Loading...
HomeMy WebLinkAboutJanuary 24, 2013 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville Council Chambers January 24,2013 7:00 PM The regular meeting of the Council of the Municipality of Bayham was held on Thursday, January 24, 2013 in the Council Chambers. Present were Mayor Paul Ens, Acting Deputy Mayor Wayne Casier, Councillors Tom Southwick and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard. Treasurer David Aristone, Planning Coordinator/Deputy Clerk Margaret Underhill, Public Works Manager Vance Czerwinski, Fire Chief/By-Law Enforcement Officer Gord Roesch, Chief Building Official/Drainage Superintendent Bill Knifton and Water/Wastewater Superintendent Ed Roloson were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS (a) Minutes of the budget meeting of Council held January 8, 2013. 2013-026 Moved by Acting Deputy Mayor W Casier Seconded by Councillor E Ketchabaw "THAT the minutes of the budget meeting held January 8, 2013 be approved as circulated." CARRIED UNANIMOUSLY (b) Minutes of the regular meeting of Council held January 10, 2013. 2013-027 Moved by Councillor E Ketchabaw Seconded by Acting Deputy Mayor W Casier "THAT the minutes of the regular meeting held January 10, 2013 be approved as circulated." CARRIED UNANIMOUSLY Page 1 of 11 Council Minutes January 24, 2013 (c) Minutes of the budget meeting of Council held January 14, 2013. 2013-028 Moved by Acting Deputy Mayor W Casier Seconded by Councillor E Ketchabaw "THAT the minutes of the budget meeting held January 14, 2013 be approved as circulated." CARRIED UNANIMOUSLY (d) Added Item(s) None 4. DELEGATIONS, STATEMENTS AND UPDATES 1. DELEGATIONS (a) 7:05 p.m. -Richard Wood regarding "Project Ojibwa". Mr. Wood raised concerns that Council may be withholding information from the public regarding Project Ojibwa. Questions were posed and responses were made as applicable. Mayor Ens referred Mr. Wood to item 9(i) on the agenda and requested staff to post the notes from the meeting with the Elgin Military Museum held January 16th on the front page of the municipal website. A copy was provided to those present who requested it. (b) 7:20 p.m. - Henry Thiessen regarding Item 9(1) "Request for Conveyance of Lands". Mr. Thiessen requested Council's support in regard to his request for the conveyance of a narrow piece of land abutting his property just outside the playground fence at the Richmond park. 2. STATEMENTS BY COUNCIL None 3. UPDATES ON PROJECTS Richmond Community Water System—The Administrator noted that the field work and pumping tests are complete. Confirmation of the levels of treatment required are expected shortly. A notice has been mailed to system users of a meeting scheduled for Tuesday, January 29 at the Richmond United Church at 7:00 p.m. Harbour Divestiture—The Administrator advised there is no new information regarding the Environmental Site Assessment. Page 2 of 11 Council Minutes January 24, 2013 5. INFORMATION ITEMS (a) Long Point Region Conservation Authority Board of Directors minutes of meeting held December 5, 2012. File: C06 (b) Copy of letter sent January 26, 2012 to Premier Dalton McGuinty regarding support received from other municipalities for resolution regarding OPP services passed July 7, 2011. File: C10 There was discussion regarding the OPP services costs with an 81/2%proposed for 2014. Staff was requested to prepare a letter based on the resolution passed in 2011 and circulate to the same parties as previously. (c) Correspondence dated December 31, 2012 from Stewardship Ontario regarding "Industry Funding for Municipal Blue Box Recycling for 2012 Program Year". File: F05 (d) Correspondence dated January 17, 2013 from Kathleen Wynne in response to South Central Ontario Region Economic Development Corporation and Ontario Liberal leadership election questionnaire. File: A16 2013-029 Moved by Acting Deputy Mayor W Casier Seconded by Councillor E Ketchabaw "THAT information items 5(a) through 5(d) be received for information." CARRIED UNANIMOUSLY 6. PLANNING,DEVELOPMENT,RECREATION& TOURISM (a) Staff Report D2013-001 regarding Highway Meadows Rezoning 3rd Reading to By- Law Z605-2012. File: D14.HIGH The Planning Co-ordinator advised