HomeMy WebLinkAboutFebruary 07, 2013 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
February 7,2013
7:00 PM
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
February 7, 2013 in the Council Chambers. Present were Mayor Paul Ens, Acting Deputy Mayor
Wayne Casier, Councillors Tom Southwick and Ed Ketchabaw, Administrator Kyle Kruger and
Clerk Lynda Millard.
Treasurer David Aristone, Planning Coordinator/Deputy Clerk Margaret Underhill and Water
Wastewater Superintendent Ed Roloson were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held January 24, 2013.
2013-064
Moved by Councillor T Southwick
Seconded by Acting Deputy Mayor W Casier
"THAT the minutes of the regular meeting held January 24,2013 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the special meeting held January 29, 2013.
2013-065
Moved by Acting Deputy Mayor W Casier
Seconded by Councillor T Southwick
"THAT the minutes of the special meeting held January 29,2013 be approved as
circulated."
CARRIED UNANIMOUSLY
(c) Added Item
There were no items added to the agenda.
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Council Minutes February 07, 2013
4. DELEGATIONS, STATEMENTS AND UPDATES
1. DELEGATIONS
(a) 7:05 p.m. - Erica Arnett from Elgin St. Thomas Public Health and Nicole Ooms from
Doug Tarry Ltd. regarding "Elgin St. Thomas Active Transportation Initiative".
Ms. Arnett and Ms. Ooms gave a presentation on the transportation and active recreation
opportunities initiative, sharing the vision, objectives and highlights from the completed report.
There were 850 responses to the survey across the County and St. Thomas, however, few from
Bayham. A grant of$5,900 has been received to implement low budget amenities including
education, awareness and signage programs that educate cyclists and drivers about sharing the
road.
2013-066
Moved by Acting Deputy Mayor W Casier
Seconded by Councillor T Southwick
"THAT the Council of the Municipality of Bayham adopts the Elgin St. Thomas
Active Transportation Initiative as a guidance document for the development of
active transportation facilities throughout Elgin St. Thomas;
AND THAT Council approves participation of the Municipality in the Share the
Road program and attendance of the Public Works Manager at a meeting to co-
ordinate installation of signs throughout Elgin St. Thomas."
CARRIED UNANIMOUSLY
2. STATEMENTS BY COUNCIL
(a) Queen's Jubilee Medal presentation.
Acting Deputy Mayor Wayne Casier presented Mayor Paul Ens with a Queen's Jubilee Medal.
The nomination was put forward by the Federation of Canadian Municipalities for all Mayors of
Municipalities who have been a member of the Federation for five years or more. Mayor Ens
acknowledged his appreciation.
(b) Winner of bag tag draw.
Mayor Ens announced that the winner of the$250 Bayham Bucks in the Bag Tag draw that
closed January 30,being Lynn Acre.
3. UPDATES ON PROJECTS
(a) Richmond Community Water.
Nothing to report
(b) Harbour Divestiture.
The Administrator noted that an email has been sent requesting an update from Small Craft
Harbours.
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Council Minutes February 07, 2013
5. INFORMATION ITEMS
(a) AMO Breaking News dated January 2013 regarding "Policy Update".
File: A01
(b) Correspondence received from OGRA Board of Directors regarding "Notice of Poll".
File: A01
(c) Correspondence received from Environment Canada regarding "Consultation on the
Proposed Recovery Strategy for the American Badger, subspecies in Canada".
File: A16
(d) Bayham Alternative Land Use Services (ALUS) Program Partnership Adviosry
Committee(PAC)minutes of meeting held November 29, 2012.
File: C06
(e) Elgin Group Police Services Board minutes of meeting held December 12, 2012.
File: C06
(1) Museums Bayham minutes of meeting held January 9, 2013.
File: C06
(g) Correspondence dated January 21, 2013 from Ontario Provincial Police Detachment
Commander Inspector Brad Fishleigh regarding "Elgin Group Police Services Board
meeting held January 16, 2013".
File: P17
Acting Deputy Mayor Wayne Casier brought the correspondence to member attention regarding
the efficiencies that are being achieved by the Elgin OPP. He noted that Elgin OPP operate as
one of the lowest per capita costs in Ontario.
(h) Bayham Community Centres Committee minutes of meeting held January 31,2013.
