HomeMy WebLinkAboutOctober 15, 2026 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, October 15, 2026 7:00 p.m. The October 15, 2026 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS
5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held October 1, 2026 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.2 Requiring Action
Reports to Council
12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
Council Agenda October 15, 2026
2
Requiring Action 12.2 Reports to Council
A. DS-30/26 by Scott Sutherland, Chief Building Official re 2nd and 3rd Quarter Report 13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information A. Elgin County re Committee of the Whole Minutes for September 8, 2026 B. Elgin County re County Council Minutes for September 8, 2026 C. Elgin County re County Council Highlights for September 22, 2026 D. Elgin OPP Detachment Board Minutes for May 13, 2026 E. Long Point Region Conservation Authority re Minutes for September 2, 2026 F. Long Point Region Conservation Authority re Budget Minutes for September 29, 2026 13.1.2 Requiring Action 13.2 Reports to Council
A. TR-16/26 by Lorne James re 2026 Q3 Variance Report 14. BY-LAWS 15. UNFINISHED BUSINESS 16. OTHER BUSINESS
16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-053 Being a by-law to confirm all actions of Council
18. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, October 1, 2026 7:00 p.m. The October 1, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube.
PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER via Zoom COUNCILLORS SUSAN CHILCOTT DAN FROESE ABSENT: TIMOTHY EMERSON STAFF PRESENT: CAO CINDY HOWARD CLERK ALAN BUSHELL
ARCADIS PLANNER 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS
5. PRESENTATIONS 6. DELEGATIONS
A. John Seldon re Elgin County Land Division Committee (LDC) Service John Seldon provided a verbal presentation and comments on years of service. John provided thanks to Bayham Council and Community.
He also expressed respectful concern with the direction by Elgin County to remove delegated authority to the Committee. Moved by: Councillor Froese Seconded by: Councillor Chilcott
THAT the presentation by John Seldon be received as information. CARRIED
Council Minutes October 1, 2026
2
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held September 3, 2026
B. Statutory Planning Meeting held September 3, 2026 Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott THAT the minutes from the Regular Meeting of Council held on September 3, 2026, be approved
as presented; AND THAT the minutes from the Statutory Planning Meeting held on September 3, 2026, be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.2 Requiring Action
Reports to Council
A. PS-12/26 by Steve Adams, Manager of Public Works|Drainage Superintendent re Plank Road-Traffic Calming Via Radar Speed Display Sign Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report PS-12/26 re Plank Road – Traffic Calming Via Radar Speed Sign be received for information;
AND THAT Council provide direction to staff for the purchase and implementation of Two (2) new Speed Radar Signs. AND THAT Council approves the amendments to the Speed Assessment Policy. CARRIED
Council Minutes October 1, 2026
3
B. PS-13/26 by Steve Adams, Manager of Public Works|Drainage Superintendent re Capital Item No. PR-09 Eden Community Pavilion Update Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler
THAT Report PS-13/26 re Capital Item No. PR-09 – Eden Community Pavilion Update be received for information;
AND THAT staff be directed to make the arrangements for the Eden Pavilion Ribbon Cutting; CARRIED C. PS-14/26 by Steve Adams, Manager of Public Works|Drainage Superintendent re 2026-2027 Winter Operations Plan – Level of Service Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler
THAT Report PS-14/26 re Winter Operations Plan - Level of Service be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham approve the Municipality of Bayham Winter Operations Plan – Level of Service Policy and associated mapping, as attached hereto. As amended with updated mapping.
CARRIED D. FR-05/26 by Harry Baranik, Fire Chief / CEMC re Fire Prevention Week and Related Activities Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report FR-04/26 re Fire Prevention Week and Related Activities be received for
information. CARRIED 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re ZBA-13/25 and Official Plan Amendment OPA-01/26, 1001484981 ONTARIO Inc., 1 Pine Street, Vienna
Council Minutes October 1, 2026
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Agenda item not considered for information, as the underlying application was deferred, after agenda publication. Requiring Action 12.2 Reports to Council
A. DR-07/26 by Steve Adams, Manager of Public Works|Drainage Superintendent re 2026
3rd Quarter Drainage Report Moved by: Councillor Froese
Seconded by: Councillor Chilcott THAT Report DR-07/26 re 2026 3rd Quarter Drainage Report be received for information. CARRIED 13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Elgin County re Committee of the Whole Minutes for August 11, 2026
B. Elgin County re County Council Minutes for August 11, 2026 C. Elgin County re County Council Highlights for September 8, 2026
D. OPP re 2026 – 2029 Elgin County OPP Detachment Action Plan E. Ministry of Municipal Affairs and Housing re Municipal Accountability Act, 2026 F. Aird & Berlis re Bill 9 Municipal Accountability Act, 2026 G. Aylmer Area Secondary Water Supply System & Port Burwell Area Secondary Water Supply System re Joint Board of Management Minutes for March 18, 2026 H. Township of North Glengarry re Supporting a request for increased stated interest and provincial financial commitment for public safety I. Township of Ramara re Support for Continued Research, Clinical Guidance, and Access
to Care for Individuals Experiencing Persistent Lyme-Related Illness J. Town of Whitby re Review of the Ontario Land Tribunal and Enhancing Deference to
Municipal Planning Decisions K. Town of Parry Sound re Request The Province Establish Regulatory Framework for E-scooters L. Ministry of Infrastructure re Response to Municipal Finance Officers’ Association of Ontario regarding the Ontario Community Infrastructure Fund (OCIF)
Council Minutes October 1, 2026
5
Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 13.1.1 A – L be received for information. AND THAT items 13.1.1. H and K be supported.
AND THAT a letter of support regarding the Municipal Finance Officers Association of Ontario position regarding item 13.1.1. L. be supported.
CARRIED 13.1.2 Requiring Action 13.2 Reports to Council 14. BY-LAWS A. By-law No. 2026-051 Being a By-Law to Stop Up, Close, and Convey Part of Erieus Street in the Municipality Of Bayham, in the County of Elgin,
Designated as Part 1 on Registered Plan 11R-11521 Moved by: Councillor Froese
Seconded by: Councillor Chilcott THAT By-law No. 2026-051 be read a first, second, and third time and finally passed.
CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-052 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Froese
THAT By-law No. 2026-052 be read a first, second, and third time and finally passed. CARRIED 18. ADJOURNMENT
Moved by: Councillor Froese
Council Minutes October 1, 2026
6
Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:16 p.m.
CARRIED
MAYOR CLERK
REPORT
DEVELOPMENT SERVICES
TO: Mayor & Members of Council
FROM: Scott Sutherland, Chief Building Official
DATE: October 15, 2026
REPORT: DS-30/26 SUBJECT: 2nd and 3rd QUARTER REPORT
BACKGROUND
The purpose of this Report is to inform Council of the activities of Building Services for the second and third quarter of the year for 2026.
DISCUSSION:
Building Services: The summary of building permits issued in the second quarter is as listed in the chart below:
Year 2026 2025 2024
No. permits issued 24 29 49
Permit fees $38,488.68 $50,820.05 $72,352.31 Construction Value $2,571,000 $5,316,450 $9,122,500 Dwelling Unit 3 10 15 Farm Buildings 3 1 5
ICI Building 1 2 2
Demolition 0 2 6
Other 17 14 29
Q2 2026 statistics are significantly lower than those recorded in 2024 and are down slightly but generally remain consistent with 2025 levels. The decline is largely attributable to a substantial reduction in housing starts compared to previous years. However, activity has shown encouraging signs of improvement, with five housing starts already recorded in the month of July.
The summary of building permits issued in the third quarter is as listed in the chart below:
Year 2026 2025 2024 No. permits issued 36 31 48 Permit fees $51,314.40 $31,666 $82,993
Construction Value $5,422,800 $2,226,000 $9,126,400
Dwelling Unit 7 + 1 ADU 1 18
Farm Buildings 5 1 2
ICI Building 3 1 2
Demolition 1 0 1 Other 19 29 25 Again, Q3 2026 statistics indicate a significant reduction from those recorded in 2024, while showing an increase across all values when compared to 2025. Staff are hopeful that this positive trend will continue through the remainder of the year. STRATEGIC PLAN Not applicable.
RECOMMENDATION
1. THAT Staff Report DS-02/26 re 2nd and 3rd Quarter Report be received for information. Respectfully Submitted by: Reviewed by:
Scott Sutherland, CBCO Cindy Howard Chief Building Official Interim Chief Administrative Officer
ElginCounty
Elgin County Council
Committee of the Whole Meeting
Minutes
September 8, 2026, 10:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Dominique Giguere
Deputy Warden Grant Jones
Councillor Ed Ketchabaw
Councillor Mark Widner
Councillor Jack Couckuyt (virtual)
Councillor Todd Noble
Councillor Mike Hentz
Members Absent: Councillor Andrew Sloan (with notice)
Councillor Richard Leatham (with notice)
Staff Present: Blaine Parkin, Chief Administrative Officer
Nicholas Loeb, Director of Legal Services
Brian Masschaele, Director of Community & Cultural Services
Jennifer Ford, Director of Financial Services/Treasurer
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Joe Anne Holloway, Director of Homes and Seniors Services
Carolyn Krahn, Manager of Economic Development, Tourism &
Strategic Initiatives
Katherine Thompson, County Clerk/Manager of Administrative
Services
Jenna Fentie, Deputy Clerk
Stefanie Heide, Executive Performance Coordinator
1. Meeting Call to Order
The meeting was called to order at 11:04 a.m. with Warden Giguere in the chair.
2. Approval of Agenda
Resolution Number: CW26-86
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT the agenda for the September 8, 2026 Committee of the
Whole Meeting be approved as presented.
Motion Carried.
3. Adoption of Minutes
Resolution Number: CW26-87
Moved by: Councillor Ketchabaw
Seconded by: Councillor Widner
RESOLVED THAT the minutes of the meeting held on August 11, 2026 be
adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Members' Motions
6. Reports of Council, Staff or Outside Boards
6.1 Director of Engineering Services - ENG 26-19 No Parking By -Law
Amendment — Belmont Road
The Director of Engineering Services presented the report recommending
that a consolidated by-law for the regulation of traffic be adopted to
incorporate all amendments to the by-law to date.
Resolution Number: CW26-88
Moved by: Councillor Ketchabaw
Seconded by: Councillor Hentz
RESOLVED THAT By -Law No. 26-35, being a consolidated by-law for the
regulation of traffic including parking on County roads be adopted; and
THAT By -Law No. 20-05 be repealed.
Motion Carried.
6.2 Deputy Clerk -ADM 26-29 Grant Application Submission — Port
Burwell Historical Society
The Deputy Clerk presented the report requesting direction on the Port
Burwell Historical Society's grant application for the Port Burwell
Lighthouse Rehabilitation project.
Resolution Number: CW26-89
Moved by: Councillor Couckuyt
Seconded by: Councillor Ketchabaw
RESOLVED THAT the original motion be amended to remove the
condition requiring receipt of funding from the federal government.
Motion Defeated.
Resolution Number: CW26-90
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
RESOLVED THAT grant funding in the amount of $153,624.80 for the Port
Burwell Lighthouse Rehabilitation Project be approved, conditional on
receipt of funding from the federal government.
Motion Carried.
6.3 County Clerk/Manager of Administrative Services - ADM 26-30
Proposed Contents of Regulations for a Standardized Code of
Conduct and IC Process
Deputy Warden Jones left the meeting at 11:46 a.m.
The County Clerk/Manager of Administrative Services presented the
report that provides details on the Ministry of Municipal Affairs and
2
Housing's proposed regulation under the Municipal Accountability Act,
2026.
Resolution Number: CW26-91
Moved by: Councillor Couckuyt
Seconded by: Councillor Ketchabaw
RESOLVED THAT Elgin County Council direct staff to submit feedback on
the proposed contents of regulations under the Municipal Accountability
Act, 2026.
Motion Carried.
6.4 Director of Legal Services - LEG 26-10 —Artificial Intelligence and
Responsible Al Use Policy
The Director of Legal Services presented the Artificial Intelligence and
Responsible Al Use Policy for the Committee's consideration.
