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Home My WebLink AboutAugust 20, 2026 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers— HYBRID Thursday, August 20, 2026 7:00 p.m. The August 20, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON SUSAN CHILCOTT ABSENT: DAN FROESE STAFF PRESENT: CAO CINDY HOWARD CLERK ALAN BUSHELL PLANNER AARON BELL ELGIN COUNTY JUNIOR PLANNER MICHELA TESTANI ELGIN COUNTY PLANNER MAT VAUGHAN MANAGER OF PUBLIC WORKS I DRAINAGE STEVE ADAMS WATER SYSTEM SUPERVISOR JEFF CARSEY 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Mayor Ketchabaw, Councillor Froese provided regrets with notice. Mayor Ketchabaw, the 4th Sunday in August is the Richmond, Best, Light and Guysboro Cemetery Decoration Days. Although not municipally operated, the St. Lukes Cemetery Decoration Day is on the 4th Sunday of August as well. Mayor Ketchabaw, the 1 It Sunday of September will be the Eden Cemetery Decoration Day. 5. DELEGATIONS A. O.P.P. Elgin County Detachment re 2025 Detachment Board Annual Report Detachment Commander Jeff McNorgan provided an update. Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the 2025 Detachment Board Annual Report, be received for information. Council Minutes August 20, 2026 CARRIED 6. PRESENTATIONS A. Doug Park of the Better Bayham Business Association re Scheduled Port Burwell Bridge Lane Closure (Verbal Presentation) Doug Park provided a background on the Better Bayham Business Association. The general request put forward was to have one lane of the bridge open during the 2028 construction. The Mayor informed Doug Park that the bridge is under the jurisdiction of the County but comments are welcome. Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the presentation by Doug Park regarding the Port Burwell Bridge Lane Closure be accepted for information. CARRIED 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council Minutes held July 16, 2026 B. Special Meeting of Council Minutes held on July 30, 2026 Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the minutes from the Regular Meeting of Council held on July 16, 2026, be approved as presented; AND THAT the minutes from the Special Meeting of Council held on July 30, 2026, be approved as presented. CARRIED *Meeting on recess to complete a scheduled Public Planning meeting.* *The Regular Meeting Returned at 7:43 p.m.* 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 2 Council Minutes August 20, 2026 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. BL-03/26 by Mark Russell re 2026 By-Law Enforcement Services Mid-Year Report Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report BL-03/26 re 2026 By-law Enforcement Service Mid-Year Report be received for information. CARRIED B. PS-11/26 by Steve Adams Manager of Public WorkslDrainage Superintendent re Tender Award — RFT 26-02— Eden Pump Station Upgrades Award Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report PS-26/02 re Tender Award — RFT 26-02 — Eden Pump Station Upgrades be received for information; AND THAT Eden Pump Station Upgrades be awarded to Froese Excavating Ltd in accordance with their tender submission in the amount of$347,592.00 + HST; AND THAT the Council of the Corporation of The Municipality of Bayham direct staff to bring forward a by-law to enter into an agreement with Froese Excavating for the construction and installation of the Eden Pump Station Upgrades for Council consideration. CARRIED C. FR-04/26 by Harry Baranik, Fire Chief/ CEMC re 2026 —2027 Fire Protection Grant Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report FR-04/26 re 2026 - 2027 Fire Protection Grant provided through the Ministry of the Solicitor General of the Ontario Government Grant be received for information; AND THAT Council directs staff to apply for the 2026 -2027 Fire Protection Grant by the Ontario Fire Marshal's Grant Approval Committee of the Ministry of the Solicitor General. AND THAT the item be referred to budget for consideration. 3 Council Minutes August 20, 2026 AND THAT the equipment described in the report be approved for acquisition. CARRIED 12. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Withdrawal re Minor Variance, COA-12/26, Stephenson, 129 Faye St, Port Burwell B. Notice of Meeting re Minor Variance, COA-13/26, Legend Rubber, 56957 Talbot Line C. Notice of Public Meeting re Zoning By-Law Amendment, ZBA-24/25, CHR Farms Inc. Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT items 12.1.1 A—C be received for information. CARRIED Requiring Action 12.2 Reports to Council A. DS-29/26 by Aaron Bell re Interim Control By-Law—Wastewater Servicing Capacity Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report DS-29-26 re Interim Control By-Law—Wastewater Servicing Capacity be received; AND THAT By-law No. 2026-047, being an Interim Control By-law respecting lands within the Hamlet of Eden, the Village of Straffordville, the Village of Vienna, and the Village of Port Burwell that are serviced, or proposed to be serviced, by the Bayham Wastewater Treatment Plant, be considered under the By-law section of this Agenda. CARRIED B. DR-06/26 by Steve Adams Manager of Public WorkslDrainage Superintendent re 2026 2nd Quarter Drainage Report Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report DR-06/26 re 2026 2nd Quarter Drainage Report be received for information. CARRIED 13. FINANCE AND ADMINISTRATION 4 Council Minutes August 20, 2026 13.1 Correspondence 13.1.1 Receive for Information A. Elgin County Council re Committee of the Whole Minutes for June 23, 2026 B. Elgin County Council re Regular Council Meeting Minutes for June 23, 2026 C. Elgin County re County Council Highlights for July 14, 2026 D. Township of McGarry re OPP Funding Models in Northern Ontario E. Village of Merrickville Wolford re Supports - OPP Traffic Calming & Speeding Mitigation Techniques F. City of Belleville re ALTO High Speed Rail Municipal Interests G. Municipality of Trent Lakes re Provincial Action on Accuracy of Municipal Voters List H. Town of Whitby re Review of the Ontario Land Tribunal and Enhancing Deference to Municipal Planning Decisions I. Eastern Lake Erie Regional Conservation Authority (ELERCA) re ELERCA Transition - Project Executive Appointed Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT items 13.1.1 A— I be received for information; AND THAT Item E be supported. CARRIED 13.1.2 Requiring Action A. Tiny Tots Co-operative Nursery School re Request for Support Letter Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT a support letter be supplied to Tiny Tots Co-operative Nursery School. CARRIED 13.2 Reports to Council A. CL-07/26 by Alan Bushell, Clerk re 2026 Municipal Election — Establishment of Joint Compliance Audit Committee Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler 5 Council Minutes August 20, 2026 THAT the report titled "2026 Municipal Election —Appointment of Elgin Election Joint Compliance Audit Committee Members", be received for information; and, THAT Council endorses the appointment of Christene Scrimgeour, Andrew Wright, Marty Gobin, Ophelia Chang, and Chantel Therrien to sit on the Elgin Election Joint Compliance Audit Committee for 2026-2030. CARRIED B. CL-08/26 by Alan Bushell, Clerk re 2026 Municipal Assistance Requests—Auxiliary Intake Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report CL-08/26 re 2026 Municipal Assistance Requests—Auxiliary Intake be received for information; AND THAT all facility use be approved, subject to the discretion of the Manager of Public Works Drainage Supervisor requesting the provision of a liability insurance certificate in the minimum amount of$2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT all material requests be approved with a deposit of$10/per item to be provided to the Municipality prior to the event. CARRIED 14. BY-LAWS A. By-law No. 2026-046 Being a By-law to Appoint Members to the Elgin Election Joint Compliance Audit Committee for the 2026 Municipal Election. B. By-law No. 2026-047 Being a By-law to Establish Interim Control Provisions for Settlement Areas Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-law No. 2026-046, and 2026-047 be read a first, second, and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 6 Council Minutes August 20, 2026 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-048 Being a by-law to confirm all actions of Council Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT By-law No. 2026-048 be read a first, second, and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 8:56 p.m. CARRIED MAYOR CLERK 7