HomeMy WebLinkAboutNovember 14, 2013 - Special Council BUDGET MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
November 14, 2013
6:00 PM
The initial 2014 capital budget meeting of the Council of the Municipality of Bayham was held
on Thursday,November 7, 2013 in the Council Chambers. Present were Mayor Paul Ens, Deputy
Mayor Cliff Evanitski, Councillors Wayne Casier and Ed Ketchabaw, Administrator Kyle
Kruger and Clerk Lynda Millard. Councillor Tom Southwick was absent.
Department Heads in attendance to present their respective budgets were Treasurer David
Aristone, Public Works Manager Vance Czerwinski,Acting Deputy Fire Chief Chris
McQuiggan and Water Wastewater Manager Ed Roloson.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 6:00 p.m.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. 2013 DRAFT BUDGET
(a) 2014 Draft Capital Budget.
The Treasurer provided an introduction to the 2013 Capital Budget, noting that it is based on a
target of a 3% increase from 2013,resulting in a levy amount of$825,000.
Water System
In regard to the Port Burwell and Vienna water system,Ed Roloson explained the need to
continue the replacement of water meter readouts to radio frequency heads and to upgrade the
Vienna Booster Station.
Wastewater System
Wastewater estimates continue to include pump and air blower rebuilds, air release valves and a
railing for the Septage building to meet health and safety requirements.
Computer upgrades are also required for the lab and office.
Mr. Robson also identified the Water/Wastewater department sharing purchase of a used
vacuum tank on a trailer with the Public Works department at a total cost of$30,000.
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Budget Meeting Minutes November 14, 2013
Fire Department&Emergency Services
Chris McQuiggan, Acting Deputy Fire Chief, identified vehicle replacement for 2014 being the
1997 Rescue#1 vehicle,based on the schedule previously provided by the former Fire Chief. He
estimated the sale value of Rescue#1 at$6,500 - $8,000.
The Treasurer noted that the new building would be debentured for another four years and that
the replacement of the emergency communications system County-wide was previously
approved by Council.
Mr. Mc Quiggan noted that hose nozzles,Y connectors and gate valves are to be replaced. Since
the external wiring for a generator at Station#1 was deferred in 2013,he was requested to obtain
an estimate for consideration at the next budget session.
Public Works
Vance Czerwinski reviewed proposed equipment replacements including a tandem dump truck.
He noted that there was a higher need in 2013 for maintenance
Proposed construction projects include Tunnel Line, Coyle Road, replacement of culverts on
Csinos, Mitchell & Sandytown and microseal of Jackson. Gravel projects include Somers,
Baynor, Mitchell and Beattie. No tar&chip are proposed. Other works include Stewart Bridge,
new guide rails, asphalt patching, new street lights and sidewalk replacement.
Mr. Czerwinski suggested that Council consider not replacing old narrow and overgrown
sidewalks that are rarely used,but remove the cement,back fill and seed down. This would be
the subject of a future report. He added that contractors will be used for bigger projects, and PW
staff for ongoing smaller maintenance efforts, including grading gravel that has been delivered.
General
The Treasurer noted that it is time to upgrade laptops and that the transfer to working capital has
been reduced. He added that the current Records Management System is out dated and will need
to be replaced.New systems start at$15,000.
The Administrator commented that the municipal office space is very limited and $25,000 has
been included for an architectural review for expansion of the current site,to be funded through
the sale of surplus properties.
Waste Management
Based on previous Council direction, an additional$35,000 has been added for the acquisition/
development of property to accommodate a transfer site. The final component of the waste
management plan for public space recycling initiatives adds bins and containers at the beach and
parks.
Parks
Additional funding is included for future equipment and construction of a pavilion at the Corinth
park.
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Budget Meeting Minutes November 14, 2013
Council discussions for budget items were ongoing, with department heads responding to
questions from members of Council as appropriate.
4. BY-LAW
(a) By-law 2013-092 A By-law to confirm all actions of Council
2013-506
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT confirming By-law 2013-092 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
5. ADJOURNMENT
(a) Adjournment
The next budget meeting was set for Monday,November 25th at 6:00 p.m.
2013-507
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evantiski
"THAT the Council meeting be adjourned at 8:05 p.m."
CARRIED UNANIMOUSLY
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