HomeMy WebLinkAboutBy-law No. 1999-083 CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 99-83
A BY-LAW TO ADOPT A MUNICIPAL ALCOHOL POLICY
WHEREAS the Council of the Municipality of Bayham recognizes the need for a clear and concise
policy concerning alcohol management in regard to municipal owned facilities and properties;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable
that the Municipal Alcohol Policy be confirmed and adopted by by-law;
THEREFORE THE COUNCIL OF THE CORPORATION OF FRE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the Municipal Alcohol Policy attached hereto as Schedule"A" is hereby adopted as the
policies and practices to be used for alcohol management in regard to facilities and properties
owned by the Municipality of Bayham;
2. THAT said Policy is attached hereto as Schedule "A" and forms a part of this by-law;
3. AND THAT this by-law shall come into full force and effect January 1, 2000.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 4TH DAY OF
NOVEMBER, 1999.
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MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
TABLE OF CONTENTS
1 HISTORY 4
2 . MISSION STATEMENT, GOALS AND OBJECTIVES OF THE
ALCOHOL MANAGEMENT POLICY 5
3 . POLICY REGULATIONS 6
REGULATION # 1 : MUNICIPAL FACILITIES ELIGIBLE
FOR SPECIAL OCCASION PERMIT EVENTS 6
REGULATION # 2 : MUNICIPAL PROPERTIES AND FACILITIES
NOT ELIGIBLE FOR SPECIAL OCCASION
PERMIT EVENTS 6
REGULATION # 3: SIGNS
A. Statement of Intoxication 7
B. Accountability 7
C. No Last Call 8
D. Unused Tickets 8
REGULATION # 4: SAFE TRANSPORTATION 9
2
REGULATION # 5: YOUTH ADMISSION TO ADULT EVENTS 10
REGULATION # 6: ALCOHOL SERVICE 10
A. Low Alcohol Drinks 11
B. Control of Alcohol Service 12
C. Advertising Events 13
REGULATION # 7 : CONTROLS PRIOR TO EVENT 13/14
REGULATION # 8: EVENT WORKERS/SERVER TRAINING 15/16/17
PROGRAM RECOGNIZED BY THE
LIQUOR LICENCE BOARD OF ONTARIO
REGULATION # 9: CONTROLS DURING EVENT 18/19
REGULATION # 10: INSURANCE 20
REGULATION # 11 : POLICY MONITORING AND
APPLICATIONS 21
CONSEQUENCES FOR FAILURE TO COMPLY 22/23/24
APPENDIX "A" : CHECKLIST FOR RENTERS 25/26
APPENDIX "B" APPLICANTIONS TO COUNCIL - 27/28
OUTDOOR SPECIAL OCCASION PERMITS
APPENDIX "C" : MUNICIPAL ALCOHOL POLICY
COMMENT FORM 29
3
Formation of Municipal Alcohol Policy Committee
In October 1998 Council passed a resolution that a Committee be
struck to prepare a Municipal Alcohol Policy for the Municipality
of Bayham including the following: one council member, one
administrative staff member, the Managers from the Straffordville
and the Vienna Community Centres, one firefighter from the
Straffordville and one from the Port Burwell Fire Association,
with assistance from the Addiction Research Foundation and the
Elgin/St . Thomas Health Unit.
The Appointees who served on this Committee were John Nezezon,
Chairman, Lynda Millard, Secretary, Jackie DeClercq, Vicky
Wiggans, Rick Garrett, Mark Campbell . This Committee under the
guidance of Janet McAllister, Program Consultant, Centre for
Addiction and Mental Health and Michelle Perfect, Public Health
Nurse, Elgin St . Thomas Health Unit, developed the Municipal
Alcohol Policy for the Municipality of Bayham.
A special thank you is extended to these individuals for their
contributions towards this policy.
Please note:
The letters S .T. P. throughout this document stands for Server
Training Program, recognized by the Liquor Licence Board of
Ontario. Such training may be recognized as S . I . P. Server
Intervention Program or Smart Serve.
