HomeMy WebLinkAboutMay 16, 2013 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, May 16,2013
7:00 PM
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, May
16, 2013 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Cliff
Evanitski, Councillors Wayne Casier, Tom Southwick and Ed Ketchabaw, Administrator Kyle
Kruger and Clerk Lynda Millard.
Planning Coordinator/Deputy Clerk Margaret Underhill and Chief Building Official/Drainage
Superintendent Bill Knifton were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held May 2, 2013.
Mayor Ens noted that his comments under item 5(i) in reference to east and West Elgin should
be reversed.
2013-225
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT the minutes of the regular meeting held May 2, 2013 be approved as
amended."
CARRIED UNANIMOUSLY
(b) Added Item
2013-226
Moved by Councillor T Southwick
Seconded by Deputy Mayor C Evanitski
"THAT in accordance with Section 21 of Procedural By-law 2002-93, email
correspondence from Fran Southwick regarding hanging of flags in Vienna be
added to the agenda as item 9(d)."
CARRIED UNANIMOUSLY
Page 1 of 8
Council Minutes May 16, 2013
4. DELEGATIONS, STATEMENTS AND UPDATES
1. DELEGATIONS -None
2. STATEMENTS BY COUNCIL
It was questioned whether staff was following up with any action on the gas pumps and
suggested that the pumps be removed or boxes be built over the pumps. It was felt that
building boxes might create opportunities for vandalism or graffiti. It was also questioned
whether this is a property standards issue and costs could be assessed to the property. The
Administrator confirmed that the property has been abandoned and no taxes are being
collected on this property.
Staff was requested to have a response for the next meeting.
3. UPDATES ON PROJECTS
(a) Richmond Community Water System
The Administrator advised that the equipment has been ordered and delivery is expected in the
next week or two. He reported that an on site meeting is planned with contractors and the project
should meet the required time frame for completion.
(b) Harbour Divestiture
The Administrator noted that there has been no update by Small Craft Harbours.
5. INFORMATION ITEMS
(a) Correspondence dated April 29, 2013 from MPAC regarding "2012 Annual Report and
Financial Statements".
File: A16
(b) Correspondence dated April 26, 2013 from City of Brampton regarding "Veterans
Affairs Canada- Hire a Veteran Program".
File: C10
(c) Correspondence dated May 1, 2013 from Ron Bradfield in appreciation of the
emergency response of the Bayham Fire Department Station#1.
File: C13
(d) Council Award Nomination Form regarding "Honouring Outstanding Ontario
Physicians".
File: MOO
(e) Correspondence dated April 23, 2013 from Independent Electricity System Operator
regarding "2012 Annual Report- Changing Perspectives for Ontario's Electricity Grid"
(full report available).
File: A01
Page 2 of 8
Council Minutes May 16, 2013
(f) Long Point Region Conservation Authority minutes of meeting held April 3, 2013.
File: C06
(g) Correspondence dated April 11, 2013 from the Ministry of Agriculture Food and Rural
Affairs regarding "Drainage Act and Conservation Authorities Act Protocol".
File: A16
(h) Correspondence dated April 26, 2013 from the Elgin St. Thomas Healthy Communities
Partnership regarding "Bike Summit".
File: A16
(i) Correspondence dated April 30, 2013 from the County of Elgin regarding "Business
Retention and Expansion Project".
File: A16
(i) Correspondence dated April, 2013 from the Ministry of Citizenship and Immigration
regarding "Ontario Medal for Good Citizenship".
File: M02
(k) Correspondence dated May 2, 2013 from CAA South Central Ontario regarding
"CAA's Annual Worst Roads Campaign".
File: A01
(1) Correspondence dated May 6, 2013 from the Elgin Elder Abuse Resource Committee
regarding "World Elder Abuse Awareness Day".
File: A01
(m) Correspondence dated April 16, 2013 from Human Resources and Skills Development
Canada regarding "Vienna Community Centre Accessibility Improvements".
File: Fl1
Councillor Casier noted that there are funds allocated to reserves for upgrades to the Vienna
Community Centre and received support from Council to have staff obtain quotes to drywall and
paint the basement side walls and install new flooring based on previous information and
samples.
(n) Ontario Barn Quilt Trails project Tourism Middlesex/Ontario Trillium Foundation
approval.
File: D06
(0) Correspondence dated May 3, 2013 from Kathleen Wynn, Premier responding to
industrial wind turbine projects.
File: A16
(p) Interpretive Centre Workgroup draft minutes of meeting held April 17, 2013.
File: C06
(q) Bayham Historical Society minutes of meeting held April 11, 2013.
Page 3 of 8
Council Minutes May 16, 2013
File: C06
(r) Correspondence dated May 7, 2013 from R.A. Philbin, Municipal Policing Bureau
regarding financial impact of the OPP 2010 Public Sector Compensation Framework
Agreement.
File: P17
(s) AMO Policy Update regarding OPP Begins Municipal Consultations on Billing
Reform and other Updates.
File: P17
(t) Correspondence dated May 2013 from the Minister Responsible for Seniors regarding
Senior's month.
File: A16
(u) Museums Bayham draft minutes of meeting held May 8, 2013
File: C06
2013-227
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT information items 5(a) through 5(u) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a) Staff Report D2013-018 regarding Dyck Development Agreement/By-Law.
File: L04.DYCKG
2013-228
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT By-law No. 2013-046, being a By-law to authorize the execution of a
Development Agreement between Gerhard and Maria Dyck and the Municipality,
pertaining to a supplementary farm dwelling, be presented to Council for
enactment."
