HomeMy WebLinkAboutApril 19, 2012 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
April 19, 2012
7:00 PM
7:30 P.M. Public Meeting—Planning(Rezoning)
8:00 PM Public Meeting-Drainage
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, April
19, 2012 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Mark Taylor,
Councillors Tom Southwick, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and
Clerk Lynda Millard.
Treasurer David Aristone, Planning Coordinator/Deputy Clerk Margaret Underhill, Fire Chief/
By-Law Enforcement Officer Gord Roesch and Chief Building Official/Drainage
Superintendent Bill Knifton were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:03 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the Budget meeting held April 2, 2012.
2012-174
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT the minutes of the budget meeting held April 2,2012 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the regular meeting of Council held April 5, 2012.
2012-175
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT the minutes of the regular meeting held April 5, 2012 be approved as
circulated."
CARRIED UNANIMOUSLY
(c) Minutes of the Budget meeting held April 12, 2012.
2012-176
Moved by Councillor T Southwick
Seconded by Councillor W Casier
Page 1 of 17
Council Minutes April 19, 2012
"THAT the minutes of the Budget meeting held April 12,2012 be approved as
circulated."
CARRIED UNANIMOUSLY
4. DELEGATIONS, STATEMENTS AND UPDATES
1. DELEGATIONS
(a) 7:00 p.m. - Presentation by Pauline Schram, Chairman Straffordville Community
Committee to Mayor Ens.
Pauline Schram of the Straffordville Community Committee presented Mayor Ens with
an FEO Achievement Award from Festivals &Events Ontario recognizing the
Straffordville Watermelon Festival and the Municipality of Bayham as a 2012 most
innovative partnership. A similar Award was provided to the group who will display it at
the Bayham Community Centre.
(b) 7:05 p.m. -Erica Arnett, Elgin-St. Thomas Health Unit and Nicole Ooms, Doug Tarry
Ltd regarding "Active Transportation Initiative.
Nicole Ooms and Erica Arnett identified the goals for the Active Transportation
Initiative being:
-to develop a connected network of on and off-road(multi-use trails) facilities in both
urban and rural settings (trail length will depend on results of the survey);
- to increase the rate of active transportation throughout Elgin St. Thomas; and
-to create a useful tool to build a network(guidance document).
The purpose will include a long-term vision for local active transportation, local polling
data,best practices based on route selection criteria,potential routes requiring little
investment, an assessment of destinations people may want to access, an implementation
plan and signage standards.
They asked Council's support to promote the initiative through posting a notice and link
to the online survey on the municipal website and offering printed copies of the survey to
the public.
2012-177
Moved by Deputy Mayor M Tayor
Seconded by Councillor W Casier
"THAT the Municipality of Bayham support the Elgin-St. Thomas Active
Transportation Initiative by placing a survey notice and a link to the Health Unit
website and questionaire on the Bayham website."
CARRIED UNANIMOUSLY
(c) 7:20 p.m. -Ray Talbot and Bob Lozon regarding Masonic CHIP program.
Bob Lozon and Ray Talbot were in attendance to request support for the Masons' ChIP
Ontario program of child identification and awareness through fingerprinting, dental bite,
DNA swab, video and pictures, conducted with guardian permission. Information
collected is given to parents for safekeeping and use in case of an emergency and the
Page 2 of 17
Council Minutes April 19, 2012
master destroyed. The program was previously conducted at Watermelon Fest and
endeavours to update child information as they grow. Several local service clubs and
groups are assisting with support.
The program is proposed to be conducted on Canada Day at the old Port Burwell firehall
from 2:00 to 5:00 p.m. They requested use of the firehall and that Pitt Street be closed
during the conduct of the program.
2012-178
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT Council authorizes the Masonic Lodges to utilize the front part of the old
firehall in Port Burwell for the CHIP program on Canada Day and includes street
closure from 1:00 p.m. until 5:30 p.m."
CARRIED UNANIMOUSLY
(d) Bonnie Brown and Christopher Shaw regarding a confidential matter.
2. STATEMENTS BY COUNCIL
Mayor Ens reminded everyone that the new firehall will be hosting an open house on
Saturday April 21st from 11:00 a.m. until 3:00 p.m.
3. UPDATES ON PROJECTS
Richmond Community Water System—The Administrator confirmed that the Richmond
Water transfer documents are in the hands of the Board's lawyer. Stantec and Hayden will
proceed with work when the transfer is complete.
New Firehall—The building is generally complete and the final billing for the project should
be concluded soon.
