HomeMy WebLinkAboutAugust 01, 2013 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
August 01, 2013
7:00 PM
Regular Council Meeting
8:00 PM-Public Meeting -Drainage
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
August 1, 2013 in the Council Chambers. Present were Mayor Paul Ens, Councillors Wayne
Casier, Tom Southwick and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda
Millard.
Deputy Mayor Cliff Evanitski was absent.
Drainage Superintendent Bill Knifton and Water Wastewater Superintendent Ed Roloson were in
attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held July 18, 2013.
2013-333
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the minutes of the regular meeting held July 18, 2013 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Added Items
None.
4. DELEGATIONS, STATEMENTS AND UPDATES
1. DELEGATIONS
None.
2. STATEMENTS BY COUNCIL
None.
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Council Minutes August 01, 2013
3. UPDATES ON PROJECTS
(a) Richmond Community Water System.
Referred to Item 10(a).
(b) Harbour Divestiture.
The Administrator noted that he has received the final ESA report from Small Craft
Harbours. He will review it and provide a report back to Council for the next meeting.
5. INFORMATION ITEMS
(a) Correspondence dated July 16, 2013 from Ministry of Natural Resources regarding
"2013 Annual Wildlife Rabies Control Operations".
File: A16
(b) Correspondence dated July 15, 2013 from Fisheries and Oceans Canada regarding
"Invitation to comment on the Proposed Recovery Strategy for the Channel Darter".
File: A16
(c) Correspondence dated July 5, 2013 from Ministry of Economic Development, Trade
and Employment regarding "Accessibility Standards Advisory Council/Standards
Development Committee".
File: A16
(d) Correspondence dated July 8, 2013 from Municipal Property Assessment Corporation
regarding "Update from MPAC".
File: A16
(e) Copy of Resolution passed July 10, 2013 by the Council of the Regional Municipality
of Halton regarding "Enbridge Pipelines Inc. Line 9 Reversal".
File: C10
(f) Huron Elgin London Project Clean Water 2012/2013 Annual Progress Report. (The
full report was available and additional information as highlighted available at
www.watersupply.london.ca)
File: E08
(g) Correspondence received July 19, 2013 from Elgin County OPP regarding "Back to
Basics When Traffic Lights Are Out."
File: P17
2013-334
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT information items 5(a) through 5(g) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE AND REPORTS—None.
Page 2 of 8
Council Minutes August 01, 2013
2. PUBLIC MEETING
2013-335
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Drainage Act."
CARRIED UNANIMOUSLY
PUBLIC MEETING
8:00 p.m. - Soreny Branch Municipal Drain - to consider Spriet Associates Engineer's
Report#213136 dated June 28, 2013.
File: E09
DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
None.
STAFF PRESENTATION
Staff Report DR2013-014 and attached Engineer's Report regarding Soreny Branch
Municipal Drain.
File: E09
John Spriet Jr., Engineer, of Spriet Associates was in attendance to present the Drainage
Report. The watershed area contains approximately 0.5 hectares of farmland, containing
4 newly created residential lots, located in Lot 124, Concession NTR fronting on the
north limit of Donnelly Drive.
The proposed work will be constructed in accordance with Drainage Act guidelines and
the cost will be assessed against property Roll No. 004-09700, owned by Soreny Farms.
The Drainage Superintendent noted that the Provisional by-law requires first and second
reading and the setting of a date for the Court of Revision.
PUBLIC COMMENTS
None.
COUNCIL COMMENTS AND QUESTIONS
Q. Councillor Casier questioned where the branch would tie in.
A. Mr. Spriet responded that the farmland property is tributary to, and will tie in to Drain
No. 7 of the Straffordville Drain.
Q. Mayor Ens questioned the capacity of the drain.
A. Mr. Spriet confirmed that the new branch should not overload the existing drain.
Page 3 of 8
Council Minutes August 01, 2013
ADJOURNMENT
2013-336
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT the Public Meeting be adjourned at 8:07 p.m."
CARRIED UNANIMOUSLY
DISPOSITION OF ITEM
2013-337
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the
Corporation of the Municipality of Bayham hereby adopts Spriet Associates report
#213136 dated June 28, 2013, referred to as the "Soreny Branch of the
Straffordville Drainage Works" report;
AND THAT Provisional By-law#2013-072 be given first and second reading;
AND THAT the Clerk be directed to distribute copies of the Provisional By-law and
Notice of the time and place of the first sitting of the Court of Revision to the
affected parties pursuant to Section 46 (2) of the Drainage Act;
AND THAT a date of September 5, 2013 at 8:00 p.m. be set for the first sitting of
the Court of Revision."
CARRIED UNANIMOUSLY
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
9. FINANCE, ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque#014913 to Cheque#015033 inclusive, except Cheque
#014930 totaling $276,871.74 and Payroll Disbursements for the period ending July
21, 2013 totaling $61,539.90.
Council members expressed interest in knowing the amount of revenue generated through
the firefighter training workshops.
2013-338
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Cheque Register being Cheque#014913 to Cheque#015033 inclusive,
except Cheque#014930 totaling $276,871.74 and Payroll Disbursements for the
period ending July 21,2013 totaling$61,539.90 be approved."
CARRIED UNANIMOUSLY
(b) Correspondence dated July 17, 2013 from Ontario Building Officials Association,
Southwestern Chapter regarding "Re-qualification of Building Officials".
