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HomeMy WebLinkAboutFebruary 05, 2013 - Special Council BUDGET MEETING MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville February 5,2013 7:00 PM The third 2013 budget meeting of the Council of the Municipality of Bayham was held on Tuesday, February 5, 2013 in the Council Chambers. Present were Mayor Paul Ens, Acting Deputy Mayor Wayne Casier, Councillors Tom Southwick and Ed Ketchabaw,Administrator Kyle Kruger and Clerk Lynda Millard. Department Heads in attendance to present their respective budgets were Treasurer David Aristone, Public Works Manager Vance Czerwinski and Fire Chief/By-Law Enforcement Officer Gord Roesch. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 3. ADDED ITEMS 2013-058 Moved by Acting Deputy Mayor W Casier Seconded by Councillor E Ketchabaw "THAT in accordance with Section 21 of Procedural By-law 2002-93,a discussion regarding Project Ojibwa and negotiations regarding non-union employees be added to the agenda as closed session items." CARRIED UNANIMOUSLY 4. 2013 DRAFT BUDGET (a) 2013 Revised Draft Capital Budget The Public Works Manager referred to correspondence and two spreadsheets that were sent earlier to Council by email. He noted that a grader and three tandem trucks will need to be replaced in the next three years and that monies must be budgeted annually to the equipment reserves to cover those purchases when they are required. He also noted that a contractor will be hired to improve drainage and replace the culvert on Chute Line. There was consensus that the Public Works capital budget be approved as recommended by staff. The Administrator noted that the grant application for support to make accessibility upgrades by removing and replacing the front entrance at the Bayham Community Centre was not approved. Page 1 of 4 Budget Meeting Minutes February 05, 2013 He recommended that the project be removed from the revised budget. The project was estimated at$65,000 in 2011, and, as costs may have increased since then, the $76,000 in reserves may not cover the full cost. It was agreed that the project would not go forward at this time, that the project be removed and that an application be made again for next year. It was suggested that details and updated pricing be looked into. It was noted that Council will have the opportunity to review any surplus at year end and allocate those funds to reserves if desired. 2013-059 Moved by Acting Deputy Mayor W Casier Seconded by Councillor E Ketchabaw "THAT Council approves the revised 2013 Capital Budget as amended." CARRIED UNANIMOUSLY (b) 2013 Draft Operating Budget The Treasurer referred to his memo previously circulated to Council, which identifies an additional levy requirement of$98,785 for 2013,being an increase of 3.2%in the tax levy from 2012. The major items impacting the levy were identified in the memo. Also included was an analysis of the 2013 Assessment Roll which has increased assessment by$38,359,090 or 6.45% over 2012 Assessment Roll values. Approximately$8,042,600 of the additional assessment values relates to growth and will generate an additional $43,095.86 in property taxes. The payment in lieu applied to the Provincial Park has seen a significant increase as have farmland values. The Public Works Manager presented his operating budget noting that significant variances is for vehicle repairs as well as implementing a new Health& Safety Policy. The draft policy is to be presented to Council soon, and that will include some essential training requirements for employees. The Fire Chief presented the By-law Enforcement, Fire Department and Emergency Planning operating budget. He noted that twelve new recruits have been hired and that it costs$2,000 to outfit each new firefighter. Training and Education is shared with other local municipalities to help reduce costs. He was uncertain what impact the new partial ambulance service would have on emergency calls, however would like to see a reduction of 30—40 responses by firefighters. He noted that the agreement with the Township of South-West Oxford will terminate soon as they are looking to hire a full-time Fire Chief and he will be re-assuming more By-law Enforcement duties. He suggested more time was needed to manage the Commissionaires, and these contracted services hadn't worked as well as anticipated. Responses and ticketing are continuing on a complaint basis. Page 2 of 4 Budget Meeting Minutes February 05, 2013 5. COMMITTEE OF THE WHOLE (a) In Camera 2013-060 Moved by Councillor E Ketchabaw Seconded by Acting Deputy Mayor W Casier "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 8:35 p.m.to discuss: • the security of the property of the municipality or local board' • labour relations or employee negotiations." CARRIED UNANIMOUSLY (b) Confidential discussion regarding the security of the property of the municipality or local board. (Project Ojibwa) (c) Confidential discussion regarding labour relations or employee negotiations. (Non- Union Employee Negotiations) (d) Out of Camera 2013-061 Moved by Acting Deputy Mayor W Casier Seconded by Councillor E Ketchabaw "THAT the Committee of the Whole do now rise from the "In Camera" session at 9:20 p.m." CARRIED UNANIMOUSLY 6. BY-LAW (a) By-law 2013-014 A By-law to confirm all actions of Council 2013-062 Moved by Councillor E Ketchabaw Seconded by Acting Deputy Mayor W Casier "THAT confirming By-law 2013-014 be read a first, second and third time and finally passed." CARRIED UNANIMOUSLY Page 3 of 4 Budget Meeting Minutes February 05, 2013 7. ADJOURNMENT (a) Adjournment 2013-063 Moved by Councillor E Ketchabaw Seconded by Acting Deputy Mayor W Casier "THAT the Council meeting be adjourned at 9:28 p.m." CARRIED UNANIMOUSLY MA OR CLERK Page 4 of 4