Harbour Divestiture—It was noted that the Stantec Peer Review is on the agenda to be
considered in the closed session.
5. INFORMATION ITEMS
(a) Stewardship Ontario correspondence dated March 30, 2012 regarding Industry Funding
for Municipal Blue Box Recycling.
File: E07
(b) Bayham Historical Society minutes of meeting held March 8, 2012.
File: C06
(c) County of Elgin 2012 Composite budget By-law 12-09 and Media Release.
File: F05/M06
(d) Notice of Project Ojibwa Golf Tournament fundraiser to be held June 16, 2012 at
Pleasant Valley Golf Course.
File: R00
(e) Notice of proposal dated April 12, 2012 to open a new Class "A" Bingo Hall in
Tillsonburg.
Page 3 of 17
Council Minutes April 19,2012
File: D00
2012-179
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT Information items 5(a)through 5(e)be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION & TOURISM
1. CORRESPONDENCE AND REPORTS
(a) Staff Report D2012-10 regarding Wizniak Development Agreement/By-law.
File: L04
The Planning Co-ordinator noted that the Development Agreement is similar to a
previous agreement with B & S Crevits for a supplementary farm dwelling. She added
that the agreement included clauses regarding the removal of the mobile home after a
two-year period for the cessation of occupancy and to cover unforeseen circumstances
should the owner cease the farming operation.
2012-180
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT By-law No. 2012-047,being a By-law to authorize the execution of a
Development Agreement between John Wizniak and the Municipality pertaining to
a supplementary farm dwelling, be presented to Council for enactment."
CARRIED UNANIMOUSLY
(b) Staff Report D2012-12 Teichroeb Consent Applications E19/12 and E20/12 Hamlet of
Richmond
File: D10
The Planning Co-ordinator presented her report and advised that should Council not
support the applications, staff would forward their comments to the Land Division
Committee with staff recommended conditions, including rezoning, for their
consideration of the applications should they decide to approve them.
Deputy Mayor Taylor noted his opposition to decisions made based on assessment
mapping not necessarily being correct.
2012-181
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Staff Report D2012-12 regarding Consent Applications E19/12 and E20/12
Teichroeb be received;
AND THAT Council recommends to the Elgin County Land Division Committee
that severance applications E19/12 and E20/12, submitted by Sara and Cornelius
Teichroeb, be refused."
CARRIED
Page 4 of 17
Council Minutes April 19, 2012
2. PUBLIC MEETING
2012-182
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act."
CARRIED UNANIMOUSLY
PUBLIC MEETING
7:30 p.m. - Teichroeb Rezoning-The purpose of the amendment is to change the
zoning from the Agricultural (Al) Zone to the Hamlet Residential(HR)Zone in the
Zoning By-law Z456-2003 submitted by Cornelius and Sara Teichroeb.
File: D14TEIC
DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
None
STAFF PRESENTATION
Staff Report D2012-11 Teichroeb Rezoning Application
File: D14
The Planning Coordinator noted the purpose of the amendment would be to rezone the
subject lands to a Hamlet Residential zone as a result of the Richmond boundary
expansion as adopted through the 5-year Official Plan review and applicable Official Plan
amendment approved by the Ministry of Municipal Affairs on January 10, 2012. She
added that the effect of the application is to align the zoning of the subject lands to the
Hamlet designation in the Official Plan. She explained the property is now within the
approved settlement area of the Hamlet of Richmond,the boundary of which was
extended on the north side of Heritage Line by the recently Ministry approved OP
amendment.
The Planning Coordinator also noted this amendment would have been included in the
municipal initiated zoning by-law review coming forward later in 2012 in which all
related OP amendments will be considered. She continued by saying the owners chose to
apply in advance of the zoning by-law review in order to secure the zoning and pursue
the related consents from the same parcel.
She advised that one letter of concern has been received opposing the rezoning as well as
the consent applications due to Minimum Distance Setback requirements from the nearby
dairy farming operation. She noted that based on the letter, which states the dairy farm
owner presently has 300 cattle,the Chief Building Official calculated the MDS setback
requirements and determined the dairy barn is already located closer to the existing
hamlet boundary and surrounding dwellings than the MDS calculations require. She
added that based on those calculations, the existing hamlet boundary south of Heritage
Line restricts the dairy farm owner and the additional zoned area within the recently
extended settlement boundary would not further affect the MDS requirements.
