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Home My WebLink AboutApril 16, 2026 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, April 16, 2026 7:00 p.m. The April 16, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS SUSAN CHILCOTT DANFROESE ABSENT: TIMOTHY EMERSON STAFF PRESENT: CAO THOMAS THAYER CLERK ALAN BUSHELL TREASURER LORNE JAMES *via Zoom PLANNING COORDINATOR/ DEPUTY CLERK MARGARET UNDERHILL PLANNING COORDINATOR AARON BELL 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA Item 5A— Presentation from Lindsay King, Elgin County Policy Planner re Bill 98 / Proposed Provincial Planning Reforms and the Build Communities Strong Fund 4. ANNOUNCEMENTS Margaret Underhill provided her retirement announcement. April 16, 2026 was her last council meeting. Margaret wished Council and staff well and thanked the Municipality for her 30 years of service. Mayor Ketchabaw expressed gratitude and congratulations on behalf of the Municipality in relation to Margaret Underhill's retirement. CAO Thayer thanked Margaret for her service and introduced Aaron Bell as the new Planning Coordinator for Bayham. Aaron has been working part-time with Margaret for the last month and will be starting full-time on May 4, 2026. Mayor Ketchabaw acknowledged national volunteer week running April 20 to 26t". He also reminded the community that Volunteer Elgin will be holding a volunteer fair at the St. Council Minutes April 16, 2026 Thomas Public Library, as well as displays at the Aylmer and Dutton branches on April 25,2026. Further information can be found at volunteerelgin.org 5. PRESENTATIONS A. Lindsay King, Elgin County Policy Planner re Bill 98 / Proposed Provincial Planning Reforms and the Build Communities Strong Fund Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the presentation from Lindsay King, Elgin County Policy Planner re Bill 98 / Proposed Provincial Planning Reforms and the Build Communities Strong Fund be received for information; AND THAT staff be directed to work with Elgin County Planning on a comment submission on Bill 98 and the Build Communities Strong Fund. CARRIED 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held April 2, 2026 B. Special Meeting of Council held April 2, 2026 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the minutes from the Regular Meeting of Council and the Special Meeting held on April 2, 2026 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 2 Council Minutes April 16, 2026 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-04/26 by Steve Adams, Manager of Public WorkslDrainage Superintendent re 2026 Sidewalk Audit Report Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report PS-04/26 re 2026 Sidewalk Audit be received for information; AND THAT the following sections of sidewalks be removed from the sidewalk network in 2026: • Eden Line west of Plank Road, north side of road • Heritage Line east of East Street, north and south sides of road • Cowper Street east of Chatham Street, south side of road • Pitt Street from Victoria Street to dead end, north side of road • Erieus Street from Brock Street to dead end, west side of road AND THAT these removals be funded through the $125,000 allocation in the Capital Budget; AND THAT further discussion regarding the 2026 sidewalk audit and future sidewalk replacement be referred to the 2027-2036 Capital Budget deliberations. CARRIED B. Report PS-05/26 by Steve Adams, Manager of Public WorkslDrainage Superintendent re Sidewalk Replacement Contract— Sole Source Award Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report PS-05/26 re Sidewalk Replacement Contract— Sole Source Award be received for information; AND THAT staff be directed to engage Autoform Contracting on a sole source contract for sidewalk reconstruction works on a five-year term commencing in 2026; AND THAT the appropriate by-law be brought forward for Council's consideration. CARRIED 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information 3 Council Minutes April 16, 2026 A. Notice of Passing re Zoning By-Law Amendment, ZBA-03/26 Beach, 55695 Light Line, Vienna B. Notice of Public Meeting re Elgincentives Community Improvement Plan (CIP), April 16, 2026 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT items 12.1.1 A— B be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DR-04/26 by Steve Adams, Manager of Public WorkslDrainage Superintendent re 2026 1 st Quarter Drainage Report Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report DR-04/26 re 2026 1st Quarter Drainage Report be received for information. CARRIED B. Report DS-12/26 by Scott Sutherland re Chief Building Official, 1st Quarter Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-12/26 re 1st Quarter Report be received for information. CARRIED Recess at 8:01 pm Reconvene at 8:12 pm Upon reconvening the meeting, Mayor Ketchabaw provided a rise an urgent update from the hydro authorities, that the power outage will persist in the area until at least noon tomorrow. 