4
BAYHAM HISTORY
The Municipality of Bayham, located in the heartland of
Southwestern Ontario with a population of 5725 residents was
established through an Elgin County Restructuring Order by the
Minister of Municipal Affairs effective January 1, 1998 . The
Order re-established the former Township of Bayham (1850) , to once
again include the Village of Vienna (1853) and the Village of Port
Burwell (1949) as the new Municipality of Bayham.
The economy of the Municipality is driven by nearby manufacturing
industries as well as agriculture . Initially a large part of the
agriculture in the area was tobacco production, but in recent
years has become much more diversified to include vegetables,
corn, ginseng and soya beans . Promotion of the tourism industry
is becoming more important as people seek places for recreation
and relaxation. Attractions include the Edison Museum of Vienna
and the Port Burwell Marine Museum and Lighthouse, two community
centres, various parks and picnic areas, as well as the sandy
beaches of Lake Erie' s north shore .
In the past, there has been a fairly relaxed attitude toward
alcohol consumption at social and sporting events in the
Municipality. Some problems have occurred at these events from
time to time, but no more so than in any other Municipality in
this area . These problems were considered normal, and were
handled locally by the event organizers, and were not seen as a
major concern by the local Council .
Recent rulings by the Provincial Court System, however, combined
with recent Legislation regarding alcohol consumption in public or
private places, have heightened Council ' s awareness to their
liability position.
In October 1998 Council of the Municipality of Bayham passed a
resolution that a Committee be struck to prepare a Municipal
Alcohol Policy including the following: one council member, one
administrative staff member, the Managers from the Straffordville
and the Vienna Community Centres, one firefighter each from the
Straffordville and the Port Burwell Fire Associations, with
assistance from the Addiction Research Foundation (ARF) and the
Elgin/St . Thomas Health Unit for Council' s consideration.
The first meeting of the Committee was held in the Committee Room
of the Municipality on March 10, 1999 . An outline of what was
expected of the Committee was presented by Janet McAllister and
Michelle Perfect, and subsequent meeting dates were agreed upon.
Three Server Training Sessions were held to provide instruction
for members of local service clubs and individuals interested in
becoming qualified to serve at local functions where alcohol would
be served. 51 persons attended these sessions, with 48 taking the
certification examination,
5
MISSION STATEMENT
"PREVENTION" is our goal and if we can achieve that we will not
need a "CURE" .
GOALS
The Municipality of Bayham wants residents and visitors to enjoy
the various facilities and parks available . Through the efforts
of the people, the Municipality offers a variety of recreational
experiences for people of all ages . In order for the Municipality
to ensure the health and safety of its participants and the
protection of municipal facilities, a policy for the orderly use
of alcohol during events and functions has been developed. The
following document outlines these regulations .
OBJECTIVES
1 . To ensure proper operation and supervision of Special
Occasion Permit events by providing education in prevention
and intervention techniques and in effective management
procedures . This will lower the risk of liability to event
organizers, participants, volunteers, the Town and its staff.
2 . To reinforce responsible drinking practices for consumers
through appropriate operational procedures, controls,
training and education.
3 . To honour the decision of abstainers not to drink alcohol and
to encourage their participation by providing alternative,
non-alcoholic beverages .
4 . To provide a balanced use of alcohol through Special Occasion
Permits so that alcohol becomes a responsible part of a
social function, rather than the reason for it.
5 . To provide a balance of licensed and non-licensed programs to
ensure that consumers, abstainers, adults, youth and families
will be adequately serviced and protected.
6
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 1: MUNICIPAL FACILITIES ELIGIBLE FOR
SPECIAL OCCASION PERMIT EVENTS
A. Bayham Community Centre in Straffordville - All areas of the
building.
