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HomeMy WebLinkAboutJune 02, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, June 2, 2016 7:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: DEPUTY CLERK/ PLANNING COORINATOR MARGARET UNDERHILL TREASURER LORNE JAMES CLERK'S ASSISTANT BRENDA GIBBONS 1. CALLTO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS Mayor Ens announced CAO Paul Shipway would not be in attendance for this meeting as he and his wife welcomed their son Quinn Elliott Shipway this morning. 5. DELEGATIONS A. 7:05 p.m. —Alan Smith, General Manager, Economic Development and Katherine Thompson, Marketing and Communications Coordinator, County of Elgin re review/update of the department activities for 2015—2016. Allan Smith, General Manager, Elgin County Economic Development presented a review of County Economic Development activities of the past year and initiatives for 2016. Katherine Thompson, Elgin County Marketing and Communications Coordinator presented an overview of Marketing and Tourism current and upcoming initiatives. Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick 2016 Council Minutes June 2, 2016 THAT the presentation regarding the 2015 —2016 activities of the County of Elgin Economic Development Department be received for information. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held May 19, 2016 Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT the minutes of the regular meeting held May 19, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. Report TR-18/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re New Organization — Lottery Licensing Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report TR-18/16 regarding the Port Burwell Periscope Playhouse Inc. application for lottery licensing eligibility be received for information. CARRIED 2016 Council Minutes June 2, 2016 B. Report DS-24/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Applications E35/16 and E36/16 The agent for the applicant, Jason Juhasz, was in attendance to answer questions from Council in regard to easement and access. Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report DS-24/16 regarding Consent applications E35/16 and E36/16 be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E35/16, submitted by 1162291 Ontario Ltd., be granted subject to the following conditions and comments: 1. Rezoning of both the severed and retained parcels 2. purchase of civic number sign from the municipality for the retained parcel 3. planning report fee payable to the municipality 4. copy of the final survey provided to the municipality 5. Easement of 6.6 meters across the surplus farm dwelling parcel not be granted due to the potential for conflict between normal farm practice of farm machinery and the residential dwelling land use and that an alternative access be required for direct access from Eden Line to the retained farm lands AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E36/16, submitted by 1162291 Ontario Ltd., be given the following consideration: 1. A 3.0 metre wide easement for the hydro easement is not supported as the preferred alternative is to relocate the service with direct access to the new residential dwelling parcel. Alternatively, if the easement is necessary, the width should be increased to a minimum of 10 metres to allow reasonable use of the easement for maintenance purposes by hydro equipment so as not to interfere with the normal farm practices on the retained lands. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Project Ojibwa Notice B. Township of Wellington North resolution re ban on door-to-door sales for electricity and natural gas contracts C. Township of Gillies re Resolution for Private Supportive Living Accommodations D. Prescott & Russell re Donation to Fort McMurray 2016 Council Minutes June 2, 2016 E. North Middlesex re Donation to Fort McMurray Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence items 11.1.1-A-11.1.1-E be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-39/16 by Paul Shipway, CAO re Proposed Wheelhouse Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-39/16 re Proposed Wheelhouse be received for information; AND THAT the Council of the Municipality of Bayham approve the proposed location of the Wheelhouse; AND THAT Staff be directed to proceed with Site Plan and Minor Variance applications at the sole expense of the Wheelhouse Committee; AND THAT the Wheelhouse Committee provide a statement of accounts showing that no funds are owing and are in place for final placement on municipal property; AND THAT the Wheelhouse be completely restored prior to placement on Municipal property; AND THAT a Trust Agreement be brought forward for consideration should any funds raised through Lottery Gaming be used for the Wheelhouse project. CARRIED B. Report CAO-40/16 by Paul Shipway, CAO re Canada 150 Infrastructure Fund — Intake 2 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-40/16 re Canada 150 Infrastructure Fund — Intake 2 be received for information; AND THAT staff be directed to submit an application to the Canada 150 Infrastructure Fund — Intake 2 the Straffordville Park Rehabilitation Project. CARRIED 2016 Council Minutes June 2, 2016 12. BY-LAWS A. By-Law 2016-050 Being a By-law to repeal certain by-laws Moved by: Councillor Casier Seconded by: Councillor Breyer THAT By-Law 2016-050 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS Deputy Mayor Southwick advised he has been made aware of concerns regarding parking on lands east of Chatham Street in the area of the boardwalk. Council directed staff to bring forward, at either the June 16, 2016 or the July 21, 2016 meeting, a report to refresh Council on the status of the parking and Provincial Park situation on the east side of Chatham Street. 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-051 Being a By-law to confirm all actions of Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT confirming By-Law 2016-051 be read a first, second and third time and finally passed. CARRIED 16 ADJOURNMENT Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the Council meeting be adjourned at 7:54 p.m. CARRIED , YOR LE ��