HomeMy WebLinkAboutNovember 21, 2013 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
November 21, 2013
7:00 PM
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
November 21, 2013 in the Council Chambers. Present were Mayor Paul Ens, Councillors
Wayne Casier, Tom Southwick and Ed Ketchabaw,Administrator Kyle Kruger and Clerk Lynda
Millard. Deputy Mayor Cliff Evanitski was absent.
Public Works Manager Vance Czerwinski, Chief Building Official/Drainage Superintendent
Bill Knifton and Water Wastewater Manager Ed Roloson were in attendance to present their
respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
No disclosures of pecuniary interest were declared.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held November 7, 2013.
2013-508
MOVED BY: Councillor W Casier
SECONDED BY: Councillor E Ketchabaw
"THAT the minutes of the regular meeting held November 7,2013 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the budget meeting held November 14, 2013.
2013-509
MOVED BY: Councillor E Ketchabaw
SECONDED BY: Councillor W Casier
"THAT the minutes of the budget meeting held November 14, 2013 be approved as
circulated."
CARRIED UNANIMOUSLY
(c) Added Item(s)
There were no items added to the agenda.
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Council Minutes November 21, 2013
4. DELEGATIONS, STATEMENTS AND UPDATES
1. DELEGATIONS
(a) 7:30 p.m.
Elgin County Warden Cameron McWilliam and CAO Mark McDonald regarding
County Council withdrawal of membership from SCOR.
Warden McWilliam offered to present the position of the Elgin County Council in regard to the
their Council's decision to withdraw membership from SCOR in 2013 in open session,with the
proviso consensus that should questions or information of a confidential nature arise, the matter
would go to a closed session.
Warden McWilliam indicated that County Council had concerns that the focus of SCOR was
becoming too broad and they should pursue fewer issues related to economic development. The
Council was concerned that the increase of$10,000 in the annual membership fee from$25,000
to $35,000 for 2013 was too steep for the benefit and that the County could find better ways to
promote and support local economic development for their investment. The initial membership
had been$5,000.
The County is also involved with SWEA and the Western Ontario Wardens Caucus,which they
believe provide better benefits. The Warden also suggested that organizations with too many
projects or goals will find it harder to obtain funding.
Warden McWilliam and CAO Mark MacDonald responded to questions from Council members.
2. STATEMENTS BY COUNCIL
Councillor Southwick announced that the Port Burwell Lakers had recently won their
baseball division championship.
3. UPDATES ON PROJECTS
(a) Richmond Community Water System
Water/Wastewater Manager Ed Roloson advised that works are moving forward significantly
with equipment, treatment processes, functions and alarms being tested. A gas heating unit has
been installed to replace the baseboard heaters. The building needs to have the roof strapped and
steel roofing installed. The minor leak was rectified with metal flashing. All operating equipment
must be super chlorinated by soaking for 24 hours and flushed to remove all contaminants. All
water is de-chlorinated prior to disposal.
(b) Harbour Divestiture
Administrator Kyle Kruger advised that a letter has been sent to Small Craft Harbours advising
of Council's resolution requesting that Small Craft Harbours consider the matter of contaminants
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Council Minutes November 21, 2013
of potential concern identified in the Terrapex Environmental Site assessments and undertake
any appropriate follow-up.
5. INFORMATION ITEMS
(a) Correspondence dated October 30, 2013 from Association of Municipalities Ontario
regarding "Gas Tax Fund 2012 Annual Expenditure Report"
File: A01
(b) Long Point Region Conservation Authority Board of Directors minutes of meeting held
October 2, 2013.
File: A16
(c) Bayham Community Centres Committee minutes of meeting held October 30, 2013.
File: C06
(d) Correspondence dated November 6, 2013 regarding "Status of Decision Official Plan,
County of Elgin".
File: D08
2013-510
MOVED BY: Councillor W Casier
SECONDED BY: Councillor E Ketchabaw
"THAT information items 5(a) through 5(d) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION & TOURISM
7. ROADS,AGRICULTURE & DRAINAGE
(a) Staff Report DR2013-026 regarding Petition for Drainage from Bayham's Road
Manager.
File: E09
Drainage Superintendent Bill Knifton advised that the petition from the Public Works Manager
is to provide a legal outlet for water draining from a bush area into the road ditch along the
Bayham Norfolk Boundary Road at Lot 27, Concession 9, which is between Goshen Road and
Eden Line.
2013-511
MOVED BY: Councillor E Ketchabaw
SECONDED BY: Councillor W Casier
"THAT Council of the Municipality of Bayham acknowledges the filing with the
Clerk of the Petition for drainage works by the Bayham Public Works Manager;
THAT Staff Report DR2013-026 regarding the petition for drainage improvement
be received;
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Council Minutes November 21, 2013
AND THAT Council wishes to proceed with this matter and appoints Spriet
Associates,Engineers,to prepare a report on the proposed drainage area pursuant
to Section 5 and Section 8(4)of the Drainage Act, for Council's consideration."
