HomeMy WebLinkAboutNovember 05, 2026 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA
MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID
Thursday, November 5, 2026 7:00 p.m. The November 5, 2026 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS
5. PRESENTATIONS
A. Waterfront Advisory Committee re 2026 Photo Contest Results Thank You and Congratulations to the winners of the Photo contest, as judged by the
Bruce Bolin of Otter Valley Photographers. i. 1st Place - Reverence for the Fleeting by Jessica Denean Marlatt ii. 2nd Place - Spotted Sandpiper by Dave Wright
iii. 3rd Place - Lake Erie Storm – John Turner iv. 4th Place – Goodnight Moon by Melissa Wymenga 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held October 15, 2026 8. MOTIONS AND NOTICE OF MOTION A. Susan Chilcott re Notice of Motion The Clerk has received a motion in line with the procedural by-law, with enough notice to be considered at this Meeting of Council.
Moved by: Councillor Chilcott Seconded by:
THAT the Municipality of Bayham submit correspondence to the County of Elgin requesting they consider four-way-stops at the intersections of Plank Road and Eden Line, as well as at Plank
Road and Heritage Line. 9. OPEN FORUM
Council Agenda November 5, 2026
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10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.2 Requiring Action
Reports to Council
A. PS-16/26 by Steve Adams, Manager of Public Works|Drainage Superintendent re Eden Line and Culloden Road Intersection Safety Enhancments 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
Requiring Action 12.2 Reports to Council
A. DR-08/26 by Steve Adams, Manager of Public Works|Drainage Superintendent re Notice
of Request Major Improvement – Bartley Drain Main Branch 13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information 13.1.2 Requiring Action 13.2 Reports to Council A. CL-11/26 by Alan Bushell, Clerk re Post Municipal Election Accessibility Report B. CL-12/26 by Alan Bushell, Clerk re Post Municipal Election Statistical Report C. CAO-26/26 by Cindy Howard, CAO re Strategic Plan Progress Report - 2026
14. BY-LAWS
Council Agenda November 5, 2026
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15. UNFINISHED BUSINESS A. Chicken By-law B. Glen Erie Line – Water Extension Report
C. Shared Service Report D. Election Takeaways Report 16. OTHER BUSINESS 16.1 In Camera A. Confidential Item or Items re Personal matters about an identifiable individual or individuals; labour relations, employee negotiations (Human Resources) 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-054 Being a by-law to confirm all actions of Council 18. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES
MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID
Thursday, October 15, 2026 7:00 p.m. The October 15, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube.
PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS SUSAN CHILCOTT DAN FROESE TIMOTHY EMERSON
STAFF PRESENT: CAO CINDY HOWARD CLERK ALAN BUSHELL TREASURER LORNE JAMES
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA
An addendum has been issued with the following additions:
11.1.1. A Lorne James, Treasurer re Notice to Community - Build Communities Strong (BCSF) Local Impact Stream 11.2. A. Report PS-15/26 by Steve Adams, Manager of Public Works|Drainage re Sole Source – Capital Item PR-05 & 08 – Port Burwell And Straffordville Ball Diamond Lights Procurement 4. ANNOUNCEMENTS
Councillor Chilcott - Reminder that the Masons Sunday Breakfasts are ongoing.
CAO Howard – People having a hard time picking up their garbage tags, that they are invited to
call the office to see if an accommodation can be made.
5. PRESENTATIONS 6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held October 1, 2026
Council Minutes October 15, 2026
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Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler
THAT the minutes from the Regular Meeting of Council held on October 1, 2026, be approved as presented. CARRIED
8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
A. Lorne James, Treasurer re Notice to Community - Build Communities Strong (BCSF)
Local Impact Stream
Moved by: Councillor Froese
Seconded by: Councillor Chilcott THAT item 11.1.1 A. be received for information.