Page 5of17
Council Minutes April 19, 2012
PUBLIC COMMENTS
Linda Milmine spoke on behalf of she and her husband's nearby farming operation. She
commented that they have a Nutrient Management Plan however expanding the hamlet
boundary closer to the farming operation is detrimental to their livestock facility. The
Milmines have had livestock since the 1950s and want to be allowed to farm without
infringing on their neighbours. They currently have no room to expand and yet the residential
development is being allowed to move closer.
Mr. Milmine questioned why houses are being allowed right across from the farm when that
is likely to generate more complaints.
COUNCIL COMMENTS AND QUESTIONS
It was commented that some existing residences may predate the MDS requirements.
Mayor Ens questioned whether the existing boundary of Richmond on the north side of
Heritage Line further impacts the Milmines. It was responded no, that rezoning is intended to
bring the zoning in line with the recent Official Plan Amendment.
Councillor Casier stated the Milmines have valid points,that approving the rezoning will
create a greater conflict and he could not support the application.
Staff advised that Council has the option to approve, reject or defer the application to a later
date.
Councillor Ketchabaw noted that he agrees with the Milmines and is aware that an appeal
could overturn a decision by Council to refuse the application.
ADJOURNMENT
2012-183
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Public Meeting be adjourned at 7:55 p.m."
CARRIED UNANIMOUSLY
DISPOSITION OF ITEM
2012-184
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT the zoning of those lands located at Part Lot 110 Concession North Talbot
Road,in the Hamlet of Richmond, owned by Cornelius and Sara Teichroeb, be
refused."
CARRIED UNANIMOUSLY
7. ROADS,AGRICULTURE & DRAINAGE
1. CORRESPONDENCE AND REPORTS
(a) Staff Report DR2012-004 regarding Centre Street(Vienna) Municipal Drain.
Page 6 of 17
Council Minutes April 19, 2012
File: E09
The Drainage Superintendent noted that the existing swales will become part of the
municipal drain.
2012-185
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Staff Report DR2012-004 regarding the Centre Street Municipal Drain be
received;
THAT the Council of the Municipality of Bayham acknowledges the receipt of
Report#07330MD dated April 2, 2012 for the Centre Street Municipal Drain, as
prepared by the Engineer, Cyril J. Demeyere Limited Consulting Engineers, and
filed with the Clerk on April 5, 2012;
THAT Council set a date for the Public Meeting to be held on May 3,2012 at 8:00
p.m. to consider the Report;
AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all
persons assessed to this drainage works, and in accordance with the Drainage Act."
CARRIED UNANIMOUSLY
(b) Staff Report PR2012-05 regarding Closure and Conveyance of Saxton Road south of
Nova Scotia Line.
File: T09
Deputy Mayor Taylor noted his opposition to decisions made based on assessment
mapping not necessarily being correct.
2012-186
Moved by Councillor W Casier
Seconded by Councillor Ketchabaw
"THAT staff be authorized to proceed with procedures to close Saxton Road and
convey the lands to Patricia White for nominal value, subject to positive comment
from abutting property owners."
CARRIED
2. PUBLIC MEETING
2012-187
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Drainage Act."
CARRIED UNANIMOUSLY
PUBLIC MEETING
8:00 p.m.-Public Meeting re Drainage- Casier Drain
Page 7 of 17
Council Minutes April 19, 2012
DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
None
STAFF PRESENTATION
Staff Report DR2012-005 and Engineer's Report#209381 dated March 23, 2012
regarding the Casier Drain-Froggett Branch
File: E09
The Engineer, John Spriet noted the Casier Drain was instigated by the County of Elgin
and will service properties in close proximity to Froggett's Corners along Plank Road
at the corner of Calton Line.
PUBLIC COMMENTS
None
COUNCIL COMMENTS AND QUESTIONS
None
ADJOURNMENT
2012-188
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Public meeting be adjourned at 8:17 p.m."
CARRIED UNANIMOUSLY
DISPOSITION OF ITEM
2012-189
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the
Corporation of the Municipality of Bayham hereby adopts Spriet Associates report
#209381 dated March 23,2012, referred to as the"Casier Drain Froggett Branch"
report;
AND THAT Provisional By-law#2012-050 be given first and second reading;
AND THAT the Clerk be directed to distribute copies of the Provisional By-law and
Notice of the time and place of the first sitting of the Court of Revision to the
affected parties pursuant to Section 46 (2) of the Drainage Act;
AND THAT a date of May 17, 2012 at 8:00 p.m. be set for the first sitting of the
Court of Revision."
