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HomeMy WebLinkAboutOctober 17, 2013 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville, ON Council Chambers October 17,2013 7:00 p.m. 7:30 p.m.—Public Meeting—Planning(Zoning) 8:00 p.m.,8:05 p.m., 8:30 p.m.—Public Meetings—Drainage The regular meeting of the Council of the Municipality of Bayham was held on Thursday, October 17, 2013 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Cliff Evanitski, Councillors Wayne Casier, Tom Southwick and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard. Treasurer David Aristone, Planning Coordinator/Deputy Clerk Margaret Underhill, Chief Building Official/Drainage Superintendent Bill Knifton and Water Wastewater Manager Ed Roloson were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. (a) Introduction of Interim Deputy Fire Chief Chris McQuiggan Mayor Ens welcomed Chris McQuiggan and congratulated him on his new position as interim Deputy Fire Chief. Deputy Fire Chief McQuiggan thanked Mayor Ens and Council for the opportunity to serve his community in this position and said he is looking forward to the next several weeks until the Fire Chief position is filled. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Deputy Mayor Evanitski declared an interest with item 9(d)as he is associated with the Long Point Conservation Authority. Councillor Ketchabaw declared an interest in regard to item 9(d) as he is the proposed appointee. 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS (a) Minutes of the regular meeting of Council held October 3,2013. 2013-432 Moved by Deputy Mayor C Evanitski Seconded by Councillor W Casier "THAT the minutes of the regular meeting held October 3,2013 be approved as circulated." CARRIED UNANIMOUSLY Page 1 of 19 Council Minutes October 17, 2013 (b) Minutes of the special meeting of Council held October 7, 2013. 2013-433 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "THAT the minutes of the special meeting held October 7,2013 be approved as circulated." CARRIED UNANIMOUSLY (c) Added Items There were no items added to the agenda. 4. DELEGATIONS, STATEMENTS AND UPDATES 1. DELEGATIONS (a) 7:05 p.m. -John Regan, General Manager, Elgin Business Resource Centre and Diana Jedig,Executive Director, Ontario Association of Community Futures Development Corporations or OACFDC, regarding Sand Plains and outcomes. Ms. Jedig presented the following background and update. In July 2008, the federal government approved a one-time assistance program to facilitate the transition of the flue-cured tobacco producers. A key element of the program was a "Community Development Fund"to assist rural communities in the tobacco-growing region of Southern Ontario to address the impacts of the declining tobacco industry in the broad economy and transition to a non-tobacco based economy. Following considerable consultation between provincial, federal and local leaders and other stakeholders, the Ontario Association of Community Futures Development Corporation(OACFDC) was contracted in 2009 to administer the Sand Plains Community Development Fund. The two components of the program included: 1. Community Development Support non-repayable contribution or grants for regional projects approved by a Project Selection Committee of business leaders and community volunteers AND 2. Access to Capital Loans approved by the CFDC Boards of Directors in the 5 counties of Elgin,Middlesex, Brant, Oxford and Norfolk. The loan repayments of principal and interest were and are made back to the CFDC's, for re-investment until March 31, 2019. As a result, the CFDCs: • monitor the original 49 Sand Plains loans • have collected$882,000 in interest payments • have collected $2.4 M in principal payments (5 early payouts) • are in the process of writing off$240,000 of loans deemed uncollectible • and have made 5 new loans of$762,820 Page 2 of 19 Council Minutes October 17, 2013 The OACFDC : • has completed a fmal report(handout) complete with descriptions of every project funded by the $14.1M of the Sand Plains Community Development Fund • maintains the website sandplains.ca • meets with the CFDCs quarterly to discuss the loan portfolio outcomes • prepares an annual summary report to Ag Canada • and has committed to doing an annual update presentation at a SCOR Economic Development Corporation meeting . At the April meeting,the OACFDC recommended