HomeMy WebLinkAboutSeptember 03, 2026 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, September 3, 2026 7:00 p.m. The September 3, 2026 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS
5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held August 20, 2026 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.2 Requiring Action
Reports to Council
12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
Council Agenda September 3, 2026
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A. Notice of Public Meeting re ZBA-07/26 and Official Plan Amendment OPA-03/26, 2455892 Inc., 11470 Plank Road Requiring Action 12.2 Reports to Council
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Elgin County re Committee of the Whole Minutes for July 14, 2026 B. Elgin County re County Council Minutes for July 14, 2026 C. Elgin County re County Council Highlights for August 11, 2026 D. Town of Plympton-Wyoming re Sustainable Provincial Grant Funding for Fire Services in Ontario E. Ontario Energy Board re Notice of Hearing - Enbridge Gas Inc
13.1.2 Requiring Action 13.2 Reports to Council A. CL-09/26 by Alan Bushell, Clerk re Waterfront Advisory Committee – Recommendations
B. CL-10/26 by Alan Bushell, Clerk re Museum Advisory Committee – Final Meeting 14. BY-LAWS A. By-law No. 2026-049 Being a By-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Froese Excavating Ltd for Eden Pump Station Upgrades 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-050 Being a by-law to confirm all actions of Council 18. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, August 20, 2026 7:00 p.m. The August 20, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube.
PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON SUSAN CHILCOTT ABSENT: DAN FROESE STAFF PRESENT: CAO CINDY HOWARD CLERK ALAN BUSHELL
PLANNER AARON BELL ELGIN COUNTY JUNIOR PLANNER MICHELA TESTANI ELGIN COUNTY PLANNER MAT VAUGHAN
MANAGER OF PUBLIC WORKS | DRAINAGE STEVE ADAMS WATER SYSTEM SUPERVISOR JEFF CARSEY 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS
Mayor Ketchabaw, Councillor Froese provided regrets with notice.
Mayor Ketchabaw, the 4th Sunday in August is the Richmond, Best, Light and Guysboro Cemetery Decoration Days. Although not municipally operated, the St. Lukes Cemetery Decoration Day is on the 4th Sunday of August as well.
Mayor Ketchabaw, the 1st Sunday of September will be the Eden Cemetery Decoration Day. 5. DELEGATIONS
A. O.P.P. Elgin County Detachment re 2025 Detachment Board Annual Report Detachment Commander Jeff McNorgan provided an update.
Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the 2025 Detachment Board Annual Report, be received for information.
Council Minutes August 20, 2026
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CARRIED 6. PRESENTATIONS A. Doug Park of the Better Bayham Business Association re Scheduled Port Burwell Bridge Lane Closure (Verbal Presentation)
Doug Park provided a background on the Better Bayham Business Association. The general request put forward was to have one lane of the bridge open during the 2028
construction. The Mayor informed Doug Park that the bridge is under the jurisdiction of the County but comments are welcome. Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the presentation by Doug Park regarding the Port Burwell Bridge Lane Closure be accepted for information.
CARRIED 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council Minutes held July 16, 2026
B. Special Meeting of Council Minutes held on July 30, 2026 Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the minutes from the Regular Meeting of Council held on July 16, 2026, be approved as presented; AND THAT the minutes from the Special Meeting of Council held on July 30, 2026, be approved as presented. CARRIED
*Meeting on recess to complete a scheduled Public Planning meeting.* *The Regular Meeting Returned at 7:43 p.m.* 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
Council Minutes August 20, 2026
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10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. BL-03/26 by Mark Russell re 2026 By-Law Enforcement Services Mid-Year Report Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report BL-03/26 re 2026 By-law Enforcement Service Mid-Year Report be received for information. CARRIED B. PS-11/26 by Steve Adams Manager of Public Works|Drainage Superintendent re Tender Award – RFT 26-02 – Eden Pump Station Upgrades Award
Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report PS-26/02 re Tender Award – RFT 26-02 – Eden Pump Station Upgrades be received for information; AND THAT Eden Pump Station Upgrades be awarded to Froese Excavating Ltd in accordance with their tender submission in the amount of $347,592.00 + HST; AND THAT the Council of the Corporation of The Municipality of Bayham direct staff to bring
forward a by-law to enter into an agreement with Froese Excavating for the construction and installation of the Eden Pump Station Upgrades for Council consideration. CARRIED C. FR-04/26 by Harry Baranik, Fire Chief / CEMC re 2026 – 2027 Fire Protection Grant Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson
THAT Report FR-04/26 re 2026 - 2027 Fire Protection Grant provided through the Ministry of the Solicitor General of the Ontario Government Grant be received for information;
AND THAT Council directs staff to apply for the 2026 -2027 Fire Protection Grant by the Ontario Fire Marshal’s Grant Approval Committee of the Ministry of the Solicitor General.
