HomeMy WebLinkAboutMarch 21, 2013 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
March 21, 2013
7:00 PM
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, March
21,2013 in the Council Chambers. Present were Mayor Paul Ens,Acting Deputy Mayor Wayne
Casier, Councillors Tom Southwick and Ed Ketchabaw, Administrator Kyle Kruger and Clerk
Lynda Millard.
Planning Coordinator/Deputy Clerk Margaret Underhill, Chief Building Official/Drainage
Superintendent Bill Knifton and Water/Wastewater Superintendent Ed Roloson were in
attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the budget meeting held March 5, 2013.
2013-131
Moved by Councillor E Ketchabaw
Seconded by Acting Deputy Mayor W Casier
"THAT the minutes of the budget meeting held March 5,2013 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the regular meeting of Council held March 7, 2013.
2013-132
Moved by Acting Deputy Mayor W Casier
Seconded by Councillor E Ketchabaw
"THAT the minutes of the regular meeting held March 7, 2013 be approved as
circulated."
CARRIED UNANIMOUSLY
(c) Added Item(s)
There were no items added to the agenda.
Page 1 of 8
Council Minutes March 21, 2013
4. DELEGATIONS, STATEMENTS AND UPDATES
1. DELEGATIONS
None
2. STATEMENTS BY COUNCIL
Mayor Ens noted that he and the Administrator attended the County Communication
Network for Emergency Services and that an RFQ is being issued for consulting and
engineering services.
3. UPDATES ON PROJECTS
(a) Richmond Community Water System
The Administrator advised that the Engineer has fmalized the equipment specification details for
the system and will be seeking competitive quotes. The Engineer expects to complete the
documents for installation in the next four to six weeks.
(b) Harbour Divestiture
No new information is available.
5. INFORMATION ITEMS
(a) Museums Bayham minutes of meetings held February 13 and March 13, 2013.
File: C06
(b) Correspondence regarding "2013 Call for Applications for Great Lakes Guardian
Community Fund".
File: F i l
The Administrator noted that the item has been circulated to the Otter Valley Naturalists,the
Harbourfront Committee and Long Point Region Conservation Authority for input.
(c) Media Release dated March 5, 2013 regarding "SCOR EDC Follows up with Ministers
from ROMA".
File: M06
(d) Email correspondence dated March 7, 2013 from Diane DeBlaire, Chairperson,
Straffordville Graduation Committee regarding Home and Recreation Show at Bayham
Community Centre on Saturday, April 27, 10 a.m. - 5p.m.
File: C13
The Clerk advised that the group has been informed the Museums Bayham board will be
utilizing the table at the Straffordville Home and Recreation Show.
Page 2 of 8
Council Minutes March 21, 2013
(e) 2013 Rural Municipal Drainage Course and Calculating Drainage Act Assessments
Course.
File: A04
(f) Minutes of Harbourfront Committee meetings held February 12 and March 12, 2013.
File: C06
It was noted that the Harbourfront Committee is currently seeking quotes for engineering the
proposed gazebo on the pier. It was noted that no budget is set to proceed with any works at this
time. It was also noted that the waterfront master plan may impact the project.
(g) Bayham Historical Society minutes of meeting held January 10, 2013.
File: C06
(h) County of Elgin correspondence dated March 14, 2013 regarding Conference Series:
Essentials of Service Excellence.
File: A04
2013-133
Moved by Acting Deputy Mayor W Casier
Seconded by Councillor E Ketchabaw
"THAT information items 5(a)through 5(h) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION & TOURISM
(a) Staff Report D2013-010 regarding Nezezon Consent Application E11/13.
File: D10.13 Nezezon
The Planning Co-ordinator noted that there are no zoning changes required. The holding
designation will remain until the conditions imposed are satisfied. Up to ten new lots can be
created in the 5.2 acre parcel.
2013-134
Moved by Councillor E Ketchabaw
Seconded by Acting Deputy Mayor W Casier
"THAT Council recommends to the Elgin County Land Division Committee that
consent application E11/13, submitted by Katherine Nezezon,be granted subject to
conditions:
1. $500 cash in lieu of parkland dedication;
2.fmal survey submitted to the municipality
3.planning report fee payable to the municipality."
CARRIED UNANIMOUSLY
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Council Minutes March 21, 2013
(b) Staff Memorandum D2013-02 regarding the County Official Plan Modifications
File: D08 CTY
2013-135
Moved by Councillor E Ketchabaw
Seconded by Acting Deputy Mayor W Casier
"THAT the Municipality of Bayham Council supports the Minister's modifications
relating to Sections B2.5,B2.7 and E1.2.3.4 of the County of Elgin Official Plan."
CARRIED UNANIMOUSLY
7. ROADS,AGRICULTURE &DRAINAGE
(a) Staff Report DR2013-003 regarding Drainage and Staff Issue - 11857 Elliott Road.
File: E09
The Drainage Superintendent presented his report, advising that the flooding issue is between the
neighbours. He has invited further comments from Ms Chues' solicitor, however, none have
been received. Council requested that a copy of the report be provided to Ms Chues.