B. Straffordville Fire Hall - all areas except office areas .
C. Edison Museum of Vienna - building only
D. Vienna Community Centre - building only
E . Port Burwell Fire Hall - 2nd floor only
REGULATION # 2: MUNICIPAL PARKS AND FACILITIES NOT
ELIGIBLE FOR SPECIAL OCCASION
PERMIT EVENTS
A. All Municipal properties not listed in Regulation # 1
B. Exceptions
Any person wishing to hold a Special Occasion Permit event in
a location not listed in this policy, must apply to the
Council of the Municipality of Bayham for approval, subject
to meeting requirements as deemed appropriate.
C. Requirements
The applicant is responsible for obtaining/meeting any
applicable Municipal, Provincial, and/or Federal
requirements, including police, fire, health and building
regulations . See Checklist for Applicants to Council for
use of Facilities Appendix "B"
7
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 3: SIGNS
A. Statement of Intoxication
This sign will be provided by the Municipality and will be a
minimum of 8 1 /2' X 11" , to be placed in the bar area.
"It is against the Liquor Licence Act of Ontario for licensed
establishments to serve customers to intoxication. For this
reason, servers in our facilities are required to obey the
law and not serve anyone to intoxication. We are also
pleased to offer non alcohol beverages . "
B . Accountability
Signage will be supplied by the Municipality and shall be a
minimum of 8 1 / 2" x 11" . These signs will be posted at the
bar and/or main entrance (near telephone) of all S .O. P .
functions .
(a) Telephone Area (Main entrance) One sign will inform
patrons where to direct concerns regarding the manner in
which the function has been operated and should include the
name, address and telephone number of the facility, the
name, address and phone numbers of the Municipal
Representative for the facility, Police Department and Liquor
License Board of Ontario or The Alcohol and Gaming Commission
of Ontario (AGCO) at 1-800-522-2876.
(Taxi service telephone number (s) may be added to this
listing. )
(b) Bar Area In addition, a changeable sign providing the
name, address and telephone number of the sponsor of the
event is to be supplied and posted.
Rationale:
Having these signs visible to participants eliminates any
confusion on who to contact for information or to lodge
complaints regarding an event.
8
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
C. No Last Call
There will be no "Last Call Will Not Be Announced" signage.
Sponsor and Disc Jockey are to be advised that this is not to
be announced.
D. A sign stating "All Ticket Sales End at 12 : 30 a.m." will be
provided by the Municipality and will be placed in the bar
area at a minimum size of 8 1/2" x 11" ,
E. Bar Closing
A sign stating "Bar closes at 1 : 00 a.m. , Tables cleared by
1 : 30 a .m." will be provided by the Municipality and will be
placed in the bar area at a minimum size of 8 1/2" x 11" .
F. A sign stating "No Minors Served" will be provided by the
Municipality and will be placed in the bar area at a minimum
size of 8 1/2" x 11" .
G. A sign stating "You may be required to show identification"
will be provided by the Municipality and will be placed in
the bar area at a minimum size of 8 1/2" x 11"
H. A sign stating "No drinks beyond this point" will be placed
appropriately at the discretion of the Municipal
Representative_
I . Signage providing a telephone number (s) for taxi service is
to be placed near the main entrance by the telephone.
See"B (a) "
9
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 4 SAFE TRANSPORTATION
Only individuals, groups or organizations implementing a safe
transportation strategy will be permitted rental/use privileges of
facilities for Special Occasion Permit functions .
The sponsor is to decide which option (s) of Safe Transportation
will be provided during their event. Please indicate what
strategy (ies) you will be using on the "Checklist for Renters"
form.
Possible Strategies :
a) Designated Drivers Program - to be advertised at the
event so that all patrons are aware this program is
available.
The designated driver should be supplied with non-
alcoholic beverages during the function.
b) Impaired individuals will be driven home by a sober
friend, and/or call a relative, or taxi .
c) Inform patrons through advertising of the Taxi service
available.
d) Promote O. P. P. RIDE Program
Rationale:
The risk of liability is high when an impaired driver leaves
an event where alcohol is served. Event organizers must
assume responsibility for promoting safe transportation for
all patrons consuming alcohol .