that SCOR's role with Sand Plains would be appreciated by providing two things: • the economic development priorities for the region, which the CFDCs can choose to take into consideration in developing their community strategies; and • referring businesses to the CFDCs as potential Sand Plains loan clients. Mr. Regan provided a handout summary of the loan activity in Elgin County as of September 30, 2013 and a copy of the Sand Plains Development Fund Final Report 2009- 2012 to Council and staff. Deputy Mayor Evanitski asked whether there were any unsecured loans. Mr. Regan responded that there were not, that capital funds were offered at low interest rates. There were no losses within Elgin County. Loan re-payments are re-invested in new projects as they become available. Mayor Ens questioned how many jobs were created. Mr. Regan responded that there were 775 in 2012 for a 4 % overall increase in jobs. Councillor Ketchabaw questioned whether there were any restrictions on obtaining loans and if any loans were for re-financing. Mr. Regan replied that monies could not be used for the purchase of land and there were no re-financing loans in Elgin. 2. STATEMENTS BY COUNCIL Mayor Ens commented that he attended the East Elgin Family Health Team open house on October 10th and that it is a great facility. 3. UPDATES ON PROJECTS (a) Richmond Community Water System. Administrator Kruger noted that testing of the system began in the last couple of weeks, and some equipment problems rectified. Works are continuing to commission the system. 5. INFORMATION ITEMS (a) Long Point Region Conservation Authority minutes of meeting held August 7, 2013. File: A16 Page 3 of 19 Council Minutes October 17, 2013 (b) Correspondence dated September 27, 2013 from County of Elgin regarding "Automated External Defibrillators". File: A16 Councillor Southwick encouraged staff to provide the information regarding defibrillators and was advised that it has been done. (c) Correspondence dated September 27, 2013 from County of Elgin regarding "2013 Warden's Banquet". File: A16 (d) Notice regarding Armistice Day parade in Port Burwell, Sunday,November 10 at 2:00 p.m. File: C13 (e) Correspondence dated September 28, 2013 from The Ontario Aggregate Resources Corporation regarding "2012 Annual Report". (full report available) File: D05 (fl Correspondence dated October 2, 2013 from Recycling Council of Canada regarding "Waste Reduction Week October 21 -27". File: E07 (g) Correspondence dated September 30, 2013 from Stewardship Ontario regarding "Industry funding for Municipal Blue Box Recycling for 2013 Program Year". File: E07 Mayor Ens questioned whether there was an increase in funds received under the recycling program in 2012 over 2011. Administrator Kruger advised that there was a marginal increase. (h) Notice regarding "Duck Dynasty's Call on Farmtown Canada Event". File: MO1 (i) Correspondence dated October 2013 from Ministry of Citizenship and Immigration regarding "June Callwood Outstanding Achievement Award for Voluntarism in Ontario". File: M02 (j) Correspondence dated October 15,2013 from Barry Wade regarding divestiture and potential contamination concerns of the Port Burwell Small Craft Harbour. File: C13 Councillor Southwick commented that there was valuable information in the correspondence provided by Mr. Wade and urged Council to request Small Craft Harbours to complete the detailed risk assessment to determine the extent of the harbour contamination. 2013-434 Moved by Deputy Mayor C Evanitski Seconded by Councillor W Casier "THAT information items 5(a)through 5(j)be received for information." CARRIED UNANIMOUSLY Page 4 of 19 Council Minutes October 17, 2013 6. PLANNING,DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE AND REPORTS 2. PUBLIC MEETING 2013-435 Moved by Deputy Mayor C Evanitski Seconded by Councillor W Casier "THAT the Council Meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Planning Act." CARRIED UNANIMOUSLY PUBLIC MEETING 7:30 p.m. -Rezoning Application -to change the zoning on a parcel of land from the Agricultural (Al-A) Zone to the Special Agricultural (A2)on the severed lands and Agricultural (Al)Zone on the retained lands submitted by John Nasswetter. