HomeMy WebLinkAboutMarch 18, 2014 - Special Council BUDGET MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville, ON
Council Chambers
Tuesday,March 18, 2014 at 6:30 p.m.
The fourth 2014 operating budget meeting of the Council of the Municipality of Bayham was
held on Tuesday, March 18, 2014 in the Council Chambers. Present were Mayor Paul Ens,
Deputy Mayor Cliff Evanitski, Councillors Wayne Casier and Ed Ketchabaw, Treasurer/Acting
Administrator David Aristone and Clerk Lynda Millard. Councillor Tom Southwick was absent.
Department Heads in attendance were Public Works Manager Vance Czerwinski and Fire Chief/
By-Law Enforcement Officer Randy White.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 6:30 p.m.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. ADDITION OF AGENDA ITEMS
(a) Added Item
2014-120
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93, a confidential
personal matter regarding an identifiable individual(Treasurer vacancy) be added
to the agenda as a closed session item."
CARRIED UNANIMOUSLY
4. 2014 DRAFT BUDGET
(a) Draft 2014 Operating Budget.
File: F05
(b) Staff Report F2014-06 regarding "2013 Surplus Allocation".
File: F05
2014-121
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT the 2013 accumulated surplus of$66,000 be transferred to the Municipal
Facilities Reserve to accommodate future capital costs for facilities."
CARRIED UNANIMOUSLY
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Budget Meeting Minutes March 18, 2014
(c) Staff Report F2014-08 regarding "2014 Budget and Levy".
File: Fll
The Treasurer presented his report, noting that the original draft operating budget presented on
January 24, 2013 proposed a 2014 levy of$3,443,346, being $287,239 higher than the 2013 levy
of$3,156,307, a 9.10% increase over 2013.
Further to Council direction at the February 27th budget meeting, the budget was reviewed with
department heads, resulting in recommendations for net reductions of$148,025 to the original
levy increase of$287,239, as per the schedule attached to his report,resulting in an adjusted levy
increase of$139,214.
He confirmed that the 2014 levy increase will be partially absorbed by assessment added to the
tax roll for new development in 2013, while new growth will generate approximately$91,863 in
additional taxes. Approval as proposed in the schedule to his report will produce an overall 1.5%
increase in the municipal tax levy for 2014.
Council questioned reductions to the Roads and Fire department budgets and whether the
allocations were sufficient to meet their needs without going over budget. Both the Fire Chief
and the Public Works Manager were satisfied that the department needs would be met.
Council was also concerned about drawing from the reserves,however the Treasurer advised that
the intent of reserves is to pay for one-time,unexpected or unusual costs. He also noted that
monies drawn from the OPP and the OMPF reserves should be replaced as those funding sources
will dry up in 3 years or so.
Also discussed were availability of human resources to maintain various flower beds, funds for
the installation of street or overhead lighting at Fire Station#1, cuts to the local festivals, the
SCOR membership and elimination of cash donations to local groups and organizations.
2014-122
Mayor Ens requested a recorded vote on the following resolution:
Moved by: Councillor W Casier
Seconded by: Deputy Mayor C Evanitski
"THAT a by-law to establish a levy for the year 2014 and adopt tax rates be drafted
by the Treasurer based upon a levy increase of$139,214.'
In Favour Against
Councillor Casier X
Mayor Ens X
Deputy Mayor Evanitski X
Councillor Ketchabaw X
MOTION CARRIED ON A VOTE OF 3 TO 1 IN FAVOUR
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Budget Meeting Minutes March 18,2014
(d) Municipal Assistance Applications Summary for 2014.
File: F11 Assist
2014-123
Moved by:Councillor E Ketchabaw
Seconded by: Deputy Mayor C Evanitski
"THAT the Polestar Project reimbursement at 50% of materials purchased, upon
submission of paid receipts by Margot(Auber) Pieters be deferred;
THAT Council approves support to local festivals as follows:
Edison Fest Committee $1,500 plus up to $300 value for portable washroom &
handwash stand;
PB Historical Society Canada Day Parade$1,100,including portable washroom and
handwash stand;
Straffordville Community Committee for Watermelon Fest$1,500 plus up to $800
value for portable washrooms & handwash stands,
Otter Valley/Port Burwell Optimist Club Tub Daze$ 1,500 plus up to $1,300 value
for portable washrooms and handwash stands."
CARRIED UNANIMOUSLY
2014-124
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT Council approves the following items:
-Bayham Historical Society use of Edison Museum for storage, display, student and
researchers, use of photocopier and supplies, use of Municipal sign;
-Edisonfest committee use of Vienna Memorial Park, 1 event,picnic tables, traffic
cones;
- Otter Valley/Port Burwell Optimists for Tub Daze,fence posts, picnic tables,
garbage cans, 4-5 hours staff assistance with setup and Santa Claus parade traffic
control;
-Polestar Project staff assistance for signage, traffic control for 1 event;
-Port Burwell Horticultural Society moving 10 - 12 planters to approved locations,
grass seed and soil, staff assistance to water planter boxes, hanging baskets and
flower beds, mulch or wood chips,photo copy newsletters, use of municipal sign;
-Port Burwell Historical Society Canada Day parade traffic control;
-Port Burwell/Vienna United Church use of 5-6 picnic tables July 1 10am— ;
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Budget Meeting Minutes March 18, 2014
Straffordville Santa Claus Parade Committee (Lions) Old Chapel Street closure and
traffic control;
- Straffordville Fire fighters use of municipal sign;
- Straffordville Community Committee dumpster,picnic tables,install Christmas
lights,plants and upkeep,install and remove banners, use of municipal sign, traffic
control for Watermelon Fest parade,photocopier, prep of park;
-Port Burwell Legion exemption of municipal tax levy up to $2,000 and assistance
with traffic control for Remembrance Day parade."
CARRIED UNANIMOUSLY
5. COMMITTEE OF THE WHOLE
(a) In Camera.
2014-125
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 7:25 p.m. to discuss personal matters about an identifiable
individual,including municipal or local board employees."
CARRIED UNANIMOUSLY
(b) Confidential item regarding Treasurer vacancy.
(c) Out of Camera.
2014-126
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT the Committee of the Whole do now rise from the "In Camera" session at
7:35 p.m."
CARRIED UNANIMOUSLY
6. BY-LAW
(a) By-law 2014-026 A By-law to confirm all actions of Council
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Budget Meeting Minutes March 18, 2014
2014-127
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT confirming By-law 2014-026 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
7. ADJOURNMENT
(a) Adjournment
2014-128
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT the Council meeting be adjourned at 7:37 p.m."
CARRIED UNANIMOUSLY
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