HomeMy WebLinkAboutDecember 21, 2006 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 PIank Road, Straffordville
Thursday December 21,2006
7:00 p.m.
Presentation to Council by Rita Ferguson
Recognition of Mathew Schafer as a Member of Bayham Council
8:00 p.m. Public Meeting—Schonberger Municipal Drain
The regular meeting of the Council of the Municipality of Bayham was held beginning at 7:00
p.m. on Thursday, December 21, 2006 in Council Chambers. Present were Mayor Lynn Acre
Deputy Mayor Cliff Evanitski, Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw,
Administrator Kyle Kruger and Deputy Clerk Margaret Underhill.
Treasurer Suzanna Mantel was in attendance to present her reports.
1. CALL TO ORDER—Mayor Acre called the meeting to order at 7:00 p.m.
(a) Presentation: Rita Ferguson presented a stained glass Bayham logo to
Mayor Acre and Council
(b) Recognition: Mayor Acre presented Mathew Schafer with a stained glass
Bayham logo and a framed certificate in appreciation of his many years on
Bayham Council and his dedication to the community.
(c) Social Break followed; the meeting reconvened at 7:35 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
None
3. APPROVAL OF MINUTES
Minutes of the Inaugural Meeting of Council held December 7,2006
2006-689 Moved by C. Evanitski
Seconded by E. Ketchabaw
"THAT the minutes of the Inaugural Meeting of Council held December 7,2006 be
approved as circulated."
Disposition: Motion Carried Unanimously
Council Minutes - 666 - December 21, 2006
4. DELEGATIONS None
ADDED ITEMS
Item 6.1 (a) added at the request of Councillor Ketchabaw
2006-690 Moved by W. Casier
Seconded by C. Evanitski
"THAT in accordance with Section 21 of Procedural By-law 2002-93,
Staff Report DR2006-026 regarding the Schonberger Municipal Drain Extension,
Staff Report F2006-33 regarding the Infrastructure Grant,
Provisional By-law 2006-122 regarding the Schonberger Municipal Drain Extension
and a Verbal update from the Mayor on meetings with the MTO and DFO, Industry
Canada in Ottawa be added to the agenda as item(s) 7.1 (a), 9.1(d), 12 and 6.1 (a),
respectively."
Disposition: Motion Carried Unanimously
5. INFORMATION ITEMS
2006-691 Moved by M. Taylor
Seconded by C. Evanitski
"THAT information items 5(a) through 5(j) be received for information."
Disposition: Motion Carried Unanimously
(a) AMO Member Communication FYI and Alerts: Alert dated December 6, 2006 regarding the
"Canada and Ontario COMRIF Asset Management Program"; Alert dated December 8, 2006
regarding"Canada and Ontario COMRIF Asset Management Program Processing Error"; Alert
dated December 11, 2006 regarding"Court of Appeal Addresses Payment of the Ontario Health
Premium".
File: A01
(b) Correspondence dated November 27, 2006 from the Minister of Municipal Affairs and Housing
regarding the reporting requirements for the 2006 Municipal Performance Measurement Program
(MPMP)
File: A16
(c) Communiqué from the Province of Ontario, City of Toronto and AMO regarding The "First
Meeting of the Political Table of the Provincial-Municipal Fiscal and Service Delivery Review
December 2006
File: A16
Council Minutes - 667 - December 21, 2006
(d) Lifestyle Link Newsletter Fall 2006
File: A16
(e) Correspondence dated December 7, 2006 received from the Heart& Stroke Foundation of
Ontario request for proclamation of February 2007 as "Heart Month".
