HomeMy WebLinkAboutOctober 01, 2026 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, October 1, 2026 7:00 p.m. The October 1, 2026 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS
5. PRESENTATIONS 6. DELEGATIONS
A. John Seldon re Elgin County Land Division Committee (LDC) Service
John Seldon will be verbally presenting comments on years of service, inclusive of Thanks to Bayham Council and Community.
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held September 3, 2026 B. Statutory Planning Meeting held September 3, 2026 8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.2 Requiring Action
Reports to Council
Council Agenda October 1, 2026
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A. PS-12/26 by Steve Adams, Manager of Public Works|Drainage Superintendent re Plank Road-Traffic Calming Via Radar Speed Display Sign B. PS-13/26 by Steve Adams, Manager of Public Works|Drainage Superintendent re Capital
Item No. PR-09 Eden Community Pavilion Update C. PS-14/26 by Steve Adams, Manager of Public Works|Drainage Superintendent re 2026-
2027 Winter Operations Plan – Level of Service D. FR-05/26 by Harry Baranik, Fire Chief / CEMC re Fire Prevention Week and Related
Activities 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re ZBA-13/25 and Official Plan Amendment OPA-01/26, 1001484981 ONTARIO Inc., 1 Pine Street, Vienna Requiring Action 12.2 Reports to Council
A. DR-07/26 by Steve Adams, Manager of Public Works|Drainage Superintendent re 2026
3rd Quarter Drainage Report 13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Elgin County re Committee of the Whole Minutes for August 11, 2026 B. Elgin County re County Council Minutes for August 11, 2026 C. Elgin County re County Council Highlights for September 8, 2026 D. OPP re 2026 – 2029 Elgin County OPP Detachment Action Plan E. Ministry of Municipal Affairs and Housing re Municipal Accountability Act, 2026 F. Aird & Berlis re Bill 9 Municipal Accountability Act, 2026
G. Aylmer Area Secondary Water Supply System & Port Burwell Area Secondary Water Supply System re Joint Board of Management Minutes for March 18, 2026
H. Township of North Glengarry re Supporting a request for increased stated interest and provincial financial commitment for public safety I. Township of Ramara re Support for Continued Research, Clinical Guidance, and Access to Care for Individuals Experiencing Persistent Lyme-Related Illness
Council Agenda October 1, 2026
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J. Town of Whitby re Review of the Ontario Land Tribunal and Enhancing Deference to Municipal Planning Decisions K. Town of Parry Sound re Request Province Establish Regulatory Framework for E-scooters
L. Ministry of Infrastructure re Response to Municipal Finance Officers’ Association of Ontario regarding the Ontario Community Infrastructure Fund (OCIF)
13.1.2 Requiring Action 13.2 Reports to Council 14. BY-LAWS A. By-law No. 2026-051 Being a By-Law to Stop Up, Close, and Convey Part of Erieus Street in the Municipality Of Bayham, in the County of Elgin, Designated as Part 1 on Registered Plan 11R-11521 15. UNFINISHED BUSINESS 16. OTHER BUSINESS
16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-052 Being a by-law to confirm all actions of Council 18. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, September 3, 2026 7:00 p.m. The September 3, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube.
PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON SUSAN CHILCOTT DAN FROESE STAFF PRESENT: CAO CINDY HOWARD CLERK ALAN BUSHELL ELGIN COUNTY PLANNER MAT VAUGHAN 1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Chilcott - Mason Breakfast – Vienna -September 20th 8am to 1pm Clerk Bushell - Bulk Garbage Pickup is on the 14th, with registration closing the 8th. Mayor Ketchabaw - Eden Cemetery Decoration Day is Sunday, September 6th Mayor Ketchabaw - Today was the last day for the Public Work Students, and last week for the
Marine Museum. 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held August 20, 2026 Moved by: Councillor Emerson Seconded by: Councillor Chilcott
Council Minutes September 3, 2026
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THAT the minutes from the Regular Meeting of Council held on August 20, 2026, be approved as presented.
CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.2 Requiring Action
Reports to Council
12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re ZBA-07/26 and Official Plan Amendment OPA-03/26, 2455892 Inc., 11470 Plank Road
Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT items 12.1.1 A. be received for information. CARRIED
Requiring Action 12.2 Reports to Council
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Elgin County re Committee of the Whole Minutes for July 14, 2026
Council Minutes September 3, 2026
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B. Elgin County re County Council Minutes for July 14, 2026 C. Elgin County re County Council Highlights for August 11, 2026
D. Town of Plympton-Wyoming re Sustainable Provincial Grant Funding for Fire Services in Ontario
E. Ontario Energy Board re Notice of Hearing - Enbridge Gas Inc Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler THAT items 13.1.1 A – E be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. CL-09/26 by Alan Bushell, Clerk re Waterfront Advisory Committee – Recommendations
Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott
THAT report CL-09/26 re Waterfront Advisory Committee - Recommendations be received for information.
AND THAT the recommendations be referred to the upcoming capital budget. CARRIED CL-10/26 by Alan Bushell, Clerk re Museum Advisory Committee – Final Meeting Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report CL-10/26 re Museum Advisory Committee – Final Meeting be received for
information; AND THAT the items listed on the August 12, 2026, Museum Advisory Committee Agenda be received for information. CARRIED
14. BY-LAWS A. By-law No. 2026-049 Being a By-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Froese Excavating Ltd for Eden Pump Station Upgrades
Council Minutes September 3, 2026
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Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT By-law No. 2026-049 be read a first, second, and third time and finally passed. CARRIED
15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera
16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2026-050 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-law No. 2026-050 be read a first, second, and third time and finally passed. CARRIED 18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 7:15 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, September 3, 2026 7:30 p.m. A. Proposed Zoning By-law Amendment ZBA-07/26 and Official Plan Amendment OPA-03/26, 2455892 Inc., 11470 Plank Road The September 3, 2026 Public Planning Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube.
PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS TIMOTHY EMERSON SUSAN CHILCOTT DAN FROESE STAFF PRESENT: CAO CINDY HOWARD CLERK ALAN BUSHELL ELGIN COUNTY PLANNING MAT VAUGHAN PUBLIC ATTENDEES A:
PUBLIC ATTENDEES B: 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Proposed Zoning By-law Amendment ZBA-07/26 and Official Plan Amendment
OPA-03/26, 2455892 Inc., 11470 Plank Road
THE PURPOSE of this combined Official Plan Amendment and Zoning By-law Amendment is to permit the development of two (2) 2-storey apartment buildings containing a total of 36 residential units (18 units in each building) on lands serviced by private water, and to rezone the subject lands from "Holding Hamlet Residential (HR)(h2)" Zone to a site-specific "Hamlet Residential (HR(h1)(h2)(X))" Zone to permit multiple-unit residential dwellings on lands that are not serviced by municipal water, which requires the additional following provisions:
2 • Section 9.12.X to add Apartment Buildings as an Additional Permitted Use on the subject lands. • Section 9.12.X to apply a Holding (h1) provision to the lands, addressing servicing capacity
confirmation prior to development proceeding. The subject lands are located at 11470 Plank Rd.
THE EFFECT of this combined Official Plan Amendment and Zoning By-law Amendment is to permit multi-unit residential development, including apartment buildings, on lands within the "Hamlet"
designation that rely on private rather than municipal water services. Additionally, the effect of the Zoning By-law Amendment is to permit the development of two (2) 2-storey apartment buildings containing a total of 36 residential units on the subject lands, subject to the site-specific provisions described above, and subject to a Holding (h1) provision addressing servicing capacity confirmation prior to development proceeding. The holding (h1) provision is intended to ensure public health and safety. An agreement with the Municipality, or the satisfying of conditions of severance, which addresses the impacts of the new development on the applicable water supply system and/or sewage treatment and disposal system — which may include issues relating to water capacity, water quantity, water quality, and financial costs — will be required prior to the removal of the "h1" zone symbol.
5. PUBLIC PARTICIPATION Mat Vaughn (Planner) – planning staff provided a presentation on the application OPA0326 and ZBA0726. The proposal is to amend the Official Plan and Zoning Bylaw for a vacant 1.36-acre property on Plank Road in Eden. The application seeks approval for two 2-storey
apartment buildings containing 36 residential units and 63 parking spaces. While apartment buildings are generally permitted under the Hamlet designation, amendments are required because the site lacks municipal water services and apartments are not currently permitted under the existing zoning. Staff noted that public feedback has focused on concerns about groundwater supply, wastewater capacity, traffic, infrastructure, and community services, particularly when combined with other proposed developments. A future staff report will review all comments and provide recommendations to council for a decision. Robert Ketchabaw – raised concerns regarding the proposed development's impact on local water supply, including well capacity, water quality, disclosure of pump test results, and potential treatment requirements; questioned the classification of the site's sewer connection
as private; expressed concerns about increased traffic and safety on Plank Road; and stated that Eden's limited infrastructure and services make the proposed high-density residential development inappropriate for the hamlet. Matt Campbell (Agent) – on behalf of the applicant, advised that multiple supporting studies, including hydrogeological, traffic, servicing, and planning reports, were completed and
reviewed, with findings supporting the proposed development. He noted that a municipality-selected peer review also supported the hydrogeological conclusions, that the traffic study identified no need for additional traffic infrastructure, and that a holding provision is proposed to prevent development until servicing capacity constraints are resolved. He stated that the Official Plan supports residential intensification and apartment development in principle, and that the application seeks to address servicing-related policy requirements through the planning process and supporting technical studies.
3 Sharon Zylstra - an adjacent property owner, expressed concerns about the potential impact of the proposed 36-unit development on existing groundwater supply, noting that her household already experiences limited well capacity. She also raised concerns regarding
privacy from the proposed two-story buildings, increased noise associated with higher residential density, and potential traffic and safety impacts on nearby local streets, particularly for children in the area. Denise Kennedy - a Grey Street resident speaking on behalf of neighboring property owners, raised concerns regarding potential property boundary encroachments and fence removal
during site work. She also questioned whether groundwater testing was conducted during representative peak-demand periods and expressed concerns about limited well capacity on Grey Street, asking how existing residents would be protected if the proposed development adversely affects local water supply. Lucien VanDamme - an Eden Line resident, questioned reports that a sewer connection may already have been installed on the property prior to development approval. He sought clarification on how servicing work could proceed before approvals were granted and asked whether any unauthorized infrastructure could be required to be removed if the development is not approved. Mayor Ed Ketchabaw – appreciates the question, unaware there was a line. Robert Ketchabaw - questioned the validity of the well pump testing methodology used for the
proposed development, stating that, based on his observations, the test involved intermittent pumping periods that allowed the well to recover between runs. He expressed concern that this approach may not accurately reflect sustained groundwater capacity and requested further
clarification regarding the testing results and methodology. Estelle Robichean - expressed significant concerns about the adequacy and timing of groundwater testing, questioning whether the results accurately reflect peak water demand conditions and future growth in the area. She stated that existing residents already experience water shortages and raised concerns that the proposed apartment development, together with ongoing residential growth, could further strain local wells. She also expressed concerns regarding increased traffic and safety risks, particularly for children and pedestrians, and questioned how existing residents would be supported if water supply issues worsen as a result of additional development. Denise Kennedy - expressed concerns about road safety, noting the street’s narrow width, speeding issues, and frequent use by children. They also questioned the cumulative impact of existing and proposed residential developments on local water supply and community
infrastructure and stated that apartment-style development is not appropriate within the hamlet’s rural character. Matt Campbell (Agent) - acknowledged public concerns regarding water supply and advised that Council’s decision should be guided by the hydrogeological report and independent peer review prepared by qualified experts. He noted that additional studies could be requested if Council requires further assurance. He also advised that the proposed development is intended to appeal primarily to seniors, although it is not a designated seniors’ residence.
4 Mayor Ed Ketchabaw – asked for clarification on the proposed apartment building’s unit mix, specifically inquiring whether the development would consist of bachelor, single-bedroom, or larger residential units. Matt Campbell (Agent) - advised that the building design remains conceptual and detailed plans have not yet been prepared. He indicated the development would likely consist of a mix of one- and two-bedroom market-rate rental units, primarily intended to attract seniors, but
would not be designated as affordable housing, attainable housing, or a seniors’ residence. Mayor Ed Ketchabaw – noted community concerns regarding the proposed unit mix and
overall density of the development and requested clarification on whether the project was intended to provide affordable, attainable, accessible, or other forms of housing, given the uncertainty surrounding its target residents and occupancy levels. Matt Campbell (Agent) – agent for the applicant, clarified that the proposed development would be a market-rate rental project and not affordable or attainable housing as defined by provincial planning policy. He added that the applicant’s intended target market is primarily seniors, although the development would not be a designated seniors’ residence. Councilor Susan Chilcott - asked how the well pump testing accounted for the projected water demand of the proposed 36 residential units, seeking clarification on how groundwater
capacity was evaluated and quantified relative to anticipated usage by future residents. Matt Campbell (Agent) - responded that the hydrogeological report concluded the well has a
sustained capacity of 80 litres per minute and noted that the supporting well test data and the municipality’s peer-reviewed assessment are available within the technical reports for Council’s consideration. Councilor Susan Chilcott - asked whether consideration had been given to conducting additional groundwater testing during peak water-demand periods, in response to concerns that the existing testing may have been performed during lower-demand times and may not reflect actual community usage conditions. Matt Campbell (Agent) - advised that he was not qualified to comment on the technical timing of groundwater testing but noted that the testing program was established through the municipal review process and accepted by both the consulting experts and the municipality’s peer reviewer. He stated that the testing methodology, timing, and results are documented in the hydrogeological report and supporting well logs, and that the peer review raised no
concerns with the approach or findings. Councilor Timothy Emerson - noting concerns about cumulative development impacts, asked
how the maximum sustainable capacity of the local aquifer is determined and whether there is an overall limit to the amount of development and groundwater demand that the aquifer can support. Matt Campbell (Agent) - responded that he was not qualified to determine the overall capacity of the aquifer but explained that hydrogeological assessments typically evaluate whether a specific development’s projected water demand can be sustainably supported by the available groundwater supply, rather than establishing a fixed maximum capacity for the entire aquifer.
5 Councilor Timothy Emerson - asked whether groundwater testing evaluated impacts on neighboring wells, specifically whether drawdown effects were monitored or assessed at surrounding properties to determine how pumping from the proposed development could affect existing private wells and groundwater availability in the area. Matt Campbell (Agent) - responded that the hydrogeological report concluded impacts on neighboring wells are unlikely, but he could not confirm whether adjacent wells were
specifically monitored during testing. He noted that details regarding any assessment of drawdown effects on surrounding properties would be contained within the hydrogeological report. Mayor Ed Ketchabaw - asked whether information regarding potential impacts on neighboring wells and groundwater drawdown could be addressed in future planning or supporting technical report as part of the development review process. Mat Vaughn (Planner) - advised that concerns regarding potential impacts on neighboring wells and groundwater supply would be further reviewed as part of the next report to Council. Staff acknowledged the importance of the issue to nearby residents and indicated that additional analysis and consultation with the study authors would be undertaken to ensure Council and the public have the information needed to evaluate the development proposal. Estelle Robichean - asked how residents would be able to access and review the results of the groundwater testing, including details of the testing process, participants, and findings, given the potential impacts of the proposed development on the community’s water supply. Mat Vaughn (Planner) - advised that all reports associated with the application, including the groundwater studies, are public documents and will be made available online. Staff also noted
that residents may contact the project planner to obtain copies directly and review the testing methodology, data, and findings. Elizabeth Mestyan - an Eden resident, asked what role community input plays in the decision-making process and whether residents have the ability to oppose the proposed 36-unit high-density development through a petition or other means. She sought clarification on the rights of residents and who ultimately determines whether such a development proceeds in the hamlet. Mayor Ed Ketchabaw – confirmed that the comments will be a part of the decision-making process. Elizabeth Mestyan - expressed concerns about the suitability of the proposed 36-unit development given the hamlet’s limited services, increasing population, traffic growth, and lack of recreational space. She questioned whether infrastructure improvements and additional
parkland would accompany further development, suggested lower-density alternatives, and reiterated concerns about preserving Eden’s rural character and residents’ ability to oppose the proposal through community opposition or a petition. Mayor Ed Ketchabaw – asks Elizabeth is she lives on the East or West side. Elizabeth Mestyan – West side next to the cemetery. Mayor Ed Ketchabaw – raises topic about speed limit and community concerns of reducing from 60 to 50, then brings the focus back to the application topic
6 Robert Ketchabaw - reiterated concerns about the groundwater pump testing methodology, stating that the well was not tested under continuous pumping conditions comparable to other tests he had observed. He also cited county traffic monitoring data indicating significant
speeding through Eden and raised concerns about existing traffic safety conditions in the community. Mayor Ed Ketchabaw – confirms it was this was discussed with Council last summer and brings topic back. Matt Campbell (Agent) - advised that four neighboring properties participated in the hydrogeological study and had their wells monitored during the pump testing program, with the results documented in the report. Lucien VanDamme - questioned whether the applicant’s stated intention to target seniors could change in the future, resulting in larger family-oriented units with greater water demand. They also expressed concern that the reported well capacity may be insufficient to support 36 residential units and asked how the proposed water supply compares to occupancy and minimum servicing requirements. Mayor Ed Ketchabaw - acknowledged the concern as valid, noting that while provincial
requirements include water quantity standards for residential developments, the exact calculations and final servicing design for the project are not yet known. He emphasized that details such as pressure systems or holding tanks have not been determined. He also agreed
with the resident's concern that, if the project does not attract enough seniors, there is uncertainty about what would prevent the developer from renting units to larger families instead. Lucien VanDamme – shared an opinion that the proposal should not move forward until there is a finalized, concrete plan. They expressed concern that key details could be changed after approval and that, once approved, it would be too late for residents or council to address any unintended impacts. Dean Crocker - expressed concerns about increasing traffic volumes as the village grows and highlighted the lack of a pedestrian crosswalk on Highway 19. He noted that key community destinations, including the playground, store, restaurant, church, and mailboxes, are located on the west side of the highway, creating safety risks for residents, especially children. He requested that the municipality consider installing a pedestrian crosswalk to improve safety.
Mayor Ed Ketchabaw: thanked residents for their participation and noted that many important issues had been raised, emphasizing that public input is valuable for informing the planning process and gathering information before council makes any decisions. 6. CORRESPONDENCE Matt Vaughn confirmed correspondence has been received and filed for review.
7. OTHER BUSINESS
8. ADJOURNMENT
7 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Zoning By-law be considered at a future meeting of Council; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application ZBA-07/26 and Official Plan Amendment OPA-03/26 is now complete at 8:29 pm. p.m. CARRIED
MAYOR CLERK
REPORT
PHYSICAL SERVICES
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works|Drainage Superintendent
DATE: October 01, 2026
REPORT: PS-12/26 SUBJECT: PLANK ROAD-TRAFFIC CALMING VIA RADAR SPEED DISPLAY SIGN
BACKGROUND
Council and staff have received ongoing concerns from residents regarding vehicle speeds on Plank Road from Port Burwell to Tillsonburg with majority of comments coming from Eden residents. These concerns relate to vehicles travelling at speeds that residents feel excessive for the roadway and have raised concerns regarding the safety of residents, pedestrians, cyclists, and other motorists using the road.
In response to these concerns, staff have undertaken traffic observations and speed monitoring
on Plank Road over the past month to better understand the existing operating speeds and determine whether the concerns being raised are supported by observed traffic conditions.
As outlined in the Municipality's Speed Limit Policy under Section 3 – Procedure, Municipal staff
have the opportunity to complete a speed assessment and, where appropriate, bring forward a recommendation to Council. Plank Road is part of the County of Elgin road network and as such the Municipality of Bayham does not have jurisdiction over the posted speed limit or authority to
make changes to the speed limit. The municipality's role is to identify and document concerns brought forward by residents and municipal staff and, where warranted, bring these concerns forward to Elgin County Council for consideration.
In the past, municipal and county staff have worked together to complete traffic and speed assessments. These assessments have utilized the Transportation Association of Canada (TAC) Manual and the Highway Traffic Act, along with available traffic volume, speed and collision data, to determine whether further action is warranted.
Generally, the traffic volumes and limited collision history at these locations have not resulted in
the County identifying them as a priority for the implementation of traffic-calming measures. As a result, previous assessments have not resulted in the County proceeding with permanent traffic-calming measures.
The combination of resident concerns, recorded speed data, and direct observations by municipal staff indicates that vehicle speeds on this section of Plank Road warrant further consideration by council and staff. Staff are therefore bringing this matter forward to council to
review the available information and determine whether additional traffic monitoring, enforcement coordination, traffic-calming measures, or other actions should be considered.
DISCUSSION
When conducting speed assessments, staff considered established traffic engineering principles and external studies regarding driver behaviour and posted speed limits. These studies generally identify the following:
• Drivers tend to operate at speeds they perceive to be comfortable based on the roadway geometry, surrounding development and overall road environment.
• Setting the posted speed limit at or near the 85th percentile operating speed generally results in a lower dispersion of vehicle speeds within the traffic stream.
• Lowering the posted speed limit alone typically has limited impact on the long-term operating speed of traffic.
• A posted speed limit that is set substantially below the prevailing operating speed can
result in a significant number of otherwise reasonable drivers operating above the posted limit. This can place additional enforcement demands on police services, reduce the credibility of the posted speed limit, and potentially create unsafe conditions through
greater differences in vehicle speeds and increased overtaking manoeuvres.
• Setting speed limits that are consistent with the characteristics of the roadway and surrounding environment generally encourages compliance and supports more consistent traffic operations.