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. STAFF PRESENTATION Staff Report D2013-037 regarding Nasswetter Rezoning File: D 14.Nass In her presentation, the Planning Co-ordinator noted that the effect of this amendment will be to accommodate the severance of an agricultural parcel of land into two parcels of land, while restricting a residential dwelling on the southerly severed lands. She added that at the time of the Consent consideration the Agent provided subsequent information to staff/Council that supported the smaller farm viability and crops grown in the surrounding area. She stressed the importance of the proposed restriction to rezone the severed lands to prohibit residential development as it demonstrates Bayham's commitment to protect prime agricultural lands and warrants the support of the Province. She noted that this restriction was presented to the Agent and agreed upon by the applicant. Mr. David Roe, agent for the applicant, confirmed his applicant's support for the restriction on residential development on the 50 acre parcel. PUBLIC COMMENTS There were no public written or verbal comments. Page 5 of 19 Council Minutes October 17, 2013 COUNCIL COMMENTS AND QUESTIONS None. ADJOURNMENT 2013-436 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "THAT the Public Meeting be adjourned at 7:40 p.m." CARRIED UNANIMOUSLY DISPOSITION OF ITEM 2013-437 Moved by Deputy Mayor C Evanitski Seconded by Councillor W Casier "THAT the zoning of a parcel located at 6464 Richmond Road,owned by John Nasswetter and Estate of Michael Nasswetter, be changed from Agricultural(Al-A) to Agricultural(Al) on the retained lands and Special Agricultural(A2) on the severed land; AND THAT Zoning By-law Z626-2013 be presented for enactment." CARRIED UNANIMOUSLY 7. ROADS,AGRICULTURE &DRAINAGE 1. CORRESPONDENCE AND REPORTS (a) Staff Memorandum regarding Road Closure Application-Centre Street Eden. File: T09 The Administrator noted that the applicant has withdrawn the request for the road closure. 2013-438 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "THAT no further action be taken on the application to close a portion of the unopened road allowance identified as Centre Street in Eden and abutting owners be advised." CARRIED UNANIMOUSLY (b) Staff Report P2013-008 regarding 2013 Third Quarter Report Building Services& Drainage. File: P10 2013-439 Moved by Deputy Mayor C Evankiski Seconded by Councillor W Casier Page 6 of 19 Council Minutes October 17, 2013 "THAT the 2013 Third Quarter Building Services &Drainage Report be received for information." CARRIED UNANIMOUSLY 2. PUBLIC MEETING 2013-440 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "THAT the Council meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Drainage Act." CARRIED UNANIMOUSLY PUBLIC MEETING 8:00 p.m. -Phillips (Calton) Municipal Drain-to consider Spriet Associates Engineer's Report#213137 dated August 30, 2013 DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. STAFF PRESENTATION Staff Report DR2013-020 regarding Phillips(Calton)Municipal Drain. File: E09 Bill Knifton, Drainage Superintendent,presented his report, noting that the design proposal only is for consideration,not the allocation of costs. Concerns regarding the allocation of costs will be considered at the Court of Revision being held November 7th. John Spriet Jr., Engineer noted that the installation of the drain is a requirement of severance and will provide drainage for each of the four new lots created and an outlet to the ravine at the rear of the lots. PUBLIC COMMENTS There were no written or verbal comments received from the public. COUNCIL COMMENTS AND QUESTIONS None. ADJOURNMENT 2013-441 Moved by Deputy Mayor C Evanitski Seconded by Councillor W Casier "THAT the Public Meeting be adjourned at 8:03 p.m." CARRIED UNANIMOUSLY Page 7 of 19 Council Minutes October 17, 2013 DISPOSITION OF ITEM 2013-442 Moved by Deputy Mayor C Evanitski Seconded by Councillor W Casier "THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report #213137 dated August 30,2013, referred to as the"Phillips (Calton) Municipal Drain" report; THAT Provisional By-law#2013-085 be given first and second reading; THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46 (2) of the Drainage Act; AND THAT a date of November 7, 2013 at 8:00 p.m. be set for the first sitting of the Court of Revision." CARRIED UNANIMOUSLY 3. PUBLIC MEETING 2013-443 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the Council Meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Drainage Act." CARRIED UNANIMOUSLY PUBLIC MEETING 8:05 p.m. -Corinth Drain Branch B -to consider Spriet Associates Engineer's Report #213047 dated August 30, 2013. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. STAFF PRESENTATION Staff Report DR2013-021 regarding Corinth Drain Branch B. File: E09 The Drainage Superintendent presented his report,noting that the design proposal only is for consideration. He noted that one Corinth property owner has raised concerns regarding the allocation of costs and has been advised that this issue will be considered at the Court of Revision to be held November 7th. The proposed works are designed to alleviate flooding that occurs in Corinth in the George and Henry Street area. Page 8 of 19 Council Minutes October 17, 2013 John Spriet Jr. noted that this is a replacement to the existing drain, of which a portion of the pipe downstream of the railroad tracks is crushed and in very poor condition. In response to a question from Deputy Mayor Evanitski,he responded that the pipe is not being upsized,however, the corrugated plastic line is being replaced with smooth tile which will increase the amount of flow that can be accommodated. He also noted that deterioration of the tile may be due to a change of land use among other factors. PUBLIC COMMENTS None. COUNCIL COMMENTS AND QUESTIONS None. ADJOURNMENT 2013-444 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the Public Meeting be adjourned at 8:10 p.m." CARRIED UNANIMOUSLY DISPOSITION OF ITEM 2013-445 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT in accordance with Section 78 of the Drainage Act,Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report #213047 dated August 30,2013, referred to as the "Corinth Branch B Municipal Drain" report; THAT Provisional By-law#2013-086 be given first and second reading; THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46 (2) of the Drainage Act; AND THAT a date of November 7, 2013 at 8:10 pm be set for the first sitting of the Court of Revision." CARRIED UNANIMOUSLY Page 9 of 19 Council Minutes October 17, 2013 4. PUBLIC MEETING 2013-446 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the Council Meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Drainage Act." CARRIED UNANIMOUSLY PUBLIC MEETING 8:30 p.m. -New England Municipal Drain-to consider Spriet Associates Engineer's Report#213124 dated September 18, 2013. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. STAFF PRESENTATION Staff Report DR2013-022 regarding New England Municipal Drain. File: E09 Bill Knifton,Drainage Superintendent,noted that the Drainage Report was prepared as part of the condition for the Brent Stewart severance application to create four new lots in the New England area. Each lot must have its own legal tile outlet for surface water drainage. There were no written or verbal comments received from the public. John Spriet Jr. noted that the drain outlet is being extended down to the creek to alleviate the erosion along the County Road. The County of Elgin will be sharing some of the cost of the installation with Mr. Stewart. PUBLIC COMMENTS None. COUNCIL COMMENTS AND QUESTIONS None. ADJOURNMENT 2013-447 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the Public Meeting be adjourned at 8:35 p.m." CARRIED UNANIMOUSLY Page 10 of 19 Council Minutes October 17, 2013 DISPOSITION OF ITEM 2013-448 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report #213124 dated September 18,2013, referred to as the "New England Municipal Drain" report; THAT Provisional By-law#2013-087 be given first and second reading; THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46 (2) of the Drainage Act; AND THAT a date of November 7,2013 at 8:30 p.m. be set for the first sitting of the Court of Revision." CARRIED UNANIMOUSLY 8. PROPERTY,BUILDING& PROTECTIVE SERVICES (a) Correspondence dated October 7, 2013 from Township of Malahide regarding "Municipal Fire Services". File: C10 Deputy Mayor Evanitski commented that this is an opportunity to explore options with Malahide for future considerations while proceeding with the current process for replacement of the Bayham Fire Chief. 