HomeMy WebLinkAboutMarch 20, 2014 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, March 20,2014
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, March
20, 2014 in the Council Chambers. Present were Mayor Paul Ens, Councillors Wayne Casier
and Ed Ketchabaw, Treasurer/Acting Administrator David Aristone and Clerk Lynda Millard.
Deputy Mayor Cliff Evanitski and Councillor Tom Southwick were absent.
Planning Coordinator/Deputy Clerk Margaret Underhill, Public Works Manager Vance
Czerwinski, Fire Chief/By-Law Enforcement Officer Randy White, Chief Building Official/
Drainage Superintendent Bill Knifton and Water Wastewater Manager Ed Roloson were in
attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
No disclosures of pecuniary interest were declared.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held March 6, 2014.
2014-129
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT the minutes of the regular meeting held March 6, 2014 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the special meeting of Council held March 11, 2014.
2014-130
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT the minutes of the special meeting held March 11,2014 be approved as
circulated."
CARRIED UNANIMOUSLY
Page 1 of 10
Council Minutes March 20, 2014
(c) Added Item(s)
2014-131
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT in accordance with Section 21 of Procedural By-law 2002-93, a request for
discussion regarding remedial action for the bridge on Edison Drive, be added to the
agenda as item 7(b)."
CARRIED UNANIMOUSLY
4. DELEGATIONS, STATEMENTS AND UPDATES
1. DELEGATIONS
(a) 7:05 p.m. -Inspector Brad Fishleigh from Elgin County OPP regarding 2013 Year
End Report.
File: P17
Inspector Fishleigh reviewed the report with Council,highlighting areas of concern noting a
continued increase in domestic violence, distracted driving and false alarms.
False alarms are very time-consuming as two officers must respond and often they are not paired
in one vehicle.
There has been a decline in car crashes where alcohol has been involved, no seat belts are being
used and those caused by distracted driving. Increased crashes have been due to aggressive
driving and animal related.
The volunteer auxiliary officers have a full complement of 15 members. These individuals are
usually employed elsewhere and must meet the same training requirements as a regular police
officer.
Councillor Casier thanked Inspector Fishleigh on the excellent services provided by the Elgin
OPP detachment.
2014-132
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT the OPP 2013 year end report as presented by Inspector Brad Fishleigh be
received for information."
CARRIED UNANIMOUSLY
2. STATEMENTS BY COUNCIL
(a) Gas Well Leak
Page 2 of 10
Council Minutes March 20, 2014
The Fire Chief provided an update on the status of the Gas Well leak, noting that with the current
snow-melt and rain the water levels in the creek are rising. Equipment has been placed to help
protect the pipe should the creek overflow, workers have been pulled off the site and an
excavator brought in to open up the ice in the harbour to reduce the risk of flooding.
3. UPDATES ON PROJECTS
(a) Harbour Divestiture
Staff advised there has been no response to the most recent letter sent to Small Craft Harbours.
5. INFORMATION ITEMS
(a) Correspondence dated March 4, 2014 from Elgin Federation of Agriculture regarding
"Land Use Changes".
File: A01
(b) Correspondence dated March 6, 2014 from Association of Municipalities of Ontario
regarding "Wynne Government Embraces Provincial Oversight of Municipal
Government".
File: A16
Councillor Ketchabaw voiced concerns that"Provincial oversite of Municipal Government"
proposed by Premier Wynne, would create unnecessary and increased workload for already
burdened municipal staff and add to the spiraling costs to local taxpayers.
2014-133
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT the Council of the Municipality of Bayham supports the AMO email
correspondence dated March 6, 2014 in opposition to the Provincial Government
proposal to create new municipal accountability measures and assert greater
Provincial oversight over municipal government which would represent duplication,
inefficiency and increase costs to municipal government;
AND THAT a copy of this resolution be forwarded to Premier Wynne, the Minister
of Municipal Affairs and Housing,the Minister of Finance, Leaders of the
Opposition and the local M.P.P."
CARRIED UNANIMOUSLY
(c) Long Point Region Conservation Authority Board of Directors minutes of meeting held
February 12, 2014.
File: C06
(d) Correspondence dated March 5, 2014 from MPP, Randy Pettapiece regarding
"Resolution on Joint and Several Liability".
File: C10
Page 3 of 10
Council Minutes March 20, 2014
(e) Response from Premier Kathleen Wynne regarding "Electricity Rates Resolution".
File: C10
(f) Copy of resolution passed March 11, 2014 by the Township of Schreiber regarding
""Requalification of Building Officials".
File: C10
(g) Copy of correspondence from the Township of Prince to Minister of Transport
regarding "CN Rail - Cancellation of Algoma Central Railway Service from Sault Ste.
Marie to Hearst".
File: C10
(h) Correspondence dated February 10, 2014 from Childcan requesting donation.