CARRIED 11.1.2 Requiring Action
11.2 Reports to Council
A. Report PS-15/26 by Steve Adams, Manager of Public Works|Drainage re Sole Source – Capital Item PR-05 & 08 – Port Burwell And Straffordville Ball Diamond Lights Procurement Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report PS-15/26 re Sole Source – Capital Item PR 05 & 08 – Port Burwell and Straffordville Ball Diamond Lights be received for information;
AND THAT Council accepts Lande Associates Inc. for the procurement and installation of the Port Burwell and Straffordville Ball Diamond Lights for a quoted price of $324,424.00 + applicable
HST. CARRIED
Council Minutes October 15, 2026
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11.1.2. Requiring Action Reports to Council 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
Requiring Action 12.2 Reports to Council
A. DS-30/26 by Scott Sutherland, Chief Building Official re 2nd and 3rd Quarter Report
Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Staff Report DS-02/26 re 2nd and 3rd Quarter Report be received for information. CARRIED 13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Elgin County re Committee of the Whole Minutes for September 8, 2026
B. Elgin County re County Council Minutes for September 8, 2026 C. Elgin County re County Council Highlights for September 22, 2026
D. Elgin OPP Detachment Board Minutes for May 13, 2026
E. Long Point Region Conservation Authority re Minutes for September 2, 2026 F. Long Point Region Conservation Authority re Budget Minutes for September 29, 2026
Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT items 13.1.1 A – F be received for information. CARRIED 13.1.2 Requiring Action
13.2 Reports to Council
A. TR-16/26 by Lorne James re 2026 Q3 Variance Report
Council Minutes October 15, 2026
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Moved by: Councillor Emerson Seconded by: Councillor Chilcott
THAT Report TR-16/26 re 2026 Q3 Variance Report be received for information. CARRIED
14. BY-LAWS 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-053 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-law No. 2026-053 be read a first, second, and third time and finally passed. CARRIED
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 7:38 p.m.
CARRIED
MAYOR CLERK
REPORT
PHYSICAL SERVICES
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works/Drainage Superintendent
DATE: November 05, 2026
REPORT: PS-16/26
SUBJECT: EDEN LINE AND CULLODEN ROAD INTERSECTION SAFETY ENHANCMENTS
BACKGROUND
Over the past several years, Municipal staff and Council have received multiple calls and
complaints from residents regarding the intersection of Eden Line and Culloden Road. These concerns have generally been documented by Municipal staff and forwarded to the County of Elgin's Engineering Department for review and consideration.
The intersection is located within the Municipality of Bayham but forms part of the County of Elgin road network. As such, jurisdiction and decision-making authority regarding traffic controls and intersection improvements rest with the County of Elgin, through its Engineering Department and County Council.
County staff have previously investigated concerns at this intersection. Although limited collision data was identified, several improvements have been implemented over the past two years to improve visibility and driver awareness.
In 2024, the County installed larger Stop signs and relocated them to positions providing
improved visibility for approaching motorists. Larger Stop Ahead warning signs were also installed and repositioned to provide motorists with additional advance notice of the intersection.
In 2026, the County further improved the intersection by relocating the stop bars on Eden Line
at Culloden Road to provide better positioning for motorists approaching the intersection. Despite these improvements, Municipal staff and Council have continued to receive complaints and concerns from residents regarding vehicle speeds and driver behaviour at the intersection.
Through discussions with residents, staff have also been advised that distracted driving and motorists travelling eastbound on Eden Line toward Culloden Road failing to come to a complete stop are among the primary concerns.
Although there is limited collision history to support further changes, Municipal staff undertook an additional investigation to review the concerns raised by residents and identify potential mitigation measures that could further improve driver awareness and compliance with the existing traffic controls.
DISCUSSION
Staff contacted the Ontario Provincial Police (OPP) to request available traffic and collision data
for the intersection. In the absence of sufficient data to fully assess the concerns raised, staff undertook an independent safety review of the intersection. The review included an on-site inspection and consideration of the existing road configuration, traffic volumes, signage,
sightlines and driver movements.
Based on the inspection and review, staff identified the following observations and potential safety concerns that may contribute to future motor vehicle collisions (MVCs).
• Northbound Sightline – Culloden Road: A tree branch on the east side of Culloden Road obstructs the northbound driver's view of approximately 100 m of roadway north of
Eden Line.
• Eastbound Stop Sign Visibility – Eden Line: The visibility of the Stop sign for
Eastbound traffic on Eden Line is restricted by the horizontal alignment and geometry of the roadway as vehicles approach the intersection.
• Intersection Alignment and Driver Sightlines: The alignment of westbound Eden Line may affect a driver's ability to look south along Culloden Road. The roadway alignment places the vehicle's A-pillar (windshield pillar) within the driver's sightline, potentially
creating a blind area when checking for approaching traffic.
• Posted Speed Limit Signage: The existing 60 km/h speed limit sign is located
approximately 130 m south of Eden Line, along the curve of the northbound lane on Culloden Road. Relocating the sign farther south would provide motorists with advance notice of the reduced speed limit, allowing additional distance to slow down before
approaching the intersection.
• Nighttime Visibility: Visibility of the intersection during nighttime conditions is limited by
the absence of overhead street lighting and additional advance warning or reflective features to improve the visibility of the Stop signs.