The speed data collected on Plank Road indicates that the 85th-percentile operating speed is more than 30 km/h above the posted 50 km/h speed limit travelling north from Straffordville heading through Eden. Attached to this report is a copy of the speed assessment results for Plank Road from the south Eden limits to north Eden limits. Staff conducted assessments in four different locations.
The 85th-percentile speed is commonly used in traffic engineering to identify the speed at or below which approximately 85% of vehicles are travelling under free-flow conditions. The results indicate that the prevailing operating speed of traffic on this section of Plank Road is substantially higher than the posted speed limit. While the results demonstrate that motorists are generally travelling at speeds significantly above the posted limit, staff would not
recommend increasing the posted speed limit based solely on the operating speed data. Instead, staff would recommend that alternative measures be investigated that are intended to reduce vehicle operating speeds and improve compliance with the existing 50 km/h speed limit.
Staff also recorded one case that was triple the speed at the intersection of Eden Line and Plank
Road. This speed was recorded at 156km/hr. in the early evening. This is a one-off scenario, and
staff did not observe speeds of that magnitude on a regular basis. However, multiple instances of
high speeds were recorded throughout the day, with vehicles travelling at more than double then
posted speed limit.
Given the significant difference between the posted speed limit and the observed 85th-percentile operating speed, staff would recommend that consideration be given to physical and operational traffic-calming measures rather than simply reducing the posted speed limit.
Potential traffic-calming measures could include digital speed feedback signs, pavement
markings, gateway treatments, lane narrowing, centreline treatments, raised traffic-calming
features, or other measures designed to influence driver behaviour and reduce operating
speeds. Any proposed traffic-calming measure would need to be evaluated based on the
roadway classification, available road width, traffic volumes, emergency vehicle requirements,
winter maintenance operations, pedestrian and cyclist safety, and the potential impacts on
adjacent properties.
Any permanent traffic-calming measure located within the roadway would require consultation
with and approval from the County as this is a County road. Staff would therefore recommend
working with County staff to identify measures that could be considered appropriate for this
section of Plank Road before making a specific recommendation to Council.
Given the significant difference between the posted speed limit and the observed operating speeds on Plank Road, staff could consider a rotational radar speed sign program as an initial traffic-calming measure. The sign or signs could be deployed for defined periods, with pre- and post-deployment speed data collected to determine whether the measure is having a measurable effect. This would allow the Municipality and County to evaluate the effectiveness of the treatment before considering more permanent traffic-calming measures.
In the interim, the municipality could consider purchasing a digital speed sign for temporary deployment at locations where speeding has been identified. The sign could be relocated throughout the municipality as needed, allowing it to deployed at locations where speeding
concerns have been identified. multiple locations. Current pricing for digital speed feedback signs is approximately $4,500 to $6,500 per unit, depending on the model and features selected. Staff note that the cost of these signs has decreased significantly over the past five
years, providing an opportunity to acquire this equipment. This sign could be funded through the remaining 2026 capital sign budget.
Staff have reviewed the use of radar speed feedback signs as a potential traffic-calming
measure. Ontario Traffic Manual guidance indicates that speed display signs have, in some applications, resulted in an additional reduction of approximately 4–8 km/h in 85th-percentile operating speeds compared with static signage alone. Digital speed feedback signs provide motorists with an immediate indication of their vehicle speed and can be used as a temporary traffic-calming measure.
Staff have attached an amended version of the Speed Assessment Policy for Council’s consideration, which includes the proposed provisions for the deployment and use of the digital speed radar sign. Information collected by the speed radar sign could also be retained and logged by staff. This data would provide additional information regarding vehicle operating speeds and driver behaviour and could be used to assist with future speed assessments and the evaluation of potential traffic-calming measures.
Plank Road is under County jurisdiction; therefore, staff have been in contact with the County Engineering Department, and they have agreed to support the Radar sign as per County Traffic Calming Policy.
STRATEGIC PLAN
ATTACHMENTS
1. Speed Assessment Policy
2. Plank Road Speed Assessment
RECOMMENDATION 1. THAT Report PS-12/26 re Plank Road – Traffic Calming Via Radar Speed Sign be received for information;
2. AND THAT Council provide direction to staff for the purchase and implementation of One(1) new Speed Radar Sign.
3. AND THAT Council approves the amendments to the Speed Assessment Policy. Respectfully Submitted by: Reviewed by: Steve Adams Cindy Howard, Manager of Public Works|Drainage Superintendent Interim Chief Administrative Officer
SPEED LIMIT ASSESSMENT POLICY
Section 1 – Overview 1.1 The Municipality of Bayham sets speed limits in accordance with the Highway Traffic Act, R.S.O. 1990, c. H.8 with default speed limits being: i. 50 kilometres per hour on a highway within a built-up area; ii. 80 kilometres per hour on a highway, not within a built-up area. 1.2 The Municipality of Bayham road network is a dynamic system. The critical parameters of roadside environment, road geometry, adjacent land use and access frequency are considered when establishing a speed zone. Generally accepted justifications for speed limit revisions include: i. Changing Land Use - Urbanization resulting from new development and infrastructure can include changing land uses and traffic patterns along the
road corridor. When communities are built adjacent to roads, operating conditions of these roads may change to reflect increases in volumes, intersections, driveway connections, turning movements, pedestrians,
cyclists and transit activities. ii. Promoting Consistent Speed Limits - Speed limits that change frequently within short distances on the same road can result in driver confusion and low compliance of speed limits. Limiting the number of speed zone changes encourages driver compliance. iii. Improving Traffic Operations - Credible speed limits that match driver expectations for a given roadway and its surrounding area improve traffic operations, increase speed limit compliance, provide a clear reminder to violators and reduce arbitrary enforcement and conviction tolerances. With the appropriate posted speed limit, the amount of time drivers have to react to potential hazards is also increased. 1.3 The intent of the Municipality of Bayham Speed Limit Assessment Procedure is to maintain speed limits on Municipality of Bayham roads that promote public safety
and have a reasonable expectation of driver adherence. Section 2 – Application
2.1 The Municipality of Bayham Speed Limit Assessment Policy shall be applicable to all roads under the jurisdiction of the Municipality of Bayham within the Municipality
of Bayham. 2.2 Elgin County shall be responsible for all speed limit alteration requests for all roads under the jurisdiction of Elgin County within the Municipality of Bayham. i. The Municipality of Bayham shall refer all speed limit alteration requests to the Elgin County Director of Engineering Services for consideration.
Section 3 – Procedure
3.1 Upon receipt of a written request for a speed limit alteration, the Road Operations Supervisor will: i. Receive the request for information and take no action; or ii. Conduct a Speed Limit Assessment pursuant to the Municipality of Bayham Speed Limit Assessment Policy and: a. Take no action and the speed limit remains unchanged; or b. Extend or modify the limits of a ‘built-up area’ or ‘not within a built-up area’ and sign accordingly; or c. Make recommendation to Council to modify the posted rate of speed on a subject section of road by by-law.
3.2 All decisions of the Road Operations Supervisor may be appealed to and
considered by Council.
i. A person must submit a request in writing for Council to consider an appeal. The written request must be submitted in accordance with the Municipality of Bayham Procedural By-law.
Section 4 – Speed Limit Assessment Policy
4.1 The Municipality of Bayham sets speed limits in accordance with the Highway Traffic Act, R.S.O. 1990, c. H.8 with default speed limits being: i. 50 kilometres per hour on a highway within a built-up area; ii. 80 kilometres per hour on a highway, not within a built-up area. 4.2 The Municipality of Bayham road network is monitored through road patrols and biennial traffic counts to determine Average Annual Daily Traffic (AADT). 4.3 Where speed limit alterations are requested the Road Operations Supervisor will assess the speed limit based upon setting a posted speed limit at or near the 85th percentile speed based on actual measurements of the highway operating speed or as indicated in the Highway Traffic Act. The 85th percentile speed is the speed at which 85% of the vehicles are travelling at or below.
4.4 The consideration of a speed limit at or near the 85th percentile speed is supported by external traffic engineering studies regarding driver behaviour, which have
proven the following: i. Drivers tend to drive at a speed that they feel comfortable based on roadway geometrics and roadside development; ii. Setting the posted speed limit at the 85th percentile speed will generally result in a low dispersion in the travel speeds in the traffic stream; iii. Lowering the posted speed limit has little effect on the long term operating
speed; iv. A posted speed limit that is set too low will result in a significant number of reasonable drivers operating illegally, place unnecessary burdens on law
enforcement personnel and lead to a lack of credibility of the posted speed limit and results in unsafe conditions due to differential vehicle speeds and the creation of overtaking manoeuvres.
v. Setting speed limits consistent with road characteristics and surrounding environments encourages compliance and improves traffic operations.
Section 5 – Hidden Driveway Signage
5.1 Hidden Driveway Signage requests will be assessed by the Road Operations Supervisor.
5.2 Where the Road Operations Supervisor determines a Hidden Driveway Sign may be applicable the Hidden Driveway Sign shall be installed by the Public Works
Department at the expense of the applicant. 5.3 Future maintenance and/or replacement of the subject Hidden Driveway Signage will be the responsibility and expense of the Municipality of Bayham. Section 6 – Radar Speed Display Signs 6.1 Purpose The Municipality may utilize portable Radar Speed Display Signs as a traffic safety and driver awareness measure to encourage compliance with posted speed limits
and to collect information regarding vehicle operating speeds.
Radar Speed Display Signs are intended to provide motorists with immediate feedback regarding their speed and are an educational traffic management
measure. The use of a Radar Speed Display Sign does not replace enforcement of the Highway Traffic Act by the Ontario Provincial Police.
6.2 Application
Radar Speed Display Signs may be deployed on roads under the jurisdiction of the Municipality where Manager of Public Works or designates identify a concern relating to vehicle operating speeds, traffic safety, pedestrian activity, roadway conditions, or where a request or complaint regarding speeding has been received.
When determining whether a location should receive a Radar Speed Display Sign, staff shall consider,
a) the posted speed limit; b) the measured 85th percentile operating speed; c) the average operating speed; d) the volume of traffic using the roadway; e) the percentage of vehicles exceeding the posted speed limit;
f) the percentage of vehicles exceeding the posted speed limit by 10 km/h or more; g) roadway geometry, including curves, hills, intersections and sight distance; h) surrounding land uses and roadside development;
j) proximity to schools, parks, community facilities, residential areas or other areas of increased pedestrian activity; k) documented public complaints or concerns regarding speeding; and
l) previous traffic data or observations collected by Municipal staff.
6.3 Priority Assessment
Locations identified for Radar Speed Display Sign deployment shall be assessed
and prioritized by Municipal staff based on the available traffic data and the circumstances at each location.
Priority should generally be given to locations demonstrating:
a) a significant difference between the posted speed limit and the 85th percentile operating speed; b) a significant number of vehicles exceeding the posted speed limit; c) documented speeding or traffic safety concerns; d) higher traffic volumes; e) increased pedestrian, cyclist or vulnerable road-user activity; or f) other roadway or environmental conditions that, in the opinion of staff, warrant increased driver awareness. The Municipality is not required to deploy the Radar Speed Display Sign at every location where a speeding concern has been identified. Deployment shall be based
on available resources and the relative priority of identified locations.
6.4 Rotation of Portable Radar Speed Display Sign
Where a portable Radar Speed Display Sign is utilized, the sign shall generally be
relocated no sooner than one month to a different priority location.
The monthly rotation is intended to allow the Municipality to address multiple locations throughout the municipal road network and to prevent the sign from
becoming less effective through prolonged use at a single location.
The duration of deployment may be adjusted by Municipal staff where site-specific conditions, traffic data, operational requirements or safety concerns warrant a
longer or shorter deployment period.
6.5 Assessment and Monitoring
Municipal staff may review and assess locations identified for Radar Speed Display Sign deployment prior to installation where practicable.
The Radar Speed Display Sign may be used to collect or assist in collecting traffic information, including vehicle speeds and traffic volumes, where the equipment has this capability.
Following deployment, staff may review the information collected to determine:
a) whether operating speeds have changed; b) whether the 85th percentile speed has changed; c) whether additional traffic management measures should be considered;
d) whether the location should receive another deployment; or e) whether the concern should be referred to the Ontario Provincial Police or the appropriate road authority.
Where a location continues to demonstrate significant speeding concerns following the use of a Radar Speed Display Sign, staff may recommend additional traffic management, engineering, educational or enforcement measures.
6.6 Staff Authority
Municipal staff are authorized to determine the appropriate deployment location and
rotation of portable Radar Speed Display Signs in accordance with this Policy.
At the direction of staff, data collected during Radar Speed Display Sign deployments may be recorded, including the location, deployment dates, and
available speed or traffic data, where applicable.
The Manager of Public Works, or designate, may adjust the deployment schedule where required for road maintenance, construction, emergency response, seasonal operations or other operational requirements.
Plank Road -Eden Speed Assessment
Based on a 90 Hr. Study
Plank road between Ridge Line and Eden line.
At the beginning sign of 50km Northbound zone Location 1 on Map
Incoming (Heading North)
Speed Data
Avg. Speed KM/HR. 76.8km
85% Percentile of Speed
KM/HR.
86km/hr.
Peak Speed KM/HR. 114km(11am
08/31/2026)
Volume Data
Average Daily Traffic Count 1199.7
Peak Traffic Time AM/PM 6am/4pm
% of Vehicles Class Small
% of Vehicles Class Medium 96.4
% of Vehicles Class Large 3.6
Outgoing (Heading South)
Speed Data
Avg. Speed KM/HR. 78km
85% Percentile of Speed
KM/HR.
89km
Peak Speed KM/HR. 143km/hr. (9:40pm
08/27/2026)
Volume Data
Average Daily Traffic Count 1739.4
Peak Traffic Time AM/PM 11am/4pm
% of Vehicles Class Small .5
% of Vehicles Class Medium 96.6
% of Vehicles Class Large 2.9
Based on a 204 Hr. Study
Plank road between Ridge Line and Eden line.
Middle of 50km Northbound zone at 11478 Plank Road Location 2 on Map
Incoming (Heading North)
Speed Data
Avg. Speed KM/HR. 58.4km/hr.
85% Percentile of Speed
KM/HR.
66km/hr.
Peak Speed KM/HR. 111km/hr.
Volume Data
Average Daily Traffic Count 1758
Peak Traffic Time AM/PM 6am/4pm
% of Vehicles Class Small
% of Vehicles Class Medium 96
% of Vehicles Class Large 4
Outgoing (Heading South)
Speed Data
Avg. Speed KM/HR. 59.2km/hr.
85% Percentile of Speed
KM/HR.
66km/hr.
Peak Speed KM/HR. 123km/hr.(11am 09-
05-2026)
Volume Data
Average Daily Traffic Count 1757
Peak Traffic Time AM/PM 11am/4pm
% of Vehicles Class Small .1
% of Vehicles Class Medium 96.1
% of Vehicles Class Large 3.9
Based on a 42 Hr. Study
Plank road between North of Eden Line
North end limits of Eden @ the 50km Southbound zone at 11715 Plank Road
Location 3 on Map
Incoming (Heading South)
Speed Data
Avg. Speed KM/HR. 52.4km/hr.
85% Percentile of Speed
KM/HR.
64.5km/hr.
Peak Speed KM/HR. 109km/hr. (6am 09-15-
2026)
Volume Data
Average Daily Traffic Count 1523
Peak Traffic Time AM/PM 6am/3pm
% of Vehicles Class Small 1.5
% of Vehicles Class Medium 94.7
% of Vehicles Class Large 3.8
Outgoing (Heading North)
Speed Data
Avg. Speed KM/HR. 52 km/hr.
85% Percentile of Speed
KM/HR.
66 km/hr.
Peak Speed KM/HR. 132km/hr.(6am 09-15-
2026)
Volume Data
Average Daily Traffic Count 2172
Peak Traffic Time AM/PM 9am/4pm
% of Vehicles Class Small .3
% of Vehicles Class Medium 95.3
% of Vehicles Class Large 4.4
Based on a 96 Hr. Study
Plank road North of Eden Line, 5m North if the intersection
Location 4 on Map
Incoming (Heading North)
Speed Data
Avg. Speed KM/HR. 66.7 km/hr.
85% Percentile of Speed
KM/HR.
78km/hr.
Peak Speed KM/HR. 119km/hr. (7pm 09-11-
2026)
Volume Data
Average Daily Traffic Count 1722
Peak Traffic Time AM/PM 11am/4pm
% of Vehicles Class Small .3
% of Vehicles Class Medium 96.1
% of Vehicles Class Large 3.6
Outgoing (Heading South)
Speed Data
Avg. Speed KM/HR. 67.7 km/hr.
85% Percentile of Speed
KM/HR.
80 km/hr.
Peak Speed KM/HR. 156km/hr.(7pm 09-15-
2026)
Volume Data
Average Daily Traffic Count 2172
Peak Traffic Time AM/PM 9am/4pm
% of Vehicles Class Small .4
% of Vehicles Class Medium 95.9
% of Vehicles Class Large 3.7
REPORT
PHYSICAL SERVICES
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works|Drainage Superintendent
DATE: October 01, 2026
REPORT: PS-13/26 SUBJECT: CAPITAL ITEM NO. PR-09 – EDEN COMMUNITY PAVILION UPDATE
BACKGROUND
At its November 4, 2025 meeting, Council received Report TR-19/25 regarding the Draft 2026–2035 Capital Budget. The report presented the draft 2026–2035 Capital Budget, which included Capital Item No. PR-09 for an Eden Pavilion at the Community Park in Eden.
Capital Item PR-09 was included in the 2026 Capital Budget with an allocation of $100,000, funded from the Parkland Reserve. Council subsequently passed the following motion:
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott THAT Report TR-19/25 re 2026-2035 Capital Budget - Draft be received for information;
AND THAT Council approve in principle the 2026-2035 Capital Budget presented with the following edits:
• Bring forward PR-09 to 2026 funded by the Parkland Reserve
At its May 21, 2026 meeting, Council received Report PS-09/26 re RFT-26-01 Award -PR -09
Eden Community Park Pavilion.
A. Report PS-09/26 by Steve Adams, Manager of Public Works|Drainage Superintendent
re RFT-26-01 Award – PR-09 Eden Community Park Pavilion
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott THAT Report PS-09/26 re RFT-26-01 Award – Eden Community Park Pavilion be received for information;
AND THAT Council award the works outlined in RFT-26-01 to Franklin Construction in the amount of $97,993.48+HST;
AND THAT the Parkland Reserve be utilized to fund the estimated cost on this project, including completion of any additional costing, to an upset limit of $16,000;
AND THAT the appropriate by-law for the tender award be brought forward for Council’s consideration.
DISCUSSION
The Eden Park Pavilion is close to completion. The Pavilion will provide a covered gathering
space for the community,
Staff are currently working with Franklin construction and anticipate the following dates for each
construction stage;
Construction Stage Complete
Y/N
Anticipated Completion Date
Earthworks and Foundation Y September 08, 2026
Framing Y September 25, 2026
Sidewalk Installation N September 21 - 25, 2026
Steel Roof, Sofit and Facia N September 28, - October 09, 2026
Final Grading and Seeding N October 09, 2026
Tables installation N October 30, 2026
Bench Installation N October 30, 2026
Consistent with the implementation of other Pavilions, a ribbon cutting event will be scheduled
for October/November, when construction for the Pavilion is planned for completion. The
intention of the pavilion is to enhance the quality of life and foster community engagement.
STRATEGIC PLAN
1.1: Quality of life > To work collaboratively with community organizations and others in ensuring the availability of a diverse range of passive recreational, heritage, cultural and other community services that contribute to enriching Bayham’s
valued quality of life. Initiative(s): Strategic improvements to recreational amenities to promote healthy living.
ATTACHMENTS
RECOMMENDATION
1. THAT Report PS-13/26 re Capital Item No. PR-09 – Eden Community Pavilion Update be received for information; 2. AND THAT staff be directed to make the arrangements for the Eden Pavilion Ribbon Cutting;
Respectfully Submitted by: Reviewed by: Steve Adams Cindy Howard,
Manager of Public Works|Drainage Superintendent Interim Chief Administrative Clerk
REPORT
PHYSICAL SERVICES
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works/Drainage Superintendent
DATE: October 01, 2026
REPORT: PS-14/26
SUBJECT: 2026-2027 WINTER OPERATIONS PLAN – LEVEL OF SERVICE
BACKGROUND On October 16, 2025, Council received Report PS-11/25 re Winter Operations Plan – Level of
Service. The following motion was passed: THAT Report PS-11/25 re Winter Operations Plan - Level of Service be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham approve the Municipality of Bayham Winter Operations Plan – Level of Service Policy and associated mapping, as attached hereto. The Municipality’s Public Works Department and the Municipal contractor, each winter season, complete the following winter operations throughout the municipality, from November 15 through March 22 of the following calendar year, with a variety of different operations:
Routine patrolling
Roadway snow removal
Sidewalk snow removal
Roadway Anti-Icing The Municipality is required to follow Regulation 239/02, Minimum Maintenance Standards for
Municipal Highways (MMS). The MMS under the Municipal Act, 2001, identifies the Municipal role and obligation to maintain the roads to a reasonable state of repair. There is no provincial legislation that requires the Municipality to have a winter operations plan, however this has been identified and advised in the past by the Municipality’s Insurer that a Council-endorsed winter operations plan may defend the Municipality in a future claim. DISCUSSION
The Municipality of Bayham Winter Operations Plan – Level of Service Policy, attached hereto as Appendix ‘A’, contains updated mapping for 2026/2027. Staff reviewed the maps and have made changes to only the contractor routes with additional sidewalk routes like at the
Straffordville Community Centre and the Eden pavilion. Staff also made some small
adjustments to some of the roads that were currently not on the maps. With the sidewalk changes approx... 650m of sidewalk was added to the contractor’s portfolio.
