HomeMy WebLinkAboutApril 02, 2009 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
Thursday,April 2,2009
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,April 2,
2009 in the Council Chambers. Present were Mayor Lynn Acre,Deputy Mayor Cliff Evanitski,
Councillors Mark Taylor,Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk
Lynda Millard. Public Works Manager Gerry LeMay was in attendance to present his respective
reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the Budget meeting held March 23,2009.
The Mayor advised that the County had requested a resolution from Council to
support the Vienna Library closure. She inquired whether there was interest in
further discussion. Council declined at this time.
2009-173
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the minutes of the Budget meeting held March 23,2009 be
approved as circulated."
CARRIED UNANIMOUSLY
(b) Added Item(s)
The Clerk advised of the addenda circulated adding item 9e and By-laws 2009-
050 and 2009-051
2009-174
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93, an
item regarding potential litigation and discussion regarding placement of a
Tulip tree be added to the agenda as items 11(b) and 9(1)respectively."
CARRIED UNANIMOUSLY
Page 1 of 8
Council Minutes April 2, 2009
4. DELEGATIONS
5. INFORMATION ITEMS
(a) Copy of Resolution passed March 9,2009 by the Municipality of Grey Highlands
regarding"Removal of local land use planning controls for renewable energy
facilities".File: C10
(b) Copy of resolution passed March 10, 2009 by the Council of the Corporation of
the County of Elgin regarding "Egg Farmers of Ontario". File: C10
(c) Correspondence dated March 26, 2009 from Association of Municipalities of
Ontario regarding "Budget Confirms Offsets for the Cost of PST/GST
Harmonization and Anticipated Infrastructure Stimulus Investment" and"Invitation
to Consult- Great Lakes Vision,Goals and Strategies".File: A01
(d) Special Edition Newsletter dated Winter 2009 from Carolinian Canada regarding
"Species and Habitats at Risk.File: A16
2009-175
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT information items 5(a)through 5(d)be received for information;
AND THAT the resolution from the Municipality of Grey Highlands passed
March 9th be supported."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION&TOURISM
(a) No Items
7. ROADS,AGRICULTURE &DRAINAGE
(a) Staff Report DR2009-001 regarding Bartley Drain Assessment Schedule.
File: E09
2009-176
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report DR2009-001 regarding Bartley Drain Assessment
Schedule be received;
AND THAT Council of the Municipality of Bayham retain the services of
Spriet Associates to prepare a new assessment schedule for the Bartley
Municipal Drain and that the subject costs be paid by Mr.Abraham
Peters."
CARRIED UNANIMOUSLY
Page 2 of 8
Council Minutes April 2,2009
(b) Staff Report PW2009-01 regarding Mail Box By-Law. File: A09
In response to concerns raised regarding potential conflict with Canada Post
jurisdiction,the Public Works Manager advised that his main concern is driver
safety and mitigation of potential for municipal liability. Staff was directed to confer
with the insurer for clarification.
2009-177
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report PW2009-01 regarding Mail Box By-Law be
deferred."
CARRIED UNANIMOUSLY
(c) Staff Report PW2009-02 regarding Half Loads By-Law. File: A09
2009-178
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT Staff Report PW2009-02 regarding Half Loads By-Law be
received;
AND THAT By-law No. 2009-045,to designate half loads restrictions on
roads within the boundaries of the Municipality of Bayham be presented to
Council for enactment."
CARRIED UNANIMOUSLY
(d) Staff Report PW2009-03 regarding Winter Control Policy.File: A09
2009-179
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report PW2009-03 regarding Winter Control Policy be
received;
AND THAT By-law No. 2009-047,to adopt a winter control policy be
presented to Council for enactment."
CARRIED UNANIMOUSLY
(e) Staff Report PW2009-04 regarding Cost Recovery By-Law.File: A09
2009-180
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report PW2009-04 regarding Cost Recovery By-Law be
received;
AND THAT By-Law No.2009-046,to regulate the repairs and payments
for repairs to municipal property within the Municipality of Bayham along
municipal roadways when damaged by an individual be presented to Council
Page 3 of 8
Council Minutes April 2,2009
for enactment."
CARRIED UNANIMOUSLY
8. PROPERTY,BUILDING&PROTECTIVE SERVICES
(a) No Items
9. FINANCE,ADMINISTRATION&PERSONNEL
(a) Cheque Register being Cheques #6182 to Cheque#6211 inclusive totaling
$34,081.87 and Payroll Disbursements for the period ending March 22,2009
totaling$47,102.12.
2009-181
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT Cheque Register being Cheques#6182 to Cheque#6211 inclusive
totaling$34,081.87 and Payroll Disbursements for the period ending March
22,2009 totaling$47,102.12 be approved."
CARRIED UNANIMOUSLY
(b) Staff Report F2009-19 regarding Municipal Assistance Program 2009. File: F 1 l
It was noted that since submission of the applications, the Straffordville Firefighters
Association has requested use of the Vienna Community Centre for one more event,
and no submission was received from the Straffordville Lions Club(to be checked
into). Calculation of the fee waiver value was requested for the next meeting.
