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HomeMy WebLinkAboutFebruary 20, 2014 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville, ON Council Chambers Thursday,February 20, 2014 7:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held on Thursday, February 20, 2014 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Cliff Evanitski, Councillors Wayne Casier, Tom Southwick and Ed Ketchabaw, Treasurer/Acting Administrator David Aristone and Clerk Lynda Millard. Planning Coordinator/Deputy Clerk Margaret Underhill and Water Wastewater Manager Ed Roloson, were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Ens called the.meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS (a) Minutes of the budget meeting held February 4, 2014. 2014-070 Moved by: Councillor E. Ketchabaw Seconded by: Councillor W Casier "THAT the minutes of the budget meeting held February 4, 2014 be approved as circulated." CARRIED UNANIMOUSLY (b) Minutes of the regular meeting of Council held February 6, 2014. 2014-071 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT the minutes of the regular meeting held February 6, 2014 be approved as circulated." CARRIED UNANIMOUSLY (c) Added Item(s) -None. Page 1 of 9 Council Minutes February 20, 2014 4. DELEGATIONS, STATEMENTS AND UPDATES 1. DELEGATIONS (a) 7:05 p.m. -Jan Collins regarding demolition of the Vienna Old Town Hall, a plaque at the site and artifacts. Ms. Collins thanked Council for their support and staff assistance regarding applications to the Ontario Trillium Foundation in attempts to secure funding to save the Vienna Old Town Hall. She added that the group is disappointed with the outcome,however,requested Council to save any items of historical significance that remain in the building. She noted a hand painted stage backdrop and the rare windows and hardware. Ms. Collins also requested that Council consider erecting a plaque on the property or nearby. She suggested a granite monument with a laser print of the building encased on it,noting that she obtained a quote of$4,364.60 for such a marker, delivered. Mounting would be extra. Ms. Collins was advised by staff the demolition quotes requested do not included any salvaging, as that would significantly increase any costs. It was noted that members of the Museum Board are looking into items in storage and Council has not yet determined what will be done with the property once demolition has taken place. 2. STATEMENTS BY COUNCIL Councillor Casier commended the Ministry of Environment, Ministry of Natural Resources and Office of the Fire Marshall and Emergency Planning for acting quickly and taking action regarding the gas well leak emergency near Orchard Line on February 13th. He also thanked staff involved for their quick response and follow—up. 3. UPDATES ON PROJECTS (a) Richmond Community Water System The Water/Wastewater Operations Manager advised that fmal invoices are being received for the project and he is working with the Treasurer to finalize the total costs, including holdback amounts. He added that an open door open house on site will be held once the weather improves. (b) Harbour Divestiture No report. 5. INFORMATION ITEMS (a) Correspondence dated February 4, 2014 from Ontario Healthy Communities Coalition regarding "Accelerating Rural Transportation Solutions". File: A01 Page 2 of 9 Council Minutes February 20, 2014 (b) Correspondence dated February 11, 2014 from National Trails Coalition regarding "Flaherty Showcases NTC Recreational Trails in Budget Speech". File: A01 (c) Correspondence dated February 7, 2014 from Association of Municipalities of Ontario regarding "OPP Policed Communities Update 1". File: A01 (d) Correspondence dated January, 2014 from Ministry of Citizenship and Immigration regarding "Newcomer Champion Award". File: A16 (e) Correspondence dated February 12, 2014 from Ministry of Community Safety and Correctional Services regarding "Changes to the Province's Fire Safety Regulation". File: A16 (f) Correspondence received February 13, 2014 from Ministry of Natural Resources regarding "Tenants Located On Crown Land". File: A16 (g) Minutes of the Bayham Rail Trail Meeting held February 10, 2014. File: C06 (h) Long Point Region Conservation Authority Board of Directors minutes of meeting held January 15, 2014. File: C06 (i) Museums Bayham minutes of meeting held February 12, 2014. File: C06 (i) Bayham Harbourfront Committee minutes of meeting held February 11, 2014. File: C06 (k) Copy of resolution passed by the Town of Atikokan regarding "OPP Proposed New Billing Model". File: C10 (1) Copy of correspondence dated February 7, 2014 from the Township of Greater Madawaska to Premier Kathleen Wynne regarding "OPP Proposed New Billing Model". File: C10 (m) Copy of correspondence dated