Public Works staff are responsible for clearing and maintaining approximately 551 lane kilometres of roadway, while the municipal contractor completes an additional 28.1 kilometres of roadway maintenance. The municipal contractor also completes the clearing and maintenance
of approximately 17.77 kilometres of sidewalks, excluding sidewalks surrounding municipal facilities, as well as 22 municipally owned parking lots. The Municipality of Bayham Winter Operations Plan – Level of Service Policy sets out a policy and procedural framework for ensuring that the Municipality of Bayham continuously improves on the effective delivery of winter maintenance services and the management of road salt used in winter maintenance operations, as outlined in Environment Canada's Code of Practice for the Environmental Management of Road Salts. The Municipality of Bayham Winter Operations Plan – Level of Service Policy is meant to allow for an annual review and updates if any changes within the MMS are made. This allows for any
alterations at the start of every season and the ability to obtain any equipment, staffing or materials needed to complete the winter season.
Based on the MMS, the Roadway Classifications and the Average Annual Weekday Traffic (AADT), the charts below indicate the minimum response time to address snow accumulation based on depth of snow fall.
AADT REG. 239/02 Classification 15,000 or more 2
4,000 - 14,999 3
500 – 3,999 4
0 - 499 5
Class of Highway Depth (cm) Time (hours) 1 2.5 4 2 5 6
3 8 12
4 8 16
5 10 24
*Highlighted are the classification of roads that the Municipality of Bayham is responsible for During the winter maintenance period, Public Works staff has two Supervisory staff and two Operators on-call 24/7 for emergency responses. In addition, through the November 10 - March 15 period, the Municipality utilizes 7 full-time staff and 1 temporary operator. The Public Works staff monitors the roads 24/7 and operates out of the Public Works yard from 4:00am through 11:30pm Monday through Friday, along with Saturday and Sunday patrols.
STRATEGIC PLAN
Not applicable. ATTACHMENTS
1. Municipality of Bayham Winter Operations Plan – Level of Service Policy 2. 2026-2027 Winter Operations Mapping – Plow and Contractor Routes
RECOMMENDATION 1. THAT Report PS-14/26 re Winter Operations Plan - Level of Service be received for
information; 2. AND THAT the Council of The Corporation of the Municipality of Bayham approve the Municipality of Bayham Winter Operations Plan – Level of Service Policy and associated mapping, as attached hereto.
Respectfully Submitted by: Reviewed by: Steve Adams Cindy Howard,
Manager of Public Works|Drainage Superintendent Interim Chief Administrative Officer
DISCLAIMER This document is based on normal winter weather conditions, reliability and availability of resources
both human and physical. The Municipality does not guarantee a level of service under abnormal or significant weather events nor in the event of a work stoppage.
It is acknowledged that conditions may occur which temporarily prevent achieving levels assigned. In such cases, efforts will be made to keep roads open, consistent with available resources. This document is designed to utilize plain language to describe the Municipality of Bayham Winter Operations Plan. If there is a conflict between a provision in this document and a provision of Ontario Regulation 239/02, the provisions of Ontario Regulation 239/02 shall apply. Section 1 – Purpose The Municipality of Bayham Winter Operations Plan sets out a policy and procedural framework for ensuring that the Corporation of the Municipality of Bayham continuously improves on the effective
delivery of winter maintenance services and the management of road salt used in winter maintenance operations, as outlined in Environment Canada's Code of Practice for the Environmental Management of Road Salts and the County of Elgin Salt Management Plan. The Municipality of Bayham Winter Operations Plan is meant to be dynamic, to allow the Municipality to evaluate and phase-in any changes, new approaches and technologies in winter maintenance activities
in a fiscally sound manner. At the same time, any modifications to municipal winter maintenance activities must ensure that roadway safety is not compromised. As specified in the Code of Practice for the Environmental Management of Road Salts, the Winter Operations Plan for the Corporation of the Municipality of Bayham was endorsed by Council on October 19, 2023. Section 2 - Definitions 2.1 Anti-icing means the application of liquid deicers directly to the road surface in advance of a winter event. 2.2 Highway includes a common and public highway, street, avenue, parkway, driveway, square, place, bridge, viaduct or trestle, any part of which is intended for or used by the general public
for the passage of vehicles and includes the area between the lateral property lines thereof.
2.3 Paved Road means a road with an asphalt surface, concrete surface, composite pavement, or
Portland cement surface.
2.4 Pre-treat means the application of liquids (calcium chloride, sodium chloride, etc.) to dry sand or
salt prior to being loaded for storage or applied to the road surface.
2.5 Pre-wetting means the application of liquids (calcium chloride, sodium chloride, etc.) at the
spinner of the truck just prior to application to the road surface.
2.6 Significant Weather Event means an approaching or occurring weather hazard with the potential to pose a significant danger to users of the highways within the Municipality as per the Significant Weather Event Policy attached hereto as Appendix ‘D’. 2.7 Surface Treated Road means a road with bituminous surface treatment comprised of one or two applications of asphalt emulsion and stone chips over a gravel road.
2.8 Unpaved Road means a road with a gravel or sand surface.
2.9 Winter Event means a weather condition affecting roads such as snowfall, wind-blown snow, freezing rain, frost, black ice, etc. to which a winter event response is required.
2.10 Winter Event Response means a series of winter control activities performed in response to a winter event.
2.11 Continuous Winter Event Response means a response to a winter event with full deployment of labour and equipment that plow/salt/sand the entire system.
2.12 Spot Winter Event Response means a response to a winter event with only a part deployment of labour and equipment or with full deployment to only part of the system 2.13 Winter Event Response Hours means the total number of person-hours per year (plowing, salting/sanding, winging back, etc.) to respond to winter events. Section 3 - Objective
The Corporation of the Municipality of Bayham is committed to improving winter maintenance operations while continuing to ensure public safety. The Corporation of the Municipality of Bayham will
optimize the use of winter maintenance materials containing chlorides on all municipal roads while striving to minimize negative impacts to the environment. The Corporation of the Municipality of Bayham Staff will strive, insofar as reasonably practicable, to provide safe winter road conditions for
vehicular and pedestrian traffic as set out in the level of service policies and within the resources established by the Council of the Corporation of the Municipality of Bayham. Section 4 - Policy Statement The Corporation of the Municipality of Bayham will provide efficient and cost effective winter maintenance to ensure, insofar as reasonably practicable, the safety of users of the municipal road network in keeping with applicable provincial legislation and accepted standards while striving to minimize adverse impacts to the environment. These commitments will be met by: i. adhering to the procedures contained within the Municipality of Bayham Winter Operations Plan; ii. reviewing and upgrading the Municipality of Bayham Winter Operations Plan on an annual basis to incorporate new technologies and new developments; iii. committing to ongoing winter maintenance staff training and education; and iv. monitoring on an annual basis, the present conditions of the winter maintenance program, as
well as the effectiveness of the Municipality of Bayham Winter Operations Plan. Section 5 – Winter Maintenance Program
The major activities related to winter maintenance are:
• snow plowing
• salt/sand application
• salt/sand storage
• snow removal
• sidewalk plowing
• anti-icing The Corporation of the Municipality of Bayham is responsible for winter maintenance on:
Table 1
Road Type Distance (Lane KM)
Paved Roads 214 Lane KM
Surface Treated Roads 268 Lane KM
Unpaved Roads 97 Lane KM
Sidewalks 17.8 KM
For the purposes of this winter operations plan, the highways under the jurisdiction of the Corporation of the Municipality of Bayham have been classified (Class 1, 2, 3, 4, 5) as per the following Table 2 which is based on the Classification of Highways table included in Ontario Regulation 239/02. Table 2
Average Annual Daily Traffic (number of motor vehicles) Posted or Statutory Speed Limit (kilometres per hour)
91-100 81-90 71-80 61-70 51-60 41-50 1-40
15,000 or more 1 1 1 2 2 2 2
12,000 - 14,999 1 1 1 2 2 3 3
10,000 - 11,999 1 1 2 2 3 3 3
8,000 - 9,999 1 1 2 3 3 3 3
6,000 - 7,999 1 2 2 3 3 3 3
5,000 - 5,999 1 2 2 3 3 3 3
4,000 - 4,999 1 2 3 3 3 3 4
3,000 - 3,999 1 2 3 3 3 4 4
2,000 - 2,999 1 2 3 3 4 4 4
1,000 - 1,999 1 3 3 3 4 4 5
500 - 999 1 3 4 4 5 5 5
200 - 499 1 3 4 5 5 5 5
50 - 199 1 3 4 5 5 5 5
0 - 49 1 3 6 6 6 6 6
For the purposes of Table 2, the average annual daily traffic on a highway or part of a highway under the jurisdiction of the Corporation of the Municipality of Bayham shall be determined by: i. counting and averaging the daily two-way traffic on the highway or part of the highway; or
ii. estimating the average daily two-way traffic on the highway or part of the highway. Table 3 summarizes the road system in the Municipality of Bayham as follows: Table 3
Paved Lane/KM Surface Treated Lane/KM
Unpaved Lane/KM
Rural Urban Rural Urban Rural Urban
Class 1 0 0 0 0 0 0
Class 2 0 0 0 0 0 0
Class 3 142 2 0 0 0 0
Class 4 19 0 248 0 0 0
Class 5 25 26 16 4 96 1
Class 6 0 0 0 0 0 0
Section 6 – Level of Service 6.1 Weather Monitoring
From October 1 to April 30, the minimum standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once every shift or three times per calendar day, whichever is more frequent, at intervals determined by the Municipality. From May 1 to September 30, the minimum standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once per calendar day. In order to determine an effective winter event response and allocate the appropriate resources the Corporation of the Municipality of Bayham supplements road patrol information with weather information from various sources which includes: i. observations from municipal staff; ii. communication with staff of adjacent municipalities and MTO contractors; iii. monitoring
iv. monitoring pavement temperatures by means of on-board infrared thermometers which are mounted on the patrol and other trucks, and; v. RWIS data and pavement temperature forecasts from municipally owned stations or via a data
sharing agreements with other municipalities and/or the Ministry of Transportation 6.2 Snow Accumulation The minimum standard for addressing snow accumulation is, after becoming aware of the fact that the snow accumulation on a roadway is greater than the depth set out in the Table 4, to deploy resources as soon as practicable to address the snow accumulation, to provide a minimum lane width of the lesser of three metres for each lane or the actual lane width, or on a Class 4 or Class 5 Highway with two lanes, to provide a total width of at least five metres. If the depth of snow accumulation on a roadway is less than or equal to the depth set out in the Table 4,
the roadway is deemed to be in a state of repair with respect to snow accumulation. For the purposes of this section, the depth of snow accumulation on a roadway may be determined by
a municipal employee, agent or contractor, whose duties or responsibilities include one or more of the following: i. Patrolling highways;
ii. Performing highway maintenance activities. The depth of snow accumulation on a roadway may be determined by: i. performing an actual measurement; ii. monitoring the weather; or iii. performing a visual estimate.
SNOW ACCUMULATION Table 4
Class of Highway Depth Time
1 2.5 CM 4 HRS
2 5 CM 6 HRS
3 8 CM 12 HRS
4 8 CM 16 HRS
5 10 CM 24 HRS
6.3 Ice Formation The minimum standard for the prevention of ice formation on roadways is doing the following in the 24-hour period preceding an alleged formation of ice on a roadway: i. Monitor the weather in accordance with Section 6.1; ii. Patrol in accordance with Ontario Regulation 239/02.
If the Municipality determines, as a result of its activities that there is a substantial probability of ice forming on a roadway, the Municipality may treat the roadway to prevent ice formation within the time set out in the Table 5, starting from the time that the municipality determines is the appropriate time to
deploy resources for that purpose. ICE FORMATION PREVENTION Table 5 Class of Highway Time
1 6
2 8
3 16
4 24 5 24
If the Municipality meets the minimum standard set out Section 6.3 and, despite such compliance, ice forms on a roadway, the roadway is deemed to be in a state of repair until the earlier of, the time that the municipality becomes aware of the fact that the roadway is icy; or the applicable time set out in the
Table 6 for treating the roadway to prevent ice formation expires. The minimum standard for treating icy roadways after the municipality becomes aware of the fact that a
roadway is icy is to treat the icy roadway within the time set out in the Table 6, and an icy roadway is deemed to be in a state of repair until the applicable time set out in the Table 6 for treating the icy roadway expires. For the purposes of this section, treating a roadway means applying material to the roadway, including but not limited to, salt, sand or any combination of salt and sand. TREATMENT OF ICY ROADWAYS Table 6
Class of Highway Time
1 3 HRS
2 4 HRS
3 8 HRS
4 12 HRS
5 16 HRS
6.4 Public Information Levels of Service The Municipality of Bayham has developed carefully planned levels of winter road service to combat the diverse winter weather conditions. A combination of municipally owned vehicles and contracted
units provide effective snow plowing services to Elgin County and Municipality of Bayham roads through the highway priority route system.
This system assigns priority to all County Roads with the highest traffic in the Municipality. To ensure the safety of drivers and pedestrians, these County Roads routes are serviced on a priority basis. Bayham Roads are attended to regularly, but less often than Elgin County Roads. Local Hamlet Roads
and select sidewalks are maintained by Contractors under Agreements with the Municipality of Bayham. Winter Operations Priority Index 1) Elgin County Roads a. See Appendix ‘A’ b. By-law No. 2023-080 2) Municipality of Bayham Rural Roads a. See Appendix ‘B’ 3) Municipality of Bayham Local Hamlet Roads & Select Sidewalks
a. See Appendix ‘C’ b. Completed by Contractor under Agreement with the Municipality i. By-law No. 2020-069
c. Please note, only select sidewalks are maintained for winter operations. The Municipality does not perform snow removal operations around community mailboxes; please contact Canada Post for snow removal in this area.
6.5 Residents Information Winter Parking Restrictions As per the Municipality of Bayham Traffic By-law, parking is not permitted on any Municipal streets from 3:00 a.m. – 5:00 a.m. This ensures the Municipality can completely clear streets of snow and that emergency vehicles can get down the street. Children’s Safety Please ensure that children do not play where snow is piled at the side of the road or in the middle of courts where municipal equipment operators may not see them. Driveways Piling snow to the right side of the driveway can help reduce the amount of snow pushed back into the
driveway. Standing in the driveway and looking at the street determines the right side. Clearing of Snow or Ice from Sidewalks Every owner of any lot fronting any municipal highway or street where an adjacent sidewalk has been constructed shall remove and/or clear away and keep removed and cleared away all snow and ice from such sidewalk on the street side nearest to such lot, such removal to be completed within twenty-four (24) hours of a snowfall. Clearing Snow on Private Property The Municipality devotes a great deal of resources to keep the streets and select sidewalks clear of snow and ice. Residents often deposit snow and ice from their property onto the street or sidewalk not
realizing that this contravenes municipal regulations, contributes to unsafe driving and walking conditions and increases the cost of providing winter road maintenance.
When property owners are clearing snow from private driveways, please keep this snow on your property. Your efforts in helping the Municipality make winter driving and walking safe for everyone is
appreciated. Fire Hydrants The Municipality of Bayham has approximately 118 fire hydrants that need to be cleared of snowfall. The Municipality works hard to keep hydrants clear and available for emergencies, however with heavy snowfalls, this can be challenging. Residents are asked to assist by keeping fire hydrants on their properties clear of snow. Hydrants should have a clearing of one metre (3 ft.) all around and there should be a clear path to the street to ensure firefighters can readily access them. A hydrant can help save lives and property in your community, if you see a hydrant that is buried this winter, please do the neighbourly thing and dig it out.
Damage to Sod
Sidewalk plowing presents many challenges. It is difficult to tell exactly where the edge of the sidewalk is and when the ground is not frozen some sod damage may occur. Damage to Municipal sod, pavement and municipally owned trees may be repaired in the spring, subject to the discretion of the
Roads Operation Supervisor or designate. Contact the Municipal Office when you notice damage and your address will be added to a list for repair, for consideration, when materials are available. To facilitate the removal of snow from sidewalks and to prevent damage to private property, residents are required not to place cars, fences, posts, hedges, shrubs, driveway curbs or other obstructions on the road allowance. The Municipality will not be responsible for damage to items placed on Municipal property by property owners. Mailbox Replacement
The Municipality will re-install mailboxes damaged as a result of maintenance activities of an appropriate standard in an appropriate location.
Installation Standards
i. The post shall be a 4”x4” wooden post. ii. Posts will be installed at the rounding of the shoulder, in order that the opening of the mailbox is at the edge of the shoulder with the bottom of the box being (3.5') above the edge of the edge of
the shoulder. iii. Mailboxes on a cantilever arm must meet the same height and setback requirements. iv. Mailboxes will be placed on the right hand side of road according to the courier’s line of travel in a position where the courier can reach and service it from his vehicle without being an impediment to pedestrian or vehicular traffic, where possible. v. Replacement boxes shall be a standard size weather resistant steel rural type mailbox.
Limitations & Exclusions i. The Municipality is responsible for the replacement and reinstallation of a mailbox that has been removed or damaged by being physically hit by snow plowing equipment. At the sole, absolute and unfettered discretion of the Road Operations Supervisor or designate, the Municipality will repair when possible or replace a mailbox, if beyond repair, damaged by a snowplow that has physically hit the box.
ii. Mailboxes hit by snow coming off the plow will not be replaced by the Municipality. The responsibility for maintaining mailboxes lies with the owner of the box. Mailbox owners are required to repair their own mailboxes that have been damaged by snow impact.
iii. Where any mailbox has been damaged by operations activities, it will be replaced with a standard mailbox and post arrangement with a maximum value of $50.00.
Timing of Installation
i. The damaged mailbox will be replaced as soon as weather and labour permit, at the sole, absolute and unfettered discretion of the Road Operations Supervisor or designate. Completion of Winter Control Services on the roadway is a priority. Roadside Snow Removal Roadside snow removal operations are only completed within the defined urban communities in the downtown cores of Straffordville, Eden, Vienna, and Port Burwell. Roadside snow removal operations are undertaken when the available snow storage capacity on street will no longer accommodate further snow accumulations. The purpose of snow removal operations is not necessarily for pedestrian convenience but for road safety. If sufficient storage is lacking along roadway corridors and sight lines are impeded, snow removal may be scheduled at the earliest opportunity as per the following standards.
i. Roadside snow removal operations may be scheduled and undertaken when the snow banks combined average height and width exceeds a value greater than 1.8 m (6’).
ii. Whenever sightline and safety are compromised as determined by the Road Operations Supervisor or designate. iii. Measurements shall not be made until 72 hours following the cessation of a storm event iv. Snow removal shall only commence when reasonably feasible within the confines of the Municipal equipment and staff inventory. Assistance to Private Property Owners Under no circumstances will a municipal employee be permitted to use municipal equipment to push, pull or tow a stranded private vehicle from a roadway or parking lot. The employee, if a hazard exists, shall use the two-way radio to notify dispatch of the impending danger. Winter Operations - Frequently Asked Questions
1. What happens when it starts to snow? The Municipality of Bayham subscribes to an advanced weather forecasting service. Depending upon the timing and nature of the pending storm, staff are brought in to commence winter maintenance
activities. Once the storm starts, or is completed, municipal equipment is sent out on designated routes to apply materials as necessary.
2. Why do I never see a municipal equipment when it snows? It all depends upon where you live. The Municipality's main routes are Elgin County Roads. Depending upon the time of day, traffic volumes and snowfall amounts, the average routes can take varying hours to complete one pass. The municipal equipment will continue back over these routes until the storm has stopped and these roads are clear of snow and ice.
3. Why does the plow not remove all of the snow from my road? The plows are designed to ride on "guides" (shoes) that raise the blade approximately 13 millimetres (0.5 inches) from the surface of the roadway. This is done to prevent damage to both the vehicle and infrastructure from raised manholes, catch basins or water valves. Once the street has been plowed and sanded, the interaction of the material and vehicular traffic is required to melt the remaining snow cover. Streets with low traffic volumes will therefore remain snow covered longer. 4. Why do the plows always push snow into my driveway?