2009-182
Moved by Councillor W Casier
Seconded by Councillor C Evanitski
"THAT Staff Report F2009-19 regarding Municipal Assistance Program
2009 be received;
AND THAT Council approves fee waivers for use of the Straffordville
(Bayham)and Vienna Community Centres as follows:
1. Straffordville(Bayham) Community Centre use
• Optimist Club of Straffordville/Bayham main hall plus kitchen 2
events
• Port Burwell-Bayham Horticultural Society main hall 1 event
• SERVE Parents Association main hall 1 event
• Straffordville Community Committee hall and grounds for two day
event plus hall for four more events,parking lot up to four times per
year
• Straffordville Lioness Club main hall plus kitchen two events
• Straffordville Santa Claus Parade Committee main hall for 1 event
2. Vienna Community Centre use
Page 4 of 8
Council Minutes April 2,2009
• Eastern Star- upper hall 10 meetings plus 2-3 fundraising events
• St.Luke's Anglican Church basement with kitchen two times plus
Memorial park for two events
• Straffordville Firefighters Assoc.whole hall two events
• Vienna Lions Club den with kitchen for 21 meetings,5 events whole
hall with prior day set up
• Vienna Lioness Club den with kitchen for 10 monthly meetings and 3
events whole hall with prior day set up
AND THAT the applicable cleaning fee only be paid in accordance with By-
law 2008-025."
CARRIED UNANIMOUSLY
2009-183
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT Council deferrs cash support allocation for 2009."
CARRIED UNANIMOUSLY
(c) Staff Memorandum C2009-04 regarding Establishment of Cenotaph Committee.
File: A09
2009-184
Moved by Councillor W Casier
Seconded by Councillor C Evanitski
"THAT Staff Memorandum C2009-04 regarding Establishment of a
Cenotaph Committee be received;
AND THAT By-law 2009-040,being a by-law to establish the Bayham
Cenotaph Committee,be presented to Council for enactment."
CARRIED UNANIMOUSLY
(d) Correspondence received March 30,2009 from MADD Canada regarding placing
an add in "The MADD Message Yearbook". Cost of ads begins at$199.
File: C13
2009-185
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Correspondence received March 30, 2009 from MADD Canada
regarding placing an add in 'The MADD Message Yearbook' be received."
CARRIED UNANIMOUSLY
(e) Staff Report C2009-03 regarding Grow Your Own NP Funding/FHT Transfer.
Page 5 of 8
Council Minutes April 2,2009
File: F l i
2009-186
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT Staff Report C2009-03 regarding Grow Your Own NP Funding/FHT
Transfer be received;
AND THAT By-law No.2009-050,being a by-law to authorize the execution
of an Employment Agreement between the Municipality of Bayham and
Kristal Pitter be presented to Council for enactment;
AND THAT By-law No 2009-051, being a by-law to authorize the execution
of an agreement with East Elgin Family Health Team regarding work
placement for a Nurse Practitioner be presented to Council for enactment."
CARRIED UNANIMOUSLY
(0 Verbal request,through Mayor Acre, from the Port Burwell Horticultural Society
for permission to plant a tulip tree.
2009-187
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Council of the Municipality of Bayham approves the placement
of a tulip tree in the park of their choice by the Ontario Horticultural
Association."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) No Items
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2009-188
Moved by Councillor C Evanitski
Seconded by Councillor W Casier
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 8:15 p.m.to discuss:
. litigation or potential litigation,including matters before
administrative tribunals, affecting the municipality or local board."
CARRIED UNANIMOUSLY
(b) Out of Camera.
Page 6 of 8
Council Minutes April 2,2009
2009-189
Moved by Councillor W Casier
Seconded by Councillor C Evanitski
"THAT the Committee of the Whole do now rise from the "In Camera"
session at 8:36 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2009-040 A By-law to establish the Bayham Cenotaph Committee
(b) By-Law 2009-043 A By-Law to Authorize the execution of an agreement
(CUPE)
(c) By-Law 2009-044 A By-Law to regulate the erection,construction and use
of mailboxes(deferred until April 16,2009)
(d) By-Law 2009-045 A By-Law to designate half load restrictions
(e) By-Law 2009-046 A By-Law to to regulate repairs and payment of repairs
(f) By-law 2009-047 A By-Law to establish a policy for winter control
(g) By-Law 2009-050 A By-Law to authorize the execution of an
employment agreement(Pitter)
(h) By-Law 2009-051 A By-law to authorize the execution of an agreement
(East Elgin Family Health Team)
2009-190
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT By-Laws 2009-040,2009-043,2009-045,2009-046,2009-047,2009-
050 and 2009-051 be read a first,second and third time and finally passed."
CARRIED UNANIMOUSLY
(i) By-Law 2009-048 A By-Law to confirm all actions of Council
2009-191
Moved by Councillor C Evanitski
Seconded by Councillor W Casier
"THAT confirming By-Law 2009-048 be read a first,second and third time
and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
Page 7 of 8
Council Minutes April 2,2009
(a) Adjournment
2009-192
Moved by Councillor C Evanitski
Seconded by Councillor M Taylor
"THAT the Council meeting be adjourned at 8:39 p.m."
CARRIED UNANIMOUSLY
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