AND THAT the item be referred to budget for consideration.
Council Minutes August 20, 2026
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AND THAT the equipment described in the report be approved for acquisition. CARRIED 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Withdrawal re Minor Variance, COA-12/26, Stephenson, 129 Faye St, Port Burwell B. Notice of Meeting re Minor Variance, COA-13/26, Legend Rubber, 56957 Talbot Line C. Notice of Public Meeting re Zoning By-Law Amendment, ZBA-24/25, CHR Farms Inc. Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT items 12.1.1 A – C be received for information. CARRIED Requiring Action 12.2 Reports to Council
A. DS-29/26 by Aaron Bell re Interim Control By-Law – Wastewater Servicing Capacity
Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report DS-29-26 re Interim Control By-Law – Wastewater Servicing Capacity be received; AND THAT By-law No. 2026-047, being an Interim Control By-law respecting lands within the Hamlet of Eden, the Village of Straffordville, the Village of Vienna, and the Village of Port Burwell
that are serviced, or proposed to be serviced, by the Bayham Wastewater Treatment Plant, be considered under the By-law section of this Agenda. CARRIED B. DR-06/26 by Steve Adams Manager of Public Works|Drainage Superintendent re 2026 2nd
Quarter Drainage Report Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler THAT Report DR-06/26 re 2026 2nd Quarter Drainage Report be received for information. CARRIED 13. FINANCE AND ADMINISTRATION
Council Minutes August 20, 2026
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13.1 Correspondence
13.1.1 Receive for Information
A. Elgin County Council re Committee of the Whole Minutes for June 23, 2026
B. Elgin County Council re Regular Council Meeting Minutes for June 23, 2026
C. Elgin County re County Council Highlights for July 14, 2026 D. Township of McGarry re OPP Funding Models in Northern Ontario
E. Village of Merrickville Wolford re Supports - OPP Traffic Calming & Speeding Mitigation Techniques F. City of Belleville re ALTO High Speed Rail Municipal Interests G. Municipality of Trent Lakes re Provincial Action on Accuracy of Municipal Voters List H. Town of Whitby re Review of the Ontario Land Tribunal and Enhancing Deference to Municipal Planning Decisions
I. Eastern Lake Erie Regional Conservation Authority (ELERCA) re ELERCA Transition - Project Executive Appointed
Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT items 13.1.1 A – I be received for information; AND THAT Item E be supported.
CARRIED
13.1.2 Requiring Action A. Tiny Tots Co-operative Nursery School re Request for Support Letter Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT a support letter be supplied to Tiny Tots Co-operative Nursery School. CARRIED 13.2 Reports to Council A. CL-07/26 by Alan Bushell, Clerk re 2026 Municipal Election – Establishment of Joint
Compliance Audit Committee Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler
Council Minutes August 20, 2026
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THAT the report titled “2026 Municipal Election – Appointment of Elgin Election Joint Compliance Audit Committee Members”, be received for information; and,
THAT Council endorses the appointment of Christene Scrimgeour, Andrew Wright, Marty Gobin, Ophelia Chang, and Chantel Therrien to sit on the Elgin Election Joint Compliance Audit Committee for 2026-2030. CARRIED
B. CL-08/26 by Alan Bushell, Clerk re 2026 Municipal Assistance Requests – Auxiliary Intake
Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report CL-08/26 re 2026 Municipal Assistance Requests – Auxiliary Intake be received for information; AND THAT all facility use be approved, subject to the discretion of the Manager of Public Works | Drainage Supervisor requesting the provision of a liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT all material requests be approved with a deposit of $10/per item to be provided to the Municipality prior to the event. CARRIED
14. BY-LAWS A. By-law No. 2026-046 Being a By-law to Appoint Members to the Elgin Election Joint Compliance Audit Committee for the 2026 Municipal Election. B. By-law No. 2026-047 Being a By-law to Establish Interim Control Provisions for Settlement Areas
Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler
THAT By-law No. 2026-046, and 2026-047 be read a first, second, and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS
16.1 In Camera 16.2 Out of Camera
Council Minutes August 20, 2026
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17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-048 Being a by-law to confirm all actions of Council
Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT By-law No. 2026-048 be read a first, second, and third time and finally passed. CARRIED
18. ADJOURNMENT
Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 8:56 p.m. CARRIED
MAYOR CLERK
ZBA-07/26
OPA-03/26
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: 2455892 ONTARIO LTD.
