HomeMy WebLinkAboutNovember 25, 2013 - Special Council BUDGET MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
November 25,2013
6:00 PM
The second 2014 capital budget meeting of the Council of the Municipality of Bayham was held
on Monday,November 25, 2013 in the Council Chambers. Present were Mayor Paul Ens,
Deputy Mayor Cliff Evanitski, Councillors Wayne Casier, Tom Southwick and Ed Ketchabaw,
Administrator Kyle Kruger, Treasurer David Aristone and Clerk Lynda Millard .
Department Heads in attendance were Public Works Manager Vance Czerwinski and Acting
Deputy Fire Chief Chris McQuiggan.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 6:00 p.m.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. 2014 DRAFT BUDGET
(a) 2014 Draft Capital Budget.
A revised version of the draft capital budget pertaining to changes in the Public Works
department was circulated to Council members.
Fire& Emergency Services
Chris McQuiggan,Acting Deputy Fire Chief,provided fire vehicle and equipment options,
including a light duty rescue van, a mini pumper and portable pumps, that could draw water from
the creek to provide fire suppression capabilities should any incidents occur on Edison Drive
beyond the bridge. The bridge load limit has been reduced to a maximum capacity of 5 tonnes,
limiting access by heavy vehicles.
Staff was requested to provide a list of impacts regarding the bridge so they can be taken to the
County for discussion. It was noted that financing or borrowing arrangements would have a
limited impact on the capital budget.
The Acting Deputy Fire Chief provided quotes from local contractors to install the external
wiring for a generator at Station#1. Once installed it can be easily adapted for permanent hook-
up as required. Council agreed that the lowest bid of$2,900 be added to the operating budget. It
was also suggested that a tractor from public works be housed at each Fire Station over the
winter rather than be left outside. Station#2 is already wired for a generator.
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Budget Meeting Minutes November 25, 2013
Public Works
The Public Works Manager Vance Czerwinski identified the changes proposed to the Public
Works portion including:
• the addition of an automatic greasing system for the John Deere 872 grader in the amount of
$10,000;
• the increase of$60,000 for additional construction work on Tunnel Line;
• the increase of$5,000 for culvert replacements on Csinos, Mitchell & Sandytown;
• removal of the $80,000 asphalt micro seal project of 4km on Jackson Line and
• the addition of$120,000 for tar&chip resurfacing of 6 km on Jackson Line.
The Public Works Manager noted that all increases are to come from reserves. He also reported
that he met with Mr. John Spriet regarding the Road Needs Assessment and that it is expected to
be available in mid-January 2014.
Council discussed the various road projects, equipment and increases and how to get the most
benefit for each.
Community Centres
It was noted that accessibility modifications are needed at both halls and it was expressed that
some building and heating upgrades should be done at Straffordville, even if grants are not
available. Previous grant applications for both halls have been previously denied.
The next budget meeting was set for Monday, December 9th at 7:00 p.m.
4. BY-LAW
(a) By-law 2013-099 A By-law to confirm all actions of Council
2013-519
MOVED BY: Councillor E Ketchabaw
SECONDED BY: Councillor W Casier
"THAT confirming By-law 2013-099 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
5. ADJOURNMENT
(a) Adjournment
2013-520
MOVED BY: Councillor E Ketchabaw
SECONDED BY: Councillor W Casier
"THAT the Council meeting be adjourned at 8:00 p.m."
CARRIED UNANIMOUSLY
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Budget Meeting Minutes November 25, 2013
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MAYOR CLERK
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