Based on the above concerns staff have investigated potential options to mitigate the identified
risk some which will need to be considered further from the County.
Potential Mitigation Measures
Based on the above observations, staff have reviewed potential measures to address the
identified safety concerns. The following options have been identified for consideration.
1. Municipal Improvements
The following measures can be advanced by Municipal staff, subject to the necessary coordination and approvals:
Northbound Sightline: Staff will arrange for the removal of the obstructing tree branch to improve the northbound sightline along Culloden Road, providing approximately 100 m of additional visibility when approaching the intersection.
Eastbound Stop Sign Visibility: The existing Stop sign has already been enlarged and installed at the maximum height permitted to improve visibility. As an additional measure, staff propose installing a flashing beacon above the Stop sign. This would provide motorists with an additional visual warning of the approaching stop, allowing
more time to recognize the intersection and prepare to stop before reaching the incline and stop bar.
Posted Speed Limit Signage: Relocating the existing 60 km/h Begins sign approximately 100–150 m farther south along Culloden Road would provide motorists with additional distance to recognize the reduced speed limit and slow down before
approaching the intersection. The existing 60 km/h Ahead sign would also be relocated accordingly to maintain appropriate advance warning.
2. Improvements Requiring Further County Review
The following measures would require further engineering review, consideration of costs and approval by the County of Elgin, as the intersection forms part of the County road network.
Intersection Alignment: Further investigation would be required to determine whether
changes to the intersection alignment could improve driver sightlines. This may require an assessment through the County's Engineering Department and potentially a third-party engineering consultant. Potential options could include additional pavement markings or physical barriers to better guide vehicles into a stopping position that reduces obstruction from the vehicle's A-pillar when looking south along Culloden Road. Depending on the findings, reconstruction of portions of the intersection may be required to provide sufficient space for adjustments to the lane alignment.
Nighttime Visibility: The intersection has limited visibility during nighttime conditions due to the absence of overhead lighting. Installing additional lighting to illuminate the four corners of the intersection may be a viable option to improve visibility for approaching motorists. However, this measure would involve additional capital costs and
require further review, approval and implementation through the County of Elgin.
Staff will also conduct follow-up speed assessments to monitor traffic conditions and evaluate the effectiveness of the implemented measures. The Municipality's new portable radar speed
sign will also be deployed as needed to increase driver awareness and encourage compliance with the posted speed limit. STRATEGIC PLAN Not applicable. ATTACHMENTS Appendix “A “– Eden Line and Culloden Road Intersection Enhancements Map
RECOMMENDATION 1. THAT Report PS-15/26 re Eden Line and Culloden Road Intersection Enhancements be
received for information;
Respectfully Submitted by: Reviewed by: Steve Adams Cindy Howard, Manager of Public Works|Drainage Superintendent Interim Chief Administrative Officer
Appendix A
Intersection Enhancements
REPORT
DRAINAGE
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works|Drainage Superintendent
DATE: November 5, 2026
REPORT: DR-08/26 SUBJECT: NOTICE OF REQUEST MAJOR IMPROVEMENT – BARTLEY DRAIN MAIN
BRANCH
BACKGROUND
The Bartley Municipal Drain has undergone several reconstructions and improvements over the years, as documented in the following engineer reports:
• W.C. McDowell (1954): Lot 5, Concession 9.
• G.P. Valle (1963): Lot 5, Concession 9.
• J.R. Spriet (1978): Lots 7 and 8, Concession 8, and Lot 9, Concession 9.
Since the original drainage reports, the number of properties assessed to the Bartley Municipal Drain has increased from fewer than 20 properties to more than 190 properties, as identified in the 2025 assessment prepared by Spriet Associates and adopted under By-law 2025-021.
In 2025, Municipal staff completed maintenance on the open ditch portion of the Bartley Municipal Drain. The work included more than 1,100 metres of brushing and bottom-of-ditch
cleanout to assist with maintaining the drain and its drainage capacity.
DISCUSSION
Following the 2025–2026 winter, Municipal staff received calls from residents along the Bartley Municipal Drain reporting that the drain was not draining properly.
Upon investigation, staff determined that the open-ditch portion of the drain, which receives upstream drainage from a watershed exceeding 200 hectares, outlets into the bottom 300 metres of the closed-drainage portion through an approximately 200 mm (8-inch) diameter
drain.
This configuration appears to restrict the discharge of water from the upstream open ditch, resulting in water backing up and elevated water levels upstream of the outlet. These conditions
have affected properties within the watershed where agricultural drainage tiles and private drains discharge back onto private lands.
