Loading...
HomeMy WebLinkAboutMarch 20, 2014 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville, ON Council Chambers Thursday, March 20,2014 7:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held on Thursday, March 20, 2014 in the Council Chambers. Present were Mayor Paul Ens, Councillors Wayne Casier and Ed Ketchabaw, Treasurer/Acting Administrator David Aristone and Clerk Lynda Millard. Deputy Mayor Cliff Evanitski and Councillor Tom Southwick were absent. Planning Coordinator/Deputy Clerk Margaret Underhill, Public Works Manager Vance Czerwinski, Fire Chief/By-Law Enforcement Officer Randy White, Chief Building Official/ Drainage Superintendent Bill Knifton and Water Wastewater Manager Ed Roloson were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS (a) Minutes of the regular meeting of Council held March 6, 2014. 2014-129 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT the minutes of the regular meeting held March 6, 2014 be approved as circulated." CARRIED UNANIMOUSLY (b) Minutes of the special meeting of Council held March 11, 2014. 2014-130 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT the minutes of the special meeting held March 11,2014 be approved as circulated." CARRIED UNANIMOUSLY Page 1 of 10 Council Minutes March 20, 2014 (c) Added Item(s) 2014-131 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT in accordance with Section 21 of Procedural By-law 2002-93, a request for discussion regarding remedial action for the bridge on Edison Drive, be added to the agenda as item 7(b)." CARRIED UNANIMOUSLY 4. DELEGATIONS, STATEMENTS AND UPDATES 1. DELEGATIONS (a) 7:05 p.m. -Inspector Brad Fishleigh from Elgin County OPP regarding 2013 Year End Report. File: P17 Inspector Fishleigh reviewed the report with Council,highlighting areas of concern noting a continued increase in domestic violence, distracted driving and false alarms. False alarms are very time-consuming as two officers must respond and often they are not paired in one vehicle. There has been a decline in car crashes where alcohol has been involved, no seat belts are being used and those caused by distracted driving. Increased crashes have been due to aggressive driving and animal related. The volunteer auxiliary officers have a full complement of 15 members. These individuals are usually employed elsewhere and must meet the same training requirements as a regular police officer. Councillor Casier thanked Inspector Fishleigh on the excellent services provided by the Elgin OPP detachment. 2014-132 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT the OPP 2013 year end report as presented by Inspector Brad Fishleigh be received for information." CARRIED UNANIMOUSLY 2. STATEMENTS BY COUNCIL (a) Gas Well Leak Page 2 of 10 Council Minutes March 20, 2014 The Fire Chief provided an update on the status of the Gas Well leak, noting that with the current snow-melt and rain the water levels in the creek are rising. Equipment has been placed to help protect the pipe should the creek overflow, workers have been pulled off the site and an excavator brought in to open up the ice in the harbour to reduce the risk of flooding. 3. UPDATES ON PROJECTS (a) Harbour Divestiture Staff advised there has been no response to the most recent letter sent to Small Craft Harbours. 5. INFORMATION ITEMS (a) Correspondence dated March 4, 2014 from Elgin Federation of Agriculture regarding "Land Use Changes". File: A01 (b) Correspondence dated March 6, 2014 from Association of Municipalities of Ontario regarding "Wynne Government Embraces Provincial Oversight of Municipal Government". File: A16 Councillor Ketchabaw voiced concerns that"Provincial oversite of Municipal Government" proposed by Premier Wynne, would create unnecessary and increased workload for already burdened municipal staff and add to the spiraling costs to local taxpayers. 2014-133 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT the Council of the Municipality of Bayham supports the AMO email correspondence dated March 6, 2014 in opposition to the Provincial Government proposal to create new municipal accountability measures and assert greater Provincial oversight over municipal government which would represent duplication, inefficiency and increase costs to municipal government; AND THAT a copy of this resolution be forwarded to Premier Wynne, the Minister of Municipal Affairs and Housing,the Minister of Finance, Leaders of the Opposition and the local M.P.P." CARRIED UNANIMOUSLY (c) Long Point Region Conservation Authority Board of Directors minutes of meeting held February 12, 2014. File: C06 (d) Correspondence dated March 5, 2014 from MPP, Randy Pettapiece regarding "Resolution on Joint and Several Liability". File: C10 Page 3 of 10 Council Minutes March 20, 2014 (e) Response from Premier Kathleen Wynne regarding "Electricity Rates Resolution". File: C10 (f) Copy of resolution passed March 11, 2014 by the Township of Schreiber regarding ""Requalification of Building Officials". File: C10 (g) Copy of correspondence from the Township of Prince to Minister of Transport regarding "CN Rail - Cancellation of Algoma Central Railway Service from Sault Ste. Marie to Hearst". File: C10 (h) Correspondence dated February 10, 2014 from Childcan requesting donation. File: C13 (i) Multi Service Centre Newsletter"MSC E-Letter" dated March 2014. File: M07 (1) Correspondence dated March 6, 2014 from the Town of Greater Napanee regarding "OPP