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HomeMy WebLinkAboutJanuary 30, 2014 - Special Council BUDGET MEETING MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville Council Chambers January 30,2014 6:30 PM The first 2014 operating budget meeting of the Council of the Municipality of Bayham was held on Thursday, January 30, 2014 in the Council Chambers. Present were Mayor Paul Ens, Councillors Wayne Casier, Tom Southwick and Ed Ketchabaw, Treasurer/Acting Administrator David Aristone and Clerk Lynda Millard. Deputy Mayor Cliff Evanitski was absent. Department Head in attendance to present his report and budget was Public Works Manager Vance Czerwinski. 1. CALL TO ORDER Mayor Ens called the meeting to order at 6:30 p.m. 2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. ADMINISTRATION (a) Staff Report PW2014-07 regarding "Used Vacuum Trailer Operational Business Case". File: F18 The Public Works Manager presented his report, outlining the activities undertaken by Public Works, Drainage and Water/Wastewater departments using the vacuum truck and trailer rented in 2013. The costs incurred were $19,439. In addition to sanitary sewer, storm drain and catch basin cleanout, the equipment can be used for cleaning culvert outlets, curbs and gutters, excavating around utilities, sign and guardrail post installation and culvert flushing. It is often difficult to engage contractors on short notice or for a short period of time. Currently, storm water catch basins get cleaned every two years. 2014-035 Moved by: Councillor T Southwick Seconded by: Councillor W Casier "THAT Council approves Option 1 of Staff Report PW2014-07, a short term rent- to-purchase of the used 2011 Vermeer LP555SDT 500 Gallon Trailer Mounted Vacuum at the proposed price of$67,000.00 plus H.S.T.; AND THAT funds be drawn from the Equipment Reserve." CARRIED UNANIMOUSLY Page 1 of 3 Budget Meeting Minutes January 30, 2014 4. 2014 DRAFT BUDGET (a) Draft 2014 Operating Budget. File: F05 The Treasurer referred to page 3 of the budget document, noting that the draft budget is $287,200 over the 2013 budget, an increase of 9.1%. An estimated surplus of$109,465 is from the sale of the former medical building. Outstanding are 4th quarter revenues under the Provincial Offences Act. Growth in assessment provides $92,000 without any impact on the levy. The Provincial Park is in year 2 of its four-year phase-in, generating an additional$27,000 annually. Public Works Department The Public Works Manager reviewed the Roads Department, Winter Control, Street Lights and Parks and Recreation draft budgets and responded to questions. Winter Control is hard hit this year with very cold temperatures and significant snowfalls requiring extensive snowplowing, salt and sand. Contract costs have escalated. Considerable sidewalk removal and grass seeding is anticipated to help mitigate risks and liabilities. In addition to the Roads Needs Study,one will also be required for buildings. Storage buildings in poor condition may be removed and repairs/upgrades focused on buildings in better condition. Mr. Czerwinski indicated that a level of service needs to be established for snow removal, including municipal parking lots, sidewalk clearing as well as landscape/grass cutting. It was suggested that existing street lights be replaced with LED through a program offered by LAS. It was noted that health and safety requirements restrict installation of banners by bucket truck. Other It was noted that electrical rates are to go up by 20% and postage by 35%. Polestar Project Project Options for support were discussed including reimbursement at 50% for materials purchased,up to a maximum of$1,000 and providing traffic control and signage for Robinson Street in Port Burwell. It was agreed that additional budget meetings be scheduled for February 4th and 27th, subject to availability of staff and Council members. Page 2 of 3 Budget Meeting Minutes January 30, 2014 5. BY-LAW (a) By-law 2014-011 A By-law to confirm all actions of Council 2014-036 Moved by: Councillor W Casier Seconded by: Councillor T Southwick "THAT confirming By-law 2014-011 be read a first,second and third time and finally passed." CARRIED UNANIMOUSLY 6. ADJOURNMENT (a) Adjournment 2014-037 Moved by: Councillor T Southwick Seconded by: Councillor W Casier "THAT the Council meeting be adjourned at 9:03 p.m." CARRIED UNANIMOUSLY 0 , 1 0 . DEP MAYORCLERK Page 3 of 3