HomeMy WebLinkAboutJanuary 23, 2012 - Special Council BUDGET MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
January 23,2012
7:00 PM
The initial 2012 budget meeting of the Council of the Municipality of Bayham was held on
Monday, January 23, 2012 in the Council Chambers. Present were Mayor Paul Ens, Deputy
Mayor Mark Taylor, Councillors Tom Southwick,Wayne Casier and Ed Ketchabaw,
Administrator Kyle Kruger and Clerk Lynda Millard.
David Aristone, Treasurer, Margaret Underhill, Planning Co-ordinator, Bill Knifton, Chief
Building Official/Drainage Superintendent, and Ed Roloson, Water/Wastewater Superintendent,
Gerry LeMay, Manager Public Works, Fire Chief/By-law Enforcement Officer Gord Roesch and
Public Works Operations Supervisor, Ed Bradfield were in attendance.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
None.
3. 2012 DRAFT BUDGET
(a) Preliminary Capital Budget 2012
File: F05
The Administrator provided an introduction to the 2012 Capital Budget. He noted a new column
labeled "Unfinanced Prior Year" is intended to assist staff and the auditor in tracking multi-year
projects. These preliminary amounts will be finalized through our year end and audit and are not
in addition to the overall budget figures. He added that on the Reserves statement the 2010
figures are final and the 2011 are based on the 2011 budget. In addition, there are only capital
budget impacts in the 2012 figures—operating budgets will also impact reserve
allocations/draws.
The Administrator added that the draft capital budget does not yet include amortization of capital
assets, however, these will be included in the final capital budget for approval. In addition, the
overall capital levy goal has been recommended at$777,650, a 3% increase from the 2011 levy
and that the current projects exceed the established goal by$146,250.
Department Heads each presented their respective draft capital budget as it pertained to their
particular department. Staff responded to questions from members of Council as appropriate.
Staff was asked to provide a list of municipal passenger vehicles, current mileage and users, and
an equipment replacement spread sheet summary. Staff were also requested to look into
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Budget Meeting Minutes January 23, 2012
documentation regarding the County's commitment to resurfacing Plank Road in the Vienna area
that was initially scheduled to be completed following the installation of sanitary sewers in 2000.
Staff was also requested to provide Council a summary of reserve fund balances including water
and wastewater.
The next budget meeting was set for Monday, January 30th at 7:00 p.m.
A road tour of Municipal facilities is to be arranged for Saturday, February 4th beginning at the
office at 9:00 a.m. until noon.
4. BY-LAW
(a) By-law 2012-012 A By-law to confirm all actions of Council
2012-023
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT confirming By-law 2012-012 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
5. ADJOURNMENT
(a) Adjournment
2012-024
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT the Council meeting be adjourned at 9:35 p.m."
CARRIED UNANIMOUSLY
YOR CLERK
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