For a resident this can be quite annoying, but unfortunately, it cannot be helped. The snow must be removed from the travelled portion of the road. When the Municipality receives a heavy snowfall, if possible, do not shovel your driveway until after the plow has gone by. If you must shovel, do not throw
the snow out onto the roadway as you may create a hazard for another vehicle, and if an accident were to occur, you might be held liable. Section 7 - Winter Maintenance Season
The winter maintenance season within which the Corporation of the Municipality of Bayham will perform winter highway maintenance commences on November 13th, 2023 and is completed March 15th, 2024 Section 8 - Winter Preparations In the months prior to the start of the winter maintenance season, as identified in Section 7, the Corporation of the Municipality of Bayham undertakes the following tasks to prepare for the upcoming winter season. 8.1 Prior to the Winter Season Prior to the Winter Season the Municipality will: i. If required, prepare and call tenders for the supply of materials (salt, sand, liquid), replacement parts (for plows, solid and liquid application equipment), value added meteorological services
(VAMS) and contract equipment (plow trucks, spreader trucks, combination units). ii. Conduct a mandatory training session for staff and contract operators where all policies, procedures, schedules, reporting procedures for callout, route maps, equipment training and
safety precautions will be discussed. Any issues resulting from the meeting with regard to the policies, procedures, schedules, reporting procedures for callout, route maps, equipment training and safety precautions shall be resolved either at the meeting or prior to the winter season. iii. Train winter patrollers (or staff whose duties also include patrolling) on the route of representative roads to be patrolled between winter events, their duties during a winter event, recording keeping requirements and callout procedures and the anti-icing chemicals to be applied for the forecast weather conditions. iv. Inspect equipment to ensure proper working order. Schedule and complete any and all equipment repairs. 8.2 One Month Prior to the Winter Season One month prior to the winter season the Corporation of the Municipality of Bayham will:
i. Post the winter shift schedule in accordance with the municipality's collective agreement, if any. ii. Calibrate material application equipment. iii. Allow operators (staff and contract) time to familiarize themselves with any new equipment,
material application rates, material application equipment and their route (driving the route and noting obstacles along the route). iv. Have a 50 % of the fleet ready to respond to a winter event. v. Have sufficient staff available to operate the fleet if conditions warrant a winter event response. 8.3 At the Start of the Winter Season At the start of the winter season the Municipality of Bayham will: i. Implement the winter shift schedule. ii. Begin patrolling representative roads in all maintenance classes. iii. Respond to winter events as per the winter operations plan. Section 9 - Winter Patrol During the winter maintenance season, the Corporation of the Municipality of Bayham carries out a winter patrol on a route of representative roads, as per Appendix ‘D’ twice daily, seven days a week. Between winter events a patrol of representative roads will occur during daylight hours and a second
night patrol will be also be scheduled. The purpose of the patrol is to monitor and record weather and road conditions and mobilize winter maintenance operators and equipment should a winter event be observed and a winter event response is required. On the approach of a winter event or during a winter
event the route of representative roads may be modified, insofar as reasonably practicable, depending on the type and severity of winter event or the direction from which the storm approaches. Section 10 – Operations
The Corporation of the Municipality of Bayham adheres to the hours of service as set out in the Highway Traffic Act, Ontario Regulation 555/06. 10.1 Winter Materials Used Annually Table 6
Material 5 Year Average
Rock salt (NaCl) 1200 tonnes
Sand and salt mix* 2200 tonnes
Salt brine (NaCl) 30000 Liters
* Percentage of salt in sand/salt mix by weight 10% 10.2 Facilities The Municipality provides winter maintenance services from the patrol yard listed below. The patrol yard has a front-end loader capable of loading the winter maintenance fleet with sand or salt. Municipality of Bayham Public Works Yard 8354 Plank Rd Bayham, ON Equipment Storage Details: Nine bay pre-engineered steel building with a partially paved lot
There is enough room in the bays to store 4 tandems, a loader, a grader, and the vac trailer. During winter months most of the equipment is stored indoors and seasonal equipment such as roadside grass cutters are stored at a different facility.
Material Storage Details: All granular road construction material is stored outside. Salt and sand is stored within the storage dome as outlined with the County of Elgin Salt Management Plan.
10.3 Communications All winter maintenance vehicles are equipped with two-way communications (radios, cell phone, etc.). Municipal staff is responsible for reporting changing winter weather and/or road conditions as the changes are observed. Spectrum Communications provides a call centre which serves as the main hub for in/outgoing calls from staff, emergency services and the general public. The Call Center: Can be reached by calling 519-866-5521and is manned by Spectrum Communications outside normal business hours. The Municipality of Bayham communicates important information to the public via the municipal website
www.bayham.on.ca 10.4 Authority
Operational decisions will be made by the Manager of Public Works or designate with the aid of available forecasting, level of service policy, patrolling etc. However, it should be emphasized that
decisions will be subjective and external input, whether in this plan or elsewhere, merely acts as an aid in determining if a call out of staff and equipment by the Manager of Public Works or designate. Section 11 - Decommissioning Winter Operations
After the winter season expires, the Corporation of the Municipality of Bayham ceases all winter highway maintenance operations and decommissions the remainder of the equipment providing
weather forecasts warrant the decommissioning. Section 12 - Training
The Corporation of the Municipality of Bayham provides winter operations training for all staff involved in the delivery of winter services. It is compulsory for the municipal staff to attend the training sessions. Current Winter Operations Trainings: i. Equipment Circle Check ii. Equipment Calibration Record Keeping iii. Health & Safety iv. Winter Operations Section 13 - Record Keeping Full and accurate completion of documentation, according to the applicable procedures, ensures that the Municipality is protected from liability by providing solid due diligence that procedures have been
followed. Staff, or the on-board data collection system, is responsible for keeping the following records:
i. CVOR Time Card ii. Materials Used iii. Route Plowed
iv. Winter Patrol Diary v. Weather/RWIS Information vi. Equipment Calibration Records Section 14 - Monitoring and Updating The purpose of monitoring and updating is to provide a basis for continuous improvement of the Municipality of Bayham Winter Operations Plan and the winter maintenance policies, practices and procedures of the Corporation of the Municipality of Bayham. The current winter maintenance policies, practices and procedures form the baseline or benchmark
upon which improvements can be made to improve winter operations and/or the use and management of road salt in the future.
The Corporation of the Municipality of Bayham plans to undertake continual improvements to ensure the most efficient and effective winter operations.
At the end of the winter season, a meeting to review winter operations will be held with all winter operations staff to itemize all issues that arose during the winter season and discuss how these issues may be resolved.
Prior to the start of the next winter season and with sufficient lead time to implement any changes, the Corporation of the Municipality of Bayham will train staff on the changes to equipment and/or winter
maintenance policies, practices, and procedures.
Year over year performance measures will be used to determine whether the objectives of the Municipality of Bayham Winter Operations Plan and/or winter maintenance policies, practices, and procedures have been met and to identify areas for improvement. i. Monitoring the salt used: Percentage change (+/-) in the total tonnes of salt purchased annually from the benchmark year
Percentage of applications where discharge rates exceeded Percentage change (+/-) in the total
tonnes of salt applied annually per system km per winter event
Calton
Vienna
Port Burwell
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Kilometers
Plow Route 1 - 2027
Total Lane 106.2km BayhamMa
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Straffordville
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Plow Route 2 - 2027
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Kilometers
Plow Route 3 - 2027
Total Lane 116.6km
Bayham
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ANN ST
PLANK RD
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0 200 400100
Meters
Vienna
Vienna
Port Burwell
Straffordville
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PL
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0 1,700 3,400 5,100850
Meters
Plow Route 4 - 2027
Total Lane 108.8km Bayham
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Straffordville
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BUR
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3RD ST
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GRAY ST
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Key Map
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0 1.5 30.75
Kilometers
Plow Route 5 - 2027
Total Lane 102.2km
Bayham
Ma
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No
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Corinth
Richmond
Straffordville
TALB
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PRESSEY ROAD
HERIT
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PLA
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BEST LINE
CU
L
L
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HAWKINS ROAD
GREEN LINE
SP
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L
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RI
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BROWNSVILLE
R
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CARSON LINE
PI
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DE
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MIT
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MU
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LO
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JOHN WISE LINE
BA
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CHALET
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CLEAR
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HARMONY ACRES
L
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4TH STREET
PE
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JO
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SO
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MI
T
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SO
M
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HAWKINS ROAD
SA
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Y
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N
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Key Map
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0 2 41
Kilometers
Plow Route 6 - 2027
Total Lane 97.8km
BayhamMa
l
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No
r
f
o
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k
CH
A
T
H
A
M
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ROBIN
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O
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PITT S
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VI
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PL
A
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B
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U
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AD
D
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O
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WELLINGTON ST
EL
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LIBBYE AVE
WATERLOO ST
MIL
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BA
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ASHL
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Y
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BROCK ST
HU
R
L
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Y
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HOMER ST
WILLIAM ST
COWPER ST
SOUTHEY ST
BURWELL ST
FA
Y
E
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TENNYSON ST
Subm
a
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r
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W
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GRACE CRT
Key Map
µ
0 200 400100
Meters
Port Burwell Winter Maintenance 2027
AREA 1 PORT BURWELL STREETS
• Addison Street (Nova Scotia – Libbye)• Bodsworth Lane• Brock Street• Burwell Street• Cowper Street• Elizabeth Street• Erieus Street• Fay Street• Hannah Street• Homer Street• Howard Street (to Submariners Way)• Hurley Street• Libbye Avenue• Libbye Street• McNeil Court• Milton Street• Newton Street• Pitt Street• Shakespeare Street• Southey Street• Strachan Street• Tennyson Street• Victoria Street (Pitt to Wellington)• Waterloo Street• William Street• Wilson Lane
PORT BURWELL PARKING LOTS • Fire Hall – Nova Scotia Line• Library Parking – 21 Pitt Street• Marine Museum Parking Lot• Pump Stations (Brock and Union)• Sewage Treatment Plant – 1 Chatham Street• Robinson St Parking Lots• Wastewater Treatment Plant• Base of Pitt St• Chatham St. Lot• Nova Scotia Line Park
BayhamMa
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e
No
r
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o
l
k
Streets Total Lane 14.6km
Sidewalks 5,921m
Parking Lot
E
D
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PLANK ROAD
CE
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N
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FULTON STREET
CHAPEL STR
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ANN STREET
NO
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WATER
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TUNNEL LINE
OLD MILL
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PI
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WALNUT
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R
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QUEEN STREET
S
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FRON
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OTTE
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EDISON D
R
CT
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PLANK RD
FULTON ST
E
L
M
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ANN ST
CHAPEL ST
VIENNA LI
N
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NO
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H
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UN
I
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WAT
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KING ST E
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Key Map
µ0 200 400100
Meters
Streets 7km
AREA 2 VIENNA STREETS • Ann Street• Centre Street (North of Fulton Only)• Chapel Street (to top of the hill)• Chestnut Street• Edison Street• Elm Street• Front Street• King Street• North Street
• Oak Street• Otter Street• Pearl Street• Pine Street• Queen Street• Snow Street• Union Street• Walnut Street
VIENNA PARKING LOTS• Community Centre• Pump Station # 6, 54 Front St.
BayhamSidewalks 2859m Ma
l
a
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i
d
e
No
r
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o
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k
Parking Lot
Winter Maintenance 2027
PLA
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K
R
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HERITAGE LINE
MAIN ST
3RD ST
SA
N
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Y
T
O
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N
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WE
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4TH ST
STEWART
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2ND ST
5TH ST
ART
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DU
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AL
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WE
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1ST ST
Key Map
µ
AREA 3 STRAFFORDVILLE STREETS • Alward Street• Arthur Street• CPR Laneway (to dead end)• Donnelly Street• Duke Street• East Street• Elgin Street• Fifth Street• First Street• Fourth Street• Garner Road (Heritage to Wardwalk)• Garnham Street• Hesch Street• Main Street• Old Chapel Street• Second Street• Short Street• Third Street• Wardwalk Line• West Street
STAFFORDVILLE PARKING LOTS • Firehall• Library/Pump Station #2• Pumping Station (8971 Plank Road• SCC
9352 Garner Rd. and 56826 Heritage Line) • Straffordville Community Centre All Entrances & Sidewalks
Bayham
PL
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ALWARD
STREET
Ma
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No
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0 200 400100
Meters
Streets 3.8km
Sidewalks 6195m
Parking Lot
Winter Maintenance 2027
BEST LINE
CU
L
L
O
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E
N
R
O
A
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GE
O
R
G
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HE
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Key Map
µ
CORINTH STREETS• George St.• Henry St.• Shady Lane
BayhamSidewalks 778m
OAK
TALB
O
T
L
I
N
E
SHAD
Y
L
A
N
E
CU
L
L
O
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E
N
R
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MAPLE
BayhamMa
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a
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i
d
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No
r
f
o
l
k
0 50 10025
Meters
0 100 20050
Meters
Streets 339.5m
Contractor
Winter Maintenance 2027
PLA
N
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R
O
A
D
EDEN LINE
GRAY STRE
E
T
TR
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V
I
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S
T
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Key Map
µ0 100 20050
Meters
Winter Maintenance 2027
EDEN STREETS • Gray Street• Travis Street
EDEN PARKING LOTS • Pump Station #1 – 11403 Plank Road
Bayham
Streets 875m
Sidewalks 940m Ma
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a
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No
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HER
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HOOVER V
A
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JOH
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CHU
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JAM
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RICHMOND ROAD
Key Map
µ
0 100 20050
Meters
RICHMOND STREETS • Church Street• Hoover Valley Road• James Street• John Street• Richmond Road
RICHMOND PARKING LOT • Richmond Water Treatment Plant -9190 Richmond Rd.
Bayham
Streets 1.1km
Sidewalks 1,036m
Winter Maintenance 2027
HERITAGE LI
N
E
CU
L
L
O
D
E
N
R
O
A
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BE
A
T
T
I
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R
O
A
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Key Map
µContractor County Maintenance 2027
Bayham
H
E
R
I
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A
G
E
L
I
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E
MI
T
C
H
E
L
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0 50 10025
Meters
0 50 10025
Meters
EDEN LINE
PE
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R
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C
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U
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Key Map
µ0 50 10025
Meters
RICHMOND STREETS • Church Street• Hoover Valley Road• James Street• John Street• Richmond Road
RICHMOND PARKING LOT • Richmond Water Treatment Plant -9190 Richmond Rd.
BayhamContractor
Winter Maintenance 2027
Eden
Calton
Vienna
Corinth
Richmond
Port Burwell
Straffordville
PL
A
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R
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A
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CALTO
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TALB
O
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NO
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HERITAGE LINE
VIENNA
L
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LIGHT
L
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RI
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M
O
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PRESSEY ROA
D
EL
G
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5
5
CO
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CU
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NOVA S
C
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CA
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HAWKINS ROA
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TUNNE
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GLEN
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9
COLLEGE LINE
SP
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CARSON LINE
GO
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B
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SA
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BEACH LANE
JOHN WISE LINE
S
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R
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B
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GLENCOLIN LINE
MAPL
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P
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HOWEY LINE
BASELINE
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BR
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MALL ROAD
GA
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R
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VINCENT LINE
BE
A
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R
O
A
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CH
A
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A
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S
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R
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CA
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M
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MI
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CA
R
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Key Map
µ
0 2 41
Kilometers
Route of Representative Roads 2027
Total Lane 85.9km Bayham
REPORT
FIRE DEPARTMENT
TO: Mayor & Members of Council
FROM: Harry Baranik, Fire Chief / CEMC
DATE: October 1, 2026
REPORT: FR-04/26 SUBJECT: Fire Prevention Week and Related Activities
BACKGROUND
In 1923, the Canadian government first proclaimed Fire Prevention week. Currently, Fire
Prevention Week occurs at the beginning of October each year. The yearly theme is set by the
National Fire Protection Association which is based on current fire safety priorities, emerging
public hazards, and community education needs. This year’s theme is: “Charge into Fire Safety™:
Safe Charging Is a Superpower.”
There are Lithium-Ion batteries in everyone’s home and usually on their person. These batteries
are normally safe and dependable and help keep our everyday devices running. However, on
occasion they will default due to time, improper storage, or purchasing and use defective and
inappropriate batteries or charging units for a device. By not recognizing that the devices battery is
not charging properly such as a laptop is beginning to expand; leaving the device in an over-
heated areas for a prolonged period of time such as the interior of an over-heated car for several
hours; or by purchasing batteries or chargers that are not recommended by the manufacturer can
lead to serious consequences.
Staff have attended several lectures and training sessions on how dangerous these batteries can
be when they deteriorate to a point where they go into thermal runaway. Danger can come from
both the heat release and the gases these batteries produce just before the thermal run away. At
these lectures, many of the urban fire departments speak on the continuing increase in fire calls
related to these batteries.
See attached link: https://www.youtube.com/watch?v=1mSYxTj5Exo
DISCUSSION During the week of October 4 – 10, the Bayham Fire and Emergency Management Services will
focus on educating the public on this year’s Fire Prevention Week theme by:
1) On Tuesday October 6th, The Straffordville station will be attending the Straffordville Public
School, The Corinth Mennonite School and the Calton Mennonite School. In the evening,
there will be an open house between 6:00 p.m. and 8:00 p.m.. at the Straffordville station.
The open house will include hot dogs, an auto-extrication demonstration and other
activities for the children. Everyone is welcome
2) On Wednesday October 7th, the Port Burwell station will be attending the Port Burwell Public School, The Lighthouse Gospel School and the Living Gospel School. In the evening, there will be an open house between 6:00 p.m. and 8:00 p.m.., at the Port Burwell station. The open house will include hot dogs, and activities for the children including an obstacle course. Everyone is welcome.
STRATEGIC PLAN 3.2: Quality of Life > To work collaboratively with community organizations and others in ensuring the availability of a diverse range of passive recreational, heritage, cultural and other community services that contribute to enriching Bayham’s valued quality of life,
Initiative: Develop partnership and education to improve water sources and protection for Fire Services RECOMMENDATION 1. THAT Report FR-04/26 re Fire Prevention Week and Related Activities be received
for information. Respectfully submitted: Reviewed by: Harry Baranik CINDY HOWARD, Fire Chief/CEMC/By-Law Interim Chief Administrative Officer B.A., CMM III Police Professional/ Fire Services Executive, CEMC, CAFI
OPA 01/26 ZBA-13/25
NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: 1001484981 ONTARIO INC. LOCATION: 1 PINE STREET, VILLAGE OF VIENNA
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Official Plan Amendment and Zoning By-law Amendment (OPA-01/26 and ZBA-13/25).
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, October 1st, 2026 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel
THE PURPOSE of this Official Plan Amendment is to change the proposed area shown as ‘Lot
5’ on Draft Plan of Subdivision 34T-BA2503 from a ‘Residential’ designation to a ‘Multi-Unit Residential’ designation to permit development of a four-unit Townhouse building. THE PURPOSE of this By-law Amendment is to rezone the subject property from a ‘Village Residential (R1)’ Zone to:
A ‘Village Residential with Site Specific provisions (R1-XX)’ Zone to permit as follows:
• Section 10.12.X to permit a minimum Lot Area of 740m² for proposed Lot 6 of Draft Plan of Subdivision 34T-BA2503, whereas 800m² is required for Single-Detached Dwellings under Section 10.3;
• Section 10.12.X to permit a minimum Lot Area of 380m² for proposed Lot 7 of Draft Plan of Subdivision 34T-BA2503, whereas 400m² is required for Semi-Detached Dwellings under Section 10.3;
• Section 10.12.X to permit a maximum Building Coverage of 32% for Single-Detached Lots 6 & 8 proposed within Draft Plan of Subdivision 34T-BA2503, whereas a maximum of 30% is required under Section 10.6;
• Section 10.12.X to permit a maximum Building Coverage of 45% for Semi-Detached
Lots 2, 3, 4, and 7 proposed within Draft Plan of Subdivision 34T-BA2503, whereas a maximum of 30% is required under Section 10.6;
• Section 10.12.X to permit a driveway width of 12.0m when shared between two adjoining
semi-detached units within Draft Plan of Subdivision 34T-BA2503, whereas a maximum width of 9.0m is permitted under Section 4.34.1; and,
• Section 10.12.X to permit a maximum driveway coverage of 60% for semi-detached
residential units, whereas a maximum of 50% is permitted under Section 4.34.1.
And to recognize the dual zoning over Lot 8 of Draft Plan of Subdivision 34T-BA2503, being Village Residential with Site Specific provisions (R1-XX) and Open Space (OS) where the zone boundary becomes the effective boundary:
• Section 10.12.X to permit a minimum Lot Area of 520m² for proposed Lot 8, whereas
800m² is required for Single-Detached Dwellings under Section 10.3;
• Section 10.12.X to permit a minimum Lot Frontage of 8.0m, whereas a Lot Frontage of 15.0m is required for an internal Lot with Public Water & Sanitary services under Section 10.4
• Section 10.12.X to permit a 0.0m setback to the Open Space boundary limit, where a minimum width of 1.2 metres plus 0.5 metres for each additional or partial storey above the first storey is required under Section 10.9.1
And to recognize the deficiencies with the existing single residential dwelling which remain
within Lot 1 of Draft Plan of Subdivision 34T-BA2503 with the following Site Specifics:
• Section 10.12.X to permit a minimum Front Yard Depth of 2.7m for the existing single-detached dwelling, whereas 7.0m is required;
OPA 01/26 ZBA-13/25
• Section 10.12.X to permit the existing driveway width of 2.4m, whereas a minimum width of 3.0m is permitted under Section 4.34.1; and,
• Section 10.12.X to permit a minimum setback of 0.0m to a Lot line for the two existing accessory structures, whereas 1.0m is required in Section 4.2 e).
And a ‘Site Specific Village Residential (R2-XX)’ Zone to permit the development of four (4) Townhouse residential dwellings, which requires the additional provisions:
• Section 11.11.X to permit a driveway width of 12.0m when shared between two adjoining Townhouse units within Draft Plan of Subdivision 34T-BA2503, whereas a maximum width of 9.0m is permitted under Section 4.34.1
• Section 11.11.X to permit a maximum driveway coverage of 60% for a Townhouse residential unit, whereas a maximum of 50% is permitted under Section 4.34.1
And lastly, an ‘Open Space (OS)’ zone on a portion of Lots 1, 2 and 8 to align with the un-developable, significant natural area regulated by the LPRCA in the south-west corner of the property.
The subject property is known as 1 Pine Street, west side, and south of Fulton Street in the village of Vienna.
THE EFFECT of the Official Plan Amendment and Zoning By-law Amendment is to permit the development of the lands in accordance with draft plan of subdivision application 34T-BA2503, that will contain 3 detached dwellings (one of which is existing), eight semi-detached dwellings,
and four townhouse units, and which includes an area of non-development Open Space.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 12:00 Noon on Wednesday, September 23rd, 2026 to planning@bayham.on.ca or at the municipal office will be included in the public meeting agenda.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written
request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office.
OPA 01/26 ZBA-13/25
Dated at the Municipality of Bayham this 11th day of September 2026.
Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: planning@bayham.on.ca W: www.bayham.on.ca
REPORT
DRAINAGE
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works|Drainage Superintendent
DATE: October 1, 2026
REPORT: DR-07/26 SUBJECT: 2026 3rd QUARTER DRAINAGE REPORT
BACKGROUND:
This Report is to inform Council of Q3 2026 ongoing and completed to-date drainage activities. DISCUSSION: Drainage works regarding Q3 2026 new drains and drain maintenance are outlined below:
New Drains
Drain Name Status Pine St. Drain Petition Signed – November 6, 2025 Meeting to appoint engineer – November 20, 2025 Site Meeting held – December 3, 2025 VanQuaethem Extension Plank Road. Site meeting has been completed on August 15, 2023 Waiting on developer’s plans for future phases to submit to Spriets.
Confirmed with applicant on Oct. 7, 2025, to hold until further notice.
Vienna Ridge Subdivision Complete, with exception of warranty period
of one year.
Security holdback will be kept until July 2026.
11:28 Properties Inc. Petition submitted and filed on Oct. 23, 2023 Council passed consideration of Petition on November 2, 2023
Engineer has been assigned to prepare report.
Alex Visscher on February 26, 2024, has signed the petition in regards to work being completed on the west side of Plank Road. Engineer is waiting on west side Plank development to complete report.
Confirmed no change on October 7, 2025. Confirmed with engineer no design has been
sent to Spriet’s from developers engineer. September 23, 2026.
Frank Wall - Sandytown Subdivision – Grewal Drain Extension Drain was completed in October with payment certificate from engineer Dated November 17, 2025. Invoicing has been sent out 13% holdback will be held for one year.
Bartley Drain Smith Drain Extension Major Improvement Notice Filed February 25, 2026, by Mike Chromczak. Council Awarded Spriet Associates Ltd on March 5, 2026. Site meeting held April 8, 2026
Little Jerry Creek Drain Major Improvement Major Improvement Notice Filed February 25, 2026. For the replacement of Best Line Culverts and ditch realignment. Council Awarded Spriet Associates Ltd on March 5, 2026. Site meeting held April 8, 2026 Csinos Road Drain Petition Filed June 18, 2026. Council received and appointed Spriet’s
Associates on June 25, 2025
Staff met with the homeowner and contractor on-site on September 23, 2026, to discuss the proposed new drain installation.
Once the proposed drain installation is confirmed through mutual agreement between the affected parties, staff will advise Council that the project will no longer proceed
as a petition drain.
Drain Maintenance
Drain Name Status
Smith Drain – On-going Landowner called in repair to large catch
basin that outlet under the railroad tracks being washed out. On-site with the contractor we determined the pipe has collapsed under rail bed and will need replacing. Additionally, two large catch basins would be added on either side of the tracks. Staff working through approvals with Geo-Rail. Spriet’s have been asked to prepare engineer drawing for the work under the rail bed.
Chute Drain – On-going Landowner called to let us know slow back-up after rain event. Staff waiting on contractor for cleanout and investigation.
Contractor has been scheduled for October/November repairs when corn has been removed. Bartley Drain-Sink Hole Roads department discovered large sink hole on the east side of Culloden Road. Locates and contractor have been notified. Contractor completed work July 2-3, 2026. Contractor found fiber company drilled through drain tile and outlet was collapsed due to heavy traffic collapsing tile.
This has been completed
Little Jerry Creek Drain Washout reported on August 31 Con. 10 Lot. 10 from Landowner.
On inspection staff would sink hole close to the drain from the Freeman Storp Drain.
Contractor has been notified and will be completed after crops have been removed.
STRATEGIC PLAN Not applicable. RECOMMENDATION 1. THAT Report DR-07/26 re 2026 3rd Quarter Drainage Report be received for information.
Respectfully Submitted by: Reviewed by:
Steve Adams Cindy Howard Manager of Public Works|Drainage Superintendent Interim Chief Administrative Officer
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ElginCounty
Elgin County Council
Regular Council Meeting
Minutes
August 11, 2026, 9:00 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Dominique Giguere
Deputy Warden Grant Jones
Councillor Ed Ketchabaw
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Staff Present: Blaine Parkin, Chief Administrative Officer
Nicholas Loeb, Director of Legal Services
Brian Masschaele, Director of Community & Cultural Services
Jennifer Ford, Director of Financial Services/Treasurer
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Holly Hurley, Director of People & Culture
Joe Anne Holloway, Director of Homes and Seniors Services
Carolyn Krahn, Manager of Economic Development, Tourism &
Strategic Initiatives
Katherine Thompson, County Clerk/Manager of Administrative
Services
Jeff Brooks, Manager of Emergency Management
Diana Morris, Senior Planner
Natalie Marlowe, Manager of Library Services
Madeleine Howard, Curator
Gina Elias, Archivist
Jenna Fentie, Deputy Clerk
Stefanie Heide, Executive Performance Coordinator
1. Meeting Call to Order
The meeting was called to order at 9:00 a.m. with Warden Giguere in the chair.
2. Approval of Agenda
Moved by: Councillor Noble
Seconded by: Deputy Warden Jones
RESOLVED THAT the agenda for the August 11, 2026 County Council Meeting
be approved as presented.
Motion Carried.
3. Introductions, Recognitions, Memorials
None.
4. Adoption of Minutes
Moved by: Councillor Hentz
Seconded by: Councillor Sloan
RESOLVED THAT the minutes of the meeting held on July 14, 2026 be adopted.
Motion Carried.
5. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
6. Presenting Petitions, Presentations and Delegations
6.1 Bruce Smith, Resident - Speedzone Reduction - Fairview Rd.
Bruce Smith, an Elgin County resident, provided a presentation detailing
concerns regarding the speed zone on Fairview Avenue near Southdale
Line and recommended a speed zone reduction in the area.
Moved by: Councillor Couckuyt
Seconded by: Councillor Widner
RESOLVED THAT the presentation from Bruce Smith regarding Speeding
on Fairview Ave be received and filed.
Motion Carried.
6.2 Gregg Cooke, Stantec Consulting and Sinisa Sakic, Ontario Ministry
of Transportation - Highway 3 Planning Study from St. Thomas to
Aylmer
Representatives from Stantec Consulting and the Ministry of
Transportation provided a presentation that outlines the content that will
be presented to the public at the upcoming Public Information Centre
regarding the Highway 3 Planning Study.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Noble
RESOLVED THAT the presentation from Stantec Consulting and the
Ministry of Transportation titled "Highway 3 Planning from St. Thomas to
Aylmer be received and filed.
Motion Carried.
7. Motion to Adopt Recommendations from the Committee of the Whole
7.1 ADM 26-25 - Recommendations from Committee of the Whole — July
14, 2026
Councillor Hentz requested that item CW26-73 be pulled for separate
discussion.
Moved by: Councillor Couckuyt
Seconded by: Councillor Noble
RESOLVED THAT items CW26-74 — CW26-77 from the Committee of the
Whole meeting dated July 14, 2026, and the recommendations therein be
adopted.
Motion Carried.
Warden Giguere requested a recorded vote.
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
2
RESOLVED THAT the decision regarding the following recommendation
be deferred to the next term of Council:
THAT By -Law No. 2162, which establishes the delegated approval
authority to the County of Elgin Land Division Committee be repealed
effective November 30, 2026; and
THAT contentious land division applications be reviewed by County
Council commencing December 1, 2026; and
THAT staff are hereby directed to prepare amendments to the delegation
authority by-law for planning to give effect of the recommendations of this
report.
Yes (4): Councillor Ketchabaw, Councillor Widner, Councillor Couckuyt,
and Councillor Sloan
No (5): Warden Giguere, Deputy Warden Jones, Councillor Noble,
Councillor Hentz, and Councillor Leatham
Motion Defeated. (4 to 5)
Councillor Ketchabaw requested a recorded vote.
Moved by: Councillor Noble
Seconded by: Councillor Hentz
RESOLVED THAT By -Law No. 2162, which establishes the delegated
approval authority to the County of Elgin Land Division Committee be
repealed effective November 30, 2026; and
THAT contentious land division applications be reviewed by County
Council commencing December 1, 2026; and
THAT staff are hereby directed to prepare amendments to the delegation
authority by-law for planning to give effect to the recommendations of this
report.
Yes (6): Warden Giguere, Deputy Warden Jones, Councillor Sloan,
Councillor Noble, Councillor Hentz, and Councillor Leatham
No (3): Councillor Ketchabaw, Councillor Widner, and Councillor Couckuyt
Motion Carried. (6 to 3)
8. Committee Recommendations
None.
Council recessed at 10:03 a.m. and reconvened at 10:19 a.m.
Councillor Ketchabaw left the meeting at 10:15 a.m.
9. Reports for Information and Immediate Consideration
9.1 Curator and Archivist - CCS 26-07 Museum and Archives - 2026
Activity Report
The Curator and Archivist presented the report that provides an update on
the 2026 projects and activities for the Elgin County Museum and the
Elgin County Archives.
Moved by: Councillor Couckuyt
Seconded by: Councillor Leatham
K,
RESOLVED THAT the report titled "Museum and Archives 2026 Activity
Report" from the Curator and Archivist dated August 11, 2026, be received
and filed.
Motion Carried.
9.2 Chief Administrative Officer and General Manager/Paramedic Chief,
Elgin County EMS - Medavie Health Services -ADM 26-26 Medavie
EMS Elgin Ontario — Operational Overview and Call Volume Update
Q2 2026
The Elgin County EMS-Medavie Health Services General
Manager/Paramedic Chief presented the report that provides an overview
of Medavie Elgin -St. Thomas EMS' call volume, call acuity, service
demand distribution, and response time performance for the second
quarter of 2026.
Moved by: Deputy Warden Jones
Seconded by: Councillor Noble
RESOLVED THAT the report titled "ADM 26-26 Medavie EMS Elgin
Ontario — Q2 2026 Operational Overview and Call Volume Update" from
the Chief Administrative Officer and the Elgin County EMS - Medavie
Health Services General Manager/Paramedic Chief dated August 11,
2026, be received and filed.
Motion Carried.
9.3 Manager/Paramedic Chief, Elgin County EMS - Medavie Health
Services -ADM 26-27 Implementation of the Medical Priority Dispatch
System
Councillor Ketchabaw joined the meeting virtually at 10:44 a.m.
The Elgin County EMS-Medavie Health Services General
Manager/Paramedic Chief presented the report that details the
implementation of the Medical Priority Dispatch System that is scheduled
for October 2026.
Moved by: Councillor Hentz
Seconded by: Councillor Noble
RESOLVED THAT the report titled "ADM 26-27 Implementation of the
Medical Priority Dispatch System" from the Chief Administrative Officer
and the Elgin County EMS - Medavie Health Services General
Manager/Paramedic Chief dated August 11, 2026, be received and filed.
Motion Carried.
9.4 Director of Community and Cultural Services - CCS 26-10 Interest -
Free Loan Approval for West Lorne Library Project
The Director of Community and Cultural Services presented the report
recommending approval of the Municipality of West Elgin's request for an
interest -free loan from the County of Elgin in the amount of $125,000 for
costs associated with the renovation and expansion of the West Lorne
branch of the Elgin County library.
Moved by: Deputy Warden Jones
Seconded by: Councillor Couckuyt
RESOLVED THAT the Warden and CAO be authorized to execute an
interest -free loan agreement with the Municipality of West Elgin in the
amount of $125,000 repayable over ten years according to the terms of
I
the County of Elgin's Library Branch Construction and Interest -Free Loan
Policy.
Motion Carried.
9.5 Manager of Economic Development, Tourism and Strategic Initiatives
EDT 26-04 Elgincentives Community Improvement Plan TIG
Application - Lynden Door Canada, Inc.
The Manager of Economic Development, Tourism & Strategic Initiatives
presented the report seeking approval for a Tax Increment Grant
application submitted by Lynden Door Canada Inc.
Moved by: Councillor Couckuyt
Seconded by: Deputy Warden Jones
RESOLVED THAT County Council approves Lynden Door Canada, Inc.'s
application to the Tax Increment Grant for the Enhanced Increment
Amount; and
THAT the Chief Administrative Officer be directed to sign the financial
agreement between the County of Elgin, the Town of Aylmer, and Lynden
Door Canada, Inc.
Motion Carried.
9.6 Director of Financial Services/Treasurer - FIN 26-09 - 2026 Q2 Review
The Director of Financial Services/Treasurer presented the report provides
a summary of department performance and procurement activity for the
second quarter of 2026.
Moved by: Councillor Hentz
Seconded by: Councillor Leatham
RESOLVED THAT the report titled "FIN 26-09 Q2 2026 Review" from the
Director of Financial Services/Treasurer dated August 11, 2026 be
received and filed.
Motion Carried.
10. Council Correspondence
Moved by: Councillor Widner
Seconded by: Deputy Warden Jones
RESOLVED THAT Correspondence Items 10.1 - 10.4 be received and filed.
Motion Carried.
10.1 Western Ontario Wardens' Caucus July 2026 Newsletter
10.2 Transition Committee - Eastern Lake Erie Regional Conservation
Authority Transition - Project Executive Appointed
10.3 Transitition Committee - Western Lake Erie Regional Conservation
Authority Transition - Project Executive Appointed
10.4 Request for Support from the Municipal Finance Officers'
Association of Ontario regarding their advocacy to the Government
of Ontario to make the doubling of the Ontario Community
Infrastructure Fund permanent
10.5 Elgin St. Thomas Coalition to End Poverty Flag Raising and
Proclamation Request
5
Moved by: Deputy Warden Jones
Seconded by: Councillor Hentz
RESOLVED THAT the request from the Elgin St. Thomas Coalition to End
Poverty to hold a flag raising and proclamation on October 13, 2026 at
10:00 a.m. in recognition of International Day for the Eradication of
Poverty be approved.
Motion Carried.
10.6 Request for Support for Southwestern Ontario High Performance
Rail
Moved by: Councillor Couckuyt
Seconded by: Deputy Warden Jones
RESOLVED THAT Elgin County Council authorize the Warden to sign the
draft letters addressed to the Honourable Prabmeet Sarkaria and the
Honourable Steven MacKinnon expressing Council's support for the
Southwestern Ontario High Performance Rail initiative.
Motion Carried.
11. Statements/Inquiries by Members
None.
12. Closed Meeting Items
Moved by: Councillor Noble
Seconded by: Councillor Hentz
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meeting Item #1 - Closed Meeting Minutes - July 14, 2026
Closed Meeting Item #2 - Collective Bargaining Update (verbal)
d) labour relations or employee negotiations.
Closed Meetinq Item #3 - Southwestern Public Health Facilitv Proposal (verbal
i) a trade secret or scientific, technical or commercial, financial or labour
relations information, supplied in confidence to the municipality or local board,
which if disclosed, could reasonably be expected to prejudice significantly
competitive position or interfere significantly with the contractual or other
negotiations of a person, group of persons, or organization.
Closed Meeting Item #4 - Shared Services Agreement Update (verbal)
k) a position, plan, procedure, criteria, or instructions to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
Closed Meeting Item #5 - LEG 26-08 Medavie EMS Elgin Ontario Inc. Land
Ambulance Extension
k) a position, plan, procedure, criteria, or instructions to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
Closed Meeting Item #6 - Whites Station (verbal)
n
c) a proposed or pending acquisition or disposition of land by the municipality or
local board; and (k) a position, plan, procedure, criteria or instruction to be
applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
Closed Meeting Item #7 - Quarterly Update - Q2 (verbal)
b) personal matters about an identifiable individual, including municipal or local
board employees.
Motion Carried.
12.1 Closed Meeting Minutes - July 14, 2026
12.2 Director of People and Culture - Collective Bargaining Update
verbal)
12.3 Director of Financial Services/Treasurer - Southwestern Public
Health Facility Proposal (verbal)
12.4 Director of Legal Services - Shared Services Agreement Update
verbal)
12.5 Director of Legal Services - LEG 26-08 — Medavie EMS Elgin Ontario
Inc. Land Ambulance Extension
12.6 Director of Legal Services - Whites Station (verbal)
12.7 Chief Administrative Officer - Quarterly Update - Q2 (verbal)
13. Motion to Rise and Report
Councillor Ketchabaw left the meeting at 11:45 a.m. and rejoined the meeting in -
person at 12:19 p.m.
Moved by: Councillor Widner
Seconded by: Councillor Noble
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - Closed Meeting Minutes - July 14, 2026
Moved by: Councillor Noble
Seconded by: Deputy Warden Jones
RESOLVED THAT the July 14, 2026 Closed Meeting Minutes be adopted.
Motion Carried.
Closed Meeting Item #2 - Collective Bargaininq Update (verbal)
Moved by: Councillor Hentz
Seconded by: Councillor Leatham
RESOLVED THAT the confidential Collective Bargaining Update from the
Director of People and Culture be received and filed.
Motion Carried.
Closed Meeting Item #3 - Southwestern Public Health Facility Proposal (verbal)
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT County Council gives consent to Southwestern Public Health
to enter into a lease as requested by the Health Unit to Elgin County Council; and
VA
THAT staff are directed to engage with Southwestern Public Health, Oxford
County, and the City of St. Thomas to obtain the most favourable terms
associated with funding and/or financing of leasehold improvements associated
with the lease.
Motion Carried.
Closed Meeting Item #4 - Shared Services Agreement Update (verbal)
Moved by: Councillor Noble
Seconded by: Deputy Warden Jones
RESOLVED THAT the confidential Shared Services Agreement Update from the
Director of Legal Services be received and filed.
Motion Carried.
Closed Meeting Item #5 - LEG 26-03 Medavie EMS Elgin Ontario Inc. Land
Ambulance Extension
Moved by: Councillor Leatham
Seconded by: Councillor Noble
RESOLVED THAT the CAO and Warden be authorized to execute an amending
agreement for the provision of land ambulance services for the year 2027, in the
amount of $14,594,000 and that such agreement include provision(s) for the
extension of ambulance base leases.
Motion Carried.
Closed Meeting Item #6 - Whites Station (verbal)
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT Council agrees to sell the County property at the municipal
address of 42343 Fruit Ridge Line, Central Elgin, known as "Whites Station" save
and except for a portion of property identified in a draft reference plan as Part 1,
PT Lot 2, Concession 3, being a Part of PIN 35152-0183, to the Municipality of
Central Elgin for the purchase price of two -million, three hundred and fifty two
thousand dollars ($2,352,000) to be paid in two installments, subject to the terms
and conditions of any Agreement of Purchase and Sale being satisfactory to the
CAO and legal counsel of the County; and
THAT Council authorizes the CAO to execute any documents necessary to give
effect to the sale.
Motion Carried.
Closed Meeting Item #7 - Quarterly Update - Q2 (verbal)
Moved by: Deputy Warden Jones
Seconded by: Councillor Ketchabaw
RESOLVED THAT the confidential Quarterly Update from the Chief
Administrative Officer be received and filed.
Motion Carried.
14. Consideration of By -Laws
14.1 By -Law No. 26-30 Road Transfer
9
BEING a By -Law to amend By -Law No. 26-13 and authorize the removal
of certain highway segments from the County of Elgin Highway Network
and transfer jurisdiction to the applicable Lower -Tier Municipality.
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT By -Law No. 26-30 be now read a first, second, and
third time and finally passed.
Motion Carried.
14.2 By -Law No. 26-31 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the August 11, 2026 Meeting.
Moved by: Councillor Noble
Seconded by: Councillor Sloan
RESOLVED THAT By -Law No. 26-31 be now read a first, second, and
third time and finally passed.
Motion Carried.
15. Adjournment
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT we do now adjourn at 12:35 p.m. to meet again on September
8, 2026 at 9:00 a.m.
Motion Carried.
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Katherine Thompson,
County Clerk/Manager of
Administrative Services.
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Elgin County Council received a delegation from the Elgin Federation of Agriculture (EFA) regarding
the Cargill Sarnia Export Grain Terminal and the importance of protecting critical agri-food
infrastructure.
The EFA highlighted the terminal’s role in Ontario’s agricultural supply chain, including its
connections to farms through road and rail networks and its importance for grain exports and
fertilizer shipments. The terminal accounts for approximately 35 per cent of Ontario’s grain export
capacity and handles approximately 700,000 tonnes annually.
The delegation also discussed concerns about potential land-use conflicts between established
agricultural facilities and new sensitive uses. The EFA encouraged stronger provincial land-use
planning policies to protect major agri-food infrastructure and requested support for a proposed
Minister’s Zoning Order intended to protect the Sarnia terminal while allowing compatible
development.
Council received the delegation for information.
For the full Council Agenda, click here.
ELGIN COUNTY
From the Council Chambers
September 8, 2026
Council Meeting
Protecting Critical Agri-Food Infrastructure
Page 1Council Highlights | September 8, 2026
Page 2Council Highlights | September 8, 2026
The Belmont Road and Seventh
Avenue intersection was
recently reconstructed with new
traffic signals, turning lanes, and
sidewalks to accommodate
anticipated increases in vehicle
and pedestrian traffic
associated with the new
Thames Valley elementary
school being constructed on
Seventh Avenue. These
improvements mean that some
areas north and south of the
intersection can no longer
accommodate on-street parking.
The updated by-law establishes
no-parking areas along these
sections of Belmont Road, with
signage to be installed to
identify the restricted areas.
The County’s previous parking
by-law amendments have also
been consolidated into a single
updated by-law as part of the
change.
Committee of the Whole
No-Parking Areas Updated on Belmont Road
The Committee of the Whole supported updates to parking restrictions along Belmont Road near
Seventh Avenue in the Village of Belmont.