The investigation identified a potential capacity restriction at the transition between the open-
ditch and closed drainage portions of the Bartley Municipal Drain. Further engineering review is required to determine the capacity of the existing outlet and identify an appropriate solution to improve drainage and reduce impacts on affected properties.
On October 23, 2026, Mike and Hank Cromczak of M&J Cromczak Farms Inc. submitted a Notice of Request for Drain Major Improvement to the Municipal Clerk.
Following discussions between the property owners and the Drainage Superintendent regarding
the drainage concerns and the findings of the investigation, the property owners submitted a Notice of Request for Drain Major Improvement. Staff agree that an engineering assessment is required to determine an appropriate long-term solution for the Bartley Municipal Drain.
Staff recommend that an engineer assess the existing drainage conditions, determine current and future drainage flows, and establish the required capacity and sizing for a replacement closed-drainage pipe. The assessment would consider approximately 350 metres of closed drainage crossing the property at Lot 5, Concession 9, within the Municipality of Bayham.
The engineering review would provide the technical information necessary to determine the
appropriate improvements and support the Municipality in addressing the drainage concerns in accordance with Section 78 of the Municipal Drainage Act.
Staff recommend proceeding with the proposed major improvements to the Bartley Municipal
Drain and appointing Spriet Associates to prepare an Engineer’s Report to assess current and future drainage requirements and determine the appropriate pipe sizing and capacity for the proposed improvements.
STRATEGIC PLAN Not applicable RECOMMENDATION 1. THAT Report DR-08/26 re Major Improvement – Bartley Main Drain be received for information; 2. AND THAT Council wishes to proceed with major improvements to the Bartley Main Drain and appoints Spriet Associates Ltd., Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council’s consideration. Respectfully Submitted by: Reviewed by: Steve Adams Cindy Howard, Manager of Public Works|Drainage Superintendent Interim Chief Administrative Officer
REPORT
CLERK
TO: Mayor & Members of Council
FROM: Alan Bushell, Clerk
DATE: November 5, 2026
REPORT: CL-11/2026 SUBJECT: POST MUNICIPAL ELECTION ACCESSIBILITY REPORT BACKGROUND
Under the Municipal Elections Act, 1996, as amended (MEA), the Clerk is responsible to conduct
the municipal election. Section 12 of the MEA states: 12.1 (1) A clerk who is responsible for conducting an election shall have regard to the needs of electors and candidates with disabilities. (2) The clerk shall prepare a plan regarding the identification, removal and
prevention of barriers that affect electors and candidates with disabilities and shall make the plan available to the public before voting day in a regular election.
(3) Within 90 days after voting day in a regular election, the clerk shall prepare a report about the identification, removal and prevention of barriers that affect electors and candidates with disabilities and shall make the report available to the
public. This Report is being provided in accordance with 12.1(3) of the MEA.
DISCUSSION
In preparation for the 2026 Municipal Election, staff assessed three (3) potential polling stations for accessibility using the Elections Canada Polling Place Suitability Checklist. All three venues were deemed accessible per the Checklist, satisfying the requirements of Section 12.1(1) of the MEA. These were the same locations identified and used for the 2022 Municipal Election. Additionally, and in accordance with the accessibility requirements of operating a Municipal election, staff finalized and posted the 2026 Municipal Election Accessibility Plan to the website, fulfilling Section 12.1(2) of the MEA. Election Officials were appointed at the training sessions held on October 8, 2026, respectively. The training included information on election accessibility and how to facilitate an accessible election for
all electors in Bayham.
Eligible electors had access to magnifier sheets to assist in navigating the ballots. These were located in the Voting Booths for ease of access. Electors could also request assistance to navigate their ballots. If assistance was required, the Elector and/or the individual providing assistance read and assented to an Oath to assistance faithfully and without partially. Election Officials, under the Act, are designated to provide impartial assistance whenever required by an Elector. During polling station set-up, polls and voting booths were spaced in such a manner to permit
movement of wheelchairs in a free and unencumbered manner. Election Officials also ensured accessibility at all times, with no alterations of the polling setup reported during election day. During the Advance Polls, as well as Vote Day polling at the three identified locations, no accessibility
concerns were brought to the attention of Election Officials. A plausible issue for the 2030 and/or 2034 elections if still conducted under paper ballot, is that
Ward 3 is experiencing disproportionate growth compared to other wards but has the smallest facility. The Ward has historically been the lowest turnout area, with that said there was a 23.6% increase in votes cast. Corinth Community of Christ Church has limited parking, and the ramp to
the washrooms is technically accessible but of concern. To further encourage accessibility and increased voter turnout in future elections, it is expected that staff will investigate alternative voting methods and present a report on same prior to the 2030 Municipal and School Board Elections for Council’s consideration and direction on the matter. Such a report should include discussion and costing around the use of tabulators as a way of speeding up voter access to results as well as assist poll workers accuracy, and internet/telephone voting platforms.