File: C06
Acting Deputy Mayor Casier explained the recommendation from the Community Centres
Committee regarding a rental rate for use of the Vienna hall by the Periscope Playhouse group
during July and October. Staff was requested to provide the recommendation to the group for
consideration and that Council consider the matter and comments from the group at the next
budget meeting on February 20th.
2013-067
Moved by Acting Deputy Mayor W Casier
Seconded by Councillor E Ketchabaw
"THAT information items 5(a)through 5(g)be received for information."
CARRIED UNANIMOUSLY
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Council Minutes February 07, 2013
6. PLANNING,DEVELOPMENT,RECREATION & TOURISM
(a) Staff Report D2013-004 regarding Shaw Severance E4/13.
File: D10.13 Shaw
2013-068
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Council recommend to the Elgin County Land Division Committee that
consent application E4/13, submitted by Christopher Shaw and Kathleen Shaw,for
an easement be approved."
CARRIED UNANIMOUSLY
7. ROADS,AGRICULTURE & DRAINAGE—no items
8. PROPERTY,BUILDING& PROTECTIVE SERVICES—no items
9. FINANCE,ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque#013831 to Cheque#013882 inclusive totaling
$130,888.86 and Payroll Disbursements for the period ending January 20,2013
totaling$55,862.25.
2013-069
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT Cheque Register being Cheque#013831 to Cheque#013882 inclusive
totaling$130,888.86 and Payroll Disbursements for the period ending January 20,
2013 totaling$55,862.25 be approved."
CARRIED UNANIMOUSLY
(b) Correspondence received January 22, 2013 from Donna Morrell requesting installation
of a street light on North Street, Vienna.
File: C13
2013-070
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT Council supports the installation of a street light on North Street,in the
vicinity of property#61,Vienna;
AND THAT the Public Works Manager consider installation in 2013."
CARRIED UNANIMOUSLY
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Council Minutes February 07, 2013
(c) Staff Report F2013-06 regarding Water& Sewer Rates.
File: F05.11
The Treasurer noted that the local water rates build upon the primary and secondary water rates
established by those systems and provide for the local costs, based on the 2013 draft
departmental budgets for Bayham. Other documentation relied upon to establish rates for 2013
included the 2010 Water Financial Plan and the 2006 Wastewater Study,both produced by C.N.
Watson and Associates.
He noted that the financial sustainability of the Waste Water system is intact. Reserve transfers
for the next five years will increase substantially due to landowner debenture payments. The ten
year sewer debenture was completed in 2012, however some repayments continue. This
additional revenue was not factored into projections in the 2006 Wastewater study and enhances
the projected reserve transfers in that study. It was recommended that Council maintain the rates
as set in 2012.
In regard to the wastewater rate structure, he noted that it may be possible to establish a water
surcharge structure for Port Burwell and Vienna, as water consumption for individual users in
those communities can be determined. For other system users it will be impossible to establish
such a structure, as their source of water is private wells.
Implementation of a water surcharge structure will need to include the calculation of a fixed cost
component charge similar to the water rate structure to insure low water consumers will bear the
appropriate system costs.
The administrative process of a two structure rate system needs to be investigated to insure
complex situations or disadvantages between communities and businesses do not occur.
The Water/Wastewater Superintendent noted that staff time for the following systems is assessed
at 65% for wastewater, Bayham water at 20%, Richmond Community Water at 14% and 1/2%
related to municipal small non-residential water wells. Additional training and licensing will be
required for operation of the Richmond system when the project is completed.
2013-071
Moved by Councillor E Ketchabaw
Seconded by Acting Deputy Mayor W Casier
"THAT By-Law 2011-016 being a by-law to set water and sewer rates be
maintained and that the Richmond Water System flat fee of$912 per year be
confirmed for 2013."
CARRIED UNANIMOUSLY
(d) Staff Memorandum regarding Amendments to Municipal Property Insurance -
Buildings.
File: L06
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Council Minutes February 07, 2013
The Administrator noted the following options put forth by our insurers for coverage of vacant
buildings:
1. Amend the locations to our Commercial Building, Equipment and Stock Named Perils Form
on an Actual Cash Value basis subject to a minimum$ 10,000 deductible.