Ms. Chues and Mrs. Cus attended as the Drainage Superintendent concluded his presentation.
Mr. Knifton provided them a copy of his report.
2013-136
Moved by Acting Deputy Mayor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report DR2013-003 be received for information."
CARRIED UNANIMOUSLY
8. PROPERTY,BUILDING & PROTECTIVE SERVICES
(a) Discussion regarding 2013 East Beach clean-up/restoration requirements.
Due to the creation of a sandbar"island"just off-shore and a considerable amount of dredged
material placed on the east beach in preparation for the arrival of the Ojibwa submarine, staff
questioned whether Council wanted any clean-up beyond the usual annual spring work and
grading done by the Public Works department.
Concerns were raised regarding health risks from any stagnant water or dredged material on the
beach. Staff were requested to have soil samples taken. Samples would require 1 to 2 weeks for
an analysis to be completed.
Council members agreed to visit the site prior to the next meeting and discuss further at that
time.
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Council Minutes March 21,2013
9. FINANCE,ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque#014086 to Cheque#014164 inclusive, totaling
$1,247,189.54 and Payroll Disbursements for the period ending March 3, 2013 totaling
$57,296.85.
2013-137
Moved by Acting Deputy Mayor W Casier
Seconded by Councillor E Ketchabaw
"THAT Cheque Register being Cheque#014086 to Cheque#014164
inclusive,totaling $1,247,189.54 and Payroll Disbursements for the period ending
March 3,2013 totaling$57,296.85 be approved."
CARRIED UNANIMOUSLY
(b) Correspondence received March 4, 2013 from KJ Conway Communications Inc.
regarding "RAISE THE FLAG April 2 World Autism Awareness Day".
File: C13
2013-138
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the Council supports the "RAISE THE FLAG" event, in recognition of
Autism,to be held on Tuesday,April 2nd at 12:00 noon at the Municipal office."
CARRIED UNANIMOUSLY
(c) Elgin Military Museum report to Council for January, February&March 2013.
File: D06
2013-139
Moved by Councillor T Southwick
Seconded by Acting Deputy Mayor W Casier
"THAT the Elgin Military Museum reports to Council for January,February and
March 2013 be received for information."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) 2012 MOE Inspection Report for the Bayham Water Distribution System.
File: E08
Page 5 of 8
Council Minutes March 21, 2013
2013-140
Moved by Councillor T Southwick
Seconded by Acting Deputy Mayor W Casier
"THAT the 2012 MOE Inspection Report for the Bayham Water Distribution
System be received for information."
CARRIED UNANIMOUSLY
(b) 2012 Compliance Summary Report for the Richmond Community Water System.
File: E08
The Water/Wastewater Superintendent noted that the Richmond Community Water System
requires additional reporting now that is owned and operated by the Municipality.
2013-141
Moved by Councillor T Southwick
Seconded by Acting Deputy Mayor W Casier
"THAT the 2012 Annual Compliance Summary Report for the Richmond
Community Water System be received for information."
CARRIED UNANIMOUSLY
(c) 2012 Compliance Summary Report for the Bayham Water Distribution System.
File: E08
2013-142
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the 2012 Annual Compliance Summary Report for the Bayham Water
Distribution System be received for information."
CARRIED UNANIMOUSLY
(d) Staff Report E2013-01 regarding Licensing of Municipal Drinking Water Systems and
the Accreditation of Operating Authorities.
File: E01
The Superintendent noted that new requirements put in place since 2007 include owner licensing
and accreditation rather than the Certificate of Approval previously issued by the MOE. He and
his staff were commended for the work done.
2013-143
Moved by Acting Deputy Mayor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report E2013-01 regarding Licensing of Municipal Drinking Water
Systems and Operating Authority Accreditation be received for information."
CARRIED UNANIMOUSLY
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Council Minutes March 21,2013
(e) Staff Report regarding Water Distribution Quality Management System Management
Review 2012.
File: E08
2013-144
Moved by Councillor E Ketchabaw
Seconded by Acting Deputy Mayor W Casier
"THAT the Staff Report regarding Management Review 2012 be received for
information."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2013-145
Moved by Councillor E Ketchabaw
Seconded by Acting Deputy Mayor W Casier
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 8:25 p.m. to discuss:
• the security of the property of the municipality or local board;
• labour relations or employee negotiations."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held February 21, 2013.
(c) Verbal update regarding market analysis. (Personnel)
(d) Elgin Military Museum Ojibwa reports to Council for January, February and March
2013. (security of property)
File: L04
(e) Out of Camera.
2013-146
Moved by Acting Deputy Mayor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Committee of the Whole do now rise from the "In Camera" session
at 9:31 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2013-029 A By-Law to confirm all actions of Council
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Council Minutes March 21, 2013
2013-147
Moved by Acting Deputy Mayor W Casier
Seconded by Councillor T Southwick
"THAT confirming By-Law 2013-029 be read a first,second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2013-148
Moved by Councillor T Southwick
Seconded by Acting Deputy Mayor W Casier
"THAT the Council meeting be adjourned at 9:33 p.m."
CARRIED UNANIMOUSLY
MAYO CLERK
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