ATTACHMENTS
1. 2026 Municipal Election Accessibility Plan
RECOMMENDATION 1. THAT Report CL11/2026 re Post Municipal Election Accessibility Report be received for
information. Respectfully Submitted by: Reviewed by:
Alan Bushell Cindy Howard Clerk Interim Chief Administrative Officer
REPORT
CLERK
TO: Mayor & Members of Council
FROM: Alan Bushell, Clerk
DATE: November 5, 2026
REPORT: CL-12/26 SUBJECT: POST MUNICIPAL ELECTION STATISTICAL REPORT BACKGROUND
Under the Municipal Elections Act, 1996, as amended (MEA), the Clerk is responsible to conduct
the municipal election. There were a total of twelve (12) certified candidates for the Municipal offices of Mayor, Deputy Mayor, Councillor Ward 1, Councillor Ward 2, and Councillor Ward 3. A Notice of Election was published identifying electoral races for Mayor, Deputy Mayor, Councillor Ward 1, and Councillor Ward 3. Ward 2 was deemed Acclaimed.
The 2026 Municipal Election (the “Election”) was conducted on Monday, October 26, 2026 using three Vote Day locations and five Advanced Polls as previously outlined in Report CL-03/2026, which was received by Council on March 19, 2026.
As noted in Report CL-01/25 and CL-03/26, the method of vote for the Election was paper based, traditional ballot, vote anywhere, live voters list. The Municipality utilized Voterview as the live
voters list and election system for updating the voters list as amendments was through forms provided by electors. DISCUSSION Voter Participation
The turnout for the Election was 27.12% with 1773 municipal ballots issued across all polls. This is up from 2022, when the Election turnout was 24.79%. Ward 1 led the turnout with a 34.23% turnout, followed by Ward 2 (25.32%) and Ward 3 (22.63%).
Ward Turnout Rates
Ward 1 Ward 2 Ward 3 Total
Electors 2001 2287 2249 6537
Turnout 34.23% 25.32% 22.63% 27.12%
Advance Polling The Municipality operated five Advance Polls at the Straffordville Community Centre on the following dates and times:
• Saturday, October 17, 2026 – 10am-3pm (Poll A001)
• Wednesday, October 21, 2026 – 10am-7pm (Poll A002)
• Thursday, October 22, 2026 – 10am-7pm (Poll A003)
• Friday, October 23, 2026 – 10am-3pm (Poll A004)
• Saturday, October 24, 2022 – 10am-3pm (Poll A005)
The Advance Polls were in line with the previous election. Over the five Advance Polls, 622 ballots were cast compared to 626 in 2022.
Vote Day Turnout
Despite the Advance Polls staying comparable to last election, the turnout on Vote Day (October 26, 2026) was significantly up compared to 2022. 1155 votes were cast across the seven polls at the three Vote Day venues in 2026, which is significantly up from 780 votes in 2022 on Vote Day.
Vote Day by Location
On Vote Day, the most ballots used was at the Lighthouse Gospel Church (Ward 1) followed by Straffordville Community Centre (Ward 2) and the Corinth Community of Christ Church (Ward 3). Demographics The demographic that cast the most overall votes was the 60-69 cohort, while cohort most likely to cast a ballot was those aged 70-79.
Total Votes Cast Voter Turnout
Age Percentage Age Percentage 18-30 8.52% 18-30 10.62%
31-39 9.87% 31-39 17.86%
40-49 11.22% 40-49 22.11%
50-59 17.09% 50-59 29.42%
60-69 28.20% 60-69 41.46% 70-79 18.84% 70-79 44.65%
80-89 5.75% 80-89 33.33%
90+ 0.51% 90+ 20.93%
As the above table demonstrates, the older age cohorts (50+ cohorts) all exhibit turnouts over the average of 27.12%, further demonstrating youth voter apathy that is systemic in society, and in line with the 2022 Election. The oldest individual attending a poll to vote was 98 years old. Data Variance
It is an established notion that paper ballots without the use of tabulators are the least accurate form of performing an election, as human error is present at all points in the process. With this understanding minor variances are expected, which is why recount mechanisms are established
with certain margins of errors.