File:
(f) Minutes of the Elgin Group Police Services Board dated October 25, 2006
File:
(g) Minutes of the Bayham Historical Society meeting held November 9, 2006
File:
(h) Draft Minutes of the Joint Cemetery Board meeting held November 28, 2006
File:
(i) News Release Communiqué dated December 8, 2006 from the Ministry of Municipal Affairs and
Housing announcing"Province Honours Dedication of Municipal Officials—Long-Standing
Service Awards Presented"and Press Release dated December 8, 2006 regarding"New
Affordable Housing Project Officially Opens in Peterborough"
File: A16
(j) Ontario Good Roads Association Alert dated December 15, 2006 regarding the"New Hours of
Service Regulation under The Highway Traffic Act—Effective January 1, 2007"
File: A16
6. PLANNING,DEVELOPMENT,RECREATION& TOURISM
1. CORRESPONDENCE&REPORTS
ADDED ITEM
(a) Verbal update from the Mayor on the meetings with the MTO, DFO and Industry Canada
in Ottawa regarding the potential international ferry service
Council Minutes - 668 - December 21, 2006
7. ROADS,AGRICULTURE &DRAINAGE
1. CORRESPONDENCE&REPORTS
ADDED ITEM
(a) Staff Report DR2006-026 regarding the Schonberger Municipal Drain Extension
File: E09
2006-692 Moved by C. Evanitski
Seconded by W. Casier
"THAT Staff Report DR2006-026 regarding the Schonberger Municipal Drain—
Wetland Restoration & Water Control Structure Project be received;
THAT the Council of the Municipality of Bayham acknowledges the receipt of
Report#205261 dated December 1, 2006 for the Schonberger Municipal Drain—
Water Control Structure Report, as prepared by the Engineer, Spriet Associates,
and filed with the Clerk on December 7,2006;
THAT the Council of the Corporation of the Municipality of Bayham agrees to
proceed with the "Schonberger Municipal Drain—Extension re Water Control
Structure"works;
THAT the Council acknowledges that a Notice of Public Meeting and copy of
Engineer Report has been mailed to all persons assessed to this drainage works in
accordance with the Drainage Act;
AND THAT the Council of the Municipality of Bayham hold a Public Meeting on
December 21,2006, at 8 pm.to consider the Engineer Report#205261 dated December 1,
2006."
Disposition: Motion Carried Unanimously
2. PUBLIC MEETING
1. (a) 8:00 p.m. —Consideration of Engineer's Report#205261 dated December 1, 2006 prepared by
Spriet Associates regarding the Schonberger Drain Extension Water Control Structure.
File: E09
2006-693 Moved by C. Evanitski
Seconded by E. Ketchabaw
"THAT the Council meeting be adjourned in order to hold a Public Meeting pursuant to
the provisions of the Drainage Act."
Council Minutes - 669 - December 21, 2006
Disposition: Motion Carried Unanimously
2. Declaration of Pecuniary Interest and the General Nature Thereof
None
3. Staff&Engineer Presentation
John Spriet was present to discuss the project and answer questions regarding Engineer's
Report#205261 as prepared by Spriet Associates. Mr. Spriet explained that the Ministry
of Natural Resources will provide a grant in the amount of$5000 and pays for
the engineering costs for wetland restoration, Ministry of Agriculture and Food will pay
for half of the project. There is one property owner affected by this project. He
corrected the report by saying that the property should be described at Lot 23 and 24.
Mr. Spriet recommended that the project move forward. He informed Council that there
are several of these projects in West Elgin and Norfolk.
4. Public Comments
None
5. Council Comments and Questions
Mayor Acre asked Mr. Spriet if the existing wetland restoration projects are working
well. Mr. Spriet responded that they are working very well.
6. Adjournment
2006-694 Moved by E. Ketchabaw
Seconded by C. Evanitski
"THAT the Public meeting be adjourned at 8:10 p.m."
Disposition: Motion Carried Unanimously
7. Disposition of Item
2006-695 Moved by W. Casier
Seconded by M. Taylor
"WHEREAS no concerns have been received regarding the proposed alteration of
the proposed Schonberger Municipal Drain Extension- Wetland Restoration &
Water Control Structure Project alterations;
THEREFORE BE IT RESOLVED THAT the Engineer's Report#205261 as
prepared by Spriet Associates be adopted and Provisional By-law 2006-122, being :z
by-law to authorize the said drainage works,be added to the agenda and given first
and second reading;
Council Minutes -670 - December 21, 2006
THAT a date of January 18,2007 at 8:00 p.m. be set for the first sitting of the Court
of Revision for the Schonberger Municipal Drain Extension;
AND THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice
of the time and place of the first sitting of the Court of Revision to the affected parties
pursuant to Section 46 (2) of the Drainage Act."
Disposition: Motion Carried Unanimously
8. PROPERTY, BUILDING& PROTECTIVE SERVICES
1. CORRESPONDENCE&REPORTS
NONE
9. FINANCE,ADMINISTRATION& PERSONNEL
1. CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque# 1702 to Cheque# 1821inclusive,totaling$1,193,784.26
and Payroll Disbursements for the period ending December 3, 2006 totaling$88,324.51
2006-696 Moved by M. Taylor
Seconded by W. Casier
"THAT the Cheque Register,being Cheque# 1702 to Cheque# 1821 inclusive,
totaling$1,193,784.26 and Payroll Disbursements for the period ending December 3,
2006 totaling$88,324.51, be approved."