that the requirements imposed have been met by the applicant and recommended third reading and passage of the by-law. 2013-030 Moved by Councillor E Ketchabaw Seconded by Acting Deputy Mayor W Casier "THAT the zoning of those lands located at Part Lots 23 & 24 Concession 9,owned by Highway Meadows Inc.,be changed from Mobile Home Park (MH) to site- specific Mobile Home Park(MH-2) to permit a modular home as a permitted dwelling type; Page 3 of 11 Council Minutes January 24, 2013 AND THAT Zoning By-law Z605-2012 be read a third time and finally passed." CARRIED UNANIMOUSLY 7. ROADS,AGRICULTURE &DRAINAGE (a) Staff Report DR2013-001 regarding Corinth Drain Improvements. File: E09 The Drainage Superintendent noted the drainage problem in Corinth during heavy rain events. He recommended that Spriet Associates be retained to determine what options are available and the costs. Neighbouring home owners also affected by the recent flooding were in attendance and raised concerns regarding the extent of the flooding being experienced. 2013-031 Moved by Acting Deputy Mayor W Casier Seconded by Councillor E Ketchabaw "THAT Council directs Staff to retain Spriet Associates to review the present drainage situation in Corinth with regards to the Corinth Municipal Drain and to provide recommendations on improvements to the drainage system." CARRIED UNANIMOUSLY (b) Staff Report DR2013-002 regarding Richmond Road Drain Branch "A". File: E09 2013-032 Moved by Councillor E Ketchabaw Seconded by Acting Deputy Mayor W Casier "THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Richmond Road Drain Branch "A",as submitted by Froese Excavating,in the amount of$1962.00 (excluding taxes); AND THAT By-law 2013-013 authorizing the execution of contract documents be presented to Council for enactment." CARRIED UNANIMOUSLY 8. PROPERTY,BUILDING& PROTECTIVE SERVICES (a) Staff Report P2013-001 regarding 2012 Fourth Quarter Report Building Services & Drainage. File: P10 Page 4 of 11 Council Minutes January 24, 2013 2013-033 Moved by Councillor E Ketchabaw Seconded by Acting Deputy Mayor W Casier "THAT Staff Report P2013-001 regarding information on the activities of the Building Services &Drainage Department for the fourth quarter of 2012 be received." CARRIED UNANIMOUSLY (b) Staff Report P2013-002 regarding Policy Approvals. File: A09 2013-034 Moved by Acting Deputy Mayor W Casier Seconded by Councillor E Ketchabaw "THAT Staff Report P2013-002 regarding a Return to Work Policy and Auxiliary Firefighter Policy be received; AND THAT Bayham Fire and Emergency Services Policy 01 regarding Firefighter Return to Work and Policy 02 regarding Auxiliary Firefighter Program be adopted by Council." CARRIED UNANIMOUSLY 9. FINANCE,ADMINISTRATION & PERSONNEL (a) Cheque Register being Cheque#013731 to Cheque#013830 inclusive, except Cheque #013679 totaling$403,376.89 and Payroll Disbursements for the period ending January 6, 2013 totaling$55,631.31. 2013-035 Moved by Councillor E Ketchabaw Seconded by Acting Deputy Mayor W Casier "THAT Cheque Register being Cheque#013731 to Cheque#013830 inclusive, except Cheque#013679 totaling$403,376.89 and Payroll Disbursements for the period ending January 6,2013 totaling$55,631.31 be approved." CARRIED UNANIMOUSLY (b) Staff Report F2013-02 regarding 2012 Council Remuneration&Expenses. File: F03.03 2013-036 Moved by Acting Deputy Mayor W Casier Seconded by Councillor E Ketchabaw "THAT Staff Report F2013-02 regarding 2012 Council Remuneration & Expenses be received for information." CARRIED UNANIMOUSLY Page 5 of 11 Council Minutes January 24, 2013 (c) Staff Report F2013-3 regarding Final Assessments Centre Street Municipal Drain. File: CO1 2013-037 Moved by Councillor E Ketchabaw Seconded by Acting Deputy Mayor W Casier "THAT By-Law 2013-007,being a by-law to amend the assessment schedule for the Centre Street Municipal Drain based upon the actual costs incurred for constructing the drainage works,be presented to Council for enactment." CARRIED UNANIMOUSLY (d) Staff Report F2013-4 regarding Final Assessments Casier Municipal Drain Froggett Branch. File: CO1 2013-038 Moved by Councillor T Southwick Seconded by Acting Deputy Mayor W Casier "THAT By-Law 