On election night, a variance was detected requiring delaying the results to approximately 2 a.m. to perform an audit to try to identify the cause. A four (4) vote variance was detected at Advance Poll #1 with its Ward 3 Mayor race tally. The result of which misaligns the ballot total with the count total. The procedures to initiate a recount by the Clerk is a draw, council resolution, or a court order. The Clerk has some discretion on procedures, and through that, would have initiated a recount if the variance could create a draw, meaning that if the race for mayor was within 4 votes, a recount
would have been initiated. In this case the margin of victory was 312 votes, making any reasonable inference that the result was changed untrue. Results All candidates running to return to council attained their seat by either winning their race or being
acclaimed. The election results are as follows:
RECOMMENDATION 1. THAT Report CL-12/26 re Post Municipal Election Statistical Report be received for
information. Respectfully Submitted by: Reviewed by:
Alan Bushell Cindy Howard Clerk Interim Chief Administrative Officer
Mayor Total
Ed KETCHABAW 718
Hank PETERS 338
Ken KOKKO 315
Barry WADE 406
Deputy Mayor Total
Timothy Dale EMERSON 1,025
Gatlin SANDHU 436
George ROUSSEAU 282
Councillor - Ward 1 Total
Tami EMERSON 239
Lindsay WALSH 439
Councillor - Ward 2 Total
Dan FROESE Acclaimed
Councillor - Ward 3 Total
Susan CHILCOTT 309
Todd DOREY 182
REPORT
CAO
TO: Mayor & Members of Council
FROM: Cindy Howard, Chief Administrative Officer
DATE: November 5, 2026
REPORT: CAO-26/26 SUBJECT: BAYHAM COMMUNITY STRATEGIC PLAN PROGRESS – 2026
BACKGROUND
At its July 6, 2023, Special meeting, Council received Report CAO-38/23 re 2023-2026 Bayham Community Strategic Plan Adoption. The Strategic Plan was presented to Council in draft format and included previously adopted proposed initiatives to be included in the Community Strategic Plan. Key Initiatives included:
• Improving communication
• Encouraging strategic development
• Encouraging a mix of housing types
• Enhancing the Port Burwell East Beach
• Rehabilitating the Port Burwell Lighthouse
• Focusing investment on core infrastructure
• Retiring the debt associated with the HMCS Ojibwa
Council passed the following motion: Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report CAO-38/23 re 2023-2026 Bayham Community Strategic Plan Adoption received for information;
AND THAT Council adopt the 2023-2026 Bayham Community Strategic Plan.
The intent of Initiatives is that staff will be able to specifically identify in a Report to which Initiative(s) an item applies, which will give Council and residents more information regarding how the Municipality is adhering to and implementing its Strategic Plan during the current
Council term. Since adoption, the Strategic Plan has been available on the Municipal website and
has been integrated into Reports to Council via a new section that identifies the specific Goal(s), Objective(s), and Initiative(s) to which the Report applies.
At its February 5, 2026, meeting, Council received Report CAO-06/26 re Bayham Community Strategic Plan Progress – 2025 Report. Council passed the following
motion: Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler THAT Report CAO-33/25 re Bayham Community Strategic Plan Progress – 2025 be
received for information. This Report provides information on 2026’s strategic plan initiatives for the first ten months of the year. DISCUSSION The goal of this Report is to provide a summary to Council of progress made for the first ten
months of 2026 on some key Initiatives identified in the 2023-2026 Community Strategic Plan. This is intended to demonstrate staff’s alignment with Council’s priorities, and their execution, as we enter the final year of the four-year Plan.
Quality of Place
Quality of Place initiatives focus on strategic development, investment in core infrastructure, improving tourism assets, and creating opportunities for sustainable growth and economic development throughout the Municipality.
Throughout the first ten months of 2026, the Municipality continued implementation of its Asset Management Plan through investment in drainage, water, wastewater, fleet, and municipal
facility infrastructure. Council advanced several infrastructure initiatives including transportation, drainage improvement projects, road rehabilitation and preservation programs, fleet replacement planning, facility audits, water system investments, and long-term capital planning activities. These initiatives support Council's priority of focusing investment on core infrastructure while ensuring reliable and sustainable municipal service delivery.
The Interim Control By-Law – Wastewater Servicing Capacity was approved by Council at its August 20, 2026, meeting. The Municipality has been monitoring wastewater treatment plant (WWTP) capacity for a number of years in response to sustained development pressure across
its serviced settlement areas. Since 2022, the Municipality has tracked a pattern of sustained development pressure across four of its serviced settlement areas, pressure that has continued to build against the finite treatment capacity at the Bayham WWTP. The updated inventory of
active development applications confirms that this pattern is continuing and warrants a pause on new development within the affected settlement areas while a formal WWTP utilization and optimization study review is undertaken.