CARRIED UNANIMOUSLY
Page 8 of 17
Council Minutes April 19, 2012
8. PROPERTY, BUILDING& PROTECTIVE SERVICES
(a) Staff Report P2012-003 regarding 2012 First Quarter Building Services and Drainage.
File: P10
2012-190
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report P2012-003 regarding information on the activities of the
Building Services &Drainage Department for the first quarter of 2012 be received
for information."
CARRIED UNANIMOUSLY
(b) Staff Report P2012-008 regarding By-law Review Committee Report.
File: P01
Gord Roesch, By-law Enforcement Officer advised that the review committee
recommends that enforcement of property standards and maintenance by-laws be done on
a pro-active basis rather than complaint based. They also recommend defined setbacks in
urban areas for natural gardens to ensure unobstructed visibility for vehicle safety.
Routine inspections could be a fulltime job and enforcement hours could double if
enforced on a pro-active basis. It was recommended that property and animal control by-
laws be upgraded to reflect the zoning by-law with existing properties housing animals,
grandfathered in.
2012-191
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT Council receives report P2012-008 and directs staff to make appropriate
changes to existing by-laws to match the intent of the following recommendations:
a.Natural Gardens—adopt setback as outlined in the recommendations for safety;
b. Update the yard maintenance by-law to reflect the keeping of unlicensed vehicles
as recommended by the committee;
c.Do not allow the raising of livestock in urban areas with the noted exceptions as
outlined in P2010-03;
d.Ensure that the zoning by-law reflects the intent of the animal control by-law and
the yard maintenance by-law;
And furthermore bring back all recommended changes in the form of a new animal
control by-law, an updated yard maintenance by-law and an amended zoning by-
law for Council to consider."
CARRIED UNANIMOUSLY
(c) Staff Report P2012-009 regarding By-law Enforcement Services Contract.
File: L04
2012-192
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Council receives report P2012-009;
Page 9 of 17
Council Minutes April 19, 2012
AND THAT By-Law 2012-048,being a by-law to authorize the execution of an
agreement with Commissionaires Great Lakes for provision of by-law enforcement
services, be presented to Council for enactment."
CARRIED UNANIMOUSLY
(d) Staff Report PR2012-04 regarding Harbour Facilities 2012.
File: L04
2012-193
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT By-law No. 2011-049 to authorize an agreement with Ron Bradfield,
Bradcranex Inc.to operate the municipal Black Docks,boat launch, and finger
docks for 2012 be presented to Council for enactment."
CARRIED UNANIMOUSLY
(e) Staff Report PW2012-08 regarding Municipal Beach/Washroom/Changeroom 2012.
File: L04
Staff noted that the recent offer for maintenance of the East beach wash and change
rooms would be less costly than in house. The Contractor would be required to provide
liability insurance coverage.
2012-194
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT staff proceed with arrangements for Municipal Beach washroom and
change room maintenance and refuse collection with Nancy Lozon, as outlined in
report PW2012-08."
CARRIED UNANIMOUSLY
(f) Request for discussion regarding old firehall in Port Burwell.
Options for the old fireball property includes listing and selling as is, demolition and
developing into a parking lot or use as a farmer's market. Staff was requested to obtain an
evaluation as is and report back with options.
9. FINANCE,ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque#012257 to Cheque#012335 inclusive, except Cheques
#01229 totaling$501,118.06 and Payroll Disbursements for the period ending April 1,
2012 totaling $57,164.47.
2012-195
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Cheque Register being Cheque#012257 to Cheque#012335 inclusive,
except Cheque#012269 totaling $501,118.06 and Payroll Disbursements for the
period ending April 1, 2012 totaling $57,164.47 be approved."
CARRIED UNANIMOUSLY
Page 10 of 17
Council Minutes April 19, 2012
(b) Straffordville STEALTH Men's fastball team correspondence received April 4, 2012
requesting support.
File: C12
Councillor Southwick suggested the Port Burwell Lakers baseball team also be
considered for support and offered to suggest that they make a submission for the next
budget meeting.
2012-196
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT the Municipality of Bayham supports the Straffordville Stealth men's
fastball team in the amount of$250."
CARRIED UNANIMOUSLY
(c) Museums Bayham draft minutes of meeting held April 11, 2012. (Item 8(d)
recommendation to undertake a stuctural assessment of the Edison Museum building.)
(Update from Chief Building Official)
File: C06
2012-197
Moved by Deputy Mayor M Taylor
Seconded by Councillor T Southwick
"THAT the Museums Bayham Board take steps to lower the grade on the south and
north sides of the Edison Museum building and exterior caulking be replaced as
recommended by the Chief Building Official."
