HomeMy WebLinkAboutDecember 09, 2013 - Special Council BUDGET MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
December 9,2013
7:00 PM
The third 2014 capital budget meeting of the Council of the Municipality of Bayham was held on
Monday, December 9, 2013 in the Council Chambers. Present were Mayor Paul Ens, Deputy
Mayor Cliff Evanitski, Councillors Wayne Casier, Tom Southwick and Ed Ketchabaw,
Administrator Kyle Kruger, Treasurer David Aristone and Clerk Lynda Millard.
Department Head in attendance was Public Works Manager Vance Czerwinski.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. ADDED ITEM
(a) Added Item.
2013-544
Moved by: Councillor T Southwick
Seconded by: Councillor W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93, discussion
regarding a personal matter(Fire Chief/By-law Enforcement Officer position) be
added to the agenda as a closed session item.
CARRIED UNANIMOUSLY
4. 2014 DRAFT BUDGET
(a) 2014 Capital Budget
The Treasurer, David Aristone provided Council with a copy of the 2014 Bayham Assessment
Analysis. He outlined the property assessment values in 2013 and 2014, increased assessment
values from 2013 to 2014, the percentage increase, growth assessment value and estimated taxes.
The Treasurer explained that Growth Assessment totaling approximately$11,417,000 is
additional assessment that did not exist in 2013 and has been acquired through the construction
of new buildings. Increased assessment through payments-in-lieu by the provincial government
regarding the Provincial Park are an additional $3.4 million,being phased in annually, over the
next 3 years. This equates to $92,000 being added to the levy without changing the tax rate. A
1% increase in the levy, amounts to approximately$31,000.
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Budget Meeting Minutes December 09, 2013
Public Works
Public Works Manager,Vance Czerwinski circulated pictures of a vacuum trailer with a Kubota
Diesel engine at a cost of$23,000, and areas of proposed roadwork on Tunnel Line. In addition,
he provided a Bayham road map identifying roads proposed for addition of gravel, tar and chip
work and locations of culverts to be replaced. It was noted that the Water/Wastewater
department could also utilize a vacuum trailer, however it was emphasized that staff must
ascertain that parts are readily available for the vacuum trailer, should repairs be required after
purchase.
Following discussion, it was agreed that amendments be made as follows:
• the construction project on Tunnel Line reduced to 4 km, at a total reduced cost of
$80,000, and
• the addition of a gravel project on Best Line at Murray Road, at an additional cost of
$10,000, with appropriate budget adjustments made through reserves.
The Public Works Manager is to check the agreement with the County of Norfolk to determine
whether some areas requiring maintenance on the Bayham/Norfolk Boundary Road is the
responsibility of Bayham or Norfolk.
Community Centres
It was suggested that heating upgrades proceed for the Bayham Community Centre in
Straffordville, even without grant funding.
Areas needing attention include:
• the heating in the north end is all electric baseboard heaters and it is uncertain whether the
existing flat roof needs replacing or would hold a rooftop heating unit;
• the insulation of ductwork for the existing rooftop heating system at the south end of the
building should be upgraded;
• the main hall ceiling panels are bowing, and it may be more economical to lower the ceiling
and add more insulation.
The Administrator advised that applications to the Enabling Access Fund have re-opened for
projects previously qualified,but not approved for funding. As a result, accessibility upgrades for
the Vienna hall is the only eligible Bayham project and staff have advised that this project will
be re-submitted.
2013-545
Moved by: Councillor E Ketchabaw
Seconded by: Deputy Mayor C Evanitski
"THAT the 2014 Capital Budget be approved,as amended."
CARRIED UNANIMOUSLY
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Budget Meeting Minutes December 09, 2013
5. COMMITTEE OF THE WHOLE
(a) In Camera.
2013-546
Moved by: Councillor W Casier
Seconded by: Councillor T Southwick
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 8:16 p.m. to discuss:
• personal matters about an identifiable individual,including municipal or local
board employees."
CARRIED UNANIMOUSLY
(b) Confidential discussion regarding personal matters about an identifiable individual,
including municipal or local board employees. (Fire Chief/By-Law Enforcement
position)
(c) Out of Camera.
2013-547
Moved by: Councillor T Southwick
Seconded by: Councillor W Casier
"THAT the Committee of the Whole do now rise from the "In Camera" session at
8:53 p.m."
CARRIED UNANIMOUSLY
6. BY-LAW
(a) By-law 2013-106 A By-law to confirm all actions of Council
2013-548
Moved by: Councillor T Southwick
Seconded by: Councillor W Casier
"THAT confirming By-law 2013-106 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
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Budget Meeting Minutes December 09, 2013
7. ADJOURNMENT
(a) Adjournment
2013-549
Moved by: Councillor W Casier
Seconded by: Councillor T Southwick
"THAT the Council meeting be adjourned at 8:54 p.m."
CARRIED UNANIMOUSLY
,/ OR CLERK
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