The Committee supported providing up to $153,624.80 toward the rehabilitation of the historic Port
Burwell Lighthouse, subject to the Port Burwell Historical Society securing funding through the
federal Build Communities Strong Fund.
County Supports Funding for Port Burwell Lighthouse Rehabilitation
Constructed in 1840, the Port Burwell Lighthouse is a significant heritage landmark in Elgin County.
The Port Burwell Historical Society assumed ownership of the lighthouse from the Municipality of
Bayham in July and is working to undertake a major rehabilitation of the structure, including
foundation and structural repairs.
The rehabilitation project is estimated at approximately $1.54 million, with more than $453,000 in
funding already secured through contributions from the Municipality of Bayham, community
fundraising, and donations. The Historical Society has also applied to the federal Build Communities
Strong Fund, which requires applicants to demonstrate matching funding.
The Port Burwell Historical Society originally requested $249,178 from the County. Under the
County’s Grant and Sponsorship Policy, capital grants are limited to 10 per cent of the total project
budget, making $153,624.80 the maximum eligible contribution. Following discussion, the
Committee supported providing that amount, conditional on the Historical Society successfully
securing the federal funding.
Page 3Council Highlights | September 8, 2026
County Supports Funding for Port Burwell Lighthouse Rehabilitation
(continued)
Committee of the Whole
Elgin County will provide feedback to the Province on proposed regulations under the Municipal
Accountability Act, 2026, which are intended to create more consistent accountability standards for
municipal councils across Ontario.
The proposed regulations would establish a standardized municipal code of conduct, consistent
processes for municipal Integrity Commissioners, and new education and training requirements for
members of council, certain local boards, and Integrity Commissioners. Proposed standards
address areas including gifts and benefits, use of influence and municipal resources, confidential
information, respectful conduct, and harassment and discrimination.
Staff compared the proposed provincial standards with Elgin County’s existing Code of Conduct
and found the two contain many similar provisions. Elgin County’s current Code of Conduct also
includes additional provisions related to conflicts of interest, nepotism, election campaigns, and
communications and media relations.
The proposed regulations would also introduce standardized timelines and procedures for Code of
Conduct complaints and require Council members to complete Integrity Commissioner training
within five months of beginning their term and annually thereafter.
Council directed staff to submit feedback to the Ministry of Municipal Affairs and Housing before
the consultation closes on October 2, 2026.
For the full Committee of the Whole Agenda, click here.
County to Provide Feedback on Proposed Municipal Accountability Regulations
Follow County Projects on Engage Elgin
Stay informed about County projects, initiatives, and public engagement opportunities.
Visit engageelgin.ca to learn more.
On September 1, Warden Giguère joined Elgin County
staff, representatives from St. Thomas-Elgin Crime
Stoppers, and members of the Elgin OPP to raise the
Crime Stoppers flag at the Elgin County Heritage
Centre.
Throughout September, Crime Stoppers Month raises
awareness of the organization’s role in supporting safe
communities across St. Thomas and Elgin County.
Crime Stoppers provides a way for members of the
public to anonymously report suspicious or criminal
activity while working in partnership with the
community, media, and local police.
Elgin County is proud to proclaim September 2026 as
Crime Stoppers Month and recognize the ongoing
work of St. Thomas-Elgin Crime Stoppers.
Raising the Flag for Crime Stoppers Month
Beyond the Council Chamber
On September 8, Warden Giguère was
joined by members of Elgin County Council,
staff, representatives from Childcan, and a
representative from MP Andrew Lawton’s
office to raise the Childhood Cancer
Awareness Month flag at the Elgin County
Heritage Centre.
September is Childhood Cancer Awareness
Month, an opportunity to raise awareness of
the impact childhood cancer has on children
and their families and the importance of
supporting those facing a diagnosis.
Childcan provides compassionate programs
and services to families throughout the
childhood cancer journey. Elgin County is
proud to recognize Childhood Cancer
Awareness Month and thanks Childcan for
its important work supporting children and
families in our communities.
Raising the Flag for Childhood Cancer Awareness Month
ELGIN OPP DETACHMENT BOARD
Mayor Ketchabaw and Members of Bayham Council
Municipality of Bayham
56169 Heritage Line, PO Box 160
Straffordville, ON N0J 1Y0
Dear Mayor Ketchabaw and Members of Council,
Re: 2026–2029 Elgin County OPP Detachment Action Plan
On behalf of the Elgin OPP Detachment Board, we are pleased to provide the attached
2026–2029 Elgin County OPP Detachment Action Plan for Council’s review and information.
The Action Plan outlines the priorities identified by the Elgin OPP Detachment Board and
the Elgin County OPP Detachment for the 2026–2029 period. The plan is intended to
support effective policing governance and community safety by identifying key areas of
focus for policing services throughout Elgin County.
The Board recognizes the importance of continued collaboration with member municipalities
in identifying and addressing local community safety needs. Council’s awareness of the
priorities outlined in the Action Plan provides an opportunity to support ongoing dialogue
regarding policing services and community-specific concerns.
The Board sincerely appreciates the continued support and collaboration of member
municipalities in advancing effective policing governance and community safety throughout
Elgin County.
Should you have any questions or require additional information, please do not hesitate to
contact us.
Thank you for your continued support.
Sincerely,
Andrew Sloan
Chair, Elgin OPP Detachment Board
1
ELGIN COUNTY
DETACHMENT
1
2
Table of Contents
Message from the Detachment Commander ....................................................................................................... 3
Message from the OPP Detachment Board Chair ................................................................................................. 4
Our Detachment................................................................................................................................................. 5
Our Detachment Area ......................................................................................................................................... 6
Action Plan Commitments Summary ................................................................................................................... 7
CRIME ................................................................................................................................................................ 9
ROADWAYS, WATERWAYS AND TRAILS .............................................................................................................. 11
COMMUNITY WELL-BEING ............................................................................................................................... 13
3
Message from the Detachment Commander
I am pleased to present the 2026-2029 Elgin County Detachment Action Plan. This
action plan has been prepared and adopted per the Community Safety and Policing
Act, 2019 (CSPA) and in alignment with the Ontario Provincial Police 2026-2029
Strategic Plan.
The 2026-2029 Elgin Country Detachment Action Plan outlines commitments,
actions, and desired outcomes for the detachment over the next four years. It addresses how we will
provide adequate and effective policing in our area and will meet the needs of the communities we serve.
To reflect these priorities, the plan is organized in three sections:
• Crime
• Roadways, Waterways and Trails
• Community Well-Being
The plan also includes qualitative and quantitative performance objectives and indicators so we can
appropriately measure the outcomes of our actions.
The 2026-2029 Elgin County Detachment Action Plan was created in consultation with relevant
stakeholders through the Community Safety and Well-Being working group, which is representative of
diverse communities in our respective area.
The 2026-2029 Elgin County Detachment Action Plan is the first action plan prepared under the CSPA.
Detachment Board Annual Reports will continue to be enhanced to reflect the updated reporting
requirements.
I am proud of the work we do and the relationships we have built at the Elgin County Detachment, and I
look forward to our growth and achievements in implementing the 2026-2029 Elgin County Detachment
Action Plan.
Inspector Tyler HOLMES
Elgin County Detachment
4
Message from the OPP Detachment Board Chair
The Elgin OPP Detachment Board is appreciative of the entire Elgin County Detachment for their unfailing
dedication to the safety and well-being of all Elgin County residents. We are committed to continuing our
work with Detachment Commander Tyler Holmes, officers, and staff to ensure that the needs of our
rapidly growing communities continue to be met in the coming years. The 2026-2029 Action Plan serves
as the blueprint for our work going forward and gives us key objectives against which we can measure our
success.
We recognize the rapidly changing face of Elgin County. Major industrial developments are being built
within our boundaries, and it is expected these will result in an increased population coming to work, live,
and play here. We anticipate that there will be a variety of cultural backgrounds represented in these new
residents. One of our priorities is to prepare for the need for increased sensitivity to cultural diversity and
to strive to develop respectful responses for all Elgin residents.
Ensuring community safety and services is the main objective of the OPP Detachment Board and our
detachment. To achieve this, we look to establish and maintain cooperative and collaborative
relationships with community members, community interest groups, and other police services in our
area. We encourage residents of Elgin County to provide feedback to the OPP Detachment Board and the
OPP detachment as their perspectives and input is invaluable in developing the best ways to provide the
best service.
On behalf of the Elgin OPP Detachment Board, I again want to recognize and thank the Elgin County
Detachment for their tireless work in providing our residents with safe and secure communities.
5
Our Detachment
The Elgin OPP Detachment host office is situated at 42696 John Wise Line, located in the Municipality of
Central Elgin. The main satellite office is located at 535 Park Avenue East in the Municipality of Chatham.
Members are deployed from both locations.
Elgin County covers 1,845 square kilometres of land and has a population that continues to experience
significant growth. The population increases dramatically in summer months with a busy tourist and
cottage season. Elgin County borders Lake Erie for 169 kilometres and includes numerous beaches that
are excellent for swimming, fishing, sail boating, and other water sports, plus major marinas located in
Port Stanley, Port Bruce, and Port Burwell. Industries within Elgin County include farming, heavy and light
manufacturing, tourism, and consumer product distribution.
The members of the Elgin Country Detachment are responsible for traffic safety on 136 kilometres of
Highway 401. Further, they are also responsible for 40 kilometres of Provincial Highway 40.
Elgin County hosts sporting activities including minor hockey, minor baseball, hiking, cross country
skiing, boating, bird watching, golf and horseback riding.
There are three Provincial Parks, multiple conservation areas, and extensive hiking trail networks.
The County of Elgin is made up of four municipalities (Central Elgin, Bayham, West Elgin, and
Dutton/Dunwich) and two townships (Malahide and Southwold).
The Elgin OPP work in partnership with the Aylmer and the St. Thomas Police Services.
6
Our Detachment Area
7
Action Plan Commitments Summary
The OPP’s action planning process is guided by Section 70 (1) of the Community Safety and Policing Act, 2019 and
ensures compliance with the Adequate and Effective Policing (General) standards filed as O. Reg. 392/23.
The following objectives and priorities were identified for the next four years. These are reflective of how adequate
and effective policing will be provided in the area served by the detachment, in accordance with the needs and
diversity of the population.
• Crime:
o Enhance proactive patrol and/or initiatives to target specific local crime trends and reduce
victimization, while increasing community safety.
o Prioritize the reduction of Intimate Partner Violence (IPV) through strengthened
investigative follow-up, partnerships with shelters and mental-health teams, and proactive
awareness initiatives.
o Increase community education and awareness of crime trends through enhanced
engagement, presentations, and data sharing in relation to elder fraud, cyber fraud, and
cyber bullying in senior centres, retirement homes, schools, and community forums.
o Address and prevent property crimes, including break-and-enter, theft over $5,000, fraud,
and vandalism, through community-based prevention strategies.
o Reduce the impact of opioid production and trafficking and disrupt the distribution of illicit
drugs through intelligence-led enforcement.
o Target repeat offenders and enhance bail-compliance enforcement to reduce recidivism.
• Roadways, Waterways and Trails:
o Road safety; new/enhanced initiatives, enforcement, technology/equipment, training (ex.
breath techs, DRE, SFST, etc.)
o Proactive enforcement and visibility in our detachment area continuing to enforce the Big 4
(speeding, distracted driving, impaired driving, and occupant restraints) and target specific
local trends in traffic safety and enforcement.
o Prioritize marine enforcement and education to ensure safe recreational use of waterways.
o Adapt patrol strategies to meet seasonal and geographic needs while maintaining
increased visibility and enhanced community engagement.
o Community patrol; changes/enhancements to meet community needs.
• Community Well-Being:
o Increase community engagement and strengthen community relationships through
enhanced communication and information sharing.
o Strengthen relationships with local youth by providing structured and unstructured youth
programming, delivering information about topics that impact youth, and prioritizing
partnerships with local youth-focused organizations.
o Enhance partnerships with local service providers to best support calls for service related
to mental health, substance use and addictions, persons with disabilities, persons
experiencing homelessness, and other factors that may contribute to increased
victimization.
o Strengthen partnerships with municipalities and maintain visible policing presence to
enhance community trust.
8
CRIME ROADWAYS, WATERWAYS
AND TRAILS COMMUNITY WELL-BEING
Enhance proactive patrol and/or
initiatives to target specific local
crime trends and reduce
victimization, while increasing
community safety.
Expand local level expertise in
specialized traffic enforcement that
would directly benefit our
detachment area.
Increase community engagement
and strengthen community
relationships through enhanced
communication and information
sharing.
Prioritize the reduction of Intimate
Partner Violence (IPV) through
strengthened investigative follow-
up, partnerships with shelters and
mental-health teams, and
proactive awareness initiatives.
Proactive enforcement and visibility
in our detachment area continuing
to enforce the Big 4 and target
specific local trends in traffic safety
and enforcement.
Strengthen relationships with local
youth by providing structured and
unstructured youth programming,
delivering information about topics
that impact youth, and prioritizing
partnerships with local youth-
focused organizations.
Increase community education and
awareness of crime trends through
enhanced engagement,
presentations, and data sharing in
relation to elder fraud, cyber fraud,
and cyber bullying in senior
centres, retirement homes,
schools, and community forums.
Prioritize marine enforcement and
education to ensure safe
recreational use of waterways.
Enhance partnerships with local
service providers to best support
calls for service related to mental
health, substance use and
addictions, persons with
disabilities, persons experiencing
homelessness, and other factors
that may contribute to increased
victimization.
Address and prevent property
crimes, including break-and-enter,
theft over $5,000, fraud, and
vandalism, through community-
based prevention strategies.
Adapt patrol strategies to meet
seasonal and geographic needs
while maintaining increased
visibility and enhanced community
engagement.
Strengthen partnerships with
municipalities and maintain visible
policing presence to enhance
community trust.
Reduce the impact of opioid
production and trafficking and
disrupt the distribution of illicit
drugs through intelligence-led
enforcement.
Target repeat offenders and
enhance bail-compliance
enforcement to reduce recidivism.
9
CRIME
COMMITMENTS ACTIONS OUTCOMES
Enhance proactive patrol and/or
initiatives to target specific local
crime trends and reduce
victimization, while increasing
community safety.
• Use crime analytics, calls for
service trends, and
community feedback to
identify areas for targeted
patrols.
• Conduct focused patrols
targeting violent offenders
and at-risk locations.
Data-driven patrol/initiatives
based on analysis and
community input, resulting in
increased personal and
community safety.
Prioritize the reduction of
Intimate Partner Violence (IPV)
through strengthened
investigative follow-up,
partnerships with shelters and
mental-health teams, and
proactive awareness initiatives.
• Increase investigative
oversight, timely follow-up,
and officer training on
trauma-informed IPV
response.
• Collaborate with shelters,
community groups, and
mental-health response
teams to enhance victim
support.
• Host community forums and
education sessions to
increase awareness and
support pathways.
Increased IPV reporting, victim
follow-up, and multi-agency
support.
Reduction in repeat IPV
incidents and harm to
vulnerable families.
Increase community education
and awareness of crime trends
through enhanced engagement,
presentations, and data sharing
in relation to elder fraud, cyber
fraud, and cyber bullying in
senior centres, retirement
homes, schools, and
community forums.
• Deliver senior-focused fraud-
prevention sessions in
retirement homes.
• Conduct cyber-safety
presentations in schools and
youth programs.
• Expand online information-
sharing and outreach.
Increased number of
Community Engagement Officer
visits, engagements and
presentations related to crime
prevention, demonstrating an
enhanced transparency in local
crime data trends.
Address and prevent property
crimes, including break-and-
enter, theft over $5,000, fraud,
and vandalism, through
community-based prevention
strategies.
• Deploy patrols to property-
crime hot spots identified by
analytics and community
consultation.
• Implement prevention
campaigns with
Reduction in property crime,
theft, and vandalism.
Increased participation in
property-crime prevention
initiatives.
10
municipalities and business
associations.
• Increase patrols in
rural/agricultural theft-risk
zones.
Reduce the impact of opioid
production and trafficking and
disrupt the distribution of illicit
drugs through intelligence-led
enforcement.
• Conduct intelligence-led
drug-enforcement initiatives
focusing on opioids and
synthetic drugs.
• Work with municipal and
health partners on
prevention and education.
• Support regional and
provincial enforcement
teams.
Reduction in opioid-related
harms, overdoses, and
trafficking activity.
Improved multi-agency
collaboration on substance use
and prevention.
Target repeat offenders and
enhance bail-compliance
enforcement to reduce
recidivism.
• Conduct regular, risk-based
compliance checks focusing
on high-risk violent, property,
and IPV offenders.
• Collaborate with courts,
probation, and justice
partners.
Reduction in recidivism rates.
Increased offender
accountability.
Improved supervision of high-
risk individuals.
11
ROADWAYS, WATERWAYS AND TRAILS
COMMITMENTS ACTIONS OUTCOMES
Expand local level expertise in
specialized traffic enforcement
that would directly benefit our
detachment area.
• Train officers in SFST, DRE,
breath tech, radar/LIDAR
operation, and collision
investigative excellence.
• Deploy trained officers to
high-risk locations and times
(e.g., impaired-driving peaks,
school zones).
• Collaborate with HSD and
PTO to identify advanced
enforcement opportunities.
Increased enforcement capacity
and expertise.
Improved detection of impaired,
aggressive, and distracted
driving.
Reduction in collision risk
associated with high-risk driving
behaviours.
Proactive enforcement and
visibility in our detachment area
continuing to enforce the Big 4
and target specific local trends
in traffic safety and
enforcement.
• Conduct data-driven
enforcement focusing on the
“Big 4” causal factors
causing injury and fatal
collisions.
• Conduct RIDE programs,
distracted-driving
enforcement, and speed
enforcement in high-
collision zones.
• Utilize traffic analytics and
community concerns to
guide visibility and
enforcement.
Reduction in impaired,
aggressive, and distracted-
driving incidents.
Reduction in injury and fatal
collisions.
Increased compliance with
traffic laws.
Prioritize marine enforcement
and education to ensure safe
recreational use of waterways.
• Increase seasonal marine
patrol hours.
• Conduct vessel inspections
and enforce boating
legislation.
• Deliver boater-safety
education through public
events, marinas, schools,
and online platforms.
Reduced marine incidents and
infractions.
Increased compliance and
awareness among boaters.
Improved safety for seasonal
residents and recreational
boaters.
12
Adapt patrol strategies to meet
seasonal and geographic needs
while maintaining increased
visibility and enhanced
community engagement.
• Adjust road, trail, and
waterway patrol schedules
based on agricultural traffic,
tourism seasons, and local
events.
• Increase patrols in rural
areas, school zones, parks,
trails, and waterfronts.
• Participate in community
events to promote safety and
engagement.
Increased visibility and
reassurance for residents and
visitors.
Improved traffic safety
outcomes during high-risk
seasons and events.
Enhanced community
confidence in police presence
and responsiveness.
13
COMMUNITY WELL-BEING
COMMITMENTS ACTIONS OUTCOMES
Increase community
engagement and strengthen
community relationships
through enhanced
communication and information
sharing.
• Participate in municipal
meetings and community
safety committees.
• Maintain visible foot, bicycle,
vehicle, and trails patrols in
areas identified to be local
priorities.
Increased number of community
engagements and local level
communications, resulting in
positive feedback from
community members about
transparency and accessibility
of information.
Strengthen relationships with
local youth by providing
structured and unstructured
youth programming, delivering
information about topics that
impact youth, and prioritizing
partnerships with local youth-
focused organizations.
• Deliver culturally respectful
outreach programs at
schools and youth agencies.
• Provide officers with training
on cultural safety and anti-
bias.
• Increase school visits,
leadership programs, and
mentorship activities.
Increased partnerships,
initiatives, engagements, and
presentations with and for
youth, resulting in positive
feedback and outcomes for
youth-related interactions with
police.
Enhance partnerships with local
service providers to best support
calls for service related to
mental health, substance use
and addictions, persons with
disabilities, persons
experiencing homelessness,
and other factors that may
contribute to increased
victimization.
• Strengthen collaboration
with mental-health crisis
teams, EMS, hospitals, and
social-service providers.
• Participate in joint case
reviews and coordinated
follow-up.
Clearly defined roles and
responsibilities with relevant
service providers, resulting in
decreased victimization and
increased support of vulnerable
community members by the
most appropriate agency.
Strengthen partnerships with
municipalities and maintain
visible policing presence to
enhance community trust.
• Participate in municipal
meetings and community-
safety committees.
• Maintain visible foot, bicycle,
vehicle, and trail patrols in
priority areas.
• Communicate regularly with
community leaders and
residents.
Improved trust in police
presence and responsiveness.
Enhanced collaboration with
municipal leaders and
community partners.
Increased visibility in
community-identified priority
areas.
14
15
DETACHMENT
ELGIN COUNTY
42696 John Wise Line
St. Thomas ,ON
N5P 3S9
Tel: 519-631-2920
Fax: 519-631-2923
P 9 #y P292#y3 P 9 #y4 P292#y5
234-2026-3320
September 10, 2026
Dear Head of Council,
I am writing to advise that the content of proposed regulations under the Municipal
Accountability Act, 2026, which received Royal Assent on June 2, 2026, is now posted
on Ontario’s regulatory registry for public comment.
The Act represents a significant step toward strengthening accountability and public
confidence in local government. If the changes made by this Act are brought into force,
the Ministry of Municipal Affairs and Housing is proposing regulations that would:
1. Establish a standardized municipal code of conduct for members of council and
certain local boards;
2. Establish standardized municipal integrity commissioner inquiry processes; and
3. Establish education and training requirements for municipal integrity
commissioners and for members of councils and certain local boards.