Resolution Number: CW26-92
Moved by: Councillor Noble
Seconded by: Councillor Ketchabaw
RESOLVED THAT the report titled "LEG 26-10 —Artificial Intelligence and
Responsible Al Use Policy" dated September 8, 2026 from the Director of
Legal Services be received and filed for information; and
THAT Appendix "A" to the report be adopted by Elgin County as its
Artificial Intelligence and Responsible Al Use Policy.
Motion Carried.
7. Adjournment
Resolution Number: CW26-93
Moved by: Councillor Widner
Seconded by: Councillor Couckuyt
RESOLVED THAT we do now adjourn at 12:20 p.m. to meet again on September
22, 2026 at 9:30 a.m.
Motion Carried.
Qkotl
Katherine Thompson, I dnDom/ini)qQAGiuere,
County Clerk/Manager of
Administrative Services.
Warden.
3
COUNTY OF ELGIN
By -Law No. 26-36
BEING A BY-LAW TO CONFIRM PROCEEDINGS OF THE MUNICIPAL COUNCIL OF
THE CORPORATION OF THE COUNTY OF ELGIN AT THE
SEPTEMBER 22, 2026 MEETING"
WHEREAS, pursuant to Section 5.1 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of a municipality shall be exercised by its Council;
AND WHEREAS pursuant to Section 5.3 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the powers of every Council shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Municipal Council of the
Corporation of the County of Elgin at this meeting be confirmed and adopted by by-law.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts
as follows:
THAT the actions of the Municipal Council of the Corporation of the County of Elgin,
in respect of each recommendation contained in the reports and each motion and
resolution passed and other action taken by the Municipal Council of the Corporation
of the County of Elgin, at its meeting held on September 22, 2026, be hereby adopted
and confirmed as if all such proceedings were expressly embodied in this by-law.
2. THAT the Warden and appropriate officials of the Corporation of the County of Elgin
are hereby authorized and directed to do all things necessary to give effect to the
actions of the Municipal Council of the Corporation of the County of Elgin referred to in
the preceding section hereof.
3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized
and directed to execute all documents necessary in that behalf and to affix thereto the
seal of the Corporation of the County of Elgin.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 22ND DAY OF
SEPTEMBER 2026.
o
Katherine Thompson,
County Clerk /
Manager of Administrative Services.
kvm4v'__
Dominique iguere,
Warden.
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Elgin County Council approved a new consolidated by-law regulating traffic and parking on County
roads. The by-law brings the County’s existing traffic and parking regulations, along with
amendments made since the previous consolidated by-law was adopted in 2020, into one
comprehensive document to support clearer administration and enforcement.
The updated by-law also formalizes the recently approved no-stopping zone on both sides of
County Road 74 (Belmont Road), extending from 50 metres to 130 metres south of Borden Avenue.
For the full Council Agenda, click here.
ELGIN COUNTY
From the Council Chambers
September 22, 2026
Council Meeting
Council Approves Consolidated Traffic and Parking By-Law
Page 1Council Highlights | September 22, 2026
Page 2Council Highlights | September 22, 2026
Nine multi-vehicle collisions
have occurred at the
intersection since 2021,
including five within the past
two years. Many involved
drivers failing to stop or
yield, with prevailing speeds
contributing to the severity of
the collisions. A technical
review also confirmed that
the intersection meets the
criteria for an all-way stop.
The proposed improvements
include new and oversized
stop signs, rumble strips on
all approaches,
modifications to the
overhead intersection
beacon, new pavement
markings, and advance
warning signs. The work is
estimated to cost $10,000
and will proceed following
the necessary by-law
amendments.
Committee of the Whole
Safety Improvements Recommended for Fairview Road and John Wise Line
An all-way stop at Fairview Road and John Wise Line and a lower speed limit along a section of
Fairview Road have been recommended to improve safety in the area. The proposed changes
would reduce the speed limit on Fairview Road from 80 km/h to 70 km/h, beginning at Southdale
Line and continuing south for approximately 2.05 kilometres.
The Committee supported increasing weekly public service hours at the Port Burwell, Springfield,
and Shedden branches of the Elgin County Library. The proposed changes are:
Shedden: Thursdays from 10:00 a.m. to 7:00 p.m., increasing weekly service from 21 to 25
hours
Port Burwell: Mondays from 10:00 a.m. to 5:00 p.m., increasing weekly service from 17 to 21
hours
Springfield: New Monday hours from 10:00 a.m. to 3:00 p.m., increasing weekly service from
23 to 28 hours
Together, the changes will provide 13 additional hours of library service each week, creating more
opportunities for programming, school visits, and access for working families and students. The
expanded hours can be accommodated within the Library’s existing operating budget and will take
effect following Council’s formal approval.
Page 3Council Highlights | September 22, 2026
Expanded Hours Proposed for Three Elgin County Library Branches
Committee of the Whole
The Committee supported adopting an updated Access to Information and Privacy Policy to reflect
recent amendments to the Municipal Freedom of Information and Protection of Privacy Act through
Ontario’s Bill 97.
The revised policy outlines several changes to the County’s process for responding to freedom of
information requests, including:
Allowing the County’s Privacy Coordinator to work with applicants to clarify requests that are
vague, open-ended, or do not sufficiently identify the records being requested
Extending the legislated response period from 30 calendar days to 45 business days, while staff
will continue to complete requests as quickly as possible
Allowing large or complex requests to be processed and released in stages where appropriate
Providing clearer requirements for fee estimates, deposits, and payments
Introducing Privacy Impact Assessments for projects involving the collection, use, storage,
disclosure, or disposal of personal information
The County is developing a Privacy Impact Assessment tool ahead of the January 1, 2027,
legislative deadline. Once formally approved by Council, the updated policy and request form will be
posted on the County’s website.
Access to Information and Privacy Policy Updated to Reflect Provincial Changes
Page 4Council Highlights | September 22, 2026
Committee of the Whole
Elgin County is formalizing its customer service standards through a new Customer Engagement
Policy. The policy builds on the service standards already followed by staff and establishes
consistent expectations for how the County responds to public inquiries, concerns, complaints, and
other feedback.