File: C13
(i) Multi Service Centre Newsletter"MSC E-Letter" dated March 2014.
File: M07
(1) Correspondence dated March 6, 2014 from the Town of Greater Napanee regarding
"OPP Billing Model".
File: P17OPP
(k) Correspondence dated March 10, 2014 from Seguin Township regarding "Unfair
Proposed OPP Funding Model".
File: P 17OPP
2014-134
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaaw
"THAT information items 5(a) and 5(c) through 5(j)be received for information."
CARRIED UNANIMOUSLY
2014-135
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT the Council of the Municipality of Bayham supports the Seguin Township
correspondence encouraging engagement of residents and property owners in a
letter campaign to Premier Wynne,the Attorney General, the Minister of
Community Safety and Correctional Services,the Minister of Municipal Affairs and
Housing, Leaders of the opposition and the local MPP to reconsider the OPP
funding model to ensure it promotes fairness, as Ontario Municipalities were
promised;
Page 4 of 10
Council Minutes March 20, 2014
AND THAT staff prepare and post a notice and sample letter on the Bayham
website encouraging residents and property owners to add their voice against the
OPP and Ministry of Community Safety and Correctional Services (MCSCS)
proposal that OPP billings be based on the number of households in the
municipality, as well as to significantly increase their charges for "fixed" costs."
CARRIED UNANIMOUSLY
6. PLANNING,DEVELOPMENT,RECREATION& TOURISM
(a) Correspondence dated February 28, 2014 from Ministry of Municipal Affairs and
Housing regarding "Provincial Policy Statement, 2014 and Summary of Key Changes".
File: D00
The Planning Co-ordinator noted that she had participated in a webinar today and noted that the
list of key changes encourages agri-tourism and value-added purposes with concentration on
preserving agricultural lands, developing healthy and active communities, encouraging
alternative transportation such as walking, cycling and other physical modes. New development
on private services,previously limited to a maximum of five lots, are no longer limited to five,
however, are assessed based on impacts to private water supply and other environmental impacts
etc. As well, there are considerations to adapting unused road allowances into recreational trails.
2014-136
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT the Provincial Policy Statement, 2014 be received for information."
CARRIED UNANIMOUSLY
(b) Staff Report D2014-03 regarding "Land Division Committee- Future Considerations".
File: Dl.Gen
The Planning Co-ordinator noted that there would be training required to assume the
responsibilities of the Land Division Committee at the lower tier level.
It was remarked there is already local representation at the County level, however, it was
suggested that a review may be appropriate in 5 years.
2014-137
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT Staff Report D2014-03 regarding the Elgin County Land Division
Committee be received;
AND THAT the Council of the Municipality of Bayham supports the option as
recommended in the County Staff Report dated March 31, 2011 updated February
11, 2014 that the County maintains the Land Division Committee."
CARRIED UNANIMOUSLY
•
Page 5 of 10
Council Minutes March 20, 2014
7. ROADS,AGRICULTURE & DRAINAGE
(a) Staff Report DR2014-001 regarding "Breedon Municipal Drain".
File: E09
2014-138
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT Staff Report DR2014-001 regarding the Breedon Drain be received;
THAT the Council of the Municipality of Bayham acknowledges the receipt of
Report#213216 dated February 20, 2014 for the Breedon Municipal Drain, as
prepared by Spriet Associates, and filed with the Clerk on March 4, 2014;
THAT Council set a date for the Public Meeting to be held on April 3, 2014 at 8:00
p.m. to consider the Report;
AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all
persons assessed to this drainage works, in accordance with the Drainage Act."
CARRIED UNANIMOUSLY
(b) Request for discussion regarding remedial action for the bridge on Edison Drive.
The Public Works Manager advised that he, Mayor Ens and Councillor Casier met with the Elgin
County Engineer Clayton Watters and CAO Mark MacDonald for a site meeting at the bridge on
Edison Drive, Vienna earlier in the day. They had discussed what could be done to either
upgrade the bridge or to provide suitable access for residents on the other side of the creek. The
option to re-open Creek Road to the west and north to Light Line may be an option.
Council was in agreement that County Council be requested to direct their Engineering staff to
proceed with steps to remedy the situation,with the expectation that the works be completed in
2014.
2014-139
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT the County of Elgin be requested to take the necessary action to rectify the
situation caused by the downgrading of the bridge on Edison Drive,Vienna,by
either repairing or upgrading the bridge to a standard that will legally
accommodate vehicles of heavier weights such as emergency,fuel, garbage trucks
and farm machinery or by undertaking road construction to bring Creek Road,
from Edison Drive to Light Line, to a level that will accommodate such vehicles and
be open for public use or any other option that is suitable to the Municipality's
needs."
CARRIED UNANIMOUSLY
Page 6 of 10
Council Minutes March 20, 2014
8. PROPERTY, BUILDING& PROTECTIVE SERVICES
(a) Staff Report P2014-004 regarding "6208 Plank Road(Former Vienna Library)".
