HomeMy WebLinkAboutJune 02, 2011 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road,Straffordville
June 2,2011
7:00 PM
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,June
2,2011 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Mark Taylor,
Councillors Tom Southwick,Wayne Casier and Ed Ketchabaw,Administrator Kyle Kruger and
Clerk Lynda Millard.
Planning Coordinator/Deputy Clerk Margaret Underhill and Water Wastewater Superintendent
Ed Rolo son were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST&THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held May 19,2011.
2011-243
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT the minutes of the regular meeting held May 19,2011 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the budget meeting of Council held May 25,2011.
2011-244
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT the minutes of the budget meeting of Council held May 25,2011 be
approved as circulated."
CARRIED UNANIMOUSLY
(c) Added Item(s)
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Council Minutes June 02,2011
4. DELEGATIONS
5. INFORMATION ITEMS
(a) Heads Up Alert dated May 25,2011 from Ontario Good Roads Association regarding
"MTO announces support for the collection of municipal bridge data".
File: A01
(b) Correspondence dated May 26,2011 from Ontario Good Roads Association regarding
"Minimum Maintenance Standards Litigation- Status Report".
File: A01
(c) Correspondence dated May 17,2011 from Ontario Federation of Anglers and Hunters
regarding"Ontario Family Fishing Week".
File: A01
(d) Correspondence received May 25,2011 from Canada Post regarding"Canadian Union
of Postal Workers".
File: A01
(e) Museums Bayham minutes of meeting held May 11,2011.
File: C06
(f) Otter Valley Chamber of Commerce minutes of meeting held May 3,2011.
File: C06
(8) Copy of resolution passed May 20,2011 by The Corporation of the United Townships
of Head,Clara&Maria regarding "Municipal Elections Act, Section 80".
File: C10
(h) Copy of correspondence sent to the Minister of Energy from The Corporation of the
Town of Thessalon regarding"Standards for the Maintenance and Occupancy of
Property".
File: C10
(i) Correspondence dated May 27,2011 from Township of North Stormont regarding
"Resolution on the wildfires that ravaged the community of Slave Lake,Alberta".
File: C10
6) Correspondence from Infrastructure Ontario regarding"P3 Canada Fund Intake
Information".
File: F11
(k) Correspondence dated May 2011 from Ministry of Citizenship and Immigration
regarding"Ontario Medal For Good Citizenship".
File: M02
Page 2 of 8
Council Minutes June 02,2011
0) Ontario Provincial Police News Release dated May 25, 2011 regarding "What Causes
Crashes".
File: P17
(m) Correspondence from Minister Responsible for Seniors regarding "Seniors'Month".
File: A 16
2011-245
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT information items 5(a)throught 5(m) be received for information;
THAT Council supports the resolution of the United Township of Head, Clara and
Maria regarding Section 80 of the Municipal Elections Act;
THAT Council endorse the resolution passed by the Town of Thessalon regarding
Standards for the Maintenance and Occupancy of Property."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION &TOURISM
(a) Staff Report D2011-21 regarding "Grewal Development Agreement&By-Law".
File: L04.GREW
2011-246
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT By-Law No. 2011-47,being a By-law to authorize the execution of a
Development Agreement between Nariender Grewal and the Municipalilty of
Bayham pertaining to municipal sanitary servicing, be presented to Council for
enactment."
CARRIED UNANIMOUSLY
7. ROADS,AGRICULTURE & DRAINAGE
8. PROPERTY, BUILDING& PROTECTIVE SERVICES
(a) Request for discussion regarding "Noise By-Law and Outback Camping".
The Administrator confirmed that several noise complaints had been received regarding the
Victoria Day weekend. He added that the matter has been discussed with the OPP and that
Council would be kept apprised.
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Council Minutes June 02, 2011
(b) Correspondance dated May 19, 2011 from St.Paul's Port Burwell/Vienna United
Church regarding "Use of Vienna Park".
File: C13
In regard to provision of sufficient picnic tables,it was suggested that the group be advised of the
municipal assistance application process
2011-247
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT permission be granted to St. Paul's Port Burwell/Vienna United Church to
use the Vienna Memorial Park on Sunday,June 26,2011 between 11:00 a.m. and
3:00 p.m. subject to:
• provision of proof of liability insurance coverage naming the Municipality of
Bayham as additional insured,in the amount of$2 million and
• clean up and repair of any damage to the park area be the responsibility of the
organizers;
AND THAT the Public Works department ensure the placement of 20 picnic tables
at the park as requested."
CARRIED UNANIMOUSLY
(c) Staff Memorandum regarding "Update-Raccoon Control Item".