Key service standards include:
Responding to telephone calls and emails as soon as possible, ideally the same day and within
three business days
Responding to social media inquiries within three business days
Acknowledging complex inquiries and providing an estimated timeline when a full response
requires additional time
Providing alternate contact information through out-of-office messages when staff are
unavailable
Offering accessible, respectful, and professional service through in-person, telephone, email,
and online channels
The policy also establishes a process for submitting compliments, complaints, and concerns and
sets expectations for respectful interactions between staff and the public. Staff may end or suspend
an interaction involving abusive, discriminatory, threatening, or harassing behaviour. Once formally
approved by Council, the policy will be posted on the County’s website.
For the full Committee of the Whole Agenda, click here.
New Policy Establishes Customer Service Standards
Public service hours at the West Lorne and Rodney library branches would be adjusted to better
reflect usage patterns and coordinate staffing between the two locations. The changes would shift
existing hours without reducing the total weekly service available at either branch. The proposed
changes are:
West Lorne: Tuesdays from 10:00 a.m. to 6:00 p.m. and Thursdays from 2:00 p.m. to 7:00 p.m.
Rodney: Saturdays from 10:00 a.m. to 1:00 p.m.
The total number of weekly service hours will remain unchanged at 26 hours for West Lorne and 21
hours for Rodney. The revised schedule will not result in additional staffing or operating costs and
will take effect following Council’s formal approval.
Committee Supports Revised Hours at West Lorne and Rodney Libraries
Follow County Projects on Engage Elgin
Stay informed about County projects, initiatives, and public engagement opportunities.
Visit engageelgin.ca to learn more.
On September 22, Elgin County raised the Welcoming
Week flag to recognize the importance of creating
communities where everyone feels valued, included,
and able to contribute.
Warden Dominique Giguère was joined by
representatives from the St. Thomas-Elgin Local
Immigration Partnership and the office of MP Andrew
Lawton. Remarks were shared before Warden Giguère
read the County’s Welcoming Week proclamation.
Welcoming Week highlights the experiences, skills, and
perspectives new residents bring to our communities.
Elgin County thanks the St. Thomas-Elgin Local
Immigration Partnership for leading this initiative and
for its continued work to help newcomers feel welcomed,
connected, and supported across the region.
Elgin County Recognizes Welcoming Week
Beyond the Council Chamber
On September 17, Elgin County supported the
Great Lakes Drowning and Risk Communication
Summit, which brought together researchers,
emergency services professionals, municipal
leaders, water safety advocates, and community
partners.
The summit focused on improving how
information about rip currents and other water
hazards is communicated to the public. Through
the Rip Current Information Project, Nathan
MacIntyre is working to advance clear, consistent,
and evidence-informed water safety messaging
across Ontario’s Great Lakes so people can
better recognize hazards and make safer
decisions around the water.
Elgin County thanks Nathan for organizing the
summit and for his continued leadership in this
area, as well as everyone who attended and
contributed their knowledge to the discussion.
Advancing Water Safety Across the Great Lakes
1
Elgin OPP Detachment Board
Meeting
Minutes
May 13, 2026, 2:00 p.m. Malahide South Station 7355 Imperial Road Aylmer ON
Members Present: Andrew Sloan, Board Chair Dominique Giguère, Vice Chair Dave Jenkins, Board Member Ida McCallum, Board Member
Trudy Kanellis, Board Member
Staff Present: Tyler Holmes, Elgin County OPP Detachment Commander Ron LeClair, Police Advisor Zone 6, Inspectorate of Policing Allison Adams, Manager of Legislative Services/Clerk
Monica Badder, Legislative Services Assistant
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 2:02 p.m. with Andrew Sloan in the Chair.
2. Approval of Agenda
Moved by: Trudy Kanellis Seconded by: Ida McCallum
THAT the agenda for the May 13, 2026 Elgin OPP Detachment Board meeting be
approved as presented.
Motion Carried.
3. Adoption of Minutes
Moved by: Dave Jenkins
Seconded by: Trudy Kanellis
THAT the minutes of the meeting held on March 25, 2026 be adopted.
Motion Carried.
2
4. Reports
4.1 Elgin OPP Detachment Board Activity Report - March-April 2026 - Elgin OPP Detachment Commander Tyler Holmes
The Detachment Commander provided a summary of the Elgin OPP Detachment's activities for the period of March-April 2026.
Key highlights of this summary include:
• Approximately 900 RIDE programs were conducted in Elgin
County, ranking second within the West Region.
• The top three violation categories are all trending downward
• One non-fatal overdose was reported
• Victim Services referrals have decreased
The Detachment Commander provided an update on the Provincial Overtime Pilot in Port Stanley, noting that increased police presence will
occur on weekends during warmer weather periods through foot patrols,
RIDE initiatives, boat patrols, and other enforcement activities. Municipalities will be able to assist with public messaging through social media once materials are finalized.
Moved by: Dave Jenkins
Seconded by: Ida McCallum
THAT the report titled, "Elgin OPP Detachment Board Activity Report - March-April 2026" from the Elgin OPP Detachment Commander, be received and filed.
Motion Carried.
4.2 Elgin OPP Detachment Board Travel Expense Policy
The Manager of Legislative Services/Clerk presented, for the Board's consideration, the Elgin OPP Detachment Board Travel Expense Policy.
Moved by: Dominique Giguère
Seconded by: Ida McCallum
THAT the Elgin OPP Detachment Board Travel Expense Policy be received; AND THAT the Elgin OPP Detachment Board approve the policy as presented.
Motion Carried.
3
4.3 Elgin OPP Detachment Board Community Check-In: Webpage Development and Access
The Manager of Legislative Services/Clerk provided an update on the
development of the Board webpage for the Board’s consideration and
approval.
Moved by: Trudy Kanellis Seconded by: Ida McCallum
THAT the Elgin OPP Detachment Board Community Check-In: Webpage
Development and Access report be received for information.
Motion Carried.
5. Correspondence
5.1 Police Governance Ontario (PGO) – Ontario Association of Police
Service Boards (OAPSB) launches new identity: PGO
Moved by: Ida McCallum Seconded by: Dominique Giguère
RESOLVED THAT Correspondence Item 5.1 be received and filed.