February 13, 2014 from Town of Hawkesbury to Premier Kathleen Wynne regarding "OPP New Billing Model". File: C10 Page 3 of 9 Council Minutes February 20, 2014 (n) Copy of correspondence dated February 10, 2014 from the United Townships of Head, Clara&Maria to Premier Kathleen Wynne regarding "'Roll Out of Mandatory On-Site Septic System Inspections". File: C10 (o) Copy of correspondence from Town of Arnprior regarding "Increased Electricity Rates". File: C10 (p) Correspondence dated February 5, 2014 from the Township of Malahide regarding "Small Rural and Northern Municipal Infrastructure Fund Announcement". File: C10 (q) Correspondence received from Minister of Health and Long-Term Care regarding "The Healthy Kids Community Challenge". File: F l 1 (r) Correspondence dated February 6,2014 from Ministry of Agriculture and Food and Ministry of Rural Affairs regarding "Richmond Community Water Systems Upgrades Ontario Small Water Assistance Program 3 Project". File: F l 1 (s) Correspondence dated January 2014 from Ministry of Citizenship and Immigration regarding "Newcomer Champion Award". File: M02 (t) Correspondence dated January 31, 2014 from McCormick Rankin regarding "Ontario Ministry of Transportation Notice of Filing - Transportation Environmental Study Report Highway 3 and Vienna Road Intersection Improvements". File: T05 Council directed staff to respond to the information items as follows: • 5(b) forward to the Otter Valley Trail Committee; • 5(j) send follow-up letter to Small Craft Harbours regarding Harbour Area Risk Assessment. Send letters to Premier Wynne: • 5(1) opposing the resolution of Township of Greater Madawaska regarding proposed new OPP billing model; • 5(n) supporting the resolution passed by United Townships of Head, Clara&Maria regarding mandatory on-site septic system inspections; • 5(o) supporting the resolution passed by Town of Arnprior against ever-increasing electricity rates. 5(q) Staff determined that this item is limited to municipalities with a minimum population of 10,000 and Bayham does not qualify. Page 4 of 9 Council Minutes February 20, 2014 2014-072 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT information items 5(a)through 5(t) be received for information, except as directed." CARRIED UNANIMOUSLY 6. PLANNING,DEVELOPMENT,RECREATION& TOURISM (a) Staff Report D2014-01 regarding"Taylor Consent Applications E1/14 E2/14. File: D10.14 Taylor 2014-073 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT Council recommend to the Elgin County Land Division Committee that Consent Applications E1/14 and E2/14,submitted by Wayne Taylor, be granted subject to the following conditions: 1. $500 cash-in-lieu of parkland dedication fee for each of two lots; 2. Engineered surface water management lot grading plan for both severed lots; 3.water quality testing reports for nitrates and bacteria content meeting the Provincial standards for residential use; 4.water quantity testing report meeting the Provincial standards for residential use; 5. purchase of civic number signs for both severed lots and retained parcel; 6. sewer services permit for installation of sanitary sewer service stub; 7.planning report fee payable to the municipality; 8. copy of the fmal survey be provided to the municipality." CARRIED UNANIMOUSLY 7. ROADS,AGRICULTURE & DRAINAGE 8. PROPERTY,BUILDING& PROTECTIVE SERVICES 9. FINANCE,ADMINISTRATION & PERSONNEL (a) Cheque Register being Cheque#016087 to Cheque#016159 inclusive totaling $340,731.47 and Payroll Disbursements for the period ending February 2, 2014 totaling $62,573.31. Page 5 of 9 Council Minutes February 20, 2014 2014-074 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT Cheque Register being Cheque#016087 to Cheque#016159 inclusive, totaling$340,731.47 and Payroll Disbursements for the period ending February 2, 2014 totaling$62,573.31 be approved." CARRIED UNANIMOUSLY (b) Correspondence dated February 15, 2014 from Ben Reddekopp requesting use of the Straffordville Baseball Diamond every Friday during the hours of 7:00 p.m. to approximately 9:00 p.m., from early spring until late fall. File: C13 The Clerk advised that the applicant is interested in utilizing the Straffordville Park ball diamond for youth from a local church to use regularly on Friday evenings,beginning in early spring until late fall. She confirmed that the ball diamond is not currently being used on a regular basis by any organized ball team or organization. She added that the applicant has been advised that the Municipality may require proof of liability insurance coverage and believes the group will be able to provide it through their church. Based on cost recovery, staff suggested an estimated fee of$10 be charged each time the ballpark lights are used. The key would need to be