-Vacant Former Fire Hall, 24 Pitt St(Actual Cash Value$195,400)= $1,501 additional annual
premium.
-Vacant Former Library 6208 Plank Rd(Actual Cash Value per current policy$334,800) =
$3,777 additional annual premium, or recalculated Actual Cash Value ($201,100)=$2,159.
additional annual premium.
2. Amend the locations to our Demolition and Debris Named Perils Endorsement subject to a
minimum$ 10,000 deductible.
-Vacant Former Fire Hall, 24 Pitt St(Demolition and Debris Value$56,000)= $ 177 additional
annual premium.
-Vacant Former Library 6208 Plank Rd(Demolition and Debris Value$47,500)= $ 301
additional annual premium.
He also noted the option to remove the buildings from the policy entirely(the locations would
remain covered for liability).
2013-072
Moved by Acting Deputy Mayor W Casier
Seconded by Councillor E Ketchabaw
"THAT Council approves the Municipal Property Insurance Option for the vacant
former Port Burwell fire hall and the vacant former Vienna library option that the
buildings be covered for demolition and debris only."
CARRIED UNANIMOUSLY
(e) Staff Report PW2013-001 regarding Canada Post Agreement for Vienna Community
Mail Boxes 2012.
File: L04
2013-073
Moved by Councillor E Ketchabaw
Seconded by Acting Deputy Mayor W Casier
"THAT By-law 2012-120,being a by-law to authorize an agreement with Canada
Post, for the installation of community mail boxes in Vienna,be presented to
Council for enactment."
CARRIED UNANIMOUSLY
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Council Minutes February 07, 2013
(f) Staff Report F2013-07 regarding CIIF Agreement-Vienna Community Centre.
File: F11
2013-074
Moved by Councillor E Ketchabaw
Seconded by Acting Deputy Mayor W Casier
"THAT the Municipality of Bayham enter into a Contribution Agreement for
funding under the Community Infrastructure Improvement Fund (CIIF)for the
Fire Code Upgrades to the Vienna Community Centre (Project No. C0069);
AND THAT By-law No. 2013-017 to authorize execution of a Contribution
Agreement with Her Majesty the Queen in Right of Canada be presented to Council
for enactment."
CARRIED UNANIMOUSLY
10. ENVIRONMENT—no items
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2013-075
Moved by Councillor E Ketchabaw
Seconded by Acting Deputy Mayor W Casier
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 8:10 p.m. to discussthe security of the property of the municipality
or local board."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held January 24, 2013.
(c) Bayham Community Centres Committee closed session minutes of meeting held
January 31, 2013.
(d) Out of Camera.
2013-076
Moved by Councillor E Ketchabaw
Seconded by Acting Deputy Mayor W Casier
"THAT the Committee of the Whole do now rise from the "In Camera" session
at 8:25 p.m."
CARRIED UNANIMOUSLY
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Council Minutes. February 07, 2013
2013-077
Moved by Councillor E Ketchabaw
Seconded by Acting Deputy Mayor W Casier
"THAT By-Law 2013-015 be added to the agenda and presented to Council for
enactment."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2012-120 A By-law to authorize the execution of an agreement (Canada
Post Corporation)
(b) By-Law 2013-015 A ByLaw to authorize the execution of an agreement Vienna
Community Centre Management Services
(c) By-Law 2013-017 A By-Law to authorize the execution of a contribution agreement
(Community Infrastructure Improvement Fund)
2013-078
Moved by Acting Deputy Mayor W Casier
Seconded by Councillor T Southwick
"THAT By-Laws 2012-120, 2013-015 and 2013-017 be read a first, second and third
time and finally passed."
CARRIED UNANIMOUSLY
(d) By-Law 2013-016 A By-Law to confirm all actions of Council
2013-079
Moved by Acting Deputy Mayor W Casier
Seconded by Councillor E Ketchabaw
"THAT confirming By-Law 2013-016 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
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Council Minutes February 07, 2013
The next budget meeting was set for Wednesday, February 20th at 7:00 p.m.
13. ADJOURNMENT
(a) Adjournment
2013-080
Moved by Councillor E Ketchabaw
Seconded by Acting Deputy Mayor W Casier
"THAT the Council meeting be adjourned at 8:27p.m."
CARRIED UNANIMOUSLY
dianj
MAYOR CLE
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