the Council of the Municipality of Bayham renew the cleaning contracts for
the Community Centres for a further one-year term with an hourly rate increase of$.50;
AND THAT By-laws 2005-007 and 2005-008,being by-laws to authorize the Mayor and
Clerk to execute agreements with Ramona Peidl for janitorial services for the Vienna and
the Bayham(Straffordville) Community Centres,respectively,be presented to Council for
enactment."
Disposition: Motion Carried Unanimously
(k) Staff Report C2005-005 regarding Vienna Community Centre Management Contract.
File: L04
COUNCIL MINUTES - 8 - January 6, 2005
2005-21 Moved by P Ens
Seconded by M Taylor
"THAT Staff Report C2005-005 be received;
AND THAT the Council of the Municipality of Bayham approve the management services
contract for the Vienna Community Centre for a one-year term at an annual rate of$6,800;
AND THAT By-law 2005-005,being a by-law to authorize the Mayor and Clerk to execute a
one-year contract agreement with Jacqueline B.Bootle for management services at the
Vienna Community Centre, be presented to Council for enactment."
Disposition: Motion Carried Unanimously
(1) Correspondence from the Canadian Red Cross regarding a donation for the Tsunami victims in
Asia.
2005-22 Moved by M Taylor
Seconded by P Ens
"THAT the Municipality of Bayham make a donation of$1000 to the Canadian Red Cross
in support of relief efforts to the victims of the Asian Tsunami."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Staff Report F2004-49 regarding Canada-Ontario Municipal Rural Infrastructure Fund(COMRF).
File: F l i
2005-23 Moved by M Taylor
Seconded by C Evanitski
"WHEREAS the Council of the Municipality of Bayham has received and considered the
Canada-Ontario Rural Infrastructure Fund(COMM') Guidebook for Intake One;
AND WHEREAS Council has assessed the capital priorities of the Municipality
against the requirements as set out in the COMRIF Intake One Guidebook;
NOW THEREFORE Council considers the Joint Port Burwell Area Road
Reconstruction Project, as delineated in the completed COMRIF Application
form,to be its highest priorities for COMRIF Intake One;
FURTHER,THAT Council endorses and directs staff to submit the application
to the COMRIF Joint Secretariat under Intake One by January 10th,2005."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 9 - January 6,2005
10. ENVIRONMENT
1. CORRESPONDENCE&REPORTS
(a) Long Point Region Conservation Authority correspondence dated December 2004 regarding Big
Otter Water Response Team/Irrigation Advisory Committee.
File: A16
2005-24 Moved by M Schafer
Seconded by M Taylor
"THAT the Long Point Region Conservation Authority correspondence dated December
2004 regarding Big Otter Low Water Response Team/Irrigation Advisory Committee be
received for information."
Disposition: Motion Carried Unanimously
11. COMMITTEE OF THE WHOLE
2005-25 Moved by M Schafer
Seconded by C Evanitski
"THAT the Council do now rise to enter into an"In Camera" Session of Committee of the
Whole to discuss:
v personal matters about an identifiable individual,including municipal or local board
employees;
u litigation or potential litigation,including matters before administrative tribunals,
affecting the municipality or local board."
Disposition: Motion Carried Unanimously
2005-26 Moved by P Ens
Seconded by M Taylor
"THAT the Committee of the Whole do now rise from the"In Camera" Session."
Disposition: Motion Carried Unanimously
1. CORRESPONDENCE&REPORTS
(a) Confidential correspondence regarding litigation matters.
File: L02/L03
2. UNFINISHED BUSINESS
(a) Memorandum dated December 11,2004 regarding confidential personal matters.
File: H05
COUNCIL MINUTES - 10 - January 6,2005
12. BY-LAWS
By-law 2005 -002 A By-law to Authorize Borrowing for the year 2005
By-law 2005 -003 A By-law to Establish Governance and Structure for the Edison Museum
of Vienna Board
By-law 2005 -004 A By-law to Establish Governance and Structure for the Port Burwell
Marine Museum Board
By-law 2005 -005 A By-law to Authorize the Mayor&Clerk to Execute an Agreement for
Vienna Community Centre Management Services
By-law 2005 -006 A By-law to Provide for an Interim Tax Levy
By-law 2005—007 A By-law to Authorize the Mayor&Clerk to Execute an Agreement
with Ramona Peidl for Vienna Community Centre Janitorial Services
By-law 2005—008 A By-law to Authorize the Mayor&Clerk to Execute an Agreement
with Ramona Peidl for Straffordville Community Centre Janitorial
Services
By-law 2005—009 A By-law to confirm all actions of Council
2005-27 Moved by M Taylor
Seconded by P Ens
"THAT By-laws 2005-002,2005-003,2005-004,2005-005,2005-006,2005-007 and 2005-008
be read a first,second and third time and finally passed."
Disposition: Motion Carried Unanimously
2005-28 Moved by P Ens
Seconded by C Evanitksi
"THAT confirming By-law 2005-009 be read a first,second and third time and finally
passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2005-29 Moved by M Taylor
Seconded by P Ens
"THAT the meeting be adjourned at 9:40 p.m."
Disposition: Motion Carried Unanimously
Af
MAYOR
CL 's' _
Date Approved: lr /0 j