LOCATION: 11470 PLANK RD
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Official Plan
Amendment (OPA-03/26) and Zoning By-law Amendment (ZBA-07/26), the County of Elgin is the Approval Authority for
Official Plan amendments.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on
Thursday, September 3rd, 2026, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to
consider a proposed combined Zoning By-law Amendment and Official Plan Amendment under Section 17 and 34 of the
Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s
YouTube Channel
THE PURPOSE of this combined Official Plan Amendment and Zoning By-law Amendment is to permit the development of
two (2) 2-storey apartment buildings containing a total of 36 residential units (18 units in each building) on lands serviced
by private water, and to rezone the subject lands from "Holding Hamlet Residential (HR)(h2)" Zone to a site-specific "Hamlet
Residential (HR(h1)(h2)(X))" Zone to permit multiple-unit residential dwellings on lands that are not serviced by municipal
water, which requires the additional following provisions:
• Section 9.12.X to add Apartment Buildings as an Additional Permitted Use on the subject lands.
• Section 9.12.X to apply a Holding (h1) provision to the lands, addressing servicing capacity confirmation prior to
development proceeding.
The subject lands are located at 11470 Plank Rd.
THE EFFECT of this combined Official Plan Amendment and Zoning By-law Amendment is to permit multi-unit residential
development, including apartment buildings, on lands within the "Hamlet" designation that rely on private rather than
municipal water services. Additionally, the effect of the Zoning By-law Amendment is to permit the development of two (2)
2-storey apartment buildings containing a total of 36 residential units on the subject lands, subject to the site-specific
provisions described above, and subject to a Holding (h1) provision addressing servicing capacity confirmation prior to
development proceeding.
The holding (h1) provision is intended to ensure public health and safety. An agreement with the Municipality, or the
satisfying of conditions of severance, which addresses the impacts of the new development on the applicable water supply
system and/or sewage treatment and disposal system — which may include issues relating to water capacity, water quantity,
water quality, and financial costs — will be required prior to the removal of the "h1" zone symbol.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition
to the proposed amendment. Written comments submitted on or before 12:00 Noon on Wednesday, August 26th, 2026
to abell@bayham.on.ca or at the municipal office will be included in the public meeting agenda.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the
Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the
Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the
Municipality of Bayham before the Official Plan Amendment is adopted, the person or public body is not entitled to appeal
the decision of the County of Elgin, as Approval Authority, to the Ontario Land Tribunal.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the
undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office.
Dated at the Municipality of Bayham this 8th day of August 2026.
Aaron Bell
Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: abell@bayham.on.ca
W: www.bayham.on.ca
1
ElginCounty
Elgin County Council
Committee of the Whole Meeting
Minutes
July 14, 2026, 9:30 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Dominique Giguere
Deputy Warden Grant Jones
Councillor Ed Ketchabaw
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Andrew Sloan
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Staff Present: Blaine Parkin, Chief Administrative Officer
Nicholas Loeb, Director of Legal Services
Brian Masschaele, Director of Community & Cultural Services
Jennifer Ford, Director of Financial Services/Treasurer
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Holly Hurley, Director of People & Culture
Joe Anne Holloway, Director of Homes and Seniors Services
Carolyn Krahn, Manager of Economic Development, Tourism &
Strategic Initiatives
Katherine Thompson, County Clerk/Manager of Administrative
Services
Diana Morris, Senior Planner
Jenna Fentie, Deputy Clerk
Stefanie Heide, Executive Performance Coordinator
Lindsay King, Policy Planner
1. Meeting Call to Order
The meeting was called to order at 11.52 a.m. with Warden Giguere in the chair.
2. Approval of Agenda
Resolution Number: CW26-71
Moved by: Councillor Leatham
Seconded by: Councillor Hentz
RESOLVED THAT the agenda for the July 14, 2026 Committee of the Whole
Meeting be approved as amended to include item 6.5 first.
Motion Carried.
3. Adoption of Minutes
Resolution Number: CW26-72
1
Moved by: Deputy Warden Jones
Seconded by: Councillor Sloan
RESOLVED THAT the minutes of the meeting held on June 23, 2026 be adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Members' Motions
None.
6. Reports of Council, Staff or Outside Boards
6.1 Policy Planner - PLN-26-09 — Clovermead Official Plan Amendment
The Policy Planner presented the report that provides planning analysis
and a recommendation regarding Official Plan Amendment Application
OPA 01-26 for lands municipally known as 11302 and 11460 Imperial
Road, located in the Township of Malahide. The application proposes to
amend the Elgin County Official Plan to permit a site -specific large-scale
agri-tourism use associated with the existing Clovermead Adventure Farm
operation within lands designated Agricultural.
