HomeMy WebLinkAboutDecember 19, 2013 - Council COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Council Chambers
9344 Plank Road, Straffordville
December 19, 2013
7:00 PM
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
December 19, 2013 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor
Cliff Evanitski, Councillors Wayne Casier, Tom Southwick and Ed Ketchabaw, Administrator
Kyle Kruger and Clerk Lynda Millard.
Planning Coordinator/Deputy Clerk Margaret Underhill, and Water/Wastewater Manager Ed
Roloson were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
(a) 7:05 p.m.
Presentation of Volunteer Recognition Certificates to
• Brandon Coderre(Youth)
• Dorthea Bentley(Community)
• Cindy Stewart(Community)
Mayor Ens noted that three nominees for volunteer service awards had not been able to attend
the Volunteer Night at the Vienna Community Centre in late November and two of those awards
would be presented tonight. Debbie Stewart was unable to attend.
Ward 3 Councillor Ed Ketchabaw presented the youth award to Brandon Coderre of the Eden
area. Brandon was nominated through his volunteering with the Eden&Area Community Centre
Board.
Dorothea Bentley of Port Burwell was presented with her award by Ward 1 Councillor Tom
Southwick for her involvement with S.A.N.Y.A. (Spay&Neuter Your Animals). She contributes
her own time and resources, to find homes for stray and feral cats, saving them from euthanasia.
Pictures of the presentations were taken by family, friends and the local Aylmer Express
reporter. Attendees, Council and staff offered a round of applause in support of both recipients.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
No disclosures of pecuniary interest were declared.
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Council Minutes December 19, 2013
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held December 5, 2013.
2013-555
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT the minutes of the regular meeting held December 5,2013 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the budget meeting held December 9, 2013.
2013-556
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT the minutes of the budget meeting held December 9,2013 be approved as
circulated."
CARRIED UNANIMOUSLY
(c) Added Item(s)
2013-557
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT in accordance with Section 21 of Procedural By-law 2002-93, a confidential
personal matter(Administrator vacancy) be added to the agenda as a closed session
item."
CARRIED UNANIMOUSLY
4. DELEGATIONS, STATEMENTS AND UPDATES
1. DELEGATIONS
(a) 7:10 p.m. -Joel Taylor of G. Taylor&Associates and Bryce Sibbick of Frank Cowan
Company regarding Municipal Insurance Policy.
Mr. Sibbick provided an overview of the proposed annual insurance renewal, noting that the
overall increase in premium is 4.8%. It was noted that some other local municipalities are
experiencing 10% and even greater increases.
Premium increases continue to be the result of high settlements awarded by the courts for
liability claims where municipalities are named,particularly in regard to flood and sewer back-
up damage. Increasing deductible amounts is a method used in some cases to help stabilize
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Council Minutes December 19, 2013
premiums. Mr. Sibbick noted that the Provincial government needs to set reasonable maximum
caps on these awards.
2. STATEMENTS BY COUNCIL
Mayor Ens announced that David Man, Mayor of Central Elgin,was recently appointed
Elgin County Warden for the next year.
3. UPDATES ON PROJECTS
(a) Richmond Community Water System
Water/Wastewater Manager, Ed Roloson reported that works are progressing well, are ready to
connect, testing components have been completed and the MOE is satisfied.
Notice for connection has been given to users for Friday with Monday as an alternate date. He
added that the storage tanks and contingency valves will still be in place and available to provide
water to the residents, should there be any problems.
(b) Harbour Divestiture
Nothing to report.
5. INFORMATION ITEMS
(a) Correspondence dated November 27, 2013 from Autism Ontario regarding "World
Autism Awareness Day".
File: A01
Councillor Ketchabaw requested that World Autism Awareness Day on April 2/14 be
acknowledged again by Council. Staff advised that the flag that arrived too late for the raising
last year is available for 2014.
(b) Correspondence from Childcan regarding "Season of Hope".
File: A01
(c) Correspondence dated December 10, 2013 from County of Elgin regarding "Elgin
County Warden for 2014".
File: A16
(d) Long Point Region Conservation Authority minutes of meeting held November 6,
2013.
File: C06
(e) Museums Bayham minutes of meetings held November 13, 2013 and December 13,
2013.
File: C06
(f) Correspondence dated December 6, 2013 from Township of Killaloe, Hagarty and
Page 3 of 10
Council Minutes December 19, 2013
Richards to Premier Kathleen Wynne regarding "Resolution- Limit Industrial Wind
Turbine Projects".
File: C10
(g) Correspondence from Township of Limerick from Premier Kathleen Wynne regarding
"Request for the Province of Ontario to step in and abolish OPP New Billing Model".