Billing Model". File: P17OPP (k) Correspondence dated March 10, 2014 from Seguin Township regarding "Unfair Proposed OPP Funding Model". File: P 17OPP 2014-134 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaaw "THAT information items 5(a) and 5(c) through 5(j)be received for information." CARRIED UNANIMOUSLY 2014-135 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT the Council of the Municipality of Bayham supports the Seguin Township correspondence encouraging engagement of residents and property owners in a letter campaign to Premier Wynne,the Attorney General, the Minister of Community Safety and Correctional Services,the Minister of Municipal Affairs and Housing, Leaders of the opposition and the local MPP to reconsider the OPP funding model to ensure it promotes fairness, as Ontario Municipalities were promised; Page 4 of 10 Council Minutes March 20, 2014 AND THAT staff prepare and post a notice and sample letter on the Bayham website encouraging residents and property owners to add their voice against the OPP and Ministry of Community Safety and Correctional Services (MCSCS) proposal that OPP billings be based on the number of households in the municipality, as well as to significantly increase their charges for "fixed" costs." CARRIED UNANIMOUSLY 6. PLANNING,DEVELOPMENT,RECREATION& TOURISM (a) Correspondence dated February 28, 2014 from Ministry of Municipal Affairs and Housing regarding "Provincial Policy Statement, 2014 and Summary of Key Changes". File: D00 The Planning Co-ordinator noted that she had participated in a webinar today and noted that the list of key changes encourages agri-tourism and value-added purposes with concentration on preserving agricultural lands, developing healthy and active communities, encouraging alternative transportation such as walking, cycling and other physical modes. New development on private services,previously limited to a maximum of five lots, are no longer limited to five, however, are assessed based on impacts to private water supply and other environmental impacts etc. As well, there are considerations to adapting unused road allowances into recreational trails. 2014-136 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT the Provincial Policy Statement, 2014 be received for information." CARRIED UNANIMOUSLY (b) Staff Report D2014-03 regarding "Land Division Committee- Future Considerations". File: Dl.Gen The Planning Co-ordinator noted that there would be training required to assume the responsibilities of the Land Division Committee at the lower tier level. It was remarked there is already local representation at the County level, however, it was suggested that a review may be appropriate in 5 years. 2014-137 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT Staff Report D2014-03 regarding the Elgin County Land Division Committee be received; AND THAT the Council of the Municipality of Bayham supports the option as recommended in the County Staff Report dated March 31, 2011 updated February 11, 2014 that the County maintains the Land Division Committee." CARRIED UNANIMOUSLY • Page 5 of 10 Council Minutes March 20, 2014 7. ROADS,AGRICULTURE & DRAINAGE (a) Staff Report DR2014-001 regarding "Breedon Municipal Drain". File: E09 2014-138 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT Staff Report DR2014-001 regarding the Breedon Drain be received; THAT the Council of the Municipality of Bayham acknowledges the receipt of Report#213216 dated February 20, 2014 for the Breedon Municipal Drain, as prepared by Spriet Associates, and filed with the Clerk on March 4, 2014; THAT Council set a date for the Public Meeting to be held on April 3, 2014 at 8:00 p.m. to consider the Report; AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works, in accordance with the Drainage Act." CARRIED UNANIMOUSLY (b) Request for discussion regarding remedial action for the bridge on Edison Drive. The Public Works Manager advised that he, Mayor Ens and Councillor Casier met with the Elgin County Engineer Clayton Watters and CAO Mark MacDonald for a site meeting at the bridge on Edison Drive, Vienna earlier in the day. They had discussed what could be done to either upgrade the bridge or to provide suitable access for residents on the other side of the creek. The option to re-open Creek Road to the west and north to Light Line may be an option. Council was in agreement that County Council be requested to direct their Engineering staff to proceed with steps to remedy the situation,with the expectation that the works be completed in 2014. 2014-139 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT the County of Elgin be requested to take the necessary action to rectify the situation caused by the downgrading of the bridge on Edison Drive,Vienna,by either repairing or upgrading the bridge to a standard that will legally accommodate vehicles of heavier weights such as emergency,fuel, garbage trucks and farm machinery or by undertaking road construction to bring Creek Road, from Edison Drive to Light Line, to a level that will accommodate such vehicles and be open for public use or any other option that is suitable to the Municipality's needs." CARRIED UNANIMOUSLY Page 6 of 10 Council Minutes March 20, 2014 8. PROPERTY, BUILDING& PROTECTIVE SERVICES (a) Staff Report P2014-004 regarding "6208 Plank Road(Former Vienna Library)". File: A19 2014-140 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT Staff Report P2014-004 