I value your perspective as Head of Council and encourage you to provide comments
through the Regulatory Registry on behalf of your municipality, including any views or
feedback from members of council: Proposal for Regulations to Establish a
Standardized Municipal Code of Conduct; Municipal Integrity Commissioner Processes
and Education and Training Requirements | regulatoryregistry.gov.on.ca
The proposal is open for public comment until October 2, 2026. Feedback will help
inform the development of these regulations and support their effective implementation
for the start of the new municipal council term on November 15, 2026.
If you have any questions regarding the proposal, please contact Robert Dodd, Chief of
Staff, Minister’s Office, Ministry of Municipal Affairs and Housing
Robert.Dodd@ontario.ca.
I look forward to receiving your input.
Sincerely,
Hon. Robert J. Flack
Minister of Municipal Affairs and Housing
cc : Robert Dodd, Chief of Staff, Minister’s Office, Ministry of Municipal Affairs and Housing
Martha Greenberg, Deputy Minister of Municipal Affairs and Housing
Laurie Miller, Assistant Deputy Minister, Local Government Division
Sean Fraser, Assistant Deputy Minister, Municipal and Housing Operations
Division
Municipal Chief Administrative Officer
Municipal Clerk
Ministry of
Municipal Affairs
and Housing
Office of the Minister
777 Bay Street, 17th Floor
Toronto ON M7A 2J3
Tel.: 416 585-7000
Ministère des
Affaires municipales
et du Logement
Bureau du ministre
777, rue Bay, 17e étage
Toronto (Ontario) M7A 2J3
Tél. : 416 585-7000
John Mascarin Direct: 416.865.7721 E-mail: jmascarin@airdberlis.com
July 25, 2025
Standing Committee on Heritage, Infrastructure and Cultural Policy Whitney Block - Queen’s Park
23 Queen’s Park Crescent East Toronto, ON M7A 1W4
Attention: Laurie Scott, MPP, Chair & Tanzima Kham, Clerk
Dear Chair Scott and Members of the Committee:
Re: Bill 9 – Municipal Accountability Act, 2025
Accountability and proper ethical conduct amongst elected representatives is something that everyone wants to see, not only for municipalities but for all levels of government.
Bill 9 proposes to strengthen municipal accountability but, with respect, misses the mark, in several ways.
By way of background, I am a municipal lawyer practicing with Aird & Berlis LLP in Toronto. I am
a Certified Specialist by the Law Society of Ontario in Municipal Law (Local Government & Land Use Planning and Development). I have co-authored two books in the Municipal Act, 2001 and on the City of Toronto Act, 2006. I am a long-standing Adjunct Professor at Osgoode Hall Law
School where I regularly teach courses on Municipal Law. I have taught “Ethics and Municipalities” for the LL.M. Program at the law school and units on municipal accountability and the Municipal Conflict of Interest Act are always included in my Municipal Law course. I lead all municipal accountability mandates for my firm which acts as Integrity Commissioner for approximately 70 local governments, as well as Closed Meeting Investigator, Municipal Ombudsman and Lobbyist Registrar for many municipalities.
It is important to bring the Integrity Commissioner perspective to Bill 9 because Integrity Commissioners have the experience, knowledge and understanding of the local governmental
accountability framework. The current system has been pejoratively referred to as a “fragmented system of accountability for local elected officials” which ignores the historical reasons for the implementation of the original system in Part V.1 of the Municipal Act, 2001 and the rejection of
the “provincial commissioner” system that had been proposed by the never-proclaimed-into-force
Local Government Disclosure Act, 1993.
In many ways, the current system is working very well. Municipalities have the ability to select
well-qualified and knowledgeable Integrity Commissioners, to craft codes of conduct that will be responsive to local needs and distinctiveness and to respond on a timely basis on requests for written advice. I acknowledge that some municipalities have chosen unwisely and have also attempted to get away with substandard codes of conduct and complaint protocols that ignore the proper statutory independence and discretion afforded to Integrity Commissioners.
July 25, 2025 Page 2
I would urge the Committee to consider the following:
1. Expand Scope of Bill 9
Bill 9 should be broadened to address more than just the most egregious ethical misconduct of officials. While the removal from office of members that contravene the ethical standards of their municipalities is, in some cases completely justified, these are rare and atypical instances. The
government should expand the scope review of the local accountability framework, including, but not limited, to the range of penalties that can be imposed, akin to, but broader than, what was included in subsection 9(2) of the Municipal Conflict of Interest Act when it was amended in 2018,
and to clarify that remedial measures and corrective actions are also permitted.
2. Depoliticize Decision-Making
The premise of the accountability regime in Part V.1 of the Municipal Act, 2001 is the basic
expectation that councils will hold their own house in order. Sadly, this is has not been the case in many instances. Instead of being enforcers, council members have become enablers of bad behaviour because of the politicized nature of the ultimate decision-making at the local level.
The remedy is to depoliticize the system and remove decision-making authority from councils. This government itself recognized this in the strong mayors legislation where 216 municipalities in Ontario have been designated as strong mayor municipalities. In introducing Bill 3 – Strong
Mayors, Building Homes Act, the former Minister of Municipal Affairs and Housing repeatedly spoke of depoliticizing municipal decision-making to get housing built. I suggest that due consideration should be given to do the same with respect to ensuring local ethical integrity.
The current proposal requiring unanimous council approval for removal of egregiously badly behaving members is wholly unworkable and this Committee has already heard this from multiple
sources. I agree that the threshold for removal should be high but it should not be so onerous that it will likely never happen. Once again, the government should look to the amendments that were made to the Municipal Conflict of Interest Act just a few years ago where Integrity Commissioner
were imbued with the authority to make an application to a judge to determine whether a breach of the statute warranted a penalty of removal or disqualification from office.
3. Consult with Municipal Integrity Commissioners
With respect, and not to criticize the exemplary work of the provincial Integrity Commissioner, the reliance on this official and her office within the local government context is misplaced. The Ontario Integrity Commissioner knows and is the expert with respect to the provincial ethical framework – from the Members' Integrity Act, 1994 to the Lobbyists Registration Act, 1998 – but what does the Ontario Integrity Commissioner know about local government, codes of conduct and the Municipal Conflict of Interest Act?
The Ministry of Education, in developing the new school board accountability regime that was recently implemented in 2024 in the Education Act and its regulations consulted extensively with
municipal Integrity Commissioners.
July 25, 2025 Page 3
I strongly recommend, before the government starts looking at:
• standardized provincial-wide uniform codes of conduct and complaint protocols,
• at qualifications and training for local Integrity Commissioners, and
• at including an entirely unnecessary secondary investigative review by the Ontario Integrity Commissioner
that local Integrity Commissioners not only be extensively consulted but that they have a role in developing the framework that will hopefully serve to truly strengthen municipal accountability.
I greatly appreciate the opportunity to have presented before the Standing Committee on July 24, 2025 and for your consideration of this written submission on Bill 9.
Yours truly,
AIRD & BERLIS LLP
John Mascarin
JM/ke
65206551.1
John Mascarin Direct: 416.865.7721 E-mail:jmascarin@airdberlis.com
September 15, 2026
Dear Heads of Council and Members of Council Re: Proposed Regulations under the Municipal Accountability Act, 2026
Minister of Municipal Affairs and Housing Robert J. Flack forwarded correspondence last week to all municipalities pertaining to the content of proposed regulations under the Municipal Accountability Act, 2026 posted on Ontario’s regulatory registry.
The proposed regulations would establish:
1. A standardized provincial-wide uniform municipal code of conduct for members of council and certain local boards;
2. A standardized municipal integrity commissioner inquiry process; and
3. Education and training requirements for municipal integrity commissioners and for members of councils and certain local boards.
As Integrity Commissioner for your municipality, we have been following and commenting on the proposed changes to Ontario’s municipal accountability framework. We presented at the public
hearings on Bill 9 at the Standing Committee on Heritage, Infrastructure and Cultural Policy and filed formal submissions (copy attached). We briefed AMO’s Board Committee of the Whole and participated in a panel on Bill 9 at the ROMA Conference earlier this year. We have presented
extensively to the municipal sector and to professional organizations on the changes proposed by the Municipal Accountability Act, 2026 and have had a comprehensive article published on the topic. We have been invited by Minister Flack to meet with his staff at the Ministry of Municipal
Affairs and Housing to provide our views on the proposed regulations.
In order to assist our municipalities, we have prepared comprehensive comments on the proposed code of conduct, inquiry process and education and training requirements which we would like to
share with you. We have attached the proposed document that will be forwarded to the Ministry of Municipal Affairs and Housing in the hopes that the recommendations set out to enhance,
correct and improve upon the proposed regulations will be considered and implemented.
We hope you support our comments, adopt them as your own and submit them to the Province.
Yours truly,
AIRD & BERLIS LLP
John Mascarin
JM/
attach
AIRD & BERLIS LLP
Submissions For Consultation on Proposed Contents of
Regulations under the Municipal Accountability Act, 2026
September 2026
STANDARDIZED MUNICIPAL CODE OF CONDUCT
1. Core Principles
Recommendations:
• Include a principle akin to paragraph 4 of s. 1.1 of the Municipal Conflict of Interest
Act1
• The key principles are intended to facilitate an application and interpretation of the
code of conduct – but the principles are not stand-alone operative provisions of the
code of conduct and are not intended to be enforced independently as such
o There should be a statement that the principles (like the preamble to a
statute or the recitals to an agreement) are not independently enforceable
provisions, but instead are included to aid in the understanding of the
operative provisions of the code of conduct
o If this is not expressly set out complaints may be filed based only on the
principles – this will lead to complaints being wholly or partially summarily
dismissed on the basis that the principles are not directly enforceable
provisions
1 Municipal Conflict of Interest Act, s.1.1:
4. There is a benefit to municipalities and local boards when members have a broad range of
knowledge and continue to be active in their own communities, whether in business, in the
practice of a profession, in community associations, and otherwise.
2. Definitions
Recommendations:
• Add “hospitality” to the definition of “Gifts or Benefits”
• Add definitions for “media” and “social media”
• Include definitions to allow for summary dismissals and terminations which are
applicable to the Complaint Process:
o Definitions for “bad faith”, “frivolous”, “vexatious”, etc.
8. Respectful Conduct
Recommendation:
• Remove “but not personal or political activities unrelated to municipal
responsibilities”
o The exception is much too broad and will be asserted as a defence in every
case – what is a “personal” or “political” activity is not defined
o If the exception remains in the code of conduct it will create a problem
similar to that which exists with “councillor records” under the Municipal
Freedom of Information and Protection of Privacy Act where the right to
access records is subject to non-statutory exceptions for “personal”,
“political” and “constituency” matters
9. Workplace Harassment, Discrimination, and Violence
Recommendation:
• Remove positive obligation that members shall “Help ensure that their work
environment is safe and free from discrimination, harassment and violence.”
10. Respect for Code of Conduct
Recommendation:
• Members should not only “not obstruct an integrity commissioner” but should
“cooperate with the integrity commissioner” in carrying out their responsibilities
PROVISIONS NOT INCLUDED IN CONSULTATION DOCUMENT
Non-Financial Conflicts of Interest
Recommendations:
• The code of conduct should include a prohibition against a member acting in a non-
pecuniary conflict of interest
o Both the Mississauga and Collingwood judicial inquiry reports noted that the
Municipal Conflict of Interest Act only concerns a narrow scope of conflict of
interest (i.e. financial interests) – both reports recommended an expansion
of the scope of conflicts of interest for for local representatives
“The Municipal Conflict of Interest Act does not constitute a complete
codification of the law governing conflicts of interest for members of
municipal councils” 2
“The Province of Ontario should amend the Municipal Conflict of
Interest Act to broaden its scope beyond deemed pecuniary interest
to encompass any real, apparent, and potential conflict of interest.”3
o Personal or private conflicts of interest of members should be regulated by
the Code of Conduct
non-pecuniary conflicts of interest should be akin to real or apparent
conflicts of interest at common law4
o Numerous municipal codes of conduct include non-financial conflict of
interest provisions5
2 J. Douglas Cunningham, Report of the Mississauga Judicial Inquiry - Updating the Ethical Infrastructure (City
of Mississauga, 2011) at page 146.
3 Frank N. Marocco, Transparency and the Public Trust - Report of the Collingwood Judicial Inquiry (Volume I
(Town of Collingwood, 2020) at page 24, Recommendation 12.
4 Ibid, at pages 147-148 – citing and quoting Old St. Boniface Residents’ Assn v. Winnipeg (City), [1990] 3 S.C.R.
1170 and Canada, Commission of Inquiry into the Facts of Allegations of Conflict of Interest Concerning the
Honourable Sinclair Stevens, Report (Ottawa: Ministry of Supply and Services, 1987).
5 For example, see Town of Collingwood Code of Conduct for Members of Council, Committees and Local
Boards, Rule No. 1; Regional Municipality of Waterloo Code of Conduct for Members of Council, Committees
and Local Boards, s. 11.2; Town of Cochrane Code of Conduct for Members of Council and Local Boards, s.
11.2; City of Windsor, Code of Conduct for Members of Council and Local Boards Rule No. 6.3; City of Hamilton
Council Code of Conduct, s. 8; City of Ottawa Code of Conduct for Members of Council, s. 4(5); and
Municipality of West Perth, Code of Conduct, s. 11.2.
Compliance with Council Policies and Procedures
• The code of conduct should include a clause that requires members to observe and
strictly comply with such policies, procedures and rules that have been established
from time to time by the council or local board
o Such a clause would align with paras. 2 and 5 of s. 223.3(1) of the Municipal
Act, 2001 relating to the Integrity Commissioner’s functions to apply and to
provide written advice to member with respect to procedures, rules or
policies of the municipality or local board that pertains to the ethical
behaviour of members 6
o Council / local board policies, rules and procedures do not typically contain
enforcement provisions with respect to their members – they are expected to
comply with the policies, rules and procedures that their own council or
local board from time to time establishes
the code of conduct is the mechanism whereby non-compliance with
a policy, rule or procedure is commonly enforced
6 Municipal Act, 2001, s. 223.3(1):
2. The application of any procedures, rules and policies of the municipality and local boards
governing the ethical behaviour of members of council and of local boards.
5. Requests from members of council and of local boards for advice respecting their
obligations under a procedure, rule or policy of the municipality or of the local board, as the
case may be, governing the ethical behaviour of members.
See for example, City of London Code of Conduct for Members of Council, Rule 8; Town of Cochrane Code of
Conduct for Members of Council and Local Boards, s. 12.1; City of Windsor, Code of Conduct for Members of
Council and Local Boards, Rule No. 17; Township of South Frontenac Code of Conduct for Members of Council
and Local Boards, s. 12; Town of the Blue Mountains Code of Conduct for Members of Council, Local Boards
and Advisory Committees (at page 11).
STANDARDIZED INTEGRITY COMMISSIONER PROCESS
1. Complaint Process
Recommendations:
• A provincial-wide uniform complaint form should be structured as a declaration or
affidavit to provide a formal, legally binding statement of truth to support the
specific facts alleged by a complainant
• Time limit for complaints is aligned with Municipal Conflict of Interest Act – six week
from date of discovery7
o The date of discovery will prove to be unwieldy and lead to many disputes as
to when the complainant became aware of the alleged contravention and
had acquired a “reasonable subjective belief” of a breach
o The limitation period should be extended to 3 or 6 months but with no
discoverability to provide a degree of certainty
• The ultimate limitation period of 4 years from when something first occurred is
much too long
o It is not inconceivable that complainants may wait to file complaints until the
regular election year for alleged contraventions that happened at the start of
the term of council, which leads to a weaponization of the process
o The ultimate limitation period should be reduced to a maximum of 1 or 2
years
7 A statutory declaration must be provided as part of an application under s. 223.4.1(6) of the Municipal Act,
2001 to support the fact that the applicant only become of the facts of the contravention within the previous 6
weeks.
2. Standardized Protocol
Recommendation:
• The proposed time frames (10 days from receipt, 5 days from date of inquiry) should
be extended and authority should be provided to the Integrity Commissioner to
exercise reasonable discretion to extend or truncate time periods in order to
reasonably accommodate complainants, respondents, witnesses, etc.
3. Standardized Inquiry Timeframes
Recommendations:
• The proposed timeframe for completion of an inquiry (120 days from receipt of a
“complete request”) should be increased to 180 days to align with the time period
for completion of inquiries for applications made under s. 223.4.1 of the Municipal
Act, 20018
o The term “complete request” should be defined
An inquiry cannot commence and notice cannot be provided to a
member if the full evidentiary basis upon which the complaint is
premised is not available
• many complaints submitted to Integrity Commissioners do not
provide sufficient evidence for the Commissioner or the
member to fully comprehend the allegations
• it would be inappropriate for complaints to be supplemented
or for necessary information to be disclosed in an incremental
manner without re-setting the inquiry time lines
o In the case of multiple related complaints, Integrity Commissioners have
often coordinated same and dealt with related complaints collectively, in an
efficient and cost-effective manner
8 Municipal Act, 2001, s. 223.4.1(14):
Timing
223.4.1 (14) The Commissioner shall complete the inquiry within 180 days after receiving the
completed application, unless the inquiry is terminated under subsection (12).
The proposed limitation period for complaints seeks to correspond to the 6-week limitation period for
applications under s. 8 of the Municipal Conflict of Interest Act. Accordingly, inquiry/investigation time lines
should also correspond with one another. There is no reason for complaints under the Code of Conduct to not
also have 180 day timeline.
The completion time for an inquiry should commence only upon
receipt of the final related complete complaint otherwise it will lead
to a multiplicity of separate investigations because of the separate
timelines that are triggered
o Removal of the extension of 60 days which is applicable to only alleged
contraventions of a serious nature
The authority to extend for 60 days should apply to any inquiries if not
completed within 180 days (not 120 days)
Court decisions pertaining to code of conduct complaint
investigations by Integrity Commissioners have all uniformly and
consistently pronounced that the investigative process must be fair
and reasonable, and that it must be conducted in accordance with
procedural fairness9
The Integrity Commissioner should be authorized to exercise
reasonable discretion to extend or truncate time periods in order to
reasonably accommodate complainants, respondents, witnesses,
etc.10
• While the standardized protocol sets out ultimate timelines for inquiry/investigation
completion it needs to include prescriptive and specific timeframes for the
submission and receipt of:
o Responses from members
o Replies from complainants
o Sur-replies (if needed) from members
o Final submissions from members on preliminary findings or draft reports
Integrity Commissioner should be authorized to exercise reasonable
discretion to extend or truncate time periods in order to proceed in a
procedurally fair manner
9 Di Biase v. City of Vaughan, 2016 ONSC 5620 (Div. Ct.); Dhillon v. The Corporation of the City of Brampton,
2021 ONSC 4165 (Div. Ct.); Jonker v. Township of West Lincoln, 2023 ONSC 1948 (Div. Ct.); Robinson v. The
Corporation of the City of Pickering, 2026 ONSC 451 (Div. Ct.); Racco v. Corporation of the City of Vaughan,
2026 ONSC 1075 (Div. Ct.).
10 This is a common provision in many municipal codes of conduct or complaint protocols: see Township of
Puslinch Complaint Protocol, s. 13; City of Toronto, Code of Conduct for Members of Council, s. 18; City of
Mississauga Code of Conduct for Members of Council, Rule 17.
PROVISIONS NOT INCLUDED IN CONSULTATION DOCUMENT
Council Consideration of Report and Decision-Making
Recommendations:
• Notwithstanding other mandated and prescribed timelines, there is nothing that
specifies when council must (i) consider a report from the Integrity Commissioner;
or (ii) make a decision on a report before it, except in the case of a recommendation
for removal of a member
o Any investigative reports from the Integrity Commissioner should be required
to be placed on the agenda for the next meeting of the council or local board,
subject to the availability of the Integrity Commissioner to be in attendance,
if necessary, akin to the timing requirements in ss. 223.4.0.4(1) and (2) of the
Municipal Act, 2001
reports should go directly to the council or local board – not to a
committee of either of them11
o Councils and local boards should be required to make a decision on any
recommendations in a report at the meeting at which the investigative report
is tabled – no deferrals should be permitted
if a council or a local board fails to make a decision or refuses to deal
with the report, the recommendations of the Integrity Commissioner
should be deemed to be accepted and approved
11 Municipal Act, 2001, s. 223.3(1) – “an Integrity Commissioner who reports to council”. Some municipalities
have a committee system where the Integrity Commissioner reports to a committee prior to the council. This
is improper and bifurcates and adjudicative decision that only council can make. All reports should brought
directly to the council (or the local board).
Reliance on Integrity Commissioner’s Advice
Recommendation:
• Members of council and local boards are entitled to seek specific and particularized
written advice from the Integrity Commissioner with respect to their obligations
under the code of conduct; any procedures, rules and policies of the municipality
and local boards governing the ethical behaviour of members; and ss. 5, 5.1, 5.2
and 5.3 of the Municipal Conflict of Interest Act
o Members should be legislatively entitled to rely on written advice provided by
the Integrity Commissioner
the Integrity Commissioner should be authorized to not investigate or
to summarily dismiss a complaint or application if they have provided
written advice to the member and the member has followed that
advice (akin to s. 9(2)(b) of the Municipal Conflict of Interest Act)12
4. Standardized Reporting and Recommendations
Recommendations:
• A member who is the subject of an inquiry must be given a final opportunity to
comment on any proposed findings but there should be a specific timeframe set out
for the member’s response to be provided
• Notice to the member should be given of the proposed findings but not of any
recommended penalties or remedial measures/corrective actions and the Integrity
Commissioner’s recommendations should only follow after final comments or
submissions on the preliminary findings are made by the member
o The Integrity Commissioner should not be forming recommendations prior to
final comments or submissions from the member under inquiry so it is
premature to include recommendations in the notice to the member
12 Municipal Conflict of Interest Act, s. 9(2):
Same
9 (2) In exercising his or her discretion under subsection (1) the judge may consider, among other
matters, whether the member or former member,
...