Motion Carried.
6. Announcements
6.1 Review & Discussion – Distribution Process for the 2025 Elgin OPP Detachment Board Annual Report and Local Action Plan to Member Municipalities
The Detachment Commander advised that the Annual Report is expected
to be received from General Headquarters in mid to late June and will be forwarded to the Secretary/Treasurer upon receipt. The deadline to distribute the report to member municipalities is June 30, 2026.
Board members discussed the benefits of offering lower-tier municipalities
the opportunity to receive a presentation tailored to their local context and priorities. It was noted that providing presentations directly to Council would allow for more localized discussion, greater awareness of regional initiatives and impacts, and an opportunity for members of Council to ask questions specific to their municipality and community needs.
Vice Chair Giguère noted that it would be beneficial if the colleagues attending the conference could inquire about the outreach initiatives and practices being utilized by other boards.
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 1 -
LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Minutes of September 2, 2026 Approved October 7, 2026
Members in attendance: Doug Brunton, Chair Norfolk County
Chris Van Paassen, Vice-Chair Norfolk County Shelley Ann Bentley Haldimand County Dave Beres Town of Tillsonburg Robert Chambers County of Brant Michael Columbus Norfolk County
Ed Ketchabaw Municipality of Bayham/Township of Malahide Tom Masschaele Norfolk County Debera McKeen Haldimand County Jim Palmer Township of Norwich
Peter Ypma Township of South-West Oxford Regrets: None Staff in attendance:
Judy Maxwell, General Manager Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Manager of Watershed Services Saifur Rahman, Manager of Engineering and Infrastructure
Jessica King, Social Media and Marketing Associate Nicole Sullivan, HR Coordinator/Executive Assistant 1. Welcome and Call to Order The Chair called the meeting to order at 6:30 p.m., Wednesday, September 2, 2026. 2. Additional Agenda Items None
3. Approval of the Agenda A-96/26 Moved by D. Beres Seconded by E. Ketchabaw
THAT the LPRCA Board of Directors approves the agenda as circulated. Carried 4. Declaration of Conflicts of Interest Shelley Ann Bentley declared a conflict of interest with application LPRCA-121/26 in
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 2 -
agenda item 9(a). 5. Minutes of the Previous Meeting a) Board of Directors Meeting of July 8, 2026 A-97/26 Moved by D. McKeen Seconded by S. Bentley THAT the minutes of the LPRCA Board of Directors Meeting held July 8, 2026 be adopted
as circulated. Carried 6. Business Arising There was no business arising from the previous minutes. 7. Review of Committee Minutes a) Audit & Finance Committee Meeting – August 7, 2026 A-98/26 Moved by T. Masschaele
Seconded by J. Palmer THAT the minutes of the LPRCA Audit and Finance Committee meeting held August 7, 2026 be adopted as circulated Carried
b) Lee Brown Marsh Management Committee Meeting – June 4, 2026 Peter Ypma asked staff about the future of the Lee Brown Marsh Management Committee after
amalgamation. Judy Maxwell informed the Board that there is nothing definitive on the structure and governance of the Regional CAs as of yet. A-99/26
Moved by M. Columbus Seconded by P. Ypma THAT the minutes of the Lee Brown Marsh Management Committee meeting held June 4, 2026 be adopted as circulated. Carried c) Backus Museum Committee Meeting – March 30, 2026 Tom Masschaele asked staff if Backus Museum Committee was in the same situation as the
Lee Brown Marsh Committee and that other CAs must have committees that need to be decided on as well. Judy Maxwell informed the Board that yes, other CAs have committees and
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 3 -
foundations that staff are awaiting on direction for. Dave Beres noted that Backus is more of an advisory committee, as it recommends action to the Board of Directors from a local knowledge perspective.
Mike Columbus asked staff if the Backus Grist Mill could qualify for the Trillium Grant. Judy Maxwell informed the Board that Conservation Authorities were ineligible for the Trillium Grant.
Mike Columbus asked staff if the engineering report for the Backus Grist Mill has been completed. Judy Maxwell informed the Board that the final report has not been delivered yet. A-100/26 Moved by T. Masschaele
Seconded by J. Palmer THAT the minutes of the Backus Museum Committee meeting held March 30, 2026 be adopted as circulated. Carried 8. Correspondence
There was discussion amongst the Board in regards to the municipal representation letter from Kettle Creek CA and a move to have staff draft a letter of support. A-101/26 Moved by P. Ypma Seconded by M. Columbus
THAT the LPRCA Board of Directors supports the formal request letter from Kettle Creek CA in regard to the consideration to extend their current 2026 Municipal Representation during Transition; AND,
THAT the LPRCA Board of Directors directs staff to send a letter of support to the OPCA, AMO, ROMA, Conservation Ontario, and other relevant ministries Carried
A-102/26 Moved by E. Ketchabaw Seconded by D. McKeen
THAT the correspondences outlined in the Board of Directors agenda of September 2, 2026 be received as information. Carried
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 4 -
9. Development Applications
a) Section 28 Regulations Approved Permits (L. Mauthe) Leigh-Anne Mauthe presented the report.
Tom Masschaele asked Staff about two applications on Beach Ave in Long Point and the accessory buildings which LPRCA staff have noted have no opportunity for habitable space, does this mean there is no opportunity for the structure to be converted into habitable space from a legal perspective or from the physical aspects of the build. Leigh-Anne Mauthe
informed the Board that staff review the application for any potential for habitable space, for example a washroom, and inform the applicants that LPRCA will not support the conversion of the accessory building to habitable space.
Tom Masschaele further asked if staff confirmed that the space was not habitable. Leigh-Anne Mauthe informed the Board that LPRCA legislation does not allow staff to enter the buildings for review, but municipal by-law officers follow up with complaints. Tom Masschaele asked why these accessory buildings were around the 1080 square feet
size. Leigh-Anne Mauthe informed the Board that LPRCA policy only allows for around 1080 square feet for an accessory building in the regulated area. Tom Masschaele confirmed with staff that permit LPRCA-133/26 was Norfolk County’s
dredging permit. Tom Masschaele confirmed with staff that the 14,000 litre septic holding tank for permit LPRCA-111/26 was the correct number.
