The URL can be used to link to this page

Home My WebLink AboutJanuary 26, 2012 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville January 26, 2012 7:00 PM 7:30 PM Public Meeting—Planning(Zoning) The regular meeting of the Council of the Municipality of Bayham was held on Thursday, January 26, 2011 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Mark Taylor, Councillors Tom Southwick, Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and Clerk Lynda Millard. Planning Coordinator/Deputy Clerk Margaret Underhill, Fire Chief/By-Law Enforcement Officer Gord Roesch and Water Wastewater Superintendent Ed Roloson were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None. 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS (a) Minutes of the regular meeting of Council held January 12, 2012. 2012-025 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the minutes of the regular meeting held January 12,2012 be approved as circulated." CARRIED UNANIMOUSLY (b) Added Item(s) There were no items added to the agenda. 4. DELEGATIONS (a) 7:05 p.m. David Roe and John Peters regarding value added agriculture. File: D14 Mr. David Roe, on behalf of John and Debra Peters,had provided a report regarding value added agricultural products in support of the processing of corn and wheat grown on the Peters farm to make tortillas within their barn. Mr. Roe commented that on-farm sales of crops produced on the farm can include pick your own operations,processing on site, events and attractions,winery tours, sales and restaurants, farm vacations/bed and Page 1 of 9 Council Minutes January 26, 2012 breakfast operations. He suggested that the Provincial Policy Statements - 2005 and the Bayham Official Plan and Zoning By-law can permit such defined uses. Mr. Roe referred to experiences and examples in other Municipalities such as the Niagara Region and Haldimand and Norfolk Counties who have or are supporting the farming sector by incorporating small scale value-added processing as a permitted use in their Official Plans and zoning by-laws. Larger operations can continue to be considered by a site specific zoning by-law amendment. Mr. Roe also noted that in the draft County of Elgin Official Plan steps to support value added processing, culinary tours and agri- tourism are being taken. He encouraged Council to support the efforts by the Peters' to develop on-farm processing and sale of agricultural based products. 2012-026 Moved by Councillor E Ketchabaw Seconded by Councillor T Southwick "THAT Council deems the bakery operation proposed by Mr.John Peters at 54940 Light Line, as presented by Mr. Peters and his agent Mr.David Roe, to be in compliance with the Municipal Official Plan and comprehensive zoning by-law." CARRIED UNANIMOUSLY (b) 7:15 p.m. Pat Vann regarding value added agriculture. File: D14 Pat Vann provided a copy of the presentation prepared by Sean Hurley to Council. Ms. Vann spoke in support of the Peters' processing and value-added processed products. It was noted that the Province of Ontario is reviewing the Provincial Policy Statements and are considering allowing on-farm businesses of any kind provided they are secondary to the agricultural operation and meet certain criteria. It is important to permit secondary uses such as value-added processed products on farms creating another stream of revenue that enables farmers to stay on the farm. 5. INFORMATION ITEMS (a) Correspondence dated December 21, 2011 from the County of Huron regarding Low Frequency Noise. File: C10 (b) Museums Bayham draft minutes of meeting held January 11, 2012. File C06 (c) Long Point Region Conservation Authority minutes of meeting held December 7, 2011. File: C06 (d) Correspondence dated December 30, 2011 from Stewardship Ontario regarding Industry funding. File A01 (e) Bayham Harbourfront Committee minutes of meeting held November 8, 2011 and Ojibwa Press Release. File: C06/D06 Page 2 of 9 Council Minutes January 26, 2012 (f) News Release dated January 19, 2012 regarding operating contract awarded for SW Ontario Regional drinking water system. File: M06 2012-027 Moved by Councillor W Casier Seconded by Deputy Mayor M Taylor "THAT information items 5(a) through 5(f)be received for information." CARRIED UNANIMOUSLY 6. PLANNING,DEVELOPMENT,RECREATION& TOURISM 1. CORRESPONDENCE AND REPORTS 2. PUBLIC MEETING 2012-028 Moved by Councillor T Southwick Seconded by Councillor W Casier "THAT the Council meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Planning Act." CARRIED UNANIMOUSLY PUBLIC MEETING 7:30 p.m. Friesen Rezoning-to change the zoning from the Agricultural (Al)Zone to a site-specific Special Agricultural (A2-7)Zone and a site-specific Rural Residential (RR-19)Zone in the Zoning By-law submitted by Mark and Myra Friesen. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. STAFF PRESENTATION Staff Report D2012-01 regarding Friesen Rezoning. File: D14FRIE The Planning Co-ordinator presented her report. She advised that rezoning is a required condition of the applicants' recent consent. The effect of the amendment will be to rezone the severed surplus dwelling unit for residential use, for a reduced front yard depth of an existing barn,to rezone the retained agricultural lands to permit a reduced lot frontage and to prohibit further dwelling unit development in accordance with the Agriculture land designation policies regarding Surplus Farm Dwellings in the Official Plan. The Planning Co-ordinator added that no written comments or concerns from the public have been received. Page 3 of 9 Council Minutes January 26, 2012 PUBLIC COMMENTS Mr. Roe, agent for the applicant, commented that the applicant has already made improvements to the property by cleaning up the land and restoring the barn. COUNCIL COMMENTS AND QUESTIONS Councillor Ketchabaw questioned whether Mr. Friessen was satisfied with the conditions to which Mr. Roe confirmed that he is. ADJOURNMENT 2012-029 Moved by Councillor W Casier Seconded by Councillor T Southwick "THAT the Public Meeting be adjourned at 7:40 p.m.." CARRIED UNANIMOUSLY DISPOSITION OF ITEM 2012-030 Moved by Councillor W Casier Seconded by Councillor T Southwick "THAT the zoning of those lands located in Part Lot 19 Concession 4, identified as 56238 Light Line owned by Mark and Myra Friesen,be changed from Agricultural (Al)to a site-specific Special Agricultural(A2-7) Zone on the retained lands and a site-specific Rural Residential(RR-19) Zone on the proposed severed lands to satisfy a condition of Consent E5/11; AND THAT Zoning By-law Z601-2012 be presented for enactment." CARRIED UNANIMOUSLY 7. ROADS,AGRICULTURE &DRAINAGE 8. PROPERTY,BUILDING& PROTECTIVE SERVICES (a) Staff Report P2012-003 regarding Station 1 - PPE Replacement. File: P16 2012-031 Moved by Deputy Mayor M Taylor Seconded by Councillor W Casier "THAT Council approves the replacement of firefighter PPE utilizing funds in the amount of$40,000 from fire department reserves." CARRIED UNANIMOUSLY Page 4 of 9 Council Minutes January 26, 2012 (b) 8(b) Staff Report P2012-004 regarding Fire and Emergency Services 2011 Annual Report. File: P16 2012-032 Moved by Councillor W Casier Seconded by Councillor T Southwick "THAT Staff Report 2012-004 regarding the 2011 Annual Fire and Emergency Services be received for information." CARRIED UNANIMOUSLY 9. FINANCE,ADMINISTRATION& PERSONNEL (a) Cheque Register being Cheque#011784 to Cheque#011875 inclusive, totaling $190,706 and Payroll Disbursements for the period ending Jan. 8, 2012 totaling $53,351.62. 2012-033 Moved by Councillor T Southwick Seconded by Deputy Mayor M Taylor "THAT the Cheque Register being Cheque#011784 to Cheque#011875 inclusive, totaling $190,706 and Payroll Disbursements for the period ending January 8,2012 totaling$53,351.62 be approved." CARRIED UNANIMOUSLY (b) Staff Memorandum regarding Guysboro Cemetery Bequest. File: S09 2012-034 Moved by Councillor W Casier Seconded by Councillor T Southwick "THAT the Guysboro Cemetery Board be given the option to have the bequest from the Harley Hotchkiss estate: transferred to the Board to invest, or (b) invested by the Municipality,with transfer of funds to the Board upon request." CARRIED UNANIMOUSLY (c) Request by Mayor for discussion of potential items to be added to each agenda including Council "Statements by Council and Updates on Projects Sections". File: A09 Mayor Ens noted that there is a lack of opportunity on the agenda, as it is currently structured, to allow for statements by members or to provide updates to projects. Discussion followed. Page 5 of 9 Council Minutes January 26, 2012 2012-035 Moved by Councillor T Southwick Seconded by Councillor