File: A01
Page 4 of 8
Council Minutes August 01, 2013
Staff noted that the proposed requirements for CBO training is beyond that of other such
professionals and re-certification is unjust and costly.
2013-339
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"WHEREAS, municipal building officials are the main practitioners of the Ontario
Building Code (OBC) and use the OBC on a daily basis in the carrying out of their
duties;
AND WHEREAS Bill 124 passed in 2005 required all municipal building officials to
undertake a series of qualification exams;
AND WHEREAS a subsequent regulation 332/12 (knowledge and maintenance
examinations) requires our already qualified officials to re-qualify by taking a
similar series of qualification exams again;
AND WHEREAS this re-qualification process will provide municipalities with
financial hardships in terms of registration costs, mileage costs, days away from the
office to undertake their regular duties in performing timely inspections that is
expected by the building industry;
AND WHEREAS, municipal building officials acknowledge the need to stay current
with legislation and to undergo necessary training to do so;
AND WHEREAS, the builders and home owners will suffer slower response time
for building permits and inspections until all of the building officials are qualified;
AND WHEREAS, there may be an increase to permit fees to absorb the additional
costs due to training/courses, examinations, travel, accommodations, additional
staffing;
NOW, THEREFORE, the Municipality of Bayham, in support of the Southwestern
Chapter of the Ontario Building Officials Association resolves;
THAT any amendments to the OBC include provisions for training opportunities
rather than requalification examinations as the means by which building officials
remain current of changes to the OBC;
THAT municipal building officials, as the primary practitioners of the OBC,
receive the same treatment as plumbers, electricians, professional engineers and
architects with regards to exemption from re-qualification;
THAT the negative impact and delays that Ontario regulation 332/12 will have on
the issuance of permits, inspections and response times to inquiries by municipal
building officials should be taken in to consideration;
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Council Minutes August 01, 2013
AND THAT municipalities and taxpayers be spared the cost of'knowledge and
maintenance examinations' under the proposed amendment to the OBC which will
provide undue hardship to municipalities through lost productivity, early
retirement and costs associated with the 13 categories of examinations required by
fully qualified inspectors."
CARRIED UNANIMOUSLY
(c) Memorandum C2013-06 regarding Otter Valley Trail Committee Additional
Committee Appointment.
File: C12
2013-340
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT By-Law 2013-073, being a by-law to appoint Cliff Dickinson as a member
of the Otter Valley Trail Committee be presented to Council for enactment."
CARRIED UNANIMOUSLY
(d) Correspondence dated July 12, 2013 from Straffordville Public School regarding
"Crossing Guard".
File: C13
The Administrator noted that the establishment of school crossing guards is at the
discretion of either the local or upper tier government under the Highway Traffic Act.
Pavement markings, signage, installation of flashing lights and/or other methods may be
incorporated to support a higher level of safety for school children and the public. Costs
may be shared between upper and lower tier.
2013-341
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the request for Crossing Guard at the Straffordville School be referred to
staff for review and report back to Council with recommendations for
consideration."
CARRIED UNANIMOUSLY
(e) Correspondence dated July 30, 2013 from Jessica Black requesting reduction in rental
fee.
File: C13
2013-342
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Council supports a reduction in the rental fee paid by Jessica Black for use
of the Bayham Community Centre to $25.00 per session for the months of August
and September 2013."
CARRIED UNANIMOUSLY
Page 6 of 8
Council Minutes August 01, 2013
10. ENVIRONMENT
(a) Staff Memorandum and Letter from Stantec Consulting regarding Richmond
Community Water Tender Results.
File: E01
Water/Wastewater Manager Ed Roloson noted that all submissions failed to meet the
necessary requirements for approval.
He noted that staff propose to incorporate scaled down modifications to keep the
contractors interested and reduce costs significantly.
During construction, delivery twice daily by a local water hauler will ensure potable
water for the existing users from the Secondary Water System. This will have minimal
impact on the pressure at the tower on Nova Scotia Line. The water will be tested on the
truck and at the Richmond station.
MOE approval is based on the design of the system and does not require inspection. Staff
are working with the MOE to ensure full compliance before turning on the valve for the
new system.
2013-343
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Council of the Municipality of Bayham hereby rejects the three
Contractor submissions, as recommended by Stantec Consulting Ltd;
THAT staff be authorized and directed to modify the scope of work for the
Richmond Community Water Project and obtain contractor quotations as per the
Municipal Procurement Policy;
AND THAT staff be authorized to proceed with the works upon receipt of a suitable
quote."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
(b) Out of Camera.
12. BY-LAWS
(a) By-Law 2013-072 A Provisional By-Law to provide for Drainage Works (Soreny
Branch Municipal Drain)
2013-344
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Provisional By-Law 2013-072 regarding Soreny Branch Municipal Drain
be read a first and second time."
CARRIED UNANIMOUSLY
Page 7 of 8
Council Minutes August 01, 2013
(b) By-Law 2013-073 A By-Law to further amend By-Law 2013-001 (appointing
members to boards and committees)
2013-345
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT By-Law 2013-073 be read a first, second and third time and finally
passed."
CARRIED UNANIMOUSLY
(c) By-Law 2013-074 A By-Law to confirm all actions of Council
2013-346
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"That confirming By-Law 2013-074 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2013-347
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the Council meeting be adjourned at 8:11 p.m."
CARRIED UNANIMOUSLY
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