CARRIED UNANIMOUSLY
7. ROADS, AGRICULTURE & DRAINAGE
(a) Staff Report DR2013-007 regarding Petition for Drainage from CD Phillips Limited.
File: E09
Drainage Superintendent Bill Knifton noted that adequate drainage is a requirement for the new
lots created in the hamlet of Calton. The ravine to the north will provide a legal and natural
outlet.
Page 4 of 8
Council Minutes May 16, 2013
2013-229
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT Council of the Municipality of Bayham acknowledges the filing with the
Clerk of the Petition for drainage works by CD Phillips Limited on May 7, 2013;
AND THAT Staff Report DR2013-007 regarding the petition for drainage and for
drainage improvement be received;
AND THAT Council wishes to proceed with this matter and appoints Spriets
Associates,Engineers, to prepare a report on the proposed drainage area pursuant
to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration."
CARRIED UNANIMOUSLY
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
(a) Staff memo requesting discussion regarding areas impacted by Project Ojibwa west of
Robinson Street and potential restoration.
File: D06
The Administrator provided a map and layout of the affected property west of Robinson Street
that is believed to be on municipal lands. He added that the Public Works department can grade
the soil piled south of the property to level the area within a couple days at an estimated cost of
$2,000 to $3,000. An application for a permit has already been submitted to the LPRCA.
The Elgin Military Museum, owner of the nearby Pitt Street property, has retained a contractor to
grade that area and make it more passable.
Council discussion included:
• determining that the property owner is agreeable to the proposed works,
• advising the Elgin Military Museum that the Municipality deems the works necessary due to
the Ojibwa move and they will be responsible for the costs,
• using the existing berm material near the pier to bring up to a standard grade and add gravel
and level,
• owner may want the pile of earth to the north on the map leveled.
Staff was directed to contact the owner and proceed with his permission.
9. FINANCE,ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque#014414 to Cheque#014531 inclusive, except Cheque
#014509 totaling $445,759.58 and Payroll Disbursements for the period ending April
28, 2013 totaling$55,922.48.
Page 5 of 8
Council Minutes May 16, 2013
2013-230
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT the Cheque Register being Cheque#014414 to Cheque #014531 inclusive,
except Cheque#014509, totaling$445,759.58 and Payroll Disbursements for the
period ending April 28,2013 totaling $55,922.48 be approved."
CARRIED UNANIMOUSLY
(b) Bayham Rail Trail Suggestions submitted May 7, 2013 by the Otter Valley Naturalists.
File: D06
The Administrator noted that there are monies allocated in the budget for improvements to the
Otter Valley Recreation Trail and Utility Corridor between Port Burwell and Vienna. As
requested, he approached the Otter Valley Naturalists for suggestions and they provided their list
for Council's consideration.
Following discussion, staff was directed to advertise for interested volunteers to serve on a trail
committee to be established by Council.
(c) Staff Report PW2013-07 regarding Village and Hamlet Entrance Signs Policy
File: T07
The Administrator advised that some of the municipal signage is in need of maintenance and/or
replacement and staff are looking for Council to determine a policy for staff to address the needs
of custom and standard signage currently in place.
2013-231
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the policy for Village and Hamlet entrance signs as recommended in report
PW2013-07 be adopted."
CARRIED UNANIMOUSLY
(d) Email correspondence from Fran Southwick requesting hanging of flags in Vienna.
File: C13
It was noted that permission from, and installation of flags on hydro poles by Hydro One had
been completed in 2012 in Vienna. When these Canadian flags became tattered, they were
removed by Public Works staff. It was suggested that installation of flags and banners be
requested by the groups in their annual Municipal Assistance application.
Page 6 of 8
Council Minutes May 16, 2013
2013-232
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT Council approves hanging of flags in Vienna as requested;
AND THAT the Public Works Manager take the necessary steps to have in place
prior to Edison Fest on June 1st."
CARRIED UNANIMOUSLY
10. ENVIRONMENT No items
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2013-233
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 8:06 p.m. to discuss labour relations or employee negotiations."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held May 2, 2013.
(c) Confidential Report H2013-01 regarding labour relations or employee negotiations.
(Market Analysis)
File: H09
(d) Out of Camera.
2013-234
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the Committee of the Whole do now rise from the "In Camera" session
at 8:17 p.m."
CARRIED UNANIMOUSLY
2013-235
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THAT the amended position description and evaluation under the Bayham Job
Evaluation System for the position of Water and Wastewater Manager be
approved."
CARRIED UNANIMOUSLY
Page 7 of 8
Council Minutes May 16, 2013
12. BY-LAWS
(a) By-Law 2013-045 A By-Law to further amend by-Law 2009-059 (regulate and
control dogs)
(b) By-law 2013-046 A By-Law to authorize the execution of a development agreement
(Dyck)
(c) By-law 2013-047 A By-law to authorize an agreement with Bradcranex (Finger
docks)
2013-236
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT By-laws 2013-045, 2013-046 and 2013-047 be read a first, second and third
time and finally passed."
CARRIED UNANIMOUSLY
(d) By-Law 2013-049 A By-Law to confirm all actions of Council
2013-237
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT confirming By-Law 2013-049 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2013-238
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned at 8:22 p.m."
CARRIED UNANIMOUSLY
\,
fr:, MAYOR -' CLERK
Page 8 of 8