HomeMy WebLinkAboutDecember 18, 2008 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
December 18, 2008
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
December 18,2008 in the Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor
Cliff Evanitski, Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw,Administrator Kyle
Kruger and Clerk Lynda Millard.
Water/Wastewater Superintendent Ed Roloson was in attendance to present his report.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST &THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES
(a) Minutes of the regular meeting of Council held December 4,2008.
2008-596
Moved by W Casier
Seconded by M Taylor
"THAT the minutes of the regular meeting held December 4,2008 be
approved as circulated."
CARRIED UNANIMOUSLY
(b) Added Item
2008-597
Moved by W Casier
Seconded by C Evanitski
"THAT in accordance with Section 21 of Procedural By-law 2002-93,a
verbal report regarding the Richmond Water System and a Closed Session
item regarding a personell matter be added to the agenda as items 10(d)
and 11(d)respectively."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:05 p.m. -Wanda Hoshal regarding Estherville Cemetery
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Council Minutes December 18,2008
Wanda Hoshal thanked Council for their patience regarding her Estherville
cemetery questions. She inquired regarding the status and was advised by Mayor
Acre that Council had approved securement of the dowser,Ms. Mae Leonard,
subject to permission of the property owner Mr. Tony Csinos.
The Administrator advised of no response to his letter requesting permission,adding
that Ms. Leonard had not been approached pending that approval.
Mrs.Hoshal questioned how long Council would wait for a response,whereon
Council agreed until the next meeting scheduled for January 15/09. Staff are to
advice Mr.Csinos of this.
It was noted that the archaeological survey included only the footprint of the barn,
not 15 feet beyond as recorded in a recent Aylmer Express article. Mapping was
requested for the January meeting as measurements are not consistent.
5. INFORMATION ITEMS
(a) Copy of Resolution passed November 19,2008 by Township of South Stormont
regarding "Bill 50,the Provincial Animal Welfare Act,2008".
File: C10
(b) Correspondence dated December 5, 2008 from Association of Municipalities of
Ontario regarding"Government Lays Ground Work for Reducing Poverty by
Committing to 25%Reduction in Child Poverty by 2013".
File: A01
(c) Long Point Region Conservation Authority Board of Directors minutes of meeting
held November 5,2008.
File C06
(d) Bayham Historical Society minutes of meeting held November 13, 2008.
File: C06
(e) Bayham Health and Safety Committee minutes of meeting held November 19,
2008.
File: C06
(I) Correspondence received from the Stoyles family,Cindy's Angels expressing
appreciation for the waiver of the hall rental fee for fundraising event.
File: C13
2008-598
Moved by W Casier
Seconded by M Taylor
"THAT information items 5(a)through 5(1)be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION& TOURISM
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Council Minutes December 18, 2008
(a) Memo from IBI Group dated November 27,2008 - Follow Up to the Open
House held October 29,2008 re: Official Plan 5 Year Review
2008-599
Moved by C Evanitski
Seconded by W Casier
THAT the IBI Group Memo dated November 27,2008 regarding the
Official Plan 5 Year Review Open House be received for information."
CARRIED UNANIMOUSLY
7. ROADS,AGRICULTURE&DRAINAGE
(a) Staff Report DR2008-025 regarding Petition for Drainage(John Stewart).
File: E09
2008-600
Moved by W Casier
Seconded by M Taylor
"THAT Council of the Municipality of Bayham acknowledges the filing with
the Clerk of the Petition for drainage works by John Stewart on December
11,2008;
AND THAT Staff Report DR2008-025 regarding the petition for drainage
be received;
AND THAT Council wishes to proceed with this matter and appoints
Spriets Associates,Engineers,to prepare a premiminary report on the
proposed drainage area,pursuant to Section 5 of the Drainage Act,for
Council's consideration."
CARRIED UNANIMOUSLY
8. PROPERTY,BUILDING&PROTECTIVE SERVICES
(a) No Items
9. FINANCE,ADMINISTRATION&PERSONNEL
(a) Cheque Register being Cheques#5569 to Cheque#5680 inclusive,except
Cheques#5673 totaling$1,316,724.62 and Payroll Disbursements for the period
ending Nov. 30,2008 totaling$51,760.27.
2008-601
Moved by M Taylor
Seconded by W Casier
"THAT Cheque Register being Cheque#5569 to Cheque#5680 inclusive,
except Cheque#5673 totaling$1,316,724.62 and Payroll Disbursements for
Page 3 of 7
Council Minutes December 18, 2008
the period ending Nov.30,2008 totaling$51,760.27 be approved."