10
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 5: YOUTH ADMISSION TO ADULT EVENTS
Each rental group will be responsible to select a strategy on
allowing youth to their event . In all cases the following
guidelines must be adhered to:
1 . The following I .D. with picture and date of birth must be
checked before anyone is allowed into the event/facility:
Health Card, Age of Majority, Driver' s License,
Military Card, Passport
2 . Two (2) extra floor monitors will be required if persons
under the age of majority are allowed to enter the event .
3 . Individuals under the age of majority will not be allowed to
consume alcohol beverages . Any one serving individuals under
the age of majority will be required to leave the event .
4 . All participants over the age of majority will be identified
by a stamp on the back of the right hand, or by the placing
of a wrist or arm band, before entering the event . The
events at which this will occur will be at the discretion of
the Municipal Representative . The stamp or band will be
provided by the Municipality of Bayham.
Rationale:
To ensure that persons under the age of majority do not
consume alcohol .
11
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 6: ALCOHOL SERVICE
A. Low Alcohol Drinks
In order to be eligible for a facility rental involving a
Special Occasion Permit, the renter must provide low and non
alcohol beverages . Free non alcohol beverages will be at the
discretion of the permit holder.
Rationale:
Low alcohol beverages help prevent intoxication by providing
consumers with an opportunity to consume less alcohol . An
individual consuming a regular beer (at 5% alcohol) could
drink two "extra light beers" (at 2 . 5% alcohol) and ingest
the same amount of alcohol . Similarly, "light beer" (at 4%
alcohol) represents a 20% reduction in alcohol intake .
12
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
B. Control Of Alcohol Service
1) All drinks may served in plastic or paper cups and all
bottles retained in the bar area at the discretion of
the Municipal Representative.
2) Sponsor (s) and disc jockey will be advised by the
Municipal Representative that "Last Call" is not to be
announced. "
3) Renters will agree not to use marketing practises such
as: availability of oversized drinks, double shots,
pitchers of beer, drinking contests, volume discounts or
tickets including a free bar, as these practises
encourage increased alcohol consumption.
4) Tickets for alcohol must be purchased from designated
ticket sellers, with a maximum of 8 tickets per
purchase.
5) Ticket sales must end at 12 :30 a.m. and the bar close at
1 : 00 a.m. Tables are to be cleared by 1 : 30 a.m. and the
facility vacated by 2 : 00 a.m.
Signage to this effect will be supplied by the
Municipality of Bayham.
6) Consumption of food should be encouraged throughout the
event.
7) There will be no self-serve events, even "Wine and
Cheese" functions require a bartender.
Rationale:
By following the above guidelines we will reduce the risk that
sponsors automatically assume when running an event. These
practices are designed to discourage heavy alcohol
consumption.
13
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
C. Advertising Events:
Renters must follow the Liquor Licence application
regulations regarding alcohol advertising which states
that groups cannot advertise the brands or the cost of
the alcohol to be served unless application is made to
the Liquor Licence Board.
Rationale:
Alcohol advertising is designed to encourage and promote the
consumption of alcohol. Since it is illegal for people under
the age of 19 to consume these products, it is preferred that
alcohol advertising is not used. It is also the desire of the
Municipality to provide a positive example to underage
patrons.
REGULATION # 7: CONTROLS PRIOR TO EVENTS
RENTERS OF MUNICIPAL FACILITIES WILL BE REQUIRED TO UNDERSTAND THE
MUNICIPAL ALCOHOL POLICY PRIOR TO RENTING.
1 . A copy of the Municipal Alcohol Policy will be available
from the Municipal Representative at the time of
booking. If any questions or concerns arise from this
policy contact the Municipal Representative for
clarification.
2 , A "Checklist For Renters" form will be provided by the
Municipality at the time of booking. This form is to be
completed by the Renter and returned to the Municipal
Representative at least two (2) weeks prior to the
event. Signatures from both the Renter and the
Municipal Representative are required on this form.
Please see "Appendix A" .
