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Home My WebLink AboutAugust 04, 2005 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160,9344 Plank Road STRAFFORDVILLE, ONTARIO Thursday August 4,2005 7:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held beginning at 7:00 p.m. Thursday,August 4,2005 in Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Mathew Schafer, Councillors Mark Taylor,Paul Ens and Cliff Evanitski,Administrator Kyle Kruger and Clerk Lynda Millard. Treasurer Suzanna Mantel was in attendance to present her reports. 1. CALL TO ORDER Mayor Acre called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 1 APPROVAL OF MINUTES Minutes of the Regular Meeting of Council held July 21,2005 2005-437 Moved by M Schafer Seconded by M Taylor "THAT the minutes of the regular meeting of the Municipality of Bayham held July 21, 2005 be approved as circulated." Disposition: Motion Carried Unanimously 4. DELEGATIONS None 5. INFORMATION ITEMS 2005-438 Moved by P Ens Seconded by M Schafer "THAT Information Items 5(a)through 5(e)be received for information." Disposition: Motion Carried Unanimously (a) Correspondence dated July 28, 2005 from Tom and Deb Benner regarding"In the Pink" A Fair Promoting a Healthy Lifestyle being held September 10t. File: M02 (b) Invitation to attend a Summer Picnic with Stephen Harper on August 5th . File: M02 (c) CUPE correspondence dated July 20,2005 regarding recognition of Child Care Workers. File: A01 COUNCIL MINUTES - 257 - Aug. 4,2005 (d) AMO correspondence dated July 22, 25 and 28,2005 regarding"Government Releases Water Strategy Expert Panel Report", "COMRIF Intake Two Applications Can Now Be Submitted"and "Municipal Cost Sharing Waived on New Child Care Program". File: A01 (e) Conservation Council of Ontario invitation to participate in"Doors Closed". File: M02 6. PLANNING,DEVELOPMENT,RECREATION & TOURISM 1. CORRESPONDENCE&REPORTS (a) Update regarding status of harbour dredging project. The Administrator advised that the Requests for Quotes received were beyond the dollars projected. The resulting cost would be higher than what could be recovered from the County. 7. ROADS,AGRICULTURE &DRAINAGE I. CORRESPONDENCE&REPORTS (a) Ministry of Agriculture,Food and Rural Affairs correspondence dated July 20,2005 regarding Drain Improvement/Petition Supplement Form. File: E08 2005-439 Moved by P Ens Seconded by M Schafer "THAT the Ministry of Agriculture,Food and Rural Affairs correspondence dated July 20, 2005 regarding Drain Improvement/Petition Supplement Form be received for information." Disposition: Motion Carried Unanimously (b) County of Elgin correspondence dated July 28,2005 regarding sign placement policy. File: A16 2005-440 Moved by M Schafer Seconded by P Ens "THAT the County of Elgin correspondence dated July 28,2005 regarding sign placement policy be received; AND THAT the Municipality of Bayham hereby requests the Council of the County of Elgin to continue consideration of tourism directional signage placement at the request of the local municipality; COUNCIL MINUTES -258 - Aug. 4, 2005 AND THAT this resolution be forwarded to Elgin County lower tier municipalities for consideration and support." Disposition: Motion Carried Unanimously 8. PROPERTY,BUILDING& PROTECTIVE SERVICES CORRESPONDENCE&REPORTS (a) Correspondence from White Construction,Inc. regarding rental of property. File: L04 2005-441 Moved by M Taylor Seconded by C Evanitsld "THAT the correspondence from White Construction, Inc. regarding rental of property at 31 Elizabeth Street,Port Burwell be received; AND THAT Council offer a formal agreement for use of the property at a cost of$200 per month and if agreeable that staff prepare a by-law authorizing the Mayor and Clerk to execute an agreement for rental of the property for Council's consideration." Disposition: Motion Carried Unanimously (b) Staff Report A2005-005 regarding Engineering Services—Grants for Libraries. File: A19 2005-442 Moved by M Taylor Seconded by M Schafer "THAT Staff Report#A2005-005 regarding Engineering Services—Grants for Libraries be received; AND THAT Staff be authorized to proceed with the proposal from The Ventin Group for services at the Vienna Branch Library,with the addition of works for HVAC design." Disposition: Motion Carried Unanimously (c) Staff Memorandum regarding Sale of Used Fire Gear. File: P16 2005-443 Moved by M Schafer Seconded by M Taylor "THAT Staff Memorandum August 2,2005 be received; AND THAT Council approves the sale of the used bunker gear to the Town of Aylmer for the amount of$650." Disposition: Motion Carried Unanimously COUNCIL MINUTES -259 - Aug. 4,2005 (d) Staff Memorandum regarding Request for Loan of Fire Equipment-Central Elgin. File: P16 2005-444 Moved by P Ens Seconded by M Schafer "THAT Staff Memorandum dated August 2,2005 be received; AND THAT Council approves the temporary loan of the 1975 tanker truck to the Municipality of Central Elgin, subject to providing the necessary insurance coverage and costs for repairs,if any,required during