The enactment of the Interim Control By-Law pursuant to Section 38 of the Planning Act, provide the Municipality with the necessary tool to pause the acceptance of new development
applications within the affected settlement areas while wastewater servicing capacity review is undertaken. This approach has protected the integrity of the confirmed servicing capacity, and
allowed Council to make informed, evidence-based decisions about the long-term management of growth in Bayham’s settlement areas.
Significant progress was also achieved in support of strategic development objectives. The Municipality completed its comprehensive Official Plan Review and initiated a municipality-wide Zoning By-law Review. Together, these projects establish the long-term framework necessary to
support responsible growth, housing development, economic investment, infrastructure coordination, and land-use planning throughout Bayham.
Public consultation and community engagement opportunities have been incorporated throughout both projects to ensure future planning policies reflect community priorities and evolving provincial requirements. Council further supported economic development through adoption of the 2026 Elgincentives Community Improvement Plan (CIP) and designation of Bayham as a Community Improvement Project Area. Council held a public meeting on April 16, 2026, with respect to the updated Elgincenties CIP. These initiatives introduce new tools to encourage business attraction,
revitalization, housing development, private investment, and community improvement throughout the Municipality.
Council also continued to advance tourism-related priorities through support of both the Port Burwell East Beach and Port Burwell Lighthouse. The East Beach paid parking program was confirmed as a permanent initiative, with revenues dedicated to future capital improvements and
waterfront enhancements. This approach provides a sustainable funding source for future investments while continuing to support one of Bayham's most important tourism destinations.
A significant milestone was also achieved regarding the future of the Port Burwell Lighthouse. At the July 30, 2026, Meeting, Council approved the transfer framework with the Port Burwell Historical Society, establishing a long-term preservation and rehabilitation strategy for one of
Bayham's most recognizable heritage and tourism assets. The initiative supports future restoration efforts, tourism development, community stewardship, and public access while reducing long-term municipal obligations associated with the structure.
Quality of Life Quality of Life initiatives focus on supporting a diverse range of housing opportunities, investing
in recreation and community services, promoting public safety, and enhancing the overall well-being of residents.
Council continued to invest in recreation and community infrastructure throughout the Municipality. Progress continued on the Straffordville Community Centre Expansion project, while additional investments supported municipal parks, recreation infrastructure, tourism
amenities, community facilities, and public gathering spaces. Approval of the Eden Community Park Pavilion at the May 21, 2026, Council Meeting further enhanced recreational opportunities available to residents and visitors alike. These investments contribute to healthy and vibrant
communities and support Council's commitment to maintaining quality recreation opportunities throughout Bayham.
Council approved the purchase of the Radar Speed Display Signs at the October 1, 2026,
Council Meeting. The rotational radar speed sign program is an initial traffic-calming measure.
The signs are intended to be deployed for defined periods, with pre- and post-deployment
speed data collected to determine whether the measure is having a measurable effect. This
would allow the Municipality and County to evaluate the effectiveness of the treatment before
considering more permanent traffic-calming measures. Given the significant difference between
the posted speed limit and the observed operating speeds on Plank Road, it was determined
that Plank Road would be an ideal location for the rotational radar speed sign program as an
initial traffic-calming measure. Any permanent traffic-calming measure located within the
roadway would require consultation with and approval from the County as Plank Road is a
County road. Staff will continue working with County staff to identify measures that could be
considered appropriate for this section of Plank Road before making a specific recommendation
to Council. Encouraging a mix of housing types remained a key strategic priority throughout the reporting period. Council supported numerous planning applications, severances, subdivision proposals, minor variances, additional dwelling units, residential intensification opportunities, and retirement home expansion initiatives. These approvals continue to expand housing choice while accommodating future growth within existing settlement areas and serviced communities.
The adoption of the Elgincentives Community Improvement Plan further strengthened available tools to encourage housing investment and redevelopment opportunities throughout Bayham.
Community safety and emergency preparedness remained important priorities. Bayham Fire and Emergency Services continued to invest in firefighter recruitment, training, certification compliance, equipment readiness, wellness programming, and emergency response
preparedness. Participation in provincially funded mental health and resiliency initiatives, together with ongoing policy and by-law development related to public safety, supports the Municipality's commitment to protecting residents and strengthening emergency response
capacity. The Fire Department as part of the Fire Prevention Week, focused on developing partnerships
and educating the public on this year’s theme of “Charge into Fire Safety™: Safe Charging Is a
Superpower.” During the week of October 4 – 10, the Bayham Fire and Emergency Management
Services attended local schools and hosted an open house at the Straffordville Station and Port
Burwell Station.