File: C10
(h) Correspondence dated December 6, 2013 from Municipality of McDougall to Premier
Kathleen Wynne regarding "Request for the Province of Ontario to step in and abolish
the OPP new Billing Model for Police Services".
File: C10
(i) Correspondence dated November 19, 2013 from Seguin Township regarding "Request
for the Province of Ontario to step in an abolish OPP new Billing model for Police
Services".
File: C10
(1) Correspondence dated December 10, 2013 from Tay Valley Township to Minister of
Community Safety and Correctional Services regarding "OPP Billing Reform
Resolution C-2013-11-35".
File: C10
(k) Correspondence dated December 11,2013 from Tay Valley Township to Minister of
Community Safety and Correctional Services regarding "OPP Bill Reform Resolution
C2013-12-21".
Items 5g, h, i, &k
Concerns regarding these information items pertaining to the proposed new OPP billing model
for police services were raised by Councillor Southwick. There was consensus that these items
be brought back at the next meeting, with a similar resolution drafted by staff for Council
support.
(1) Correspondence from Bayham's Family Table regarding "Children's Christmas Wish
Tree".
File: C13
(m) Correspondence dated November 28, 2013 from Union Gas regarding "2014 Rates
Application".
File: D05
(n) Correspondence dated November 2013 from Ministry of Citizenship and Immigration
regarding "2014 Volunteer Service Awards".
File: M02
(0) Correspondence dated November 2013 from Ministry of Citizenship and Immigration
regarding "Ontario Medal for Young Volunteers".
File: M02
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Council Minutes December 19, 2013
(1') Newsletter dated December 2013 from Community Care Access Centre regarding
"Working Together to Improve Care".
File: M07
(q) Correspondence from March of Dimes Canada regarding "Notification-Provincial
Break-Open Ticket Licence".
File: P09
(r) Correspondence dated December 9, 2013 from Ministry of Agriculture and Food and
Ministry of Rural Affairs to County of Elgin regarding "Small, Rural and Northern
Municipal Infrastructure Fund(SRNMIF) Capital Program".
File: A16
(s) Correspondence dated December 10, 2013 from United Counties of Prescott and
Russell to the Minister of Natural Resources regarding "Amendment to the Aggregate
Resources Act for peat moss extraction".
File: C10
(t) Correspondence dated December 12, 2013 from Ministry of Community Safety and
Correctional Services regarding "Contract pursuant to Section 30 of the Agreement for
the Provision of Police Services".
File: P17
2013-558
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT information items 5(a)through 5(t) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING, DEVELOPMENT, RECREATION& TOURISM
(a) Staff Report D2013-014 regarding "Hoover Development".
File: D11.HOOV
2013-559
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT based on Staff Report D2013-040 regarding a proposed development by
Tobias Hoover, Council approves the proposed development of a single detached
dwelling on a 4.2 hectare parcel of land in Part Lot 112, Concession NTR, subject
to:
1. Confirmation that the subject lands are established as a separate parcel
2. Official Plan Section 8.17,the Owners entering into a site plan agreement with the
Municipality of Bayham to address matters identified in the Environmental Impact
Study."
Page 5 of 10
Council Minutes December 19, 2013
CARRIED UNANIMOUSLY
7. ROADS,AGRICULTURE &DRAINAGE
8. PROPERTY,BUILDING& PROTECTIVE SERVICES
9. FINANCE,ADMINISTRATION& PERSONNEL
(a) Cheque Register being Cheque#15721 to Cheque#15833 inclusive, except Cheque
#15760 totaling$1,675,020.12 and Payroll Disbursements for the period ending
December 8, 2013 totaling $52,074.68.
2013-560
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT the Cheque Register being Cheque#15721 to Cheque#15833 inclusive,
except Cheques#15760 totaling $1,675,020.12 and Payroll Disbursements for the
period ending December 8,2013 totaling$52,074.68 be approved."
CARRIED UNANIMOUSLY
(b) Memorandum C2013-10 regarding "Municipal Alcohol Policy Update".
File: A09
2013-561
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT By-Law 2013-105,being a by-law to establish a Municipal Alcohol policy
for alcohol management in regard to facilities and properties owned by the
Municipality of Bayham,be presented to Council for enactment."
CARRIED UNANIMOUSLY
(c) Correspondence dated November 6, 2013 from Ontario Federation of Agriculture
regarding "Cost of Community Services" and verbal update.
File: A16
The Administrator advised that he has discussed the project with staff from the Ontario
Federation of Agriculture,who will be responsible for most of the work. Bayham staff will
gather and submit the required information and meet with OFA staff as necessary.
Deputy Mayor Evanitski commented that the research will assist local economic development
and support goals of the Bayham strategic plan.