the loan period." Disposition: Motion Carried Unanimously (e) Staff Memorandum regarding Tourism sub-committee recommendation regarding handicap ramp on east beach. File: C06 2005-445 Moved by M Schafer Seconded by P Ens "THAT Staff Memorandum C2005-005 regarding Tourism sub-committee recommendation for installation of a handicap ramp on the east beach be received; AND THAT Council grants permission for the construction of an access ramp and modified picnic table as per plans submitted to the Chief Building Official." Disposition: Motion Carried Unanimously 9. FINANCE,ADMINISTRATION &PERSONNEL I. CORRESPONDENCE&REPORTS (a) Cheque Register being Cheque# 10545 to Cheque# 10629 inclusive,except Cheques# 10598, 10600 and 10606,totaling$437,921.02 and Payroll Disbursements for the period ending July 17, 2005 totaling$46,406.30. 2005-446 Moved by C Evanitski Seconded by P Ens "THAT the Cheque Register,being Cheque# 10545 to Cheque#10629 inclusive,except Cheques#10600 and 10606,totaling$437,921.02 and Payroll Disbursements for the period ending July 17,2005 totaling$46,406.30 be approved." Disposition: Motion Carried Unanimously (b) Staff Report F2005-24 regarding Financial Report for the period ending June 30,2005. File: F03 COUNCIL MINUTES - 260 - Aug. 4, 2005 2005-447 Moved by P Ens Seconded by M Schafer "THAT Staff Financial Report F2005-24 for the period ending June 30,2005 be received for information." Disposition: Motion Carried Unanimously (c) Staff Report F2005-025 regarding Folding Machine Lease Agreement. File: F18 2005-448 Moved by C Evanitski Seconded by P Ens "That By-Law 2005-071 being a by-law to authorize the execution of agreement between the Municipality of Bayham and Pitney Bowes for the lease of a 01200 Folder/Inserter be presented to council for enactment." Disposition: Motion Carried Unanimously (d) Staff Report C2005-018 regarding Heritage Conservation Easement. File: A01 2. UNFINISHED BUSINESS (a) Port Burwell Marine Museum Board July 5,2005 recommendation that Council start proceedings for an heritage easement for the Lighthouse. 10. ENVIRONMENT I. CORRESPONDENCE&REPORTS (a) Quarterly Reports for the Municipality of Bayham Small Municipal Non-Residential Wells and the Bayham Water Distribution System for the period ending June 30,2005. (Deferred from July 21st) File: E08 2005-449 Moved by P Ens Seconded by M Schafer "THAT Item 10.1 (a)be deferred." Disposition: Motion Carried Unanimously (b) Annual Compliance Summary Report for the Port Burwell Wastewater Treatment Plant, Municipality of Bayham for the period ending June 30,2005. (Deferred from July 21s) File: E08 COUNCIL MINUTES - 261 - Aug. 4,2005 2005-450 Moved by M Schafer Seconded by M Taylor "THAT Item 10.1 (b)be deferred." Disposition: Motion Carried Unanimously (c) Correspondence dated July 27, 2005 from Beverley Sutherland,Maple Meadows,Port Burwell Family Residences regarding waste collection. File: C13/E07 2005-451 Moved by M Taylor Seconded by P Ens "THAT the correspondence dated July 27,2005 from Beverley Sutherland,Maple Meadows,Port Burwell Family Residences regarding waste collection be received for information; Disposition: Motion Carried Unanimously 11. COMMITTEE OF THE WHOLE CORRESPONDENCE&REPORTS 2005-452 Moved by M Taylor Seconded by M Schafer "THAT the Council do now rise to enter into an"In Camera"Session of Committee of the Whole to discuss: personal matters about an identifiable individual,including municipal or local board employees; Disposition: Motion Carried Unanimously 2005-453 Moved by P Ens Seconded by M Taylor "THAT the Committee of the Whole do now rise from the"In Camera" Session." Disposition: Motion Carried Unanimously (a) Verbal request from Councillor Taylor regarding a confidential personal matter. 2. UNFINISHED BUSINESS (a) Bayham Culture Committee draft minutes of meeting held June 27,2005. (Referred to stafffor recommendation) COUNCIL MINUTES - 262 - Aug. 4, 2005 12. BY-LAWS By-law 2005 —061 A By-law to Adopt a Site Plan Control By-law (3rd Reading) By-law 2005—071 A By-law to Authorize Execution of Lease Agreement with Pitney Bowes for Folding Machine By-law 2005—072 A By-law to confirm all actions of Council 2005-454 Moved by M Schafer Seconded by M Taylor "THAT the site plan control by-law 2005-061 Section 2.2.1 be amended to read"farm buildings and structures." Disposition: Motion Carried Unanimously 2005-455 Moved by M Taylor Seconded by C Evanitski "THAT By-law 2005-061,as amended,be read a third time and finally passed." Disposition: Motion Carried 2005-456 Moved by C Evanitski Seconded by P Ens "THAT By-law 2005-071 be read a first,second and third time and finally passed." Disposition: Motion Carried Unanimously 2005-457 Moved by C Evanitski Seconded by P Ens "THAT confirming By-law 2005-072 be read a first,second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2005-458 Moved by M Taylor Seconded by P Ens "THAT the meeting be adjourned at 8:35 p.m." Disposition: Motion Carried Unanimously MAYOR • /i 1 ,_.._A. CLERK ,ata 1JP etQ Date Approved: 0 .. / :