Resolution Number: CW26-74
Moved by: Councillor Widner
Seconded by: Councillor Sloan
RESOLVED THAT Elgin County Council approve Official Plan Amendment
Application OPA-01-26, being an amendment to the Elgin County Official
Plan to permit a site -specific large-scale agri-tourism use deemed to
constitute a non-agricultural use within the Agricultural designation, in
accordance with the Provincial Planning Statement, 2024; and
THAT the site -specific permission apply only to the approximately 11-
hectare portion of the subject lands identified through the implementing
Official Plan Amendment schedule in order to establish clear limits on the
extent of the non-agricultural use, maintain the long-term agricultural
function of the balance of the lands, and mitigate potential land use
compatibility impacts; and
THAT notice of Council's decision be issued in accordance with the
Planning Act.
Motion Carried.
6.2 Senior Planner - PLN-26-12 Official Plan Amendment No. 02/26 and
Draft Plan of Subdivision
The Senior Planner presented the report that provides information
required to consider granting approval to Draft Plan of Subdivision, file
number 34T-CE2502 and to Official Plan Amendment No. 02/26 to the
Official Plan of the Municipality of Central Elgin.
Resolution Number: CW26-75
Moved by: Councillor Leatham
Seconded by: Councillor Noble
RESOLVED THAT the Council of the Corporation of the County of Elgin
approves Official Plan Amendment No. 02/26 to the Official Plan of the
Municipality of Central Elgin; and
THAT the Council of the Corporation of the County of Elgin grants draft
0
plan approval to Draft Plan of Subdivision 34T-CE2502, Municipality of
Central Elgin, 0 East Road, Part of Lot 2, Concession 2, certified by
Robert Wood O.L.S on behalf of Wastell Developments., dated October 7,
2025; and
THAT staff be directed to provide Notice of this Decision in accordance
with the requirements of the Planning Act.
Motion Carried.
6.3 Director of Engineering Services - ENG 26-18 Engineering Services
for Port Burwell Bridge Rehabilitation — Contract Award
Councillor Sloan and Deputy Warden Jones left the meeting at 12:22 p.m.
The Director of Engineering Services presented the report that provides
details on the Request for Proposal (RFP) that was issued to solicit
proposals from firms to provide engineering services for the Port Burwell
Bridge Rehabilitation and recommended awarding the contract to Doug
Dixon & Associates Inc.
Resolution Number: CW26-76
Moved by: Councillor Hentz
Seconded by: Councillor Ketchabaw
RESOLVED THAT the contract for Engineering Services associated with
the Port Burwell Bridge Rehabilitation project, Request for Proposal 2026-
P23 be awarded to Doug Dixon &Associates Inc. in the amount of
419,000.00 (excluding HST); and
THAT the Warden and Chief Administrative Officer be directed and
authorized to sign the contract.
Motion Carried.
6.4 Manager of Economic Development, Tourism & Strategic Initiatives -
EDT 26-03 Sponsorship and Grant Policy Review: Supporting
Strategic Priorities
The Manager of Economic Development, Tourism & Strategic Initiatives
presented the report that provides recommendations on path forward for
sponsorships and grants administered by the County to local groups and
organizations.
Resolution Number: CW26-77
Moved by: Councillor Couckuyt
Seconded by: Councillor Widner
RESOLVED THAT staff be directed to bring forward an updated grant
program, reflecting the Committee of the Whole's feedback, for
consideration at the next meeting.
Motion Carried.
6.5 Director of Planning and Development - PLN 26-13 2026 Land
Division Committee Update
Item 6.5 was considered prior to item 6.1.
The Director of Planning and Development presented the report that
reviewed the current land division (consent) process.and that provides
considerations for alternative processes to ensure the County is
processing consent applications efficiently.
3
Resolution Number: CW26-73
Moved by: Councillor Widner
Seconded by: Councillor Couckuyt
RESOLVED THAT the decision regarding the following recommendation
be deferred to the next term of Council:
THAT By -Law No. 2162, which establishes the delegated approval
authority to the County of Elgin Land Division Committee be repealed
effective November 30, 2026; and
THAT contentious land division applications be reviewed by County
Council commencing December 1, 2026; and
THAT staff are hereby directed to prepare amendments to the delegation
authority by-law for planning to give effect to the recommendations of this
report.
Motion Carried.
7. Adjournment
Resolution Number: CW26-78
Moved by: Councillor Widner
Seconded by: Councillor Hentz
RESOLVED THAT we do now adjourn at 12:42 p.m. to meet again on August 11,
2026 at 9:30 a.m.
Motion Carried.
Katherine Thompson, UDominique Gigu re,
County Clerk/Manager of
Administrative Services.
Warden.
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Council received an update from the Ontario Ministry of Transportation (MTO) and Stantec
Consulting on the ongoing Highway 3 Planning Study between St. Thomas and Aylmer.
The study is examining how the transportation network can accommodate anticipated residential,
commercial and industrial growth in the area, while maintaining safe and efficient connections
between St. Thomas, Aylmer and surrounding communities. Transportation modelling presented to
Council indicates that increased population and employment growth could place Highway 3 over
capacity by 2051 and create additional pressure at intersections and on municipal roads.