2013-562
Moved by: Councillor W Casier
Seconded by: Deputy Mayor C Evanitski
Page 6 of 10
Council Minutes December 19, 2013
"THAT Council accepts the request from the Ontario Federation of Agriculture to
take part in a Cost of Community Services case study as outlined in the
correspondence dated November 6, 2013."
CARRIED UNANIMOUSLY
(d) Staff Report L2013-02 regarding "Municipal Insurance Renewal-2014".
File: L.5.1
There was consensus that there have been significant increases in municipal insurance premiums
across the province compared to the 4.8% ($6,000) increase for Bayham.
2013-563
Moved by: Councillor E Ketchabaw
Seconded by: Deputy Mayor C Evanitski
'THAT the 2014 Municipal insurance program be obtained from Frank Cowan
Company Limited in accordance with the offer to renew dated December 16, 2013,
at a total premium of$108,943 plus applicable taxes."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Correspondence dated December 10, 2013 from Ministry of the Environment regarding
"Bayham Distribution System Inspection Report".
File: E08
The Water/Wastewater Manager was pleased to report the compliance risk inspection of the
Bayham Water Distribution System had again received a perfect score.
2013-564
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT the Bayham Water Distribution System Inspection Report from the
Ministry of the Environment be received for information."
CARRIED UNANIMOUSLY
(b) Correspondence dated December 12, 2013 from Ministry of the Environment regarding
"Municipal Engineers Association Municipal Class Environmental Assessment
Proposed Cycling and Other Amendments Submission-Notice of Proposed
Amendment".
File: E08
The Administrator suggested that external expertise be acquired to provide comments.
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Council Minutes December 19, 2013
Council suggested that expertise be sought from Craig Jacques and/or the local Water Source
Protection Committee for comments.
2013-565
Moved by: Councillor W Casier
Seconded by: Councillor E Ketchabaw
"THAT the Municipal Engineers Association Municipal Class Environmental
Assessment Proposed Cycling and Other Amendments Submission -Notice of
Proposed Amendment from Ministry of the Environment be received for
information;
AND THAT staff be directed to consult with local source protection committee and
other appropriate individuals for advice."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2013-566
Moved by: Deputy Mayor C Evanitski
Seconded by: Councillor W Casier
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 7:55 p.m. to discuss:
• labour relations or employee negotiations."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held December 5, 2013.
(c) Closed session minutes of the budget meeting held December 9, 2013.
(d) Confidential Staff Report H2013-08 regarding labour relations or employee
negotiations. (Interim Deputy Fire Chief position)
(e) Confidential discussion regarding personal matter. (Administrator vacancy)
(f) Out of Camera.
2013-567
Moved by: Councillor W Casier
Seconded by: Deputy Mayor C Evanitski
"THAT the Committee of the Whole do now rise from the "In Camera" session at
8:22 p.m."
CARRIED UNANIMOUSLY
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Council Minutes December 19, 2013
11(d)
There was consensus that the agreement be amended to "terminate on the earlier of February 14,
2014..." rather than January 27, 2014, as discussed.
2013-568
Moved by: Councillor W Casier
Seconded by: Deputy Mayor C Evanitski
"THAT the employment agreement with Mr. Chris McQuiggan for the position of
Interim Deputy Fire Chief, be amended, as discussed;
AND THAT By-Law 2013-108 be added to the agenda and presented to Council for
enactment."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2013-105 A By-Law to adopt a Municipal Alcohol Policy
(b) By-Law 2013-107 A By-Law to further amend By-Law 2002-98 (Non-Union
Personnel Policy
(c) By-Law 2013-108 A By-Law to amend an employment agreement (Interim Deputy
Fire Chiu
(d) By-Law 2013-109 A By-Law to adopt the Capital Estimates for the year 2014
(e) By-Law 2013-110 A By-Law to repeal By-Law 2010-008, By-Law 2010-037 and
By-Law 2010-098 (appoint Municipal officers and employees)
2013-569
Moved by: Councillor E Ketchabaw
Seconded by: Councillor W Casier
"THAT By-Laws 2013-105,2013-107, 2013-108, 2013-109 and 2013-110 be read a
first, second and third time and finally passed."
CARRIED UNANIMOUSLY
(f) By-Law 2013-111 A By-Law to confirm all actions of Council
2013-570
Moved by: Deputy Mayor C Evanitski
Seconded by: Councillor W Casier
"THAT confirming By-Law 2013-111 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
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Council Minutes December 19, 2013
13. ADJOURNMENT
(a) Adjournment
2013-571
Moved by: Councillor W Casier
Seconded by: Deputy Mayor C Evanitski
"THAT the Council meeting be adjourned at 8:25 p.m."
CARRIED UNANIMOUSLY
A.2
tiectAa
CLERK
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