(b) disclosed the pecuniary interest and all relevant facts known to him or her to an Integrity
Commissioner in a request for advice from the Commissioner under the Municipal Act, 2001
or the City of Toronto Act, 2006 and acted in accordance with the advice, if any, provided to
the member by the Commissioner;...
EDUCATION AND TRAINING
1. ICO Training to Municipal Integrity Commissioner
Recommendation:
• Training should occur within 5 months of the regulation coming into force and
thereafter within 3 months of a municipal integrity commissioner becoming an
integrity commissioner for a municipality
2. Municipal Integrity Commissioner Training to Members
Recommendations:
• Integrity Commissioners should also provide training to members of council and
local boards on the Municipal Conflict of Interest Act to align with paras. 3, 6 and 7
of s. 223.3(1) of the Municipal Act, 2001 relating to the Integrity Commissioner’s
functions13
• Training on the Municipal Conflict of Interest Act should also be provided to such
local boards that are defined in s. 1 of the statute (including the “excluded” local
boards that are listed in s. 223.1 of the Municipal Act, 2001)14
69699293.2
13 Municipal Act, 2001, s. 223.3(1):
3. The application of sections 5, 5.1, 5.2 and 5.3 of the Municipal Conflict of Interest Act to
members of council and of local boards..
6. Requests from members of council and of local boards for advice respecting their
obligations under the Municipal Conflict of Interest Act.
7. The provision of educational information to members of council, members of local boards,
the municipality and the public about the municipality’s codes of conduct for members of
council and members of local boards and about the Municipal Conflict of Interest Act.
14 Local boards excluded in the definition of the term in s. 223.1 of the Municipal Act, 2001, include children’s
aid societies, boards of health, long term care committees of management, police service boards, public
library boards, municipal services corporations and other prescribed boards [none currently set out in
regulation].
Joint Board of Management Minutes
Aylmer Area Secondary Water Supply System & Port Burwell Area
Secondary Water Supply System
March 18, 2026 – 1:00p.m.
Malahide Council Chambers
51221 Ron McNeil Line, Springfield
The Joint Board of Management met at the Springfield & Area Community Services Building, at 51221
Ron McNeil Line, Springfield, at 1:00p.m. The following were present:
Board Members:
Municipality of Central Elgin – Todd Noble
Town of Aylmer – Pete Barbour
Township of Malahide – Chester Glinski
Municipality of Bayham - Tim Emerson
Staff:
Township of Malahide – Sam Gustavson, Jason Godby, Allison Adams, and Monica Badder
Municipality of Bayham – Thomas Thayer
Municipality of Central Elgin – Alex Piggott
(1) Call to Order
Pete Barbour is appointed Chair and the meeting is called to order at 1:01 p.m.
(2) Disclosure of Pecuniary Interest
(3) Adoption of Minutes of Previous Meeting(s)
Moved by: Chester Glinski
Seconded by: Pete Barbour
THAT the minutes of the Aylmer Area Secondary Water Supply System Joint Board of
Management meeting held on December 17, 2025 be approved as presented.
Carried
Moved by: Chester Glinski
Seconded by: Tim Emerson
THAT the minutes of the Port Burwell Area Secondary Water Supply System Joint Board of
Management meeting held on December 17, 2025 be approved as presented.
Carried
(4) Reports
- AASWSS-26-01 - 2025 Flow Consumption and Water Loss Report
Moved by: Pete Barbour
Seconded by: Chester Glinski
THAT Report No. AASWSS-26-01 entitled “2025 Flow Consumption and Water Loss Report”
be received.
Carried
- PBASWSS-26-01 - 2025 Flow Consumption and Water Loss Report
Moved by: Todd Noble
Seconded by: Tim Emerson
THAT Report No. PBASWSS-26-01 entitled “2025 Flow Consumption and Water Loss
Report” be received.
Carried
- AASWSS-26-02 – DWQMS Element 20: 2025 Drinking Water Quality Trends
Report
Moved by: Chester Glinski
Seconded by: Todd Noble
THAT Report No. AASWSS-26-02 entitled “DWQMS Element 20: 2025 Drinking Water
Quality Trends Report” be received.
Carried
- PBASWSS-26-02 – DWQMS Element 20: 2025 Drinking Water Quality Trends Report
Moved by: Tim Emerson
Seconded by: Chester Glinski
THAT Report No. PBASWSS-26-02 entitled “DWQMS Element 20: 2025 Drinking Water
Quality Trends Report” be received.
Carried
- AASWSS-26-03 – 2025 Fourth Quarter Operations Report
Moved by: Todd Noble
Seconded by: Chester Glinski
THAT Report No. AASWSS-26-03 entitled “2025 Fourth Quarter Operations Report” be
received.
Carried
- PBASWSS-26-03 – 2025 Fourth Quarter Operations Report
Moved by: Chester Glinski
Seconded by: Tim Emerson
THAT Report No. PBASWSS-26-03 entitled “2025 Fourth Quarter Operations Report” be
received.
Carried
- AASWSS-26-04 – 2025 Section 11 Annual Report and Schedule 22 Summary Report
Moved by: Todd Noble
Seconded by: Chester Glinski
THAT Report No. AASWSS-26-04 entitled “2025 Section 11 Annual Report and Schedule 22
Summary Report” be received.
Carried
- PBASWSS-26-04 – 2025 Section 11 Annual Report and Schedule 22 Summary
Report
Moved by: Todd Noble
Seconded by: Tim Emerson
THAT Report No. PBASWSS-26-04 entitled “2025 Section 11 Annual Report and Schedule
22 Summary Report” be received.
Carried
- AASWSS-26-05 – APAM SCADA Central Server Replacement and Hardware and
Software System Upgrades
Moved by: Chester Glinski
Seconded by: Todd Noble
THAT Report No. AASWSS-26-05 entitled “APAM SCADA Central Server Replacement and
Hardware and Software Upgrades” be received;
AND THAT the Aylmer Area Secondary Water Supply System Joint Board of Management
does hereby support the Single Source acquisition of the APAM SCADA Central Server
Replacement and Hardware and Software System Upgrades from Actemium Toronto
Summa;
AND THAT the Director of Public Works be authorized to execute the required agreements
with Actemium Toronto Summa on behalf of the Township of Malahide, Port Burwell Area
Secondary Water Supply System and Aylmer Area Secondary Water Supply System for the
SCADA upgrades further described in this report.
Carried
- PBASWSS-26-06 – APAM SCADA Central Server Replacement and Hardware and
Software System Upgrades
Moved by: Todd Noble
Seconded by: Chester Glinski
THAT Report No. PBASWSS-26-06 entitled “APAM SCADA Central Server Replacement and
Hardware and Software Upgrades” be received;
AND THAT the Port Burwell Area Secondary Water Supply System Joint Board of Management
does hereby support Single Source acquisition of the APAM SCADA Central Server
Replacement and Hardware and Software System Upgrades from Actemium Toronto Summa;
AND THAT the Director of Public Works be authorized to execute the required agreements
with Actemium Toronto Summa on behalf of the Township of Malahide, Port Burwell Area
Secondary Water Supply System and Aylmer Area Secondary Water Supply System for the
SCADA upgrades further described in this report.
Carried
- AASWSS-26-06 – PLC Replacement at Elgin Middlesex Pumping Station (EMPS)
Moved by: Todd Noble
Seconded by: Chester Glinski
THAT Report No. AASWSS-26-06 entitled “Elgin Middlesex Pumping Station (EMPS) PLC
Lifecycle Replacement – Single Source Procurement” be received;
AND THAT the Aylmer Area Secondary Water Supply System Joint Board of Management
does hereby support Single Source acquisition for the replacement of the Programmable
Logic Controller (PLC) at the Elgin Middlesex Pumping Station from Actemium Toronto
Summa;
AND THAT the Director of Public Works be authorized to execute the required agreements
with Actemium Toronto Summa on behalf of the Aylmer Area Secondary Water Supply
System for the SCADA upgrades further described in this report.
Carried
- PBASWSS-26-05 – Port Burwell Water Tower Inspection
Moved by: Tim Emerson
Seconded by: Chester Glinski
THAT Report No. PBASWSS-26-05 entitled “Port Burwell Water Tower Inspection” be
received;
AND THAT the Port Burwell Area Secondary Water Supply System Joint Board of
Management does hereby support the Single Source acquisition of the Port Burwell Water
Tower Inspection from Landmark Structures;
AND THAT the Director of Public Works be authorized to execute the required agreements
with Landmark Structures for the undertaking and completion of a Water Tower Inspection for
the Port Burwell Area Secondary Water Supply System as described in this report.
Carried
- PBASWSS-26-07 – Transmission Main Replacement Project Update
Moved by: Todd Noble
Seconded by: Chester Glinski
THAT Report No. PBASWSS-26-07 entitled “Transmission Main Replacement Project
Update” be received.
Carried
(5) Correspondence
1. Township of Malahide – Comments regarding Elgin Area Primary Water Supply
System (EAPWSS) Master Plan
2. EAPWSS – Letter in response to comments regarding EAPWSS Master Plan
www.ramara.ca
September 22, 2026
Via Email
The Honourable Sylvia Jones, Minister of Health, Province of Ontario The Honourable Marjorie Michel, Minister of Health, Government of Canada The Honourable Jill Dunlop, Minister of Emergency Preparedness and Response and MPP for Simcoe North
Adam Chambers, MP for Simcoe North
Re: Support for Continued Research, Clinical Guidance, and Access to Care for
Individuals Experiencing Persistent Lyme-Related Illness
At its meeting held on September 14, 2026, the Council of the Township of Ramara adopted the following resolution regarding persistent Lyme-related illness and access to care. Council respectfully requests your consideration and support of this resolution.
Resolution Number CR.221.2026 Moved by Jennifer Fisher Seconded by Joe Gough
WHEREAS Lyme disease is a growing public health concern in Ontario and
across Canada due to the expanding range of tick populations and increasing incidence of tick-borne illnesses; AND WHEREAS early diagnosis and treatment of Lyme disease are essential to
reducing the risk of long-term health complications;
AND WHEREAS some individuals continue to experience persistent, debilitating symptoms following recommended treatment for Lyme disease, significantly affecting their quality of life, ability to work, and overall well-being;
AND WHEREAS Lyme disease is recognized and insured under the Ontario Health Insurance Plan (OHIP), but Canada has not adopted a nationally accepted clinical definition of "chronic Lyme disease," and current Canadian clinical guidance instead recognizes Post-Treatment Lyme Disease Syndrome
(PTLDS);
AND WHEREAS the absence of a nationally accepted definition for persistent Lyme-related illness may contribute to inconsistencies in diagnosis, treatment options, physician education, access to care, and publicly funded services for
affected patients;
AND WHEREAS municipalities have an interest in advocating for equitable access to healthcare services that improve the health and well-being of their residents;
www.ramara.ca
NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Ramara calls upon the Province of Ontario and the Government of Canada to
collaborate with medical experts, researchers, healthcare providers, and patient
representatives to:
• Continue research into persistent symptoms following Lyme disease and
emerging evidence related to long-term outcomes;
• Review existing clinical guidance as new scientific evidence becomes available;
• Enhance physician education and awareness regarding the diagnosis and
management of patients experiencing persistent Lyme-related symptoms;
• Improve access to multidisciplinary assessment and care for individuals experiencing ongoing symptoms following Lyme disease; and
• Review current funding policies and access to medically necessary diagnostics and treatments, where supported by emerging evidence and best clinical practice;
BE IT FURTHER RESOLVED THAT Council requests the Province of Ontario advocate to the Government of Canada for continued national leadership in developing evidence-informed guidance on persistent Lyme-related illness; BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to
request support from:
• Sylvia Jones, Minister of Health, Province of Ontario;
• Marjorie Michel, Minister of Health, Government of Canada;
• Public Health Agency of Canada;
• Association of Municipalities of Ontario;
• Rural Ontario Municipal Association;
• Jill Dunlop, Minister of Emergency Preparedness and Response and MPP for Simcoe North;
• Adam Chambers, MP for Simcoe North; and
• All Ontario municipalities.
CARRIED.
The Township of Ramara respectfully requests your support for this resolution. Thank you for your consideration of this matter.
Respectfully submitted, Nate Harrington Assistant Clerk
www.ramara.ca
Cc. Public Health Agency of Canada Association of Municipalities of Ontario (AMO) Rural Ontario Municipal Association (ROMA)
Bcc. All Ontario Municipalities
Town of Whitby 575 Rossland Road East, Whitby, ON L1N 2M8
905.430.4300
whitby.ca
June 25, 2026
Via Email
The Honourable Doug Ford Premier of Ontario premier@ontario.ca
Re: Review of the Ontario Land Tribunal and Enhancing Deference to Municipal Planning Decisions Please be advised that at its meeting held on June 22, 2026, the Council of the Town of
Whitby adopted the following as Resolution # 166-26:
Whereas local councils are elected by residents to make planning decisions that reflect the needs and priorities of their communities;
Whereas municipalities rely on extensive public consultation, professional
planning advice, engineering studies, and technical reports when making land-use decisions; Whereas the Ontario Land Tribunal (OLT) has the authority to overturn municipal
planning decisions, often requiring municipalities to spend significant taxpayer
dollars defending decisions that have already undergone a thorough local review process; Whereas lengthy and costly appeals can delay housing projects, consume
municipal resources, and reduce the ability of municipalities to focus on
delivering services to residents; and, Whereas local governments should have greater certainty and authority when decisions are consistent with approved Official Plans, provincial policies, and
sound planning principles.
Now Therefore be it Resolved: 1. That the Government of Ontario be requested to review the role and
mandate of the Ontario Land Tribunal to ensure greater respect for
municipal planning decisions that are supported by evidence, public consultation, and approved planning policies;
THE CORPORATION OF THE TOWN OF PARRY SOUNDRESOLUTIONINCOUNCIL
NO.2026 —
DIVISION LIST YES NO DATE:September 1,2026
Councillor G.ASHFORD
Councillor J.BELESKEYCouncillorP.BORNEMANCouncillorB.KEITHCouncillorD.McCANN SECONDED BY:Councillor C.MCDONALD
Mayor J.McGA VEY 7DEFEATED:Postponed to:CARRIED:
WHEREAS electric kick—style scooters (e-scooters)have become an increasingly popularandaffordableformoftransportationinParrySoundandacrossOntario;and
WHEREAS e—scooters can provide an accessible,low-emission transportation optionandhelpaddresstransportationneedsincommunitiessuchasParrySoundthatdonothaveconventionalpublictransit;and
WHEREAS Ontario’s current e—scooter pilot program places responsibility on individualmunicipalitiestodeterminehowe-scooters may operate locally,creating administrativeandenforcementchallenges,particularly for smaller municipalities with limited resources;
and
WHEREAS the continued use of a pilot framework has resulted in uncertainty andinconsistentapproachestoe—scooter regulation across the Province.
THEREFORE BE lT RESOLVED that the Council ofthe Town of Parry Sound requests
that the Province of Ontario establish a province-wide regulatory framework for e—scooters that recognizes their unique operating characteristics,maintains appropriatesafetystandards,and provides municipalities with authority to address local needs;and
FURTHER BE lT RESOLVED that the Town of Parry Sound requests the support of theAssociationofMunicipalitiesofOntario(AMO)and the Rural Ontario MunicipalAssociation(ROMA)in advocating for a framework that reduces unnecessary
administrative and enforcement burdens on local municipalities;and
FINALLY BE IT RESOLVED that a copy of this resolution be circulated to the AssociationofMunicipalitiesofOntario(AMO),the Rural Ontario Municipal Association (ROMA),thePremierofOntario,Doug Ford,the Minister of Transportation,Prabmeet Singh Sarkaria,Parry Sound—Muskoka MPP,Graydon Smith,and all cipalitie across Ontario.i
July 28. 2026
Donna Herridge
Executive Director
Municipal Finance Officers’ Association of Ontario
donna@mfoa.on.ca
Dear Donna Herridge,
As requested by Dr. Adam Found in his letter, I am writing you to thank the Municipal
Finance Officers’ Association of Ontario for sharing its views regarding the Ontario
Community Infrastructure Fund (OCIF), a program our government was proud to double
starting in 2021.
We understand that small, rural and northern municipalities have a unique set of
financial needs and we are ensuring they have the resources to build and maintain
critical infrastructure that supports their communities. That is why our government made
the decision to increase OCIF funding to record levels. This year, 423 municipalities are
benefitting from $400 million in annual OCIF funding, helping them repair and upgrade
local roads, bridges and water systems. Since 2018, these investments have supported
4,300 infrastructure projects across Ontario.
Our government has also made record investments in housing and community-enabling
infrastructure through the Municipal Housing Infrastructure Program (MHIP), providing
$4 billion in funding to help municipalities prepare for growth. To date, over $3 billion
has been committed through the MHIP. This includes approximately $1.9 billion,
including $120 million from the Building Faster Fund (BFF), to support some 220 water
and road projects that will help enable the construction of approximately 270,000 new
homes and maintain existing housing in more than 170 small, rural and northern
municipalities without provincially assigned housing targets.
In addition to OCIF and MHIP, municipalities continue to benefit from other provincial
supports, such as the Ontario Municipal Partnership Fund (OMPF), which provides
flexible funding that can be used for local infrastructure priorities. Together, these
investments are part of more than $10 billion in annual transfers our government
provides to municipalities.
Looking ahead, we remain focused on helping communities respond to their
infrastructure needs and prepare for future growth. This includes identifying new
strategic opportunities to support municipalities in meeting their infrastructure needs.
Ministry of Infrastructure
Office of the Minister
5th Floor, 777 Bay Street
Toronto, Ontario M7A 2E1
Telephone: 416-327-4412
Ministère de l’Infrastructure
Bureau du ministre
777, rue Bay, 5e étage
Toronto (Ontario) M7A 2E1
Téléphone: 416-327-4412
On March 30, 2026, Canada and Ontario announced a new $8.8 billion 10-year
Canada-Ontario Partnership to Build. This initiative aims to lower municipal
development charges and boost housing supply by investing in housing-enabling
infrastructure and transit projects. In addition, the Government of Canada launched the
Build Communities Strong Fund (BCSF) on April 7, 2026, with $6 billion for Ontario
under the provincial and territorial stream, subject to funding agreements being
finalized.
Our government is prioritizing the impactful delivery of this funding and will keep
municipalities informed about future opportunities. We will remain a strong partner of
municipalities as they continue to identify local needs, prioritize projects, and undergo
capacity planning and asset management.
Municipalities may also wish to explore opportunities through the Infrastructure Ontario
(IO) Loan Program, which offers affordable, long-term fixed-rate loans and short-term
construction financing at below market interest rates to help municipalities, universities
and other eligible public sector partners renew and build Ontario’s public infrastructure.
All Ontario municipalities are eligible to apply for a loan from IO.
Our government recognizes that strong infrastructure is the foundation for economic
growth, housing development and long-term prosperity in Ontario. Through record
investments in municipal infrastructure, we are helping municipalities build and maintain
the roads, bridges and water systems and other critical assets that Ontarians rely on
every day.
Thank you again for your advocacy. Please accept my best wishes.
Sincerely,
The Honourable Todd J. McCarthy
Acting Minister of Infrastructure
cc: Dr. Adam Found, MFOA President and Chair, afound@kawarthalakes.ca
Hon. Rob Flack, Minister of Municipal Affairs and Housing
Hon. Peter Bethlenfalvy, Minister of Finance
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-051 BEING A BY-LAW TO STOP UP, CLOSE, AND CONVEY PART OF ERIEUS STREET IN THE MUNICIPALITY OF BAYHAM, IN THE COUNTY OF ELGIN, DESIGNATED AS PART 1 ON REGISTERED PLAN 11R-11521 WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting Highways, including parking and traffic on highways; AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising its authority under this or any other Act;
AND WHEREAS Section 270(1) of the Municipal Act provides in part that every municipality with authority to sell land shall pass a by-law establishing procedures governing the sale of land;
AND WHEREAS the Municipality of Bayham passed By-law No. 2015-021 to establish a procedure governing the sale of municipal owned land;
AND WHEREAS the Council of the Municipality of Bayham is desirous of conveying property owned by the Municipality and has completed procedures pursuant to By-law No. 2015-021 for the conveyance of the subject lands; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT upon and after the passing of this By-law the portion of Erieus Street, being Part 1 on Registered Plan 11R-11521, of the Municipality of Bayham, in the County of Elgin is hereby stopped up and closed;
2. AND THAT the Council of The Municipality of Bayham authorizes the Mayor and Chief Administrative Officer to execute all documents as may be necessary to provide for the
conveyance of real property described as Part 1 on Registered Plan 11R-11521, to Kimberly Lorraine Emberson and Michael Robert Emberson; 3. AND THAT this by-law shall take effect upon the date of its registration in the Land Titles Division for the County of Elgin (No. 11); 4. AND THAT the Clerk or designate is hereby authorized to amend the parcel designation noted in this By-law, if necessary, upon registration of this By-law. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1st DAY OF OCTOBER, 2026. ____________________________ _____________________________ MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2026-052 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD OCTOBER 1, 2026 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law;
AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held October 1, 2026 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1st DAY OF OCTOBER, 2026.
____________________________ _____________________________ MAYOR CLERK