ELGIN COUNTY
From the Council Chambers
August 11, 2026
Council Meeting
Highway 3 Planning Study Examines Future Transportation Needs
Page 1Council Highlights | August 11, 2026
As part of the study, MTO is considering
potential improvements to the existing
road network as well as alternatives for a
new Highway 3 corridor connecting with
the St. Thomas Expressway extension,
known as Technology Trail. Several
potential corridor alternatives have been
identified for further study, with
environmental, agricultural, transportation
and other impacts to be considered
before a preferred plan is selected.
Public and stakeholder consultation will
continue throughout the environmental
assessment process. The first Public
Information Centre is scheduled for
August 26, 2026, with completion of the
study and environmental clearance
currently anticipated in spring 2028.
Page 2Council Highlights | August 11, 2026
Council received the 2026 activity report for the Elgin County Museum and Elgin County Archives,
highlighting exhibitions, community programming, digitization projects and ongoing work to preserve
and provide access to Elgin County’s history.
At the Museum, activities have included the Jumbomania exhibition commemorating the 140th
anniversary of Jumbo’s death, the current Eyes on the Skies: Managing Air Traffic in Canada
interactive exhibition, and a variety of tours, lectures and family programming. The Museum also
brought Elgin County’s history beyond the Heritage Centre through outreach initiatives, including
Power & Precision: Golf and Curling in Elgin County, which is currently on display at Queen’s Park.
The Archives continued significant work to make historical records more accessible. Approximately
60,000 newspaper pages were scanned over the past year, bringing the newspaper digitization
project to more than 610 years of content from 42 newspaper titles. Council minutes and by-laws
from all 16 former Elgin County municipalities dating from before amalgamation have also been
digitized and made available through the Archives’ online database.
Museum and Archives staff are now working together on the fourth floor of the Elgin County
Administration Building, providing a more welcoming space for researchers while supporting greater
collaboration between the two services.
Council Meeting
Museum and Archives Highlight a Busy Year of Programs and Projects
Council received an update on Elgin-St. Thomas EMS operations, call volumes and response time
performance for the second quarter of 2026.
Between April and June, paramedics responded to 3,412 calls for service, bringing the total for the
first half of 2026 to 6,694 calls. Nearly 60 per cent of calls during the quarter were dispatched as
Code 4 life-or-limb priority calls.
Demand continued to be concentrated primarily in the Edward and Shaw Valley station catchment
areas, which together accounted for 69.5 per cent of calls. These trends will continue to inform
decisions related to paramedic deployment, station coverage, vehicle availability and future
resource needs.
Despite sustained demand, EMS met or exceeded established response time targets across all
reported categories during the quarter. Continued monitoring of call volumes and where demand is
occurring will help ensure resources remain aligned with community needs.
Elgin-St. Thomas EMS Responds to More Than 3,400 Calls in Second Quarter
Council received an update on the upcoming implementation of the Medical Priority Dispatch
System (MPDS), which will change how 9-1-1 emergency medical calls for Elgin-St. Thomas EMS
are assessed, prioritized and dispatched beginning in October 2026.
The new system will use standardized, clinically supported protocols to help dispatchers more
accurately assess a patient’s condition and determine the appropriate level of response. The
current dispatch system can result in calls being over-prioritized as life-threatening emergencies,
making it more difficult to distinguish between patients with lower and higher-acuity needs.
MPDS is expected to reduce unnecessary high-priority and lights-and-sirens responses, while
helping ensure Elgin-St. Thomas EMS resources remain available for the most critical emergencies.
Similar systems implemented in other jurisdictions have resulted in more precise prioritization based
on patient need and reduced risks associated with emergency responses.
As resources are more deliberately prioritized, some lower-acuity patients may experience longer
wait times. Elgin-St. Thomas EMS will monitor the system following implementation and provide
additional information to Council and the public as its local impacts become clearer.
Page 3Council Highlights | August 11, 2026
New Medical Dispatch System Coming to Elgin-St. Thomas EMS in October
Council Meeting
County Council approved a $125,000 interest-free loan to the Municipality of West Elgin to support
the ongoing renovation and expansion of the West Lorne branch of the Elgin County Library.
The project will expand the library to approximately 2,949 square feet within the West Elgin
Community Complex, creating additional space and improving the branch’s functionality,
accessibility and overall public use. Construction began in May and is expected to continue through
September 2026.
The loan will be provided through the County’s recently updated Library Branch Construction and
Interest-Free Loan Policy, which supports investments by local municipalities in the library facilities
they own and lease to the County. West Elgin will repay the $125,000 loan over 10 years in annual
payments of $12,500.
