HomeMy WebLinkAboutDecember 15, 2011 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
December 15, 2011
7:00 PM
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
December 15, 2011 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor
Mark Taylor, Councillors Tom Southwick,Wayne Casier and Ed Ketchabaw,Administrator
Kyle Kruger and Clerk Lynda Millard.
Chief Building Official/Drainage Superintendent Bill Knifton was in attendance to present his
reports.
Presentation
Mayor Ens welcomed Cheryl Peters and presented her with a certificate of recognition as a
volunteer on the Museums Bayham Board for an additional five years. Deputy Mayor Taylor
welcomed Bonnie Bradfield and presented her with a community volunteer service award. Both
ladies had been unable to attend the Volunteer Appreciation night held at the Vienna Community
Centre on November 24, 2011.
1. CALL TO ORDER
The meeting was called to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST& THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held December 1, 2011.
2011-574
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT the minutes of the regular meeting held December 1,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the Special Council Meeting held December 5, 2011.
2011-575
Moved by Councillor T Southwick
Seconded by Councillor W Casier
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Council Minutes December 15, 2011
"THAT the minutes of the Special Council meeting held December 5,2011 be
approved as circulated."
CARRIED
(c) Added Item(s)
2011-576
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93,
a delegation request from Ed Bradfield and an additional item regarding labour
relations or employee negotiations be added to the agenda as items 11(b) & 11(c)
respectively."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:05 p.m. -Cliff Evanitski,General Manager/Secretary-Treasurer LPRCA,regarding
the 2012 LPRCA Draft Budget.Item 9(b)
Cliff Evanitski,General Manager of the LPRCA presented highlights of the 2012 draft
budget and items that pertained to Bayham. He also responded to questions raised by
Council members at the previous Council meeting.
(b) 7:20 p.m. -Rob Foster, Graham, Scott, Enns - Municipal Auditors,regarding the 2010
Consolidated Financial Statements and Auditors'Report. Item 9(c)
Rob Foster of Graham Scott Enns presented the audited financial statements of the
Municipality for 2010. He noted that due to a delayed completion of 2009 statements
there was approximately$100,000 surplus brought forward after the 2010 budget had
been completed. He noted that the Municipality also has an estimated surplus of$32,000
for 2010. He suggested that such surpluses be utilized for capital works rather than
operating expenses.
5. INFORMATION ITEMS
(a) Copy of correspondence from the Elgin County Fire Communication Committee to the
City of St. Thomas regarding "Fire Dispatch Service".
File: P16
(b) Correspondence from the Otter Valley Chamber of Commerce regarding membership
renewal.
File: A01
(c) Correspondence dated December 2,2011 from Union Gas regarding an application
with the Ontario Energy Board.
Page 2 of 6
Council Minutes December 15, 2011
File: E06
(d) Minutes from the Bayham Health& Safety Committee for meeting held October 27,
2011.
File: C06
(e) Minutes from the Long Point Region Conservation Authority Board of Directors for
meeting held November 2, 2011.
File: C06
(f) Minutes from the Edison Museum Building Committee for the meeting held November
29, 2011.
File: C06
(g) Minutes from the Bayham Historical Society for the meeting held November 10,2011.
File: C06
(h) Minutes from the Otter Valley Chamber of Commerce for the meeting held November
1,2011.
File: C06
(i) Minutes from the Elgin Group Police Services Board for the meeting held September
21, 2011.
File: C06
2011-577
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Information Items 5(a) through 5(i)be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION &TOURISM
7. ROADS,AGRICULTURE &DRAINAGE
(a) Staff Report DR2011-009 regarding a Petition for Drainage from David Wiebe, 9285
Richmond Road.
File: E09
2011-578
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Council acknowledges the filing with the Clerk the Petition for drainage
works by David Wiebe;
Page 3 of 6
Council Minutes December 15, 2011
AND THAT Staff Report DR2011-009 regarding the petition for drainage and for
drainage improvement be received;
AND THAT Council wishes to proceed with this matter and appoints Spriet
Associates,Engineers,to prepare a preliminary report on the proposed drainage
area,pursuant to Section 5 of the Drainage Act, for Council's consideration."
CARRIED UNANIMOUSLY
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
(a) Building Permit Report for the month of November 2011 -Permits# 103 - 113.
File: P10
2011-579
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Building Permit Report for the month of November 2011 be received
for information."
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque#011595 to Cheque#011650 inclusive,totaling
$233,563.68 and Payroll Disbursements for the period ending November 27, 2011
totaling$47,175.05.
2011-580
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT Cheque Register being Cheque#011595 to Cheque#011650 inclusive,
totaling$233,563.68 and Payroll Disbursements for the period ending November 27,
2011 totaling$47,175.05 be approved."
CARRIED UNANIMOUSLY
(b) 2012 Draft LPRCA Budget- 30-day Notice to Affected Municipalities. Deferred from
December 1, 2011.
File: F05
2011-581
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT correspondence from Long Point Region Conservation Authority regarding
the 2012 Draft LPRCA Budget be received;
Page 4 of 6
Council Minutes December 15, 2011
AND THAT Council supports the draft budget as circulated."
CARRIED UNANIMOUSLY
(c) 2010 Consolidated Financial Statements for the Municipality of Bayham as prepared
by Graham, Scott, Enns LLP
File: F03
2011-582
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the Consolidated Financial Statements for the year ending December 31,
2010 and Auditors' Report be approved as presented."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2011-583
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 8:18 p.m. to discuss:
• labour relations or employee negotiations
CARRIED UNANIMOUSLY
(b) Out of Camera.
2011-584
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT the Committee of the Whole do now rise from the "In Camera" session at
9:28 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2011-100 A By-law to authorize extension of Agreement with Norfolk
Disposal Services Ltd.
2011-585
Page 5 of 6
Council Minutes December 15, 2011
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT By-law 2011-100 be read a first, second and third time and finally passed."
CARRIED UNANIMOUSLY
(b) By-Law 2011-101 A By-Law to confirm all actions of Council
2011-586
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT confirming By-Law 2011-101 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2011-587
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned at 9:35 p.m."
CARRIED UNANIMOUSLY
YOR CLERK
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