CARRIED UNANIMOUSLY
(d) Draft minutes of Harbourfront Committee meeting held April 10, 2012.
Recommendations for action on item 4 Pier Redevelopment Plans and item 5
Dredging.
File: C06
The Administrator advised that MNR will likely not approve further extensions for prop-
washing this year.
Development of a Waterfront Master plan will include committee and public consultation
and input.
(e) Email correspondence dated April 13, 2012 from Lori King regarding naming the
proposed pavilion "Change Air Corinth Park Pavilion".
File: C13
2012-198
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Council supports the naming of the Corinth pavilion as the "Change Air
Corinth Park Pavilion, contingent to the inclusion of Bayham's corporate logo."
CARRIED UNANIMOUSLY
Page 11 of 17
Council Minutes April 19, 2012
(f) Request from Straffordville Community Committee for permission to use a flowerbed
at the parkette at the corner of Heritage Line and Plank Road to place a large display
sign.
File: C13
2012-199
Moved by CouncillorE Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT Council grants permission to the Straffordville Community Committee to
place a display sign at the parkette at the corner of Heritage Line and Plank Road,
subject to placement and design approval by the Acting Manager of Public Works."
CARRIED UNANIMOUSLY
(g) Request from S Williamson, East Elgin Secondary School for financial support for
"Challenge Day" activities.
2012-200
Moved by Councillor T Southwick
Seconded by Deputy Mayor M Taylor
"THAT item 9(g) be referred to the budget session."
CARRIED UNANIMOUSLY
(h) Staff Memorandum C2012-04 regarding Municipal Assistance Allocations.
File: F05
2012-201
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Council approves fee waivers for use of the Community Centres as follows:
1.Bayham Community Centre use
- Optimist Club of Straffordville/Bayham main hall plus kitchen 2 events;
- Otter Valley Chamber of Commerce main hall+ kitchen 1 event;
- SAC/SERVE Parents Association main hall 2 events;
- Straffordville Community Committee main hall 5 events,parking lot, cement pad
and grounds 3 events;
- Straffordville Lions Club main hall bi-monthly dinner meetings,weekly Bingo
plus 3 events;
- Straffordville Santa Claus Parade Committee main hall 1 event;
2. Vienna Community Centre use
-Eastern Star upper hall 10 meetings plus 2 other events;
- St. Luke's Anglican Church Guild basement with kitchen 2 events plus funeral
luncheons as required,Vienna Memorial Park 2 events;
- Straffordville Firefighters Association entire hall 2 events;
-Vienna Lioness den with kitchen for 10 monthly meetings, entire hall 3 events two
days each plus 2 other events;
Page 12 of 17
Council Minutes April 19, 2012
-Vienna Lions Club den with kitchen 21 meetings, whole hall with kitchen 3 events,
basement 2 events;
-Periscope Playhouse hall July 22-25 rehearsal, 27-29,Aug 10-12 performances (6
cleans after performances only);
-Vienna Citizens Group hall 3 events, 1 parking lot only;
-Edisonfest Committee Memorial Park,whole hall back up for fest June 2;
AND THAT the cleaning fee only apply except for funerals."
CARRIED UNANIMOUSLY
2012-202
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Council approves cash requests as follows:
1st Straffordville BPSC (Scouts) $500
Bayham Community Initiatives$500
Elgin County Plowman's Assoc$200
PB Horticultural Society$400
PB Historical Society$350
Straffordville Community Comm$1,000 (new banners)
Tillsonburg Multi-Service Centre$500
OtterValley Chamber of Commerce 50% of Will cost up to $250
Vienna Concerned Citizens $400;
AND THAT Council approves cash donations to local festivals as follows:
Edison Fest SubCommittee of Museums Bayham $1,500
Otter Valley/Port Burwell Optimists for Tub Daze$1,500
Straffordville Community Committee for Watermelon Fest$1,500;
Port Burwell Historical Society for Canada Day$2,100 less federal grant."