The investment supports continued collaboration between the County and the Municipality of West
Elgin to provide an improved library space for residents in West Lorne and the surrounding
community.
County Approves $125,000 Interest-Free Loan for West Lorne Library Renovation
County Council approved Lynden Door Canada Inc.’s application for an enhanced Tax Increment
Grant through the Elgincentives Community Improvement Plan, supporting a major new
manufacturing development planned for Aylmer’s AIM Business Park.
Major Manufacturing Investment Planned for Aylmer’s AIM Business Park
Page 4Council Highlights | August 11, 2026
Lynden Door has purchased 20 acres in the business park and is planning a multi-phase
development that would ultimately create more than 445,500 square feet of industrial space. The
first phase includes a 108,000-square-foot manufacturing facility expected to employ approximately
65 people, with additional jobs anticipated as future phases are completed. Once fully operational,
the company is expected to become one of Aylmer’s largest manufacturing employers.
The project was attracted to Aylmer through a collaborative effort between the Town of Aylmer and
Elgin County. Lynden Door, founded in 1978, produces residential, commercial and architectural
interior doors and currently operates an Alliance Door Products distribution branch in St. Thomas.
The approved Tax Increment Grant is intended to encourage significant private investment and
industrial development by providing a temporary rebate on a portion of the new property tax
revenue generated by a qualifying development. For Lynden Door, the incentive will be provided over
10 years, beginning with a 100 per cent rebate of the eligible tax increase in the first year and
decreasing by 10 per cent each year.
The grant will only take effect once construction is complete and the increased property
assessment has been added to the tax roll. The development will generate additional tax revenue
for the County and Town of Aylmer during the incentive period, with the full increase in property tax
revenue retained once the grant concludes.
Major Manufacturing Investment Planned for Aylmer’s AIM Business Park
(continued)
Council Meeting
Council received the County’s second-quarter financial and operational review, providing an
overview of performance across the organization for the first half of 2026.
At the end of the second quarter, the County is forecasting approximately $9.3 million in overall
positive performance for 2026. Approximately $7.6 million of this amount relates to funding for
capital projects that are expected to carry forward into 2027, primarily the Village of Fingal
Reconstruction and Port Burwell Bridge Engineering projects. The County’s operating budget is
currently forecast to finish the year approximately $1.1 million better than budgeted.
Operating expenses across County departments are generally tracking close to budget, while
savings in wages and benefits are expected to contribute approximately $1.1 million in positive
performance. Staff continue to monitor capital construction costs, project timelines, revenues and
other financial pressures as the year progresses.
The quarterly review also uses departmental balanced scorecards to track financial, workforce,
internal process and customer service indicators across County operations. These measures
provide Council with a broader picture of organizational performance alongside traditional financial
reporting.
For the full Council Agenda, click here.
County Reviews Q2 2026 Financial and Operational Performance
Page 5Council Highlights | August 11, 2026
The Committee of the Whole adopted an updated Facilities Use Policy for the Elgin County Library,
providing clearer guidelines for how meeting rooms and other Library spaces can be used by the
community.
Library facilities will continue to be available for educational, cultural, recreational and charitable
purposes. The updated policy provides greater clarity around activities that are not appropriate for
Library spaces, including religious services, partisan political events, fundraising and gambling
activities, private social events and business activities such as sales promotions. It also prohibits
uses that contravene legislation or discriminate contrary to the Ontario Human Rights Code.
The changes are intended to balance the Library’s commitment to intellectual freedom and
community access with the need to ensure its public spaces are used appropriately. The updated
policy is consistent with similar facilities-use policies at other public library systems in Ontario.
Non-profit organizations can continue to use Library meeting spaces without a rental fee, while fees
for individuals and for-profit groups are established through the County’s Fees and Charges By-Law.
Committee of the Whole
Updated Policy Guides Community Use of Elgin County Library Spaces
The Committee endorsed a new Elgin County Strategic Investment Program for Council’s
consideration, which, if approved, would launch January 1, 2027 and replace the County’s existing
Grant and Sponsorship Policy.
The new program shifts away from traditional grants and sponsorships toward larger, partnership-
based projects that align with County priorities and provide long-term benefits to residents. Eligible
projects must be led by a registered charity or incorporated non-profit organization located in Elgin
County or demonstrate a direct benefit to Elgin County residents.
Funding will focus on community capital projects and may support construction and renovations,
major equipment purchases, and professional services needed to develop projects. Day-to-day
operating costs, salaries and wages, debt repayment, fundraising activities, festivals and events will
not be eligible for funding.