2013-449 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT Council and staff meet with the Council of the Township of Malahide to assess whether there is interest in exploring the feasibility of establishing a common Fire Chief position in some capacity to determine the most efficient and effective way of moving forward with the fire and emergency services in Malahide and Bayham." CARRIED UNANIMOUSLY (b) Event Road Closure Request Form regarding Santa Claus parate December 7, 2013. File: R06 2013-450 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT Council approves the use of streets within Port Burwell for a Santa Claus Parade to be held Saturday,December 7, 2013 at 6:00 p.m. subject to the Ottervalley/Port Burwell Optimist Club providing proof of liability insurance coverage; Page 11 of 19 Council Minutes October 17, 2013 THAT the County of Elgin be requested for permission to use Wellington Street in Port Burwell between 6:00 p.m. and 8:00 p.m. for the parade; AND THAT the Bayham Manager Public Works be directed to provide the necessary provisions for traffic control and safety." CARRIED UNANIMOUSLY 9. FINANCE,ADMINISTRATION & PERSONNEL (a) Cheque Register being Cheque#015372 to Cheque#015464 inclusive totaling $320,343.95 and Payroll Disbursements for the period ending September 29, 2013 totaling $54,666.63. Mayor Ens questioned whether the Lamers Line resurfacing project was within budget. The Administrator acknowledged that it was slightly over. 2013-451 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the Cheque Register being Cheque#015372 to Cheque #015464 inclusive totaling$320,343.95 and Payroll Disbursements for the period ending September 29, 2013 totaling $54,666.63 be approved." CARRIED UNANIMOUSLY (b) Financial Report for the period ending September 30, 2013. File: F05 Treasurer David Aristone presented the current budget noting that the OPP expenditures are under budget by$40,000 to date. Public Works vehicle/equipment repairs currently exceed the total 2013 budget allocation by$9,000. He added that, other than the Public Works equipment,there are no concerns anticipated at this point. 2013-452 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the Financial Report for the period ending September 30,2013 be received for information." CARRIED UNANIMOUSLY (c) Report of Capital Expenses for the period ending September 30, 2013. File: F05 2013-453 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the Report of Capital Expenses for the period ending September 30, 2013 be received for information." CARRIED UNANIMOUSLY Page 12 of 19 Council Minutes October 17, 2013 (d) Correspondence dated September 27, 2013 from Long Point Region Conservation Authority regarding "Municipal Appointment to Long Point Region Conservation Authority." File: A16 The Administrator advised that he had spoken with Malahide staff, who anticipate that their Council will support the re-appointment of a Bayham representative for the remainder of the term. 2013-454 Moved by Councillor W Casier Seconded by Councillor T Southwick "THAT Council appoints Ed Ketchabaw to the Long Point Region Conservation Authority for 2014, subject to confirmation from the Township of Malahide that they support the appointment." CARRIED (e) Correspondence received from the Royal Canadian Legion Ontario Command regarding "Military Service Recognition Book". File: A0l The Administrator advised that the Legion is seeking support through the purchase of an ad in their proposed"Military Service Recognition Book to be released in September 2014."A copy of the publication will be received by all advertisers purchasing a space of 1/10 page and up. 2013-455 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the Council of the Municpality of Bayham supports the efforts of the Royal Canadian Legion Ontario Command to print the Military Service Recognition Book for release in September 2014; AND THAT Council supports a financial contribution in the amount of$275." CARRIED UNANIMOUSLY (f) Staff Report C2013-10 regarding Port Burwell Provincial Park. File: RO4Prov The Administrator presented his report, identifying responses to questions and concerns recently being circulated by members of the public. He noted that he will be meeting with the Park Superintendent to discuss suitable solutions for the parking area. 2013-456 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT Staff Report C2013-10 be received for information." CARRIED UNANIMOUSLY Page 13 of 19 Council Minutes October 17, 2013 (g) Staff Report F2013-18 regarding Rural Economic Development(RED)Program. File: F i l The RED program is ongoing over the next two years and provides 50% funding(or up to 90 per cent in limited circumstances). Applications will be accepted beginning October 31st, and continues with bi-monthly application and review periods through 2015. This program supports projects that"attract investment, create jobs, and sustain a highly skilled work force". Staff was directed to make a submission as soon as possible. 