File: P14
The Administrator noted that approved designated bodies permitted to dispose of nuisance
animals include pest control companies who charge between$100 and$150 per call. The OPP
have advised that they will not be responding to such calls unless there is an immediate public
safety concern.
Council requested that steps be taken to repeal the Port Burwell by-law that restricts use of
firearms in the village.
2011-248
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT Staff Memorandum regarding Update-Raccoon Control Item be received
for information."
CARRIED UNANIMOUSLY
9. FINANCE, ADMINISTRATION &PERSONNEL
(a) Cheque Register being Cheque#10492 to Cheque#10545 totaling$94,666.68 and
Payroll Disbursements for the period ending May 15,2011 totaling$52,316.80.
2011-249
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
Page 4 of 8
Council Minutes June 02,2011
"THAT Cheque Register being Cheque#10492 to Cheque#10545 inclusive totaling
$94,666.68 and Payroll Disbursements for the period ending May 15,2011 totaling
$52,316.80 be approved."
CARRIED UNANIMOUSLY
(b) Staff Memorandum C2011-07 regarding"Straffordville Community Committee
Lottery Licensing".
File: P09
2011-250
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Memorandum C2011-07 regarding Straffordville Community
Committee Lottery Licensing be received for information."
CARRIED UNANIMOUSLY
(c) Harbourfront Committee-Additional Dredge Information.
Mr. Underwood advised that he received information earlier in the day regarding the equipment
required to provide additional capacity for dredging. He was requested to forward it to the
Municipality and that the matter be added to the agenda for the budget meeting being held June
6th.
10. ENVIRONMENT
(a) Quarterly Report for the Bayham Water Distribution System and Call Ins for period
ending March 31,2011.
File: E08
2011-251
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Quarterly Report for the Bayham Water Distribution System and Call Ins
for period ending March 31,2011 be received for information."
CARRIED UNANIMOUSLY
(b) Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the
period ending March 31,2011.
File: E08
The Water/Wastewater Superintendent advised that the elimination of water testing for the
Medical Centre,Municipal office and Library in Straffordville would help reduce operating
costs.
Page 5 of 8
Council Minutes June 02, 2011
2011-252
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Quarterly Report for the Bayham Small Municipal Non-Residential Wells
for the period ending March 31,2011 be received for information."
CARRIED UNANIMOUSLY
(c) Quarterly Report for the Richmond Community Water System and Call Ins for the
period ending March 31, 2011.
File: E08
2011-253
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Quarterly Report for the Richmond Community Water System and Call
Ins for the period ending March 31,2011 be received for information."
CARRIED UNANIMOUSLY
(d) Port Burwell Wastewater Treatment Plant Annual Compliance Summary and Call Ins
for the period ending March 31,2011.
File: E08
2011-254
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Port Burwell Wastewater Treatment Plant Annual Compliance Summary
and Call Ins for the period ending March 31,2011 be received for information."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2011-255
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 8:25 p.m. to discuss:
• a proposed or pending acquisition or disposition of land by the municipality or
local board."
CARRIED UNANIMOUSLY
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Council Minutes June 02,2011
(b) Closed session minutes of the regular meeting of Council held May 19,2011.
(c) Verbal Report regarding a proposed or pending acquisition or disposition of land by the
municipality or local board. (Elgin Military Museum land lease)
(d) Verbal Report regarding a proposed or pending acquisition or disposition of land by the
municipality or local board. (Harbour divestiture)
(e) Out of Camera.
2011-256
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT the Committee of the Whole do now rise from the "In Camera" session at
9:17 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2011-043 A By-Law to assume and establish lands (Soper Road)
(b) By-Law 2011-046 A By-Law to designate an area to which the water works shall be
provided and to establish fees to recover the cost of said works (Port Burwell and
Vienna Water Works Fee By-Law)
(c) By-Law 2011-047 A By-Law to authorize the execution of a Sewer Services
Development Agreement(Nariender Grewal)
2011-257
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT By-Laws 2011-043,2011-046 and 2011-047 be read a first,second and third
time and finally passed."
CARRIED UNANIMOUSLY
(d) By-Law 2011-048 A By-Law to confirm all actions of Council
2011-258
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT confirming By-Law 2011-048 be read a first,second and third time and
finally passed."
CARRIED UNANIMOUSLY
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Council Minutes June 02,2011
13. ADJOURNMENT
(a) Adjournment
2011-259
Moved by Councillor E Ketchabaw
Seconded by CouncillorT Southwick
"THAT the Council meeting be adjourned at 9:19 p.m."
CARRIED UNANIMOUSLY
MAY CLERK
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