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HomeMy WebLinkAboutJanuary 14, 2013 - Special Council BUDGET MEETING MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville January 14, 2013 7:00 PM The second 2013 budget meeting of the Council of the Municipality of Bayham was held on Monday, January 14, 2013 in the Council Chambers. Present were Mayor Paul Ens, Acting Deputy Mayor Wayne Casier, Councillors Tom Southwick and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard. Department Heads in attendance to present their respective budgets were Treasurer David Aristone and Fire Chief/By-Law Enforcement Officer Gord Roesch. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 3. ADDED ITEM (a) Added Item 2013-021 Moved by Acting Deputy Mayor W Casier Seconded by Councillor T Southwick "THAT in accordance with Section 21 of Procedural By-law 2002-93, a confidential matter regarding acquisition/disposition of property be added to the agenda." CARRIED UNANIMOUSLY 4. 2013 DRAFT BUDGET (a) 2013 Draft Capital Budget Department Head Gord Roesch, Fire Chief was in attendance to present his draft departmental capital budget and responded to questions from members of Council as appropriate. The Fire Chief identified that the$192,500 budget includes transfers to reserves for apparatus, a generator, a county-wide radio communication system and annual firefighter remuneration. The annual debenture payment on the new building of$65,000 is also included. The proposed natural gas-fired generator is intended for back-up to Station#1. The Station is wired, except for the transfer switch. Council directed that staff check with the needs of the Public Works department, have a load test done for the firehall and obtain estimates. Page 1 of 3 Budget Meeting Minutes January 14, 2013 Mr. Roesch concluded his presentation by providing a handout of the proposed annual contributions to reserves for apparatus, SCBA and bunker gear, fire equipment reserve, fire department building and furnishings and remuneration including Automatic Aid over the next twenty years. The Administrator provided a summary of all 2013 budgeted transfers to reserves,reserve funds and deferred revenue and totals for each. David Aristone, Treasurer, continued with the remaining capital items, noting that 3 to 4 computers are replaced annually, new software will be required to complete the Asset Management Plan by December 31st. The assessment of the condition of assets and facilities such as buildings,roads and culverts is not included in the cost. Management will require regular updates and professional services may be required. The assessment of the Richmond Community Water System review will be separate and will be funded through water reserves. Waste Management discussion included purchase of land to establish a local transfer site, composters for urban areas and other recycling initiatives for parks and beach areas. Replacement of playground equipment,beach enhancements and establishment of a skatepark in Straffordville were discussed. Accessibility upgrades for the Straffordville and Vienna Community Centres will require grant support to proceed in 2013. Refinishing the basement in the Vienna hall may need to be deferred. There were no changes to capital amounts proposed for the Eden Community Centre, Libraries, Museums, Zoning by-law review, Business and Commerce or ALUS project. In regard to Tourism and Marketing,there was consensus that proposed dredging be reduced to up to $15,000, subject to matching fundraising. Consideration of the$7,000 passive signage upgrades at the Wind Interpretive Centre is to be given with the operating budget. Council requested staff to provide a listing of vehicles with year and mileage recorded. It was noted that the recent rains caused substantial erosion of the Chute Line culvert requiring immediate remediation. Council questioned whether the repair should be completed by Public Works employees or whether it would be more cost effective to engage a contractor. Available Council members will complete a road tour on Saturday. Discussion included removal of$2,500 to Fire remuneration reserve, $6,000 to the vehicles reserve. It was agreed that the $10,000 set aside for new sidewalks be re-allocated to sidewalk repairs. It was suggested that the Otter Valley Naturalists be invited to provide input on improvements to the walking trail between Port Burwell and Vienna. The capital budget is to be finalized at the next regular meeting on January 24th. Page 2 of 3 Budget Meeting Minutes January 14, 2013 5. COMMITTEE OF THE WHOLE (a) In Camera. 2013-022 Moved by Councillor T Southwick Seconded by Acting Deputy Mayor W Casier "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 9:35 p.m to discuss: • a proposed or pending acquisition or disposition of land by the municipality or local board." CARRIED UNANIMOUSLY (b) Out of Camera. 2013-023 Moved by Acting Deputy Mayor W Casier Seconded by Councillor T Southwick "THAT the Commitee of the Whole do now rise from the "In Camera" session at 9:47 p.m." CARRIED UNANIMOUSLY 6. BY-LAW (a) By-law 2013-006 A By-law to confirm all actions of Council 2013-024 Moved by Councillor T Southwick Seconded by Acting Deputy Mayor W Casier "THAT confirming By-law 2013-006 be read a first,second and third time and finally passed." CARRIED UNANIMOUSLY 7. ADJOURNMENT (a) Adjournment 2013-025 Moved by Acting Deputy Mayor W Casier Seconded by Councillor T Southwick "THAT the Council meeting be adjourned at 9:50 p.m." CARRIED UNANIMOUSLY r\Dau /Je, MAYOR CLERK Page 3 of 3