HomeMy WebLinkAboutJuly 16, 2026 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, July 16, 2026
7:00 p.m.
The July 16, 2026 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS TIMOTHY EMERSON
DANFROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO CINDY HOWARD
CLERK ALAN BUSHELL
TREASURER LORNE JAMES
PLANNER AARON BELL
ELGIN COUNTY JUNIOR PLANNER MICHELA TESTANI
ELGIN COUNTY PLANNER MAT VAUGHAN
MANAGER OF PUBLIC WORKS I DRAINAGE STEVE ADAMS
WATER SYSTEM SUPERVISOR JEFF CARSEY
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:05 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
Mayor Ketchabaw, welcomed new Interim CAO Cindy Howard.
Mayor Ketchabaw, Royal Canadian Legion Branch 524, will be celebrating their 100'h this
Saturday, the parade is cancelled due to weather, but the rest of the event will proceed.
Mayor Ketchabaw, Bayham Historical Society Car Rally cancelled due to weather.
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held June 25, 2026
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
Council Minutes July 16, 2026
THAT the minutes from the Regular Meeting of Council held on June 25, 2026 be approved as
presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.2 Requiring Action
Reports to Council
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Meeting re Minor Variance, COA-09/26, Friesen
B. Notice of Meeting re Minor Variance, COA-11/26, Loewen
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT items 12.1.1 A— B be received for information.
CARRIED
Requiring Action
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Council Minutes July 16, 2026
12.2 Reports to Council
A. DS-27/26 by Aaron Bell re Interim Control By-Law—Wastewater Servicing Capacity
Peter Penner, President and Project Manager for CJDL Consulting Engineers was in attendance
to support staff in answering questions.
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report DS-27-26 re Interim Control By-Law—Wastewater Servicing Capacity be received
for information;
AND THAT Council direct staff to retain Cyril J. Demeyere Limited (CJDL) to undertake a
Wastewater Treatment Plant Utilization and Optimization Study to confirm and update the
capacity analysis set out in this Report;
AND THAT staff be directed to bring forward a draft Interim Control By-Law for Council's
consideration at its August 20, 2026 meeting.
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Long Point Region Conservation Authority re Board of Directors Meeting Minutes of June
3, 2026
B. Elgin County re Committee of the Whole Minutes for June 9, 2026
C. Elgin County re County Council Minutes for June 9, 2026
D. Elgin County re County Council Highlights for June 23, 2026
E. Ministry of Natural Resources re Updates to Certain Operational Policies Under the
Aggregates Resource Act
F. Town of Halton Hills re Modernizing Ontario's Invasive Plants Rules to Protect Taxpayers,
Municipal Lands, Agriculture, Natural Heritage and Local Gardens
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT items 13.1.1 A— F be received for information.
AND THAT item 13.1.1 F be supported by Council.
CARRIED
13.1.2 Requiring Action
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Council Minutes July 16, 2026
13.2 Reports to Council
A. TR-15/26 by Lorne James, Treasurer re 2026 Q2 Variance Report
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report TR-15/26 re 2026 Q2 Variance Report be received for information.
CARRIED
14. BY-LAWS
A. By-law No. 2026-041 Being a By-law to Appoint a Chief Administrative Officer (CAO)
and Alternate Community Emergency Management Coordinator
(CEMC)
B. By-law No. 2026-042 Being a By-law to Appoint a Clerk, Deputy Clerks and
Lottery Licensing Officers
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT By-law No. 2026-041, and 2026-042 be read a first, second, and third time and finally
passed.
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2026-043 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT By-law No. 2026-043 be read a first, second, and third time and finally passed.
CARRIED
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Council Minutes July 16, 2026
18.ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 8:08 p.m.
CARRIED
SIGNED SIGNED
MAYOR CLERK
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