regarding tender bids for demolition of 6208 Plank Road,Vienna be received; AND THAT Council awards the contract to demolish the building at 6208 Plank Road to PBR Excavating in the amount of$15,000 plus taxes." CARRIED UNANIMOUSLY (b) Correspondence dated March 14, 2014 from Trinity Anglican Church regarding "Easter Sunrise Service". File: C13 2014-141 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT the request from Fred Shelly on behalf of the Trinity Anglican Church to have a Camp Fire type burn on the East Beach in Port Burwell near the disabled ramp for the Easter Sunrise Service on Sunday April 20 between 5:00 and 8:00 a.m. be approved, subject to provision of proof of liability insurance coverage naming the Municipality of Bayham as an additional insured in the minimum amount of $2,000,000; THAT a burn permit be obtained; THAT the permit fee of$25.00 be waived; AND THAT the cleanup of the area be the responsibilty of the users." CARRIED UNANIMOUSLY (c) Memorandum C2014-04 regarding "Animal Rescue Facility". File: P01 2014-142 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT according to By-Law 2009-059, Section 4.6, Council authorizes Teresa Pressey to operate an approved Animal Rescue Facility at 54726 Calton Line for the year ending December 31, 2014; Page 7 of 10 Council Minutes March 20, 2014 AND THAT the Animal Rescue Facility is exempt from the requirement to pay a licence fee for dogs in the facility for the purpose of rescue and adoption for the first year from the date such dog is harboured by or in possession of the Rescue Facility." CARRIED UNANIMOUSLY 9. FINANCE,ADMINISTRATION & PERSONNEL (a) Cheque Register being Cheque#016253 to Cheque#016336 inclusive, except Cheque #016246 totaling$253,034.53 and Payroll Disbursements for the period ending March 2, 2014 totaling$57,771.53. 2014-143 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT Cheque Register being Cheque#016253 to Cheque#016336 inclusive, except Cheques #016246 totaling $253,034.53 and Payroll Disbursements for the period ending March 2, 2014 totaling $57,771.53 be approved." CARRIED UNANIMOUSLY (b) Memorandum C2014-05 regarding "Provincial Park Sewer Connection". File: L04 2014-144 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT By-Law 2014-004,being a by-law to authorize the execution of an agreement with the Minister of Natural Resources for the installation and connection of sanitary sewer services to accommodate a trailer sanitary dumping station at the Port Burwell Provincial Park,be presented to Council for enactment." CARRIED UNANIMOUSLY 10. ENVIRONMENT (a) Bayham Water Distribution System 12 Month Surveillance Audit Report . File: E08 2014-145 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT the Bayham Water Distribution System 12 Month Surveillance Audit Report be received for information." CARRIED UNANIMOUSLY Page 8 of 10 Council Minutes March 20, 2014 (b) Bayham Water Distribution Quality Management Review 2013. File: E08 It was agreed that an open house be held at the Richmond water treatment plant in mid-April, with a public meeting to be held a few weeks after, once the invoices for the project have all been received and costs calculated. It was noted that the Public Health advisory for high levels of sodium will continue as it used as part of the purification process. 2014-146 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT the Bayham Water Distribution Quality Management Review 2013 be received for information." CARRIED UNANIMOUSLY 11. COMMITTEE OF THE WHOLE (a) In Camera. 2014-147 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 8:45 p.m. to discuss: • personal matters about an identifiable individual,including municipal or local board employees." CARRIED UNANIMOUSLY (b) Closed session minutes of the regular meeting of Council held February 20, 2014. (c) Closed session minutes of the regular meeting of Council held March 6, 2014. (d) Closed session minutes of the special meeting of Council held March 11, 2014. (e) Confidential Staff Report regarding labour relations or employee negotiations. (Firefighter Training Attendance) (f) Out of Camera. 2013-148 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT the Committee of the Whole do now rise from the "In Camera" session at 9:10 p.m." CARRIED UNANIMOUSLY Page 9 of 10 Council Minutes March 20, 2014 12. BY-LAWS (a) By-Law Z627-2014 A By-Law to further amend By-Law Z456-2003 (b) By-Law 2014-004 A By-Law to authorize the execution of an agreement (Sewer Services Installation and Connection) (c) By-Law 2014-031 A By-Law to establish a levy for the year 2014 to adopt tax rates, provide for penalty and interest in default of payment and the collection thereof (d) By-Law 2014-032 A by-Law to authorize the execution of an agreement (Larmour- agreement not available at time of publishing) 2014-149 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT By-Laws Z627-2014, 2014-004, 2014-031 and 2014-032 be read a first, second and third time and finally passed." CARRIED UNANIMOUSLY (e) By-Law 2014-030 A By-Law to confirm all actions of Council 2014-150 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT confirming By-Law 2014-030 be read a first, second and third time and finally passed." CARRIED UNANIMOUSLY 13. ADJOURNMENT (a) Adjournment 2014-151 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT the Council meeting be adjourned at 9:15 p.m." CARRIED UNANIMOUSLY AIA4) M 'OR CLERK Page 10 of 10