CARRIED UNANIMOUSLY
(b) Staff Report PW2013-012 regarding Winter Control Contracts 2013/2013.
File: L04
Public Works Manager Vance Czerwinski suggested that in 2014 new bids be sought for winter
control as well as grass cutting, and that the agreements with contractors be offered for a longer
period of time.
2013-512
MOVED BY: Councillor W Casier
SECONDED BY: Councillor E Ketchabaw
"THAT Staff Report PW2013-012 regarding Winter Control Contracts 2013/2014
be received;
AND THAT By-Laws 2013-094, 2013-095,2013-096 and 2013-097 authorizing the
renewal of Winter Control Service Contracts be presented for enactment."
CARRIED UNANIMOUSLY
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
9. FINANCE,ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque#015564 to Cheque#015660 inclusive, except Cheques
#015552 and 015619 and totaling$255,492.29 and Payroll Disbursements for the
period ending November 10, 2013 totaling$50,383.23.
2013-513
MOVED BY: Councillor E Ketchabaw
SECONDED BY: Councillor W Casier
"THAT the Cheque Register being Cheque#015564 to Cheque#015660 inclusive,
except Cheques#015552 and #015619 and totaling$255,492.29 and Payroll
Disbursements for the period ending November 10,2013 totaling$50,383.23 be
approved."
CARRIED UNANIMOUSLY
(b) Correspondence dated November 13, 2013 regarding 2014. Draft LPRCA Budget.
File: F05
Councillor Southwick noted that the overall increase of$15,000 for Bayham ratepayers is 15.4%
above the 2013 amount.
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Council Minutes November 21,2013
It was noted that the Bayham final levy portion is up by$7,000, mainly due to an increase in the
current value assessment. The increase does not include the$7,000 recently added to the 2014
budget by Council for Bayham's share of the Elgin Joint Shoreline Management Plan project.
2013-514
MOVED BY: Councillor W Casier
SECONDED BY: Councillor E Ketchabaw
"THAT the Council of the Municipality of Bayham supports the 2014 draft Long
Point Region Conservation Authority Budget."
CARRIED
10. ENVIRONMENT
(a) Staff Report E2013-007 regarding Port Burwell Provincial Park request to connect
municipal sanitary sewers.
File: E01
The Water/Wastewater Manager advised that the Provincial Park has successfully obtained
Provincial funding to rebuild their trailer sanitary dumping station and has requested to connect
to the sanitary sewers on Addison Street.
The MOE certificate of approval indicates that the station has a design capacity of 24,360 L/day
(24.360 m3/day) and may be operated seasonally from May-October. Work is anticipated to be
completed by March 2014.
Park staff proposed a maximum weekly effluent discharge volume of 18m3, which is the
equivalent of four single-family dwellings. The proposed trailer dumping station will utilize a
pumping station with a flow meter(Park owned and maintained)to eject effluent to the sanitary
sewers.
He noted that staff have no concerns with the anticipated volumes as future park flows were
identified within the 2009 sanitary sewer capacity study as well as the recent design of the
septage receiving station, adding that the Park Superintendent Rhonda Card was in attendance
should there be any questions.
2013-515
MOVED BY: Councillor W Casier
SECONDED BY: Councillor E Ketchabaw
"THAT Staff Report E2013-007 be received;
AND THAT staff be authorized and directed to prepare the appropriate agreement
related to the proposed Provincial Park sanitary sewer connection for Council
approval."
CARRIED UNANIMOUSLY
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Council Minutes November 21, 2013
11. COMMITTEE OF THE WHOLE—Closed session was deferred.
12. BY-LAWS
(a) By-Law 2013-094 A By-Law for the renewal of the provision of contract winter
control services (Laemers Trucking Ltd.)
(b) By-Law 2013-095 A By-Law for the renewal of the provision of contract winter
control services (Aylmer Garden Centre)
(c) By-Law 2013-096 A By-Law for the renewal of the provision of contract winter
control services (Wilson Lawn Care)
(d) By-Law 2013-097 A By-Law for the renewal of the provision of contract winter
control services (Underhill Bros.)
2013-516
MOVED BY: Councillor E Ketchabaw
SECONDED BY: Councillor W Casier
"THAT By-Laws 2013-094,2013-095, 2013-096 and 2013-097 be read a first, second
and third time and finally passed."
CARRIED UNANIMOUSLY
(e) By-Law 2013-098 A By-Law to confirm all actions of Council
2013-517
MOVED BY: Councillor W Casier
SECONDED BY: Councillor E Ketchabaw
"THAT confirming By-Law 2013-098 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
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Council Minutes November 21, 2013
13. ADJOURNMENT
(a) Adjournment
2013-518
MOVED BY: Councillor W Casier
SECONDED BY: Councillor E Ketchabaw
"THAT the Council meeting be adjourned at 8:06 p.m."
CARRIED UNANIMOUSLY
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