picked up at the Municipal office before closing on Friday and returned through the drop slot following each game. Staff also suggested that a refundable damage deposit be charged, however, it was unclear how this could be monitored and the matter was deferred to the next meeting. (c) Memorandum C2013-09 regarding "Howard Street Name Change". File: CO1 2014-075 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT Staff Memorandum C2013-09 regarding Howard Street Name Change be received; AND THAT By-Law 2014-017,being a by-law to assign names to highways,streets and roads including private roads in the Municipality of Bayham for Municipal Emergency and Maintenance purposes, be presented to Council for enactment." CARRIED UNANIMOUSLY Page 6 of 9 Council Minutes February 20, 2014 10. ENVIRONMENT (a) Richmond Community Drinking Water System Inspection Report regarding Inspection conducted on January 9, 2014 by the Ministry of the Environment. File: E08 2014-076 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT the Richmond Community Drinking Water System Inspection Report regarding Inspection conducted on January 9,2014 by the Ministry of the Environment be received for information." CARRIED UNANIMOUSLY (b) Assessment of the Water Distribution System in the Village of Richmond dated December 31, 2013 submitted by Cyril J. Demeyere Limited Consulting Engineers. File: E08 2014-077 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT the Assessment of the Water Distribution System in the Village of Richmond dated December 31,2013, submitted by Cyril J.Demeyere Limited Consulting Engineers be received for information." CARRIED UNANIMOUSLY (c) Straffordville Sewage and Water Projects Class Environmental Assessment Addendum to Environmental Study Report(Water Project Phases 1 and 2 Report) dated January 7, 2014 submitted by Cyril J. Demeyere Limited Consulting Engineers. File: E08 2014-078 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT the Straffordville Sewage and Water Projects Class Environmental Assessment Addendum to Environmental Study Report(Water Project Phases 1 and 2 Report) dated January 7, 2014 submitted by Cyril J. Demeyere Limited Consulting Engineers be received for information." CARRIED UNANIMOUSLY (d) Port Burwell Area Secondary Water Supply System Joint Board of Management Large Municipal Residential Annual Report for the year ending December 31, 2013. File: E08 Page 7 of 9 Council Minutes February 20, 2014 2014-079 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT the Port Burwell Area Secondary Water Supply System Joint Board of Management Large Municipal Residential Annual Report for the year ending December 31, 2013 be received for information." CARRIED UNANIMOUSLY (e) Elgin Area Primary Water Supply System Joint Board of Management Large Municipal Residential 2013 Annual Report. File: E08 2014-080 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT the Elgin Area Primary Water Supply System Joint Board of Management Large Municipal Residential 2013 Annual Report be received for information." CARRIED UNANIMOUSLY 11. COMMITTEE OF THE WHOLE (a) In Camera. 2014-081 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 8:35 p.m. to discuss: • personal matters about an identifiable individual,including municipal or local board employees." CARRIED UNANIMOUSLY (b) Closed session minutes of the regular meeting of Council held February 6, 2014. (c) Confidential correspondence regarding personal matters about an identifiable individual, including municipal or local board employees. (d) Out of Camera. 2014-082 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT the Committee of the Whole do now rise from the "In Camera" session at 9:03 p.m." CARRIED UNANIMOUSLY Page 8 of 9 Council Minutes February 20, 2014 2014-083 Moved by: Deputy Mayor C Evanitski Seconded by: Councillor W Casier "THAT Council approves the request regarding Item 11(c), as discussed in Closed Session." CARRIED UNANIMOUSLY 12. BY-LAWS (a) By-Law 2014-017 A By-Law to assign names to Highways, Streets and Roads including Private Roads in the Municipality of Bayham for Municipal Emergency and Maintenance Purposes 2014-084 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT By-Law 2014-017 be read a first, second and third time and finally passed." CARRIED UNANIMOUSLY (b) By-Law 2014-018 A By-Law to confirm all actions of Council 2014-085 Moved by: Councillor W Casier Seconded by: Councillor E Ketchabaw "THAT confirming By-Law 2014-018 be read a first, second and third time and finally passed." CARRIED UNANIMOUSLY 13. ADJOURNMENT (a) Adjournment 2014-086 Moved by: Councillor E Ketchabaw Seconded by: Councillor W Casier "THAT the Council meeting be adjourned at 9:05 p.m." CARRIED UNANIMOUSLY lllerl/i90 MAYOR CLEtK Page 9 of 9