3. The Community Centre Managers will maintain a current
list of persons who have successfully completed a Server
Training Program - Smart Serve (S. I .P. ) recognized by
the Liquor Licence Board of Ontario and have indicated
that they may be available to assist at events where the
Renter does not have the required trained personnel.
14
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
4. The signatory of the S.O.P. must attend the event, and
be responsible for decisions regarding the actual
operation of the event. This person and all event
workers must refrain from alcohol consumption during the
event.
Rationale:
The above is to ensure that there are no misunderstandings of
the regulations contained in the Policy. Also, be aware that
any required information or assistance of the Renter is
available through the Municipal Representative ,
15
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 8: EVENTWORKERS/SMARTSERVE TRAINING
(SIP)
THE FOLLOWING GUIDELINES ARE TO BE FOLLOWED REGARDING THE RATIO OF
S .T.P PERSONS TO UNTRAINED S .T.P. PERSONS.
PUBLIC EVENT STAFFING REQUIREMENTS
Location #S.T.P. #S.T.P
Under 50 people Trained Untrained
Door - -
Bar 1 -
Bar Tickets - -
Floor Monitor no monitor -
required
Location #S.T.P #S.T.P.
50- 100 people Trained Untrained
Door 1 1
Bar 1 or50%
Bar Tickets 1 -
Floor Monitor no monitor -
required
Location #S.T.P. #S.T.P
100—250 people Trained Untrained
Door 1 1
Bar 2or50% -
Bar Tickets 1 or 50% 1
Floor Monitor 1 2*
*2 extra floor monitors are required for events allowing
participants under the age of majority.
16
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
PUBLIC EVENT STAFFING REQUIREMENTS
Location # S.T.P. #S.T.P
250 -400 people Trained Untrained
Door 1
Bar 2 -
Bar Tickets 1 1
Floor Monitor 2 2*
*2 extra floor monitors are required for events allowing
participants under the age of majority.
Note: Worker numbers for events may increase or decrease and
off-duty Police Officers may be requested at the discretion of
the Municipal Representative.
PRIVATE EVENT STAFFING REQUIREMENTS
Location # S.T.P. #S.T.P.
Under 50 people Trained Untrained
Door - -
Bar 1 -
Bar Tickets -
Floor Monitor no monitor -
required
Location #S.T.P. # S.T.P
50- 100 people Trained Untrained
Door
Bar 2 -
Bar Tickets - -
Floor Monitor 1
17
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
PRIVATE EVENT STAFFING REQUIREMENTS
Location # S.T.P. # S.T.P
Over 100 people Trained Untrained
Door -
Bar 2or50% -
Bar Tickets - -
Floor Monitor 2 -
18
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 9 CONTROLS DURING EVENT
ALL CONTROLS AND SERVICE MUST BE CONSISTENT WITH THE PROVISIONS OF
THE LIQUOR LICENCE ACT OF ONTARIO AND ITS REGULATIONS.
1 . The entrance to the event must be monitored by at least one
responsible person meeting the age of majority requirements
for public functions with under 100 persons in attendance, two
responsible persons meeting the age of majority requirements
for public functions with 100 or more persons in attendance.
These persons shall further observe for individuals that may
be attempting to enter the premises and that appear to be
impaired.
2 Only identification bearing a photograph, and issued by the
Province of Ontario, the Government of Canada or photographic
identification issued by another Province, State or Country
shall be accepted as bona-fide proof of age.
3 . The holder of the Special Occasion Permit and the person
renting the facility are responsible to ensure that the event
is properly supervised and will provide enough staff to
fulfill this obligation, at their cost.
4 . In the event of a masquerade party taking place in any premise
owned by the Municipality of Bayham, the permit holder is
responsible to check ALL patrons I .D. to ensure they are of
legal drinking age. Any person under the age of majority will
not be allowed into a masquerade event.
5 . The type of identification to be worn by the event workers
must be stated on the "Checklist For Renters" form. See
Appendix "A" . (Example Stick-on I .D. labels or other
distinguishing I .D. at the discretion of the Municipal
Representative) .