CARRIED UNANIMOUSLY
(b) Correspondence dated December 5,2008 from Long Point Region Conservation
Authority regarding "Long Point Region Conservation Authority Budget 2009".
2008-602
Moved by W Casier
Seconded by M Taylor
"THAT correspondence dated December 5,2008 from Long Point Region
Conservation Authority regarding Authority Budget 2009 be received for
information;
CARRIED UNANIMOUSLY
(c) Staff Report L2008-04 regarding Municipal Insurance Renewal- 2009.
File: L5.1
2008-603
Moved by M Taylor
Seconded by W Casier
"THAT Staff Report L2008-04 regarding Municipal Insurance Renewal-
2009 be received;
AND THAT the 2009 Municipal insurance program be obtained from
Jardine Lloyd Thompson Canada Inc.in accordance with the offer to renew
dated December 11,2008, at a total premium of$106,018 plus applicable
taxes."
CARRIED UNANIMOUSLY
(d) Draft Community Centres minutes of meeting held December 11,2008. Item 5(d)
requires Council action. Draft By-Law 2008-121 to renew agreement for Vienna
Community Centre management services, draft By-Law 2008-122 to extend
agreements with Ramona Peidl for janitorial services at the community centres.
File: C06/C01
2008-604
Moved by W Casier
Seconded by M Taylor
"THAT Draft Community Centres minutes of meeting held December 11,
2008 be received;
AND THAT By-Law 2008-121 to renew agreement for Vienna Community
Centre management services and By-Law 2008-122 to extend agreements
with Ramona Peidl for janitorial services at the community centres be
presented to Council for enactment."
Page 4 of 7
Council Minutes December 18, 2008
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Quarterly Report for the Bayham Water Distribution System and call ins for period
ending September 30,2008.
File: E08
2008-605
Moved by M Taylor
Seconded by W Casier
"THAT Quarterly Report for the Bayham Water Distribution System and
call ins for period ending September 30,2008 be received for information."
CARRIED UNANIMOUSLY
(b) Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the
period ending September 30,2008.
File: E08
2008-606
Moved by W Casier
Seconded by M Taylor
"THAT Quarterly Report for the Bayham Small Municipal Non-
Residential Wells for the period ending September 30,2008 be received for
information."
CARRIED UNANIMOUSLY
(c) Quarterly Compliance Summary for the Port Burwell Wastewater Treatment Plan
and call ins for the period ending September 30,2008.
File: E8
2008-607
Moved by M Taylor
Seconded by W Casier
"THAT Quarterly Compliance Summary for the Port Burwell Wastewater
Treatment Plant and call ins for the period ending September 30,2008 be
received for information."
CARRIED UNANIMOUSLY
(d) Verbal Report regarding the Richmond Water system.
The Administrator advised that the current licensed operator for the Richmond
Water System will require a short term back-up due to temporary hospitalization.
Current staffing includes the one certified operator and one trained personell(will
write his exam in January). Temporary assistance from the Municipality for
Page 5 of 7
Council Minutes December 18, 2008
emergency backup and approximately one hour daily operation checks is being
requested. Council agreed to provide support under the existing agreement.
11. COMMITTEE OF THE WHOLE
(a) In Camera
2008-608
Moved by W Casier
Seconded by M Taylor
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 8:06 p.m.to discuss:
. personal matters about an identifiable individual,including municipal
or local board employees;
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held December 4,2008.
This item was withdrawn.
(c) Closed session item regarding confidential legal matter.
(d) Confidential verbal report regarding a personal matter.
(e) Out of Camera
2008-609
Moved by M Taylor
Seconded by W Casier
"THAT the Committee of the Whole do now rise from the "In Camera"
session at 8:14 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2008-121 A By-Law to authorize the renewal of an agreement(Bootle)
(b) By-Law 2008-122 A By-Law to authorize the extension of janitorial agreements
(Peidl)
2008-610
Moved by C Evanitski
Seconded by M Taylor
"THAT By-law 2008-121 and 2008-122 be read a first,second and third
time and finally passed."
CARRIED UNANIMOUSLY
Page 6 of 7
Council Minutes December 18,2008
(c) By-Law 2008-123 A By-law to confirm all actions of Council
2008-611
Moved by M Taylor
Seconded by W Casier
"THAT confirming By-law 2008-123 be read a first, second and third time
and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2008-612
Moved by M Taylor
Seconded by W Casier
"THAT the Council meeting be adjourned at 8:15 p.m."
CARRIED UNANIMOUSLY
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