File: A19
2014-140
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT Staff Report P2014-004 regarding tender bids for demolition of 6208 Plank
Road,Vienna be received;
AND THAT Council awards the contract to demolish the building at 6208 Plank
Road to PBR Excavating in the amount of$15,000 plus taxes."
CARRIED UNANIMOUSLY
(b) Correspondence dated March 14, 2014 from Trinity Anglican Church regarding "Easter
Sunrise Service".
File: C13
2014-141
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT the request from Fred Shelly on behalf of the Trinity Anglican Church to
have a Camp Fire type burn on the East Beach in Port Burwell near the disabled
ramp for the Easter Sunrise Service on Sunday April 20 between 5:00 and 8:00 a.m.
be approved, subject to provision of proof of liability insurance coverage naming the
Municipality of Bayham as an additional insured in the minimum amount of
$2,000,000;
THAT a burn permit be obtained;
THAT the permit fee of$25.00 be waived;
AND THAT the cleanup of the area be the responsibilty of the users."
CARRIED UNANIMOUSLY
(c) Memorandum C2014-04 regarding "Animal Rescue Facility".
File: P01
2014-142
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT according to By-Law 2009-059, Section 4.6, Council authorizes Teresa
Pressey to operate an approved Animal Rescue Facility at 54726 Calton Line for the
year ending December 31, 2014;
Page 7 of 10
Council Minutes March 20, 2014
AND THAT the Animal Rescue Facility is exempt from the requirement to pay a
licence fee for dogs in the facility for the purpose of rescue and adoption for the first
year from the date such dog is harboured by or in possession of the Rescue
Facility."
CARRIED UNANIMOUSLY
9. FINANCE,ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque#016253 to Cheque#016336 inclusive, except Cheque
#016246 totaling$253,034.53 and Payroll Disbursements for the period ending March
2, 2014 totaling$57,771.53.
2014-143
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT Cheque Register being Cheque#016253 to Cheque#016336 inclusive,
except Cheques #016246 totaling $253,034.53 and Payroll Disbursements for the
period ending March 2, 2014 totaling $57,771.53 be approved."
CARRIED UNANIMOUSLY
(b) Memorandum C2014-05 regarding "Provincial Park Sewer Connection".
File: L04
2014-144
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT By-Law 2014-004,being a by-law to authorize the execution of an
agreement with the Minister of Natural Resources for the installation and
connection of sanitary sewer services to accommodate a trailer sanitary dumping
station at the Port Burwell Provincial Park,be presented to Council for enactment."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Bayham Water Distribution System 12 Month Surveillance Audit Report .
File: E08
2014-145
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT the Bayham Water Distribution System 12 Month Surveillance Audit
Report be received for information."
CARRIED UNANIMOUSLY
Page 8 of 10
Council Minutes March 20, 2014
(b) Bayham Water Distribution Quality Management Review 2013.
File: E08
It was agreed that an open house be held at the Richmond water treatment plant in mid-April,
with a public meeting to be held a few weeks after, once the invoices for the project have all
been received and costs calculated. It was noted that the Public Health advisory for high levels of
sodium will continue as it used as part of the purification process.
2014-146
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT the Bayham Water Distribution Quality Management Review 2013 be
received for information."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2014-147
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 8:45 p.m. to discuss:
• personal matters about an identifiable individual,including municipal or local
board employees."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held February 20, 2014.
(c) Closed session minutes of the regular meeting of Council held March 6, 2014.
(d) Closed session minutes of the special meeting of Council held March 11, 2014.
(e) Confidential Staff Report regarding labour relations or employee
negotiations. (Firefighter Training Attendance)
(f) Out of Camera.
2013-148
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT the Committee of the Whole do now rise from the "In Camera" session at
9:10 p.m."
CARRIED UNANIMOUSLY
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Council Minutes March 20, 2014
12. BY-LAWS
(a) By-Law Z627-2014 A By-Law to further amend By-Law Z456-2003
(b) By-Law 2014-004 A By-Law to authorize the execution of an agreement (Sewer
Services Installation and Connection)
(c) By-Law 2014-031 A By-Law to establish a levy for the year 2014 to adopt tax rates,
provide for penalty and interest in default of payment and the collection thereof
(d) By-Law 2014-032 A by-Law to authorize the execution of an agreement (Larmour-
agreement not available at time of publishing)
2014-149
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT By-Laws Z627-2014, 2014-004, 2014-031 and 2014-032 be read a first,
second and third time and finally passed."
CARRIED UNANIMOUSLY
(e) By-Law 2014-030 A By-Law to confirm all actions of Council
2014-150
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT confirming By-Law 2014-030 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2014-151
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT the Council meeting be adjourned at 9:15 p.m."
CARRIED UNANIMOUSLY
AIA4)
M 'OR CLERK
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