2013-008,being a by-law to amend the assessment schedule for the Casier Municipal Drain Froggett Branch based upon the actual costs incurred for constructing the drainage works,be presented to Council for enactment." CARRIED UNANIMOUSLY (e) Staff Report C2013-02 regarding Advance Voting Dates. File: C07 2013-039 Moved by Acting Deputy Mayor W Casier Seconded by Councillor T Southwick "THAT By-Law 2013-012, being a by-law to provide for advance votes to be held prior to voting day,be presented to Council for enactment." CARRIED UNANIMOUSLY (f) Staff Report PR2013-02 regarding Request for Conveyance of Lands -Thiessen. File: T09 The Administrator noted that in previous land acquisition requests, the value of the land plus legal and other costs related to the acquisition are borne by the applicant,however, Mr. Thiessen is willing to pay only legal costs at this time. 2013-040 Moved by Councillor T Southwick Seconded by Acting Deputy Mayor W Casier Page 6 of 11 Council Minutes January 24, 2013 "THAT the request from Nettie and Henry Thiessen to acquire a portion of municipal lands in Richmond be received." CARRIED UNANIMOUSLY (g) Staff Report F2013-05 regarding Municipal Infrastructure Investment Initiative. File: F i l 2013-041 Moved by Acting Deputy Mayor W Casier Seconded by Councillor T Southwick "THAT the Council of the Municipality of Bayham certifies the following information related to the Expression of Interest submitted under the Municipal Infrastructure Investment Initiative: THAT the information in the Expression of Interest is factually accurate; AND THAT the Municipality of Bayham is committed to the development of comprehensive Asset Management plan that includes all of the information and analysis described in Building Together: Guide for Municipal Asset Management Plans is a priority." CARRIED UNANIMOUSLY (h) Staff Memorandum regarding Draft Capital Budget 2013. File: F05 The Administrator confirmed the changes requested by Council are in the revised capital budget provided, and the draft meets the target of a 3% levy increase. This is equal to an overall increase of approximately%% on the total municipal tax levy. Further discussion included transferring the budget for a new generator into the equipment reserve, installing the electrical transfer switch to accommodate a generator at the Port Burwell Station and making use of the two existing power take-off units in an emergency. Council discussed deferring replacement of the road grader for a year and reallocating those funds into work on gravel roads and deferring a portion of Lamers Line tar and chip and instead sealing other existing tar and chip roads. Staff were requested to summarize what roads could be upgraded and what the costs would be. 2013-042 Moved by Councillor E Ketchabaw Seconded by Councillor T Southwick "THAT Staff be authorized to proceed with the brine truck replacement as outlined in the draft Capital Budget presented January 24, 2013." CARRIED UNANIMOUSLY Page 7 of 11 Council Minutes January 24, 2013 (i) Notes from meeting with Elgin Military Museum held January 16, 2013. File: D06 2013-043 Moved by Councillor T Southwick Seconded by Acting Deputy Mayor W Casier "THAT notes from the meeting with the Elgin Military Museum held January 16, 2013 be received for information." CARRIED UNANIMOUSLY 10. ENVIRONMENT (a) Quarterly Report for the Bayham Water Distribution System and call ins for the period ending December 31, 2012. File: E08 2013-044 Moved by Councillor T Southwick Seconded by Acting Deputy Mayor W Casier "THAT the Quarterly Report for the Bayham Water Distribution System for the period ending December 31,2012 be received for information." CARRIED UNANIMOUSLY (b) Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the period ending December 31, 2012. File: E08 2013-045 Moved by Councillor T Southwick Seconded by Acting Deputy Mayor W Casier "THAT the Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the period ending December 31, 2012 be received for information. " CARRIED UNANIMOUSLY (c) Quarterly Report for the Richmond Community Water System and call ins for the period ending December 31, 2012. File: E08 2013-046 Moved by Councillor T Southwick Seconded