2013-457 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the Rural Economic Development Initiatives and Opportunities Plan project be considered in the 2014 budget deliberations." CARRIED UNANIMOUSLY (h) Correspondence received October 11, 2013 from C Valerie Donnell regarding closing of concession booth on the East Beach. File: L04 It was noted that the concession food booth has already been closed for the 2013 season and the owner has the business and equipment for sale. 2013-458 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the correspondence from C Valerie Donnel regarding closure and potential sale of the food concession booth on the east beach be received for information." CARRIED UNANIMOUSLY (i) Correspondence dated October 8, 2013 from Joe Goncalves and Venessa Warner regarding Purchase and Transfer of Sam's Place, Port Burwell. File: C13 Council considered and discussed options including the transfer of the remaining one year term to potential new owners, negotiating a longer term for the operation of a food concession booth on the east beach or advertising for submission of Requests for Proposals. Staff advised that the capacity of the current sewer connection is limited and may not support an `extension'. Page 14 of 19 Council Minutes October 17, 2013 2013-459 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the correspondence dated October 8, 2013 from Joe Goncalves and Vanessa Warner regarding purchase and transfer of Sam's Place be received; AND THAT Council is willing to transfer the existing food concession booth agreement with C Valerie Donnell to Joe Goncalves and Venessa Warner for 2014." CARRIED UNANIMOUSLY (j) Staff Memo dated October 11, 2013 regarding Municipal Assistance Application Program-Application Deadline. File: Fll Deputy Mayor Evanitski noted that it may be challenging for local groups to provide current financial statements. Staff noted that the most recent fmancial statements are sufficient. 2013-460 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT Council approves that the deadline for the submission of Municipal Assistance Applications be changed to January 31st each year." CARRIED UNANIMOUSLY (k) Request from Councillor Southwick for discussion regarding a potential Elgin County delegation regarding County exit from SCOR. File C13 Councillor Southwick noted that since Bayham Council is committing funds to join the SCOR organization, they should be seeking clarification from representatives of Elgin County Council why they have withdrawn their membership. Councillor Ketchabaw questioned whether County representatives are willing to attend. Administrator Kruger responded that he has confirmed with the County CAO that he and the Warden are willing to meet with Council in closed session as long as SCOR is not opposed. 2013-461 Moved by Councillor T Southwick Seconded by Deputy Mayor C Evanitski "THAT staff be directed to request a delegation from the County of Elgin to attend a Council meeting to explain the County's withdrawal of membership from SCOR." CARRIED UNANIMOUSLY Page 15 of 19 Council Minutes October 17, 2013 (0 Staff Report F2013-17 regarding Small, Rural and Northern Municipal Infrastructure Fund. File: Fl i Staff noted that, as the Province has indicated partnerships are preferred, the proposal is to submit a joint application between the County of Elgin, the Township of Malahide and Bayham to move Dexter Line and the Secondary Water System further away from the Erie lakeshore which has been eroding for some time. Both projects were previously submitted separately without a successful outcome. 2013-462 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT Council authorize staff to participate in submission of a joint Expression of Interest with the Township of Malahide and the County of Elgin for the Dexter Line Water Main and Road Relocation Project, subject to approval by their respective Councils; AND THAT the following Declaration be adopted as is required to be submitted with the Expression of Interest: 1. That the information in the EOI is factually accurate; and 2. The Municipality has a comprehensive asset management plan that includes all the information and analysis described in Building Together: Guide for Municipal Asset Management Plans in place or will have one in place by December 31, 2013. 