6. The bar area within the premises shall be closed promptly at
1 : 00 a.m. and NO service of alcoholic beverages will be
allowed after this time.
7. All entertainment with the facility shall cease no later than
1 : 00 a.m.
19
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
8 . All signs of the consumption and service of alcohol including
empty glasses shall be removed from sight within 30 minutes of
the expiry of the Special Occasion Permit or by 1 : 30 a.m. ,
whichever time is earliest.
9 . To assist staff and ensure that no incidents occur within the
premises, and the facility must be vacated by
2 : 00 a.m.
The only exception to the 1: 00 a.m. closing time would be
during a New Years Eve event when the Special Occasion Permit
indicates the expiry time of 2: 00 a.m. Relative deadlines
would be extended by one (1) hour as appropriate.
Rationale:
To ensure the safety of all persons and to promote orderly
conduct during events.
20
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 10: INSURANCE
That the sponsor (s) of a special occasion permit event being held
in a municipally owned facility be required to provide proof, at
least fourteen (14) days prior to the event, that they have
purchased a minimum of one million dollars in liability insurance .
Rationale :
i) S.O. P. permit holders, hall owners, club executives and
volunteers could all be named in a law suit, with
Municipalities also being held jointly liable and end
up paying the predominant share of an award to a
plaintiff should the sponsor be uninsured.
21
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 11: POLICY MONITORING AND REVISIONS
The alcohol management policy for the Municipality of Bayham as
submitted by the Municipal Alcohol Policy Committee will be
reviewed yearly from the date approved by Council, initially by as
many of the original members of the Municipal Alcohol Policy
Committee as possible, to discuss any changes to be recommended to
Council for consideration. A form will be given to all renters
soliciting comments on their rental in relation to this policy.
See Appendix "C
Rationale:
i) Policy to be monitored and reviewed on a yearly basis
will ensure that the policy remains up to date and
effective .
ii) This will ensure that the public will remain involved
in the process of review and revamping of the existing
policy.
22
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
CONSEQUENCES FOR FAILURE TO COMPLY
Individuals and/or groups who fail to comply with the Municipal
Alcohol Policy shall be subject to the following consequences:
1 . Although the Police will be called if a situation deems it
necessary to do so, it is the responsibility of the Special
Occasion Permit Holder to ensure the proper management of an
event.
2 , Special Occasion Permit holder / event workers / volunteers
will report any infraction of this policy to legal authorities
whenever they believe such action is required. Where a minor
infraction occurs they will notify the sponsor of the event.
3 . Should a situation arise where the Municipal Representative
deems it necessary to notify the sponsor of an infraction, and
upon so doing the sponsor fails to comply, an event may be
immediately shut down.
4 . Failure to comply with the above could prevent the Licence
Holder or Organization from further renting any Municipal
facility and where appropriate, the Police will be advised and
charges could be laid.
5. Any infraction of the Municipal Alcohol Policy will be
reported by the Community Centre Manager or appropriate
Municipal Representative to the Council or designated
committee at their next meeting. Should Council or the
designated committee chose to do so, an appropriate letter may
be sent describing the problem to the sponsor. The Council or
designated committee may refuse future rental privileges to
the sponsor, giving notice of same by sending an appropriate
letter.
Please see over
23
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
6. Where persons under the age of majority are found to have
consumed or to be consuming alcohol at S.O.P. and non-S.O.P.
events, the authorities may be called and/or the following
procedure will be followed by the Municipal Representative:
First Infraction: The individual (s) will be turned
over to a parent or guardian. If a
parent or guardian is not available,
the police will be called. A
registered letter will be sent by
the Council or designate to the
parents/guardians.
Second Infraction: The individual (s) will be banned
from attending any function held in
any municipal facility for a period
of 3 months . A registered letter
will be sent by the Council or
designate to the parents/guardians.
Third Infraction: A registered letter will be sent by
the Council or its' designate
notifying the individual (s) that
they are banned indefinitely from
the facility. The individual (s)
must appeal to the Council or the
designated committee for written
reinstatement.