Rather than applying through a traditional grant intake, organizations will be able to bring forward
project ideas through an Expression of Interest. Promising opportunities will move through a staged
review and development process, with factors such as community impact, project readiness,
financial sustainability, partnership opportunities and alignment with County priorities considered
along the way. Projects that advance through the process will ultimately require Council approval
before County funding is committed.
The program is intended to help the County work more closely with community organizations to
develop sustainable projects, leverage funding from other partners and direct County investment
toward initiatives with broader and lasting community benefits.
Council Considers New Strategic Investment Program for 2027
Page 6Council Highlights | August 11, 2026
The Committee approved changes to the West Lorne Library’s lease and hours of operation as
renovations to expand the branch near completion.
The renovation adds 1,156 square feet of library space, bringing the branch’s total leasable area to
2,949 square feet. The expanded space will be incorporated into the County’s existing lease with
the Municipality of West Elgin, with all other lease terms remaining the same.
When the branch reopens, its weekly hours will increase from 21 to 26. The new schedule adds
Monday hours from 3:00 p.m. to 7:00 p.m. and extends Tuesday hours by one hour, with the branch
remaining open until 7:00 p.m. The schedule was the most popular of three options presented
through a recent Engage Elgin survey of residents.
Renovations are nearing completion, and the West Lorne Library is expected to reopen to the public
by the end of September 2026.
For the full Committee of the Whole Agenda, click here.
Committee of the Whole
Expanded West Lorne Library Branch to Reopen with Increased Hours
Follow County Projects on Engage Elgin
Stay informed about County projects, initiatives, and public engagement opportunities.
Visit engageelgin.ca to learn more.
On July 20, Elgin County marked Drowning Prevention Week with a flag raising outside the Elgin
County Heritage Centre.
Warden Dominique Giguère was joined by MPP Rob Flack, MP Andrew Lawton, and Briar McCaw
of the Elgin County Drowning Prevention Coalition to recognize the importance of water safety and
the shared responsibility we all have in preventing drowning.
Drowning Prevention Week, observed from July 19–25, provided an opportunity to raise awareness
about the importance of water safety, including close supervision around water, learning to swim,
wearing a properly fitted life jacket, and knowing CPR and First Aid.
Thank you to the Elgin County Drowning Prevention Coalition for its continued commitment to
promoting water safety through education, outreach, and community partnerships.
Raising the Flag for Drowning Prevention Week
Beyond the Council Chamber
Warden Dominique Giguère recently met with MP Andrew
Lawton to discuss the ongoing challenges of rural cellular
connectivity. Reliable service remains a priority for residents,
businesses, emergency services, and visitors across our region.
The meeting provided an opportunity to discuss cellular
coverage gaps in rural communities and an upcoming initiative
aimed at improving connectivity. Elgin County appreciates MP
Lawton's continued attention to this important issue.
Strengthening Rural Connectivity
Date: 13 May 2026 ______15______
Moved By:
Deputy Mayor Netty McEwen
Seconded By:
Councillor John van Klaveren
Support for Sustainable Provincial Grant Funding for Fire Services in Ontario
WHEREAS Municipal fire services in Ontario operate under legislative authority established by the
province through statutes, regulations, codes, and prescribed standards governing training,
equipment, certification, inspection, and operational requirements;
AND WHEREAS municipalities are responsible for implementing and maintaining compliance with these provincially mandated requirements primarily through local property taxation;
AND WHEREAS current provincial fire service grant programs are available to both full-time and volunteer fire departments across Ontario and are distributed through competitive application
processes that may not fully reflect the differing financial and administrative capacities of urban and rural municipalities, highlighting the need for a more balanced approach to funding that supports all fire services equitably;
AND WHEREAS volunteer firefighters represent approximately 70–75% of firefighters in Ontario,
protecting the majority of communities across the province and, particularly in rural areas, are
frequently the first emergency responders to arrive on scene ahead of other emergency services;
AND WHEREAS other provincially regulated emergency services, including policing and paramedic services, receive stable and predictable provincial funding contributions or cost-sharing
arrangements;
AND WHEREAS the absence of a comparable and stable funding model for fire services creates a structural imbalance between provincial regulatory authority and municipal financial responsibility;
AND WHEREAS reliance on competitive funding creates budget uncertainty, limits long-term financial planning, and may not reflect the actual operational needs of fire services, contributing to instability,
reduced preparedness and the reduction of services within a critical emergency response sector;
AND WHEREAS stable and predictable funding is essential to maintain emergency preparedness, firefighter safety, service sustainability, and equitable protection for residents regardless of municipal size or tax base;
✔
Carried Defeated Deferred
NOW THEREFORE BE IT RESOLVED THAT
The Council of the Town of Plympton-Wyoming respectfully calls upon the Province of Ontario to transition the current practice of competitive provincial fire service grant programs into a permanent, stable, and predictable non-competitive provincial funding program that supports municipalities in meeting provincially legislated fire protection requirements;
AND FURTHER THAT this funding be structured to provide equitable and predictable annual support
for operational readiness and training costs associated with volunteer, composite and full-time fire departments across Ontario;
AND FURTHER THAT the annual value of this funding be reviewed and adjusted to more appropriately reflect the level of provincial funding support currently provided to other provincially regulated emergency services, including policing and paramedic services;
AND FURTHER THAT this resolution be circulated for endorsement to:
• The County of Lambton
• Lambton County Fire Chiefs Association
• All municipalities
• Ontario Association of Fire Chiefs
• Ontario Professional Fire Fighters Association
• Ontario Volunteer Fire Fighters Association
• Association of Municipalities of Ontario
• Rural Ontario Municipal Association
AND FURTHER THAT, upon endorsement, this resolution be submitted to:
• Steve Pinnsoneault MPP Lambton-Kent-Middlesex
• Bob Bailey MPP Sarnia-Lambton
• The Honourable Michael Kerzner, Minister of the Solicitor General
• The Honourable Kinga Surma, Minister of Infrastructure
• The Honourable Rob Flack, Minister of Municipal Affairs and Housing
• The Honourable Doug Ford, Premier of Ontario
This hearing will be held under section 36 of the Ontario Energy Board Act, 1998, S.O. 1998, c.15, Schedule B.