Doug Brunton asked about how long a permit is good for. Leigh-Anne Mauthe informed that Board that all LPRCA permits expire in two years, but an applicant can apply for an extension. A-103/26 Moved by P. Ypma Seconded by D. McKeen
THAT the LPRCA Board of Directors receives the staff approved Section 28 Regulation Approved Permits report dated September 2, 2026 as information. Carried 10. New Business a) General Manager’s Report (J. Maxwell)
Judy Maxwell presented the report, highlighting the success of the Deer Creek Fishing Derby, the Leighton & Betty Brown Conservation Scholarship winner Trevor Barnucz, and the up-coming War of 1812 reenactment at Backus Heritage CA.
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 5 -
A-104/26 Moved by J. Palmer
Seconded by S. Bentley THAT the LPRCA Board of Directors receives the General Manager’s Report for July and August 2026 as information. Carried b) Eastern Lake Erie Regional CA Updates (J. Maxwell) Judy Maxwell presented the report, and added that the first transition committee meeting will
be held September 15, 2026. A-105/26 Moved by M. Columbus
Seconded by D. Beres THAT the LPRCA Board of Directors receives the Eastern Lake Erie Regional Conservation Authority Amalgamation update as information.
Carried c) Environmental Registry of Ontario Posting Number 026-0740 (J. Maxwell)
Judy Maxwell presented the report. Doug Brunton voiced disagreement with the proposed Board representation of ELERCA. The Board further discussed what should be considered in the municipal representation
numbers and there was no agreement with the proposed distribution of municipal representation on the new Regional CA Board. A-106/26
Moved by M. Columbus Seconded by S. Bentley THAT the LPRCA Board of Directors receives the ERO #026-0740 Consultation on Proposed
Governance Regulations for Regional Conservation Authorities and the Ontario Provincial
Conservation Agency update as information; AND
THAT the LPRCA Board of Directors directs staff to send the staff drafted comments from the report with amendments to include the reassessment of the representation in the LPRCA watershed, to include a better balance of population, population within the new RCA, the unique geography of the region, and the expansion of local watershed council areas on behalf of the
LPRCA Board of Directors.
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 6 -
Carried d) Q2 Financial Report (A. LeDuc)
Aaron LeDuc presented the report. There were no questions.
*P.Ypma left at 7:36p.m. A-107/26 Moved by D. Beres Seconded by D. McKeen
THAT the LPRCA Board of Directors receives the Q2 Financial Report – June 30, 2026 for the period up to and including June 30, 2026 as information. Carried e) 2027 Meeting Schedule (A. LeDuc) Aaron LeDuc presented the report.
There were no questions. A-108/26 Moved by T. Masschaele
Seconded by J. Palmer THAT the LPRCA Board of Directors approves the Proposed 2027 Meeting Schedule as presented. Carried
f) Forest Timber Tender – Earl Danylevich (J. Maxwell) Judy Maxwell presented the report.
There were no questions. *P. Ypma returned at 7:41p.m. A-109/26
Moved by D. McKeen Seconded by J. Palmer THAT the LPRCA Board of Directors accepts the tender submitted by Leonard Pilkey for
marked standing timber at the Earl Danylevich Tract – LP-372-26 for a total tendered price of $115,595.00 Carried
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 7 -
g) Forest Management Prescriptions/Operating Plans (J. Maxwell) Judy Maxwell presented the report. Mike Columbus asked staff if LPRCA logs forest tracts every fifteen years and is a
prescription done every time. Judy Maxwell informed the Board that the rotation is around 15 years for forest tracts. A prescription/operating plan for each tract is a requirement before harvesting.
A-110/26 Moved by T. Masschaele Seconded by P. Ypma
THAT the LPRCA Board of Directors approves the prescription/operating plans for the Wilson Tract (Block #2) on 400 Norfolk County Road 60 of South Walsingham Township, and the Swick-King Tract (Block #2) on 568 St. John’s Road West of Charlotteville Township. Carried 11. Closed Meeting
No closed meeting. Next meeting: September 29, 2026, 9:30a.m. Budget Meeting Adjournment
The Chair adjourned the meeting at 7:48 p.m.
Doug Brunton Judy Maxwell Chair General Manager/Secretary-Treasurer
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 1 -
LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Budget Meeting of September 29, 2026 Approved October 7, 2026
Members in Attendance Doug Brunton, Chair Norfolk County Chris Van Paassen, Vice-Chair Norfolk County Shelley Ann Bentley Haldimand County Dave Beres Town of Tillsonburg Robert Chambers County of Brant Michael Columbus Norfolk County Ed Ketchabaw Municipality of Bayham/Township of Malahide Debera McKeen Haldimand County Jim Palmer Township of Norwich Peter Ypma Township of South-West Oxford Regrets: Tom Masschaele Norfolk County
Staff in attendance: Judy Maxwell, General Manager
Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Manager of Watershed Services Saifur Rahman, Manager of Engineering and Infrastructure
Nicole Sullivan, HR Associate/Executive Assistant 1. Welcome and Call to Order
The chair called the meeting to order at 9:34 a.m., Tuesday, September 29, 2026. 2. Additional Agenda Items
None. 3. Declaration of Conflicts of Interest
None were declared.