24
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
7 . Where adults and/or youth engage in disruptive behaviour at
social events, authorities may be called and/or the following
procedure will be followed by the Municipal Representative:
First Infraction: A verbal warning will be given to
the individual (s) by staff in charge
or head of the function. If
individual (s) do not adhere to this
warning the Authorities will be
called. A registered letter will be
sent to the individual (s) .
Second Infraction: Individual (s) will be banned from
attending all functions held in any
municipal facility for a minimum
period of 3 months. A registered
letter will be sent to the
individual (s) advising of same.
Third Infraction: A registered letter will be sent
notifying the individual (s) that
they are banned indefinitely from
the facility. The individual (s)
must appeal to the Council or
designated committee for written
reinstatement.
NOTE: Once a sponsor has received verbal notice of any
infraction of this policy, the sponsor may be
required to pay for the supply of police servicing.
25
Appendix "A" MUNICIPALITY OF BAYHAM
Municipal Alcohol Policy
"CHECKLIST FOR RENTERS"
Date of Event (s) :
1 . Location of Event:
2 . Number in Attendance:
3 . Will persons under 19 years of age be attending this event?
Yes No
Note: *2 extra floor monitors are required for events with
attendance over 100 people and allowing participants under the
age of majority, and Off-duty Police Officers may be required.
4 . Name of person and/or group sponsoring this event:
5. Type of Identification for event workers
6. Has proof of S.O.P. permit been provided? YES NO
7 . Has proof of Insurance been provided? YES NO
8 . The safe transportation strategy(s) that will be used at this
function are:
a)
b)
c)
PLEASE SEE OVER
26
(2)
"CHECKLIST FOR RENTERS"
9. The names and certification numbers of our Server Intervention
Training Program (S. I .P. ) / Smart Serve event workers are:
1) Name Certification #
2) Name Certification #
3) Name Certification #
4) Name Certification #
5) Name Certification #
6) Name Certification #
10 : I have reviewed the Municipal Alcohol Policy with a municipal
representative. Yes No
11 . I understand all the policy regulations.
Yes No
12 . I and/or my group will observe and obey all policy regulations
during the event.
Yes No
If No, explain:
Signature of S .O.P.holder
Address
Telephone Number
Signature of Municipal Representative
Date:
27
Appendix "B" MUNICIPALITY OF BAYHAM
Municipal Alcohol Policy
OUTDOOR SPECIAL OCCASION PERMITS
APPLICATION TO MUNICIPALITY OF BAYHAM COUNCIL
Date of Event (s) :
Type of Event:
1 . Location of Event:
2 . Number in Attendance:
3 . Will persons under 19 years of age be attending this event?
Yes No
4 . Name of person and/or group sponsoring this event:
5. Will there be extra staffing above the guidelines set out by
the Municipal Alcohol Policy?
Describe i.e. #, Off-duty police, security company, volunteers
(trained or untrained) :
6. Government Approvals that are necessary:
OPP Health Unit
Fire Building
Other
7 . Transportation Strategies that will be used at this function
are:
a)
b)
PLEASE SEE OVER
28
(2)
OUTDOOR SPECIAL OCCASION PERMITS
APPLICATION TO MUNICIPALITY OF BAYHAM COUNCIL
8 . Drawing of service area showing entrances, service area,
seating area, fencing etc. Please attach.
9. Type of Fencing (i.e. Single or double fencing, snow fence
etc. )
10 . Glass or Plastic Glasses to be used?
11 . Parking arrangements:
12 . Type of identification for event workers :
13. Percent of event workers that will be Smart Serve trained to
untrained:
14 . The Municipal Alcohol Policy has been reviewed with a
municipal event worker,
Yes No
Signature of Applicant
Address Telephone Number
Date:
29
APPENDIX "C"
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY COMMENT FORM
Please comment on the affects that this policy had relating to your
rental.
Please state the date of your event:
Location of event:
Type of event:
Comments :
Thank you for your co-operation!