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Ministry of Municipal Affairs and Housing re Spring Housing Bill B. Township of North Glengarry re Ontario Community Infrastructure Fund C. Township of North Stormont re Ontario Community Infrastructure Fund 4 Council Minutes April 16, 2026 D. City of Sarnia re Strengthening Municipal Accountability and Public Trust (Bill 9) E. Long Point Regional Conservation Authority re AGM Minutes — March 6, 2026 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT items 12.1.1 A— E be received for information. CARRIED 13.1.2 Requiring Action A. Snowbirds Event Request Moved by: Councillor Froese Seconded by: Councillor Chilcott WHEREAS the Municipality of Bayham wishes to endorse the event request as submitted; AND WHEREAS the current landing area used for medical helicopter services may not meet RCAF site requirements as outlined in the request; NOW THEREFORE the Council of The Corporation of the Municipality of Bayham hereby enacts as follows: THAT correspondence be prepared and signed by the Mayor to permit the requested low-altitude flyover; AND THAT correspondence be prepared and signed by the Mayor providing permission for a helicopter to land at the Port Burwell Ball Diamond, subject to preparation and submission of a site plan to the satisfaction of the Municipality, and confirmation from the requesting organization that the site meets RCAF site requirements and is suitable to their needs. CARRIED 13.2 Reports to Council A. Report CAO-18/26 by Thomas Thayer, CAO re Site Plan Agreement— 1498855 Ontario Inc. o/a Otter Creek Distilling — 92 Edison Drive, Vienna (Application No. SPA-06/25) Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-18/26 re Site Plan Agreement— 1498855 Ontario Inc. o/a Otter Creek Distilling — 92 Edison Drive, Vienna (Application No. SPA-06/25) be received for information. CARRIED 5 Council Minutes April 16, 2026 B. Report CAO-19/26 by Thomas Thayer, CAO re Endorsement of Operational Plan — Drinking Water Systems — Ontario Clean Water Agency Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report CAO-19/26 re Endorsement of Operational Plan — Drinking Water Systems— Ontario Clean Water Agency be received for information; AND THAT Council endorses the Operational Plan for the Municipality of Bayham Drinking Water Systems; AND THAT the Mayor and Clerk be authorized to endorse the Operational Plan on the Municipality's behalf. CARRIED C. Report TR-12/26 by Lorne James, Treasurer re 2026 Q1 Variance Report Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report TR-12/26 re 2026 Q1 Variance Report be received for information. CARRIED D. Report CL-04/26 by Alan Bushell, Clerk re Bring-Your-Own Events — Update to Ontario Regulation 747/21 Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report CL-04/26 re Bring-Your-Own Events — Update to Ontario Regulation 747/21 be received for information. CARRIED 14. BY-LAWS 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. John Mascarin, Bayham Integrity Commissioner/ Closed Meeting Investigator re Report on Closed Meeting Investigation 2025-01 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the report from John Mascarin, Bayham Integrity Commissioner/ Closed Meeting Investigator re Closed Meeting Investigation 2025-01 be received for information. 6 Council Minutes April 16, 2026 CARRIED B. Zoning By-law Review— Setting a Date for a Special Meeting Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT a date and time of Thursday, May 28, 2026 at 6:00 pm be set for a Special Meeting of Council to initiate the Zoning By-law Review process. CARRIED 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-022 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. 2026-022 be read a first, second, and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 8:47 p.m. CARRIED SIGNED SIGNED MAYOR CLERK 7