CARRIED UNANIMOUSLY
2012-203
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Council approves the following items:
Bayham Historical Society use of Council Chambers for monthly meetings, use of
Edison Museum for storage, display, student and researchers, use of photo copier
and supplies,
Edisonfest committee use of Vienna Memorial Park 1 event,picnic tables, cones,
few tables & chairs, 2 portables +washstation;
Page 13 of 17
Council Minutes April 19, 2012
Otter Valley/Port Burwell Optimists 9 portable washrooms+2 wash stations for
Tub Daze,fence posts,picnic tables, garbage cans,4-5 hrs staff assistance with
setup and Santa Claus parade traffic control;
Port Burwell Horticultural Society moving planters to approved locations,photo
copy newsletters, municipal sign;
Periscope Playhouse municipal sign;
Port Burwell/Vienna United Church use of 5-6 picnic tables June 30 10am—4pm;
Vienna Citizens Group municipal sign;
Santa Claus Parade Committee (Lions) Old Chapel road closure/parade traffic
control;
Straffordville Fire fighters use of municipal sign;
Straffordville Community Committee dumpster picnic tables install Christmas
lights plants & upkeep,install& remove banners, municipal sign,traffic control for
Watermelon Fest,portables, monthly meeting room,photocopier,preparation of
park;
Port Burwell Legion exemption of municipal tax levy and assistance with traffic
control for Armistice parade;
Port Burwell Historical Society Canada Day parade traffic control."
CARRIED UNANIMOUSLY
(i) Vienna Concerned Citizens Group minutes of meeting held March 21, 2012 and
description of banner requested for placement at the old Vienna Town Hall.
File: C06
2012-204
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT the banner proposed by the Vienna Citizens Group be approved for
placement on the Vienna old Town Hall;
AND THAT the group be permitted to use the outside display case on the building
for promotional purposes."
CARRIED UNANIMOUSLY
(j) Staff Memorandum dated April 13, 2012 regarding Road Closure/Conveyance Request
Straffordville EMC.
File: T09
2012-205
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
Page 14 of 17
Council Minutes April 19, 2012
"THAT Staff be directed to take the necessary steps to stop up, close and convey the
unopened Elgin Street road allowance between Third Street and Fourth Street in
Straffordville to the Straffordville Evangelical Mennonite Church at a value of
$8,000."
CARRIED
MOTION TO EXTEND LENGTH OF MEETING
2012-206
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT in accordance with Section 12 of Procedural By-law 2002-93,Council shall
deal with business until 11:00 p.m. at its meeting of April 19,2012"
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Staff Report E2012-05 regarding Delegation - Water/Sewer Rates. (Deferred to next
meeting)
File: C13
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2012-207
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 9:59 p.m. to discuss personal matters about an
identifiable individual,including municipal or local board employees."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held April 5, 2012.
(Deferred)
(c) Confidential Staff Report F2012-05 regarding a personal matter.
(d) Stantec Confidential Report regarding Assessment of Environmental Risks.
(Acquisition/disposition of property-Port Burwell Divestiture)-Deferred
File: L07
(e) Out of Camera.
2012-208
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT the Committee of the Whole do now rise from the "In Camera" session at
10:13 p.m."
CARRIED UNANIMOUSLY
Page 15 of 17
Council Minutes April 19, 2012
2012-209
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT Council supports the request for an extension agreement by the owner;
AND THAT Staff be directed to prepare the necessary by-law and agreement for
consideration at the budget meeting to be held April 30, 2012."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-law Z603-2012 A By-law to Amend Zoning By-law Z456-2003, as amended
(Teichroeb) Declined
(b) By-law 2012-021 A By-law to authorize a Franchise Agreement with Union Gas
(Third reading only)
2012-210
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT By-law 2012-021 being a By-law to Authorize a Franchise Agreement with
Union Gas be read a third time and finally passed."
CARRIED UNANIMOUSLY
(c) By-law 2012-047 A By-law to Authorize a Development Agreement with Wizniak
(d) By-law 2012-048 A By-law to authorize the execution of an agreement with
Commissionaires Great Lakes(B/L Enforcement Services)
(e) By-law 2012-049 A By-law to Authorize the execution of a lease and rental
agreement with Ron Bradfield, Bradcranex Inc. (Finger Docks)
2012-211
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT By-laws 2012-047,2012-048 and 2012-049 be read a first,second and third
time and finally passed."
CARRIED UNANIMOUSLY
(0 By-law 2012-050 A By-law to provide for Drainage Works (1st&2nd reading only
Provisional- Casier Drain)
2012-212
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT Casier Drain Provisional By-law 2012-050 be read a first and second time."
CARRIED UNANIMOUSLY
(g) By-Law 2012-046 A By-Law to confirm all actions of Council
2012-213
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
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Council Minutes April 19, 2012
"That confirming By-Law 2012-046 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2012-214
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT the Council meeting be adjourned at 11:09 p.m."
CARRIED UNANIMOUSLY
YOR CLE 2K
Page 17 of 17