Disposition: Motion Carried Unanimously
(b) Staff Report L2006-007 regarding Municipal Insurance Renewal 2007
File: L.5.1
2006-697 Moved by W. Casier
Seconded by M. Taylor
"THAT the 2007 Municipal Insurance Program be obtained from Jardine Lloyd
Thompson Canada Inc. at a premium of$107,636 plus applicable taxes,if Frank Cowan
Company confirms that it will not provide pricing substantially less than its quotation for
2006 coverage."
Disposition: Motion Carried Unanimously
Council Minutes - 671 - December 21, 2006
(c) Staff Report F2006-3 5 regarding Financial Items of Note
File: F 1 1
2006-698 Moved by E. Ketchabaw
Seconded by M. Taylor
"THAT Staff Report F2006-35 regarding Financial Items of Note be received."
Disposition: Motion Carried Unanimously
ADDED ITEM
(d) Staff Report F2006-33 regarding the Infrastructure Grant
File: F l l
2006-699 Moved by E. Ketchabaw
Seconded by C. Evanitski
"THAT Staff Report F2006-33 regarding the Infrastructure Grant be received;
AND THAT Council directs staff to prepare the required application under the
Rural Infrastructure Investment Initiative to seek funding for the Carson Line
Bridge repairs;
FURTHER that should the septage receiving facility not be successful under
COMRIF Round#3, that it be substituted as Council's priority;
AND THAT an authorizing by-law be presented at a future meeting for enactment."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
Y. CORRESPONDENCE&REPORTS
(a) Quarterly Report for the Bayham Water Distribution System for the period ending September
30, 2006
File: E08
2006-700 Moved by C. Evanitski
Seconded by M. Taylor
"THAT the Quarterly Report for the Bayham Water Distribution System for the period
ending September 30,2006 be received for information."
Disposition: Motion Carried Unanimously
Council Minutes - 672 - December 21,2006
(b) Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the period ending
September 30, 2006.
File: E08
2006-701 Moved by E. Ketchabaw
Seconded by C. Evanitski
"THAT the Quarterly Report for the Bayham Small Non-Residential Wells for the period
ending September 30, 2006 be received for information."
Disposition: Motion Carried Unanimously
(c) Quarterly Report for the Port Burwell Wastewater Treatment Plant Performance Report and
Annual Compliance Summary for the period ending September 30, 2006
File: E05
2006-702 Moved by M. Taylor
Seconded by E. Ketchabaw
"THAT Port Burwell Wastewater Treatment Plant Performance Report and Annual
Compliance Summary for the period ending September 30, 2006 be received for
information."
Disposition: Motion Carried Unanimously
II. COMMITTEE OF THE WHOLE -CONFIDENTIAL ITEMS
2006-703 Moved by C. Evanitski
Seconded by E. Ketchabaw
"THAT the Council do now rise to enter into an"In Camera" Session of Committee of the
Whole to discuss:
u personal matters about an identifiable individual,including municipal or local
board employees;
u labour relations or employee negotiations;
u advice that is subject to solicitor-client privilege,including communications
necessary for that purpose."
Disposition: Motion Carried Unanimously
Council Minutes - 673 - December 21, 2006
2006-704 Moved by M. Taylor
Seconded by C. Evanitski
"THAT the Committee of the Whole do now rise from the "In Camera" session."
Disposition: Motion Carried Unanimously
1. CORRESPONDENCE&REPORTS
(a) Draft Staff Report H2O06-12 regarding a confidential personnel matter.
2006-705 Moved by E. Ketchabaw
Seconded by C. Evanitski
"THAT Staff be directed to proceed as discussed in closed session."
Disposition: Motion Carried Unanimously
(b) Correspondence regarding a confidential legal matter.
(c) Staff Report regarding a confidential personnel matter.
12. BY-LAWS
By-law 2006-120 Authorizing an Employment Agreement
By-law 2006-121 A By-law confirming all actions of Council
ADDED ITEM
By-law 2006-122 Schonberger Municipal Drain -Wetland Restoration Project
Provisional By-law
2006-706 Moved by W. Casier
Seconded by M. Taylor
"THAT Provisional By-Iaw 2006-122 be read a first and second time."
Disposition: Motion Carried Unanimously
Council Minutes - 674- December 21, 2006
2006-707 Moved by W. Casier
Seconded by M. Taylor
"THAT confirming By-law 2006-121 be read a first, second and third time and fmally
passed."
Disposition: Motion Carried Unanimously
13. ADJOURNMENT
2006-708 Moved by C. Evanitski
Seconded by E. Ketchabaw
"THAT the meeting be adjourned at 9:50 p.m."
Disposition: Motion Carried Unanimously
f
tg aeite_ "IF
MAYOR DPU ' CLERK
/ _ 7/gdo7
Date •),s roved ' l