Quality of Governance Quality of Governance initiatives focus on improving communication, maintaining financial sustainability, pursuing partnerships, and funding opportunities, modernizing municipal operations, and ensuring effective organizational leadership.
Throughout the reporting period, Council continued to demonstrate sound financial stewardship through adoption of the 2026 Operating Budget, ongoing review of investments and reserves, annual financial reporting, development charge monitoring, variance reporting, and continued
implementation of long-term asset management financial planning. Administration also secured
and pursued external funding opportunities supporting infrastructure, recreation, economic development, and emergency service initiatives. These efforts support Council's broader goal of
maintaining long-term financial sustainability and responsible management of municipal resources.
At the October 14, 2026, Meeting, Council was provided an update on the Build Communities Strong Fund (BCSF) Local Impact Stream. The municipality received approved funding up to $743,66 non-repayable contribution. The Funding is for the Straffordville Community Centre
project activities including the current rehabilitation and expansion of the Straffordville Community Centre buildings, public park space and ball diamond light replacements.
Council and Administration continued to improve communication and public engagement through statutory public meetings, open houses, formal consultation programs, and opportunities for public input regarding major planning initiatives and growth management matters. These engagement initiatives have strengthened transparency while providing residents with meaningful opportunities to participate in municipal decision-making processes. A number of governance modernization initiatives were also advanced during the reporting period, including updates to delegated authority practices, establishment of the 2026 Election
Joint Compliance Audit Committee, revisions to administrative processes, updates to statutory appointments, and continued advocacy regarding provincial planning reforms and legislation that may affect municipal finances, infrastructure responsibilities, and development
opportunities. Bayham received a Fire Protection Grant for 2025-2026 and 2026-2027. These grants support the
expansion of the emergency management and response capacity of Bayham and added supports for both fire stations to protect firefighters. (Refer to reports: CAO-04/26 and FR-04/26).
Bayham continues to work towards modernizing municipal operations by maintaining and creating new agreements, partnerships and shared service opportunities such as Information Technology, Water and Wastewater, Centralized County Planning, Bayham and Malahide
shared building and by-law service. The Municipality also continues to use shared services in areas of legal service and human resources.
In Quarter Four (Q4), 2026, administration will come back with a report on the Shared Building and By-Law Service. Bayham and Malahide Councils currently receive building and by-law reports throughout the year. In 2025, seven of Bayham’s approximately 24 staff positions experienced turnover in some capacity, which placed significant strain on the administrative. This trend continued in 2026. The Municipality experienced turnover in 2026 including the Clerk and Chief Administrative Officer, and retirement by three long-term staff members. The Municipality has continued to strengthen
organizational capacity and leadership through the appointment of a Clerk, Chief Administrative Officer and Planning Coordinator. These appointments support leadership continuity, organizational stability, and continued advancement of Council's strategic priorities.
In response to staff turnover, staff continue to cross-train and seek out ways within the existing organization structure to provide for built-in back-ups and potential for internal succession and
advancement, where possible.
Council and staff continue to work on the Municipality’s communications approach. The municipality is currently relying upon the website, newsletters and Voyent Alert! (multi-purpose
communication service and alerting app used to send alerts to residents, businesses, and visitors during critical events like road closures, extreme weather, fires or floods, etc., as well as general information like community events, council notices, waste and recycling collection
notices). Looking Forward 2026 is the final year of the current Strategic Plan. When it was adopted in 2023, it was meant to be a document that generally guided the focal points for Council and the Municipality for the
term. After Inauguration, the new Council will be asked to give some thought to what they would like their Strategic Plan to look like, and the process of developing a new Strategic Plan will begin. The 2026-2035 Capital Budget includes in 2027 Capital Item No. GG-02 – Strategic Plan Update – with an allocation of $30,000. STRATEGIC PLAN As this Report is a summary of Strategic Plan progress over first ten months of 2026, the
Strategic Plan is deemed to apply in general to this Report and further applies to Quality of Governance through clear communication of how Council and staff work together to execute Council’s priorities.
RECOMMENDATION 1. THAT Report CAO-26/26 re Bayham Community Strategic Plan Progress – 2026 be received for information. Respectfully Submitted by: Cindy Howard Interim Chief Administrative Officer
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2026-054 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD NOVEMBER 5, 2026 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law;
AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held November 5, 2026 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5th DAY OF NOVEMBER, 2026.
____________________________ _____________________________ MAYOR CLERK