HomeMy WebLinkAboutJanuary 08, 2013 - Special Council BUDGET MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
January 8,2013
7:00 PM
The initial 2013 budget meeting of the Council of the Municipality of Bayham was held in the
Council Chambers.
Present were Mayor Paul Ens,Acting Deputy Mayor Wayne Casier, Councillors Tom Southwick
and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard.
Department Heads in attendance to present their respective budgets were Treasurer David
Aristone, Public Works Manager Vance Czerwinski and Water Wastewater Superintendent Ed
Roloson.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
Announcement
Mayor Ens noted that Elgin County Council approved ambulance assistance on a first
response basis, on a one-year trial basis, from 7:00 a.m. to 5:00 p.m., on weekdays only
beginning in 2013. The ambulance will be based out of the Straffordville Fire hall and will
include one emergency responder. The goal is to reach a maximum of 17.82 minutes
emergency response time to 9-1-1 calls in east Bayham. The County is seeking emergency
response RFP/Q's for a five year term across the County.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
None.
3. 2013 DRAFT BUDGET
(a) 2013 Draft Capital Budget
The Administrator provided an introduction to the 2013 Capital Budget, noting that it is based on
a target of a 3%increase from 2012,resulting in a levy amount of$801,000. The current draft is
$22,000 over the proposed target.
Ed Roloson,Water/Wastewater Superintendent, and Vance Czerwinski, Manager Public Works
were in attendance to present their respective draft departmental capital budgets and responded
to questions from members of Council as appropriate.
In regard to the Port Burwell and Vienna water system, Ed Roloson explained the need to
undertake the replacement of water meter readouts to radio frequency heads, an overall needs
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Budget Meeting Minutes January 08, 2013
assessment for the Richmond water system and updates to Environmental Assessments for
Straffordville and Eden water.
Wastewater needs include pump and air blower rebuilds, air release valves, manhole frame
replacements and additional odour control tanks at pumping station 6.
Mr. Roloson also identified the Water/Wastewater department sharing purchase of a used
vacuum tank on a trailer with the Public Works department at a total cost of$30,000.
Vance Czerwinski reviewed proposed used equipment purchases and suggested a deferral of the
steel roller and wood chipper in lieu of a new brine truck, cab and chassis. The proposed
construction, asphalt, gravel,tar and chip and bridge projects were reviewed and discussed.
Council raised questions regarding Jackson Line east of Plank Road. The completion of a roads
needs study will assist in prioritizing necessary road works and meeting asset management
requirements.
The next budget meeting was set for Monday,January 14th at 7:00 p.m.
2013-001
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT staff be authorized to proceed with the acquisition of a winter De-Icing
System as proposed in the draft 2013 Capital Budget."
CARRIED UNANIMOUSLY
4. BY-LAW
(a) By-law 2013-004 A By-law to confirm all actions of Council
2013-002
Acting Deputy Mayor W Casier
Councillor T Southwick
"THAT confirming By-law 2013-004 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
5. ADJOURNMENT
(a) Adjournment
2013-003
Councillor T Southwick
Acting Deputy Mayor W Casier
"THAT the special Council meeting be adjourned at 9:20 p.m."
CARRIED UNANIMOUSLY
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Budget Meeting Minutes January 08,2013
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