by Acting Deputy Mayor W Casier "THAT the Quarterly Report for the Richmond Community Water System and call ins for the period ending December 31,2012 be received for information. " CARRIED UNANIMOUSLY Page 8 of 11 Council Minutes January 24,2013 (d) Port Burwell Wastewater Treatment Plant Annual Compliance Summary,Call Ins and Biosolids Appplication Analysis for the period ending December 31, 2012. File: E08 2013-047 Moved by Councillor T Southwick Seconded by Acting Deputy Mayor W Casier "THAT the Port Burwell Wastewater Treatment Plant Annual Compliance Summary,Call Ins and Biosolids Application Analysis for the period ending December 31,2012 be received for information. " CARRIED UNANIMOUSLY 11. COMMITTEE OF THE WHOLE (a) In Camera. 2013-048 Moved by Acting Deputy Mayor W Casier Seconded by Councillor T Southwick "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 9:30 p.m. to discuss: • the security of the property of the municipality or local board; • a proposed or pending acquisition or disposition of land by the municipality or local board; • advice that is subject to solicitor-client privilege,including communications necessary for that purpose." CARRIED UNANIMOUSLY (b) Closed session minutes of the regular meeting of Council held December 20, 2012. (c) Closed session minutes of the budget meeting of Council held January 14, 2013. (d) Request for discussion regarding the security of the property of the municipality or local board. (Project Ojibwa) (e) Confidential Memorandum regarding a proposed or pending acquisition or disposition of land. (9299 Plank Road) (f) Confidential Memorandum regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (NRG Franchise Agreement) (g) Out of Camera. 2013-049 Moved by Councillor T Southwick Seconded by Acting Deputy Mayor W Casier "THAT the Committee of the Whole do now rise from the "In Camera" session at 10:17 p.m." CARRIED UNANIMOUSLY Page 9 of 11 Council Minutes January 24, 2013 2013-050 Moved by Acting Deputy Mayor W Casier Seconded by Councillor T Southwick "THAT the Council of the Municipality of Bayham hereby declares the property located at 9299 Plank Road, Straffordville as surplus to the needs of the Municipality; THAT Council accepts the agreement of purchase and sale as provided by Century 21 Heritage House Ltd., as amended; AND THAT a By-law authorizing the Mayor and Clerk to endorse the necessary documents to complete the sale be prepared for Council's approval." CARRIED UNANIMOUSLY 12. BY-LAWS (a) By-Law Z605-2012 A By-Law to further amend By-Law Z456-2003 (Highway Meadows) Third Reading Only 2013-051 Moved by Acting Deputy Mayor W Casier Seconded by Councillor T Southwick "THAT By-Law Z605-2012 be read a third time and finally passed." CARRIED UNANIMOUSLY (b) By-Law 2012-123 A Provisional By-Law to provide for Drainage Works (Richmond Road Municipal Drain Branch "A') Third Reading only 2013-052 Moved by Acting Deputy Mayor W Casier Seconded by Councillor T Southwick "THAT By-Law 2012-123 be read a third time and finally passed." CARRIED UNANIMOUSLY (c) By-Law 2013-007 A By-Law to amend Assessment Schedule (Centre Street Municipal Drain) (d) By-Law 2013-008 A By-Law to amend Assessment Schedule (Casier Municipal Drain Froggett Branch) (e) By-Law 2013-012 A By-Law to provide for advance votes to be held prior to voting day (f) By-Law 2013-013 A By-Law to authorize the execution of an agreement with Froese Excavating (Richmond Road Drain Branch "A') Page l0 of 11 Council Minutes January 24, 2013 2013-053 Moved by Acting Deputy Mayor W Casier Seconded by Councillor T Southwick "THAT By-Laws 2013-007, 2013-008,2013-012 and 2013-013 be read a first, second and third time and finally passed." CARRIED UNANIMOUSLY (g) By-Law 2013-009 A By-Law to confirm all actions of Council 2013-054 Moved by Acting Deputy Mayor W Casier Seconded by Councillor T Southwick "THAT confirming By-Law 2013-009 be read a first, second and third time and fmally passed." CARRIED UNANIMOUSLY 13. ADJOURNMENT (a) Adjournment 2013-055 Moved by Councillor T Southwick Seconded by Acting Deputy Mayor W Casier "THAT the Council meeting be adjourned at 10:20 p.m." CARRIED UNANIMOUSLY akt fl)‘'j r d / MAY" R CLERK Page 11 of 11