3. The comprehensive asset management plan will be publicly available including online by May 30, 2014. 4. The project put forward in this application will be completed by December 31, 2015." CARRIED UNANIMOUSLY 10. ENVIRONMENT (a) Quarterly Report for the Bayham Water Distribution System and call ins for the period ending September 30, 2013. File: E08 2013-463 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the Quarterly Report for the Bayham Water Distribution System and call ins for the period ending September 30, 2013 be received for information." CARRIED UNANIMOUSLY (b) Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the period ending September 30, 2013. File: E08 Page 16 of 19 Council Minutes October 17, 2013 2013-464 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the period ending September 30,2013 be received for information." CARRIED UNANIMOUSLY (c) Quarterly Report for the Richmond Community Water System and call ins for the period ending September 30, 2013. File: E08 The Water/Wastewater Manager noted that water being delivered during the upgrades to the Richmond Community Water System require testing at the water source as well as when delivered, adding to the operating costs. Once the new system is commissioned, costs will eventually decrease and monitoring will be done on-line rather than on-site. 2013-465 Moved by Councillor T Southwick Seconded by Councillor E Ketchabaw "THAT the Quarterly Report for the Richmond Community Water System and call ins for the period ending September 30, 2013 be received for information." CARRIED UNANIMOUSLY (d) Port Burwell Wastewater Treatment Plant Quarterly Compliance Summary and call ins for the period ending September 30, 2013. File: E08 2013-466 Moved by Councillor E Ketchabaw Seconded by Councillor T Southwick "THAT the Port Burwell Wastewater Treatment Plant Quarterly Compliance Summary and call ins for the period ending September 30, 2013 be received for information." CARRIED UNANIMOUSLY 11. COMMITTEE OF THE WHOLE (a) In Camera. 2013-467 Moved by Deputy Mayor C Evanitski Seconded by Councillor E Ketchabaw "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 9:40 p.m. to discuss: • litigation or potential litigation,including matters before administrative tribunals, affecting the municipality or local board." CARRIED UNANIMOUSLY Page 17 of 19 Council Minutes October 17, 2013 (b) Closed session minutes of the regular meeting of Council held October 3, 2013. (c) Staff Memorandum regarding a confidential potential litigation matter. (Richmond Tenders) File: L04 RCHMD (d) Out of Camera. 2013-468 Moved by Councillor E Ketchabaw Seconded by Deputy Mayor C Evanitski "THAT the Committee of the Whole do now rise from the "In Camera" session at 9:50 p.m." CARRIED UNANIMOUSLY 12. BY-LAWS (a) By-law Z626-2013 A By-law to amend Zoning By-law Z456-2003 (Nasswetter) (b) By-Law 2013-085 A Provisional By-Law to provide for Drainage Works (Phillips (Calton)Branch Municipal Drain -first and second reading only) (c) By-Law 2013-086 A Provisional By-Law to provide for Drainage Works (Corinth Branch Municipal Drain -first and second reading only) (d) By-Law 2013-087 A Provisional By-Law to provide for Drainage Works (New England Municipal Drain -first and second reading only) 2013-469 Moved by Councillor T Southwick Seconded by Councillor E Ketchabaw "THAT Provisional By-laws 2013-085,2013-086 and 2013-087 be read a first and second time; AND THAT Zoning By-law Z626-2013 be read a first, second and third time and finally passed." CARRIED UNANIMOUSLY (e) By-Law 2013-088 A By-Law to confirm all actions of Council 2013-470 Moved by Councillor T Southwick Seconded by Councillor E Ketchabaw "That confirming By-Law 2013-088 be read a first, second and third time and finally passed." CARRIED UNANIMOUSLY Page 18 of 19 Council Minutes October 17, 2013 13. ADJOURNMENT (a) Adjournment 2013-471 Moved by Councillor T Southwick Seconded by Councillor E Ketchabaw "THAT the Council meeting be adjourned at 9:53 p.m." CARRIED UNANIMOUSLY >:,) ...} ";at .iii ,& MAYOR CLERK Page 19 of 19