W Casier "THAT sections for "Statements by Council" and "Updates on Projects" be added to each regular meeting agenda." CARRIED UNANIMOUSLY (d) Staff Memorandum dated January 23, 2012 regarding Occupancy-Vienna Old Town Hall. File: P06 2012-036 Moved by Deputy Mayor M Taylor Seconded by Councillor T Southwick "THAT Staff be directed to make arrangments with Spriet Associates to provide an inspection on the Vienna Old Town Hall building." CARRIED 10. ENVIRONMENT (a) Bayham Water Distribution System Quarterly Report for the period ending December 31, 2011. No callins. File: E08 2012-037 Moved by Councillor T Southwick Seconded by Councillor W Casier "That the Bayham Water Distribution System Quarterly Report for the period ending December 31,2011 be received for information." CARRIED UNANIMOUSLY (b) Bayham Small Municipal Non-Residential Wells Quarterly Report for the period ending December 31, 2011. File: E08 2012-038 Moved by Councillor W Casier Seconded by Councillor T Southwick "That the Bayham Small Municipal Non-Residential Wells Quarterly Report for the period ending December 31,2011 be received for information." CARRIED UNANIMOUSLY Page 6 of 9 Council Minutes January 26, 2012 (c) Richmond Community Water System Quarterly Report for the period ending December 31, 2011 and Callins. File: E08 2012-039 Moved by Councillor E Ketchabaw Seconded by Councillor T Southwick "That the Richmond Community Water System Quarterly Report for the period ending December 31,2011 and callins be received for information." CARRIED UNANIMOUSLY (d) Port Burwell Wastewater Treatment Plant Annual Compliance Summary for 2011, Biosolids Application Analysis and Callins for 4th Quarter. File: E03 2012-040 Moved by Councillor E Ketchabaw Seconded by Councillor T Southwick "That the Port Burwell Wastewater Treatment Plant Annual Compliance Report Summary for 2011,Biosolids Application Analysis and callins be received for information." CARRIED UNANIMOUSLY 2012-041 Moved by Councillor E Ketchabaw Seconded by Councillor T Southwick "THAT in accordance with Section 12 of Procedural By-Law 2002-93,Council shall deal with business until 11 p.m. at its meeting of January 26,2012." CARRIED UNANIMOUSLY 11. COMMITTEE OF THE WHOLE (a) In Camera. 2012-042 Moved by Councillor T Southwick Seconded by Councillor W Casier "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 9:45 p.m. to discuss: • personal matters about an identifiable individual,including municipal or local board employees; • a proposed or pending acquisition or disposition of land by the municipality or local board; Page 7 of 9 Council Minutes January 26, 2012 • advice that is subject to solicitor-client privilege,including communications necessary for that purpose." CARRIED UNANIMOUSLY (b) Closed session minutes of the regular meeting of Council held January 12, 2012. (c) Staff Report regarding a confidential matter that is subject to solicitor-client privilege, including communication necessary for that purpose. (Road closure) (d) Confidential Staff Report regarding personal matters about an identifiable individual, including municipal or local board employees. (Public Works position) (e) Confidential Verbal Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board(Ojibwa property conveyance) (1) Out of Camera. 2012-043 Moved by Councillor W Casier Seconded by Councillor T Southwick "THAT the Committee of the Whole do now rise from the "In Camera" session at 11:10 p.m." CARRIED UNANIMOUSLY 12. BY-LAWS (a) By-Law Z601-2012 A By-law to Further amend By-law Z456-2003, as amended (Friesen) (b) By-law 2012-011 A By-law to amend Committee Appointments By-law 2012-001 2012-044 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT By-law Z456-2003 and By-law 2012-011 be read a first, second and third time and finally passed." CARRIED UNANIMOUSLY (c) By-Law 2012-013 A By-Law to confirm all actions of Council 2012-045 Moved by Councillor E Ketchabaw Seconded by Councillor T Southwick "That confirming By-Law 2011-013 be read a first, second and third time and finally passed." CARRIED UNANIMOUSLY Page 8 of 9 Council Minutes January 26, 2012 13. ADJOURNMENT (a) Adjournment 2012-046 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the Council meeting be adjourned at 11:15 p.m." CARRIED UNANIMOUSLY 4° :°" : � . DePL!TV MAYOR CLERK Page 9 of 9