Ce document est aussi disponible en français.
Enbridge Gas Inc. (Enbridge Gas) has applied to dispose of the balances in certain deferral
and variance accounts, including accounts related to earnings sharing, pensions and other
post-employment benefits, taxes, disposition of property, the Low-income Energy Assistance
Program Emergency Financial Assistance, the Ontario Energy Board (OEB) cost assessment
and Integrated Resource Planning system pruning. For a complete list, refer to the
application.
If the application is approved as filed, a typical residential customer and a typical general
service customer of Enbridge Gas would see the following billing adjustments, effective July 1,
2027:
EGD Rate Zone (former Enbridge Gas Distribution Inc. customers)
• Residential Rate 1 Sales Service and Direct Purchase customers will see a one-
time billing credit of $18.94
Union Rate Zones (former Union Gas Limited customers)
• Union South Residential Rate M1 Sales Service customers will see a one-time
billing charge of $7.76
• Union South Residential Rate M1 Direct Purchase customers will see a one-time billing charge of $0.42
• Union North-West Residential Rate 01 Sales Service and Direct Purchase customers will see a one-time billing credit of $22.10
• Union North-East Residential Rate 01 Sales Service and Direct Purchase
customers will see a one-time billing credit of $7.28
Other customers, including businesses, may also be affected. It is important to review the
application carefully to determine whether you may be affected by the proposed changes.
Enbridge Gas Inc. has applied to dispose of the
balances of certain deferral and variance accounts
This hearing will be held under section 36 of the Ontario Energy Board Act, 1998, S.O. 1998, c.15, Schedule B.
Ce document est aussi disponible en français.
THE ONTARIO ENERGY BOARD WILL HOLD A PUBLIC HEARING
There are three types of OEB Hearings: oral, electronic and written. The applicant has applied
for a written hearing. If you think a different hearing type is needed, you can write to us to
explain why. During this hearing, we will question the applicant about its case. We will also hear
questions and arguments from participants that have registered as Intervenors. After reviewing
all the evidence, we will decide whether to approve this application.
HAVE YOUR SAY
You have the right to information about this
application and to participate in the process.
Visit www.oeb.ca/notice and use file number
EB-2026-0108 to:
• Review the application
• Apply to become an intervenor
• File a letter with your comments
PRIVACY
IMPORTANT DATES
You must engage with the OEB on or before
September 8, 2026 to:
• Provide input on the hearing type (oral,
electronic or written)
• Apply to be an intervenor
If you do not, the hearing will move forward
without you, and you will not receive any further
notice of the proceeding.
If you write a letter of comment, your name and the content of your letter will be put on the public
record and the OEB website. If you are a business or if you apply to become an intervenor, all the
information you file will be on the OEB website.
Enbridge Gas Inc.
1-866-362-7434
Monday - Friday 8:00 AM - 6:00 PM
enbridgegas.com
REPORT
CLERK
TO: Mayor & Members of Council
FROM: Alan Bushell, Clerk
DATE: September 3, 2026
REPORT: CL-09/26 SUBJECT: WATERFRONT ADVISORY COMMITTEE - RECOMMENDATIONS
BACKGROUND
The Waterfront Advisory Committee has completed its last meeting of the appointment cycle. On
August 10, 2026, the Committee brought forward a list of recommendations for Council to include
in future deliberations. DISCUSSION The following resolution was passed on August 10, 2026: Moved by: Committee