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Home My WebLink AboutFebruary 27, 2014 - Special Council BUDGET MEETING MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville,ON Council Chambers Thursday,February 27,2014 6:30 p.m. The third 2014 operating budget meeting of the Council of the Municipality of Bayham was held on Thursday, February 27, 2014 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Cliff Evanitski, Councillors Wayne Casier, Tom Southwick and Ed Ketchabaw, Treasurer /Acting Administrator David Aristone and Clerk Lynda Millard. Department Heads in attendance to present their respective budgets were Public Works Manager Vance Czerwinski and Fire Chief/By-Law Enforcement Officer Randy White. 1. CALL TO ORDER Mayor Ens called the meeting to order at 6:30 p.m. 2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. 2014 DRAFT BUDGET (a) Draft 2014 Operating Budget. File: F05 The Treasurer advised that since the previous budget meeting, there are additional costs that need to be added as follows: • Page 13 Roads Department account#5290 (Mueller Drain/Best Line) increase to $59,000 and account# 5310(legal fees) increase to $5,500; • Page 8 Fire Department account#3510 (legal fees) increase to $55,500. These additions bring the total operating draft budget increase to 12.5% above 2013. Fire Department The Fire Chief reviewed the Fire Department budget suggesting areas for potential reductions and increases. Areas of discussion included: • Firefighter participation, retention, training and education(and allocation of costs and revenues), • bunker gear and other equipment, • purchase of generator, • utility costs (including water leak) and energy savings, • vehicle and equipment maintenance and certification and Page 1 of 4 Budget Meeting Minutes February 27, 2014 • tanker shuttle. By-law enforcement training, certification and retention of Commissionaire services were discussed. Public Works The Public Works Manager noted that he has identified some potential reductions, however, questioned how much Council is expecting? It was noted that there are considerable costs associated to County roads that cannot be recouped, such as employee vacation time or benefits. It was suggested that some major items may need to be paid from reserves such as the Mueller Drain/Best Line works. General discussion included: • SCOR membership, • Establishment of service levels, - snow removal, grass cutting, grounds maintenance, sidewalks, • Reduction of grants(cash and in kind), • Capping grants at$8,000, • Otter Valley Trail beautification works and supporting grant applications. Staff was directed to make cuts to limit overall operating budget increase to 5%. The next budget meeting is scheduled for Tuesday, March 18th at 6:30 p.m. (b) Memorandum regarding "Land Acquisition-Green Line/Pressey Road." File: L07 HVNR 2014-087 Moved by: Councillor T Southwick Seconded by: Councillor W Casier "THAT By-Law 2014-021, being a by-law to authorize the purchase of real property and the execution of the necessary documents to complete the transaction,be presented to Council for enactment." CARRIED UNANIMOUSLY (c) Municipal Assistance Applications Summary for 2014. File: F11 Assist Page 2 of 4 Budget Meeting Minutes February 27, 2014 2014-088 Moved by: Councillor T Southwick Seconded by: Councillor W Casier "THAT Council approves fee waivers for use of the Community Centres as follows: 1. Bayham Community Centre use: -Bayham Community Policing Committee main hall for regular meetings and as required for educational events; - Otter Valley Naturalists main hall for meetings plus 1 event; -Photographers of Otter Valley main hall for monthly meetings based on availability; - SAC/SERVE Parents Association main hall 2 events; -Straffordville Community Committee main hall up to 12 events, meetings 1 —2 times monthly,parking lot, cement pad and grounds 3 events; - Straffordville Firefighters Association entire hall 2 events; - Straffordville Graduation Committee main hall 2 events; - Straffordville Lions Club den and kitchen bi-monthly dinner meetings, main hall weekly Bingo plus 6 events; - Straffordville Santa Claus Parade Committee main hall 1 event; 2. Vienna Community Centre use: -Bayham Community Policing Committee main hall for regular meetings and as required for educational events; -Eastern Star whole hall 10 meetings plus 1 other event; -Edisonfest Committee possible use of hall as back up venue for Edisonfest; -Photographers of Otter Valley main hall for monthly meetings based on availability; - St. Luke's Anglican Church Guild basement with kitchen 2 events plus funeral luncheons as required,Vienna Memorial Park 1 event; -Vienna Lioness den with kitchen for 10 monthly meetings, entire hall 3 events two days each; -Vienna Lions Club den with kitchen 21 meetings,whole hall with kitchen 4 events, basement-no kitchen 3 events; -Edisonfest Committee Memorial Park,whole hall back up for fest June 7; Page 3 of 4 Budget Meeting Minutes February 27, 2014 AND THAT the cleaning fee only apply, except for funerals." CARRIED UNANIMOUSLY 4. BY-LAW (a) By-Law 2014-021 A By-Law to authorize the purchase of real property in the Municipality of Bayham 2014-089 Moved by: Councillor T Southwick Seconded by: W Casier "THAT By-Law 2014-021 be read a first, second and third time and finally passed." CARRIED UNANIMOUSLY (b) By-law 2014-022 A By-law to confirm all actions of Council 2014-090 Moved by: Councillor W Casier Seconded by: Councillor T Southwick "THAT confirming By-law 2014-022 be read a first, second and third time and finally passed." CARRIED UNANIMOUSLY 5. ADJOURNMENT (a) Adjournment 2014-091 Moved by: Councillor T Southwick Seconded by: Councillor W Casier "THAT the Council budget meeting be adjourned at 9:10 p.m." CARRIED UNANIMOUSLY 4: letkiLte,C#42 MAYOR CLE :Ic Page 4 of 4