4. Approval of the Agenda
A-111/26 Moved by D. Beres Seconded by J. Palmer THAT the LPRCA Board of Directors approves the agenda as circulated. Carried
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 2 -
5. Budget Overview Presentation
A) Budget Overview Presentation
The Manager of Corporate Services provided a general overview of the 2027 draft budget. At the last Audit and Finance Committee meeting on August 7, 2026, the Committee provided staff direction to prepare a budget with a maximum 4.0% target increase on the levy. The 2027 Draft Budget was presented with a -2.32%% or -$55,615 municipal levy decrease. The operating levy increased by 3.48% or $77,885 and the capital levy decreased by -85.03% or -$133,500. A special levy to Norfolk County of $640,000. The following reports were reviewed and discussed: 1. Draft Consolidated Operating Budget
2. Draft Consolidated Budget Summary
3. Draft Municipal Levy Consolidated
4. 5-year Summary by Municipality of Levy Apportionment
6. 2027 Budget Package
*R.Chambers arrived at 10:19 a.m. Operations: The Managers reviewed each of their department(s) draft budgets, action plans, projects, and
staffing requirements. Capital: The 2027 total for capital spending is budgeted at $1,520,172 requiring $23,500 from the general levy, $162,000 from the Current Year Surplus, $16,000 from the User Fee Reserve, $39,500 Prior Year Capital, $425,000 Provincial/Federal Grants, $150,000 from Reserves, $34,000 from Motorpool Reserve; $30,172 from Deferred Revenue, and $640,000 Special Levy from Norfolk County. The following reports were reviewed and discussed:
1. One-Year 2027 Draft Capital Budget
2. Five-Year 2027 Draft Capital Budget
Maintenance work and necessary repairs for public safety are continuing on the major water control structures. Seven projects are planned for 2027 totaling $1,190,000, Backus Mill Dam design for spillway/wingwall improvements; Brook Dam pedestrian bridge superstructure and deck replacement; Hay Creek Dam concrete repairs; Lehman Dan fish ladder rehabilitation; Sutton Dam structure removal and channel realignment; Teeterville Dam repair design; and Vittoria Dam EA implementation.
One Watershed Planning Services project is planned for 2027 totaling $50,000; Flood and erosion hazard mapping of Upper Big Creek.
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 3 -
Other works include gate replacement, updated signage, Backus Grist Mill structural repairs, Haldimand CA and Backus CA water system upgrades, annual computer upgrades, and vehicle and equipment replacements. 7. General Manager’s Report and Budget Recommendations
A-112/26 Moved by D. Beres Seconded by J. Palmer THAT the LPRCA Board of Directors approves the following recommendations regarding LPRCA’s 2027 Draft Operating and Capital budgets:
THAT the draft 2027 operating budget of $6,423,224 requiring $2,316,066 of general levy representing an increase in the general levy of 3.48% or $77,885; AND THAT the draft 2027 capital budget of $1,520,172 requiring $23,500 of general levy
representing a decrease in the general capital levy of -85.03% or -$133,500; AND THAT the draft 2027 capital budget includes a special levy of $640,000 for Norfolk County; AND THAT the total general municipal levy of $2,339,566 requiring a decrease of -2.32% or -$55,615 overall compared to 2026 be circulated to member municipalities for review and comment;
AND THAT staff be directed to present the Draft 2027 Budget to member municipalities when
requested. Carried
The Chair adjourned the meeting at 11:24 a.m.
_______________________________ ________________________________ Doug Brunton Judy Maxwell Chair General Manager/Secretary-Treasurer /ns
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James CPA, CA, Treasurer
DATE: October 15, 2026
REPORT: TR-16/26 SUBJECT: 2026 Q3 VARIANCE REPORT BACKGROUND The Q3 (third quarter) financial reports are provided for Council’s fiduciary review. This Report provides a summary of current revenue and expenditure to September 30, 2026, and variances to the Operating Budget and Capital Budget. DISCUSSION
The Operating Budget and Capital Budget are both at expected levels given the cyclical nature of operations and current trade war and tariff impacts.
2026 Q3 variance information for capital and operating items are attached to this Report. Capital expenses are pushing towards at year end finish and with several projects complete. Key projects are identified below: Straffordville Community Centre Expansion Works are now occurring close to 80 percent structural complete. Construction costs are currently on target based on the tender award, no projected cost over runs identified to date. The project is currently on target for a November/December substantial completion.
Grants Pending and Payments Pending for the SCC:
Grant Amount Paid Status Notes ICIP $86,003.22 $86,003.22 Complete Claim #1 ICIP $154,319.55 $154,319.55 Complete Claim #2
ICIP $895,287.87 In Review Claim #3
ICIP $332,808.26 Yet to Be Submitted Projected Claim #4
BCSF – Local Impact $743,664.00 Grant Pending
MPAC Re-Assessment/ Phase In
At the most recent municipal finance officers meeting discussion regarding the next impact phase was muted; later discussions with the assistant to the minister of finance indicated that phase in and redoing the 2016 assessment book is on hold at present. Grants Pending Currently the Municipality of Bayham has few outstanding grants, pending one being the Grant for the EASE Grant for the mobility and Moby mats at the East Beach that is provincial grant. Additional grants pending our drainage grants pending funding shortfalls with OMFRA.
Facility Audit
The facility audit has been awarded with work to commence in Q3 and Q4. Climate Risk Assessment/ Pre Engineering PB Stormwater Staff are still working with Spriets associates in Q4 to engineering and construction options of Port Burwell Phase 1C and future sections. In addition, staff are looking to put out to RFP for the Climate Risk Assessment in Q1 for 2027. 2027 Budget Cycle The 2027 -2036 capital budget will be posted on the Municipality at Bayham website, the middle of December with the operating budget posted before the Christmas break. The delay in the budget cycle was due to the current 2026 municipal election delaying the budget rollout. Residents can still provide written comments for the current budget cycle up to day of
publication. Other note worthy items in the upcoming 2027 budget cycle, the province of Ontario will
continue with the same OMPF funding envelope they provided in 2026. The OCIF funding formula allocation is still being resolved in the municipality should receive correspondence at the end of November. These funds are subject now to each municipality’s asset management plan in addition to their annual submission to their cost replacement value reporting to the provincial ministries. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not Applicable ATTACHMENTS 1. Appendix A: 2026 Q3 Operating Revenue & Expense Variance Report 2. Appendix B: 2026 Q3 Capital Expense Variance Report RECOMMENDATION 1. THAT Report TR-16/26 re 2026 Q3 Variance Report be received for information.
Respectfully submitted: Reviewed by: Lorne James, CPA, CA Cindy Howard
Treasurer Interim Chief Administrative Officer
Revenues
05.10 General Taxation $6,966,413 $6,910,500 101%05.20 Other Revenues $1,001,988 $1,249,516 80%
10.10 General Government $181,828 $190,815 95%
10.20 Council $1,700 $60,000 3%transfer not booked yet
20.10 Fire Services $42,489 $22,000 193%
20.20 Police Services $3,502 $12,000 29%20.30 Conservation Authority
20.40 Building Services $123,142 $197,000 63%slower building activity
20.50 Bylaw Enforcement Services $37,701 $46,000 82%
25.10 Roads $429,152 $622,180 69%
25.20 Winter Control $2,682 $6,500 41%seasonality25.40 Street Lights
30.10 Water $667,529 $869,200 77%
30.15 Richmond Water $78,289 $104,267 75%
30.30 Waste Disposal $31,333 $40,000 78%
30.20 Waste Water $711,536 $1,094,500 65%35.20 Cemeteries $870 $2,000 44%seasonality
40.10 General Assistance
45.10 Parks & Recreation $1,790 $2,600 69%seasonality
45.20 Straffordville Community Centre $13,010 $5,000 260%additional grant from SHF
45.40 Libraries $65,645 $80,482 82%45.50 Museums $6,614 $13,200 50%lower student grants
50.10 Planning, Development & Tourism $94,909 $126,000 75%
50.15 Tourism & Marketing $150,392 $143,035 105%additional paid parking to come
50.20 Environmental Services $9,000 0%
Capital $894,282 $7,017,750 13%refer to capital sheet
Expenditures
05.10 General Taxation
05.20 Other Revenues10.10 General Government $1,012,226 $1,245,079 81%
10.20 Council $96,215 $173,243 56%election expenses to come
20.10 Fire Services $402,528 $671,796 60%
20.20 Police Services $815,892 $1,089,177 75%
20.30 Conservation Authority $112,359 $112,411 100%timing of LPRCA billing20.40 Building Services $93,848 $197,000 48%one billing behind
20.50 Bylaw Enforcement Services $116,574 $158,881 73%
25.10 Roads $1,845,978 $2,134,703 86%increased costs pressures in fuel
25.20 Winter Control $118,209 $129,816 91%seasonality
25.40 Street Lights $29,415 $44,000 67%30.10 Water $716,936 $869,201 82%timing of water billing
30.15 Richmond Water $102,219 $104,267 98%timing of billing
30.20 Waste Water $669,705 $1,094,500 61%timing of billing
30.30 Waste Disposal $334,215 $500,000 67%seasonality
35.20 Cemeteries $31,094 $22,500 138%seasonality of grass invoices to Local Boards40.10 General Assistance $9,000 $9,000 100%
45.10 Parks & Recreation $113,897 $109,774 104%seasonality
45.20 Straffordville Community Centre $40,670 $62,693 65%
45.40 Libraries $41,821 $80,482 52%
45.50 Museums $59,409 $60,672 98%season is complete50.10 Planning, Development & Tourism $215,502 $257,200 84%
50.15 Tourism & Marketing $127,224 $183,058 69%seasonality
50.20 Environmental Services $1,351 $8,591 16%
Capital $3,211,866 $9,454,000 34%refer to capital sheet
Municipality of BayhamAppendix A: 2026 Q3 Operating Revenue and Expense Variance Report
2026 Actuals 2026 Budget % Consumed
2026 2026 %
Actuals Budget Consumed
General Government
Council Computers 10,000$ 10,000$ 100%booked
Liability Reserve Transfer 15,000$ 15,000$ 100%booked
Working Capital Transfer 10,000$ 10,000$ 100%booked
Election Reserve Transfer 15,000$ 15,000$ 100%booked
Fire
Bunker Gear 14,408$ 16,000$ 90%complete
Tanker 1 Replacement 707,030$ 680,000$ 104%complete
Radio System Reseve 30,000$ 0%not booked yet
Thermal Imaging Cameras 7,250$ 0%
Portable Radios 4,071$ 6,000$ 68%
Roads
Best Line Culvert 50,000$ 0%
Tandem 540,000$ 0%yet to be delivered
Tandem 540,000$ 0%yet to be delivered
Mower 24,265$ 27,000$ 90%complete
Murray Rd.75,649$ 72,000$ 105%
Chute Line 73,623$ 15,000$ 491%complete
Gravel Program 210,915$ 215,000$ 98%
Carson Line 105,501$ 300,000$ 35%
North Street 5,122$ 35,000$ 15%
Sidewalks 128,509$ 125,000$ 103%
Road Signs 9,000$ 0%
Guardrails 12,500$ 0%
Climate Risk Assessment 85,000$ 0%
Pre Engineering - Port Burwell Stormwater 35,000$ 0%
B & C Inspection 13,000$ 0%
Road Side Brushing 8,058$ 65,000$ 12%
Hill Management 70,711$ 60,000$ 118%
Lakeshore 10,108$
Waste Water
Manhole rehab 27,000$ 0%
System Equipment 21,000$ 0%
Air Blowers 28,000$ 0%
Alarm Communic.50,000$ 0%
Wastewater treatment plant land 6,198$ 530,000$ 1%under internal review
Engineering 14,674$ Funded via Wastewater DC not tax levy
Parks
East Pier Rehabilitation 50,000$ 0%on hold, may be reserved
Utility Corridor Repairs 125,000$ 0%on hold, may be reserved
Eden Pavilion 9,445$ 100,000$ 9%complete
Port Burwell Ball Diamond 200,000$ 0% OTF grant for SCP diamond unsuccessful
Facilities
Facility Audit 60,000$ 0%in Q3/Q4
SCC Expansion 1,392,886$ 3,614,000$ 39%ongoing
PB Lighthouse 1,628$ 1,506,250$ 0%asset transferred to PBHS
PB East Beach Washroom Exp 75,000$ 0%to be issued in Q4
Marine Museum PL 10,952$ 75,000$ 15%to be issued in Q3
253,479$
Planning and Development
Zoning By-law Review 35,963$ 45,000$ 80%ongoing
Municipality of Bayham
Appendix B: 2026 Q3 Capital Expense Variance Report
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2026-053 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD OCTOBER 15, 2026 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law;
AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held October 15, 2026 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 15th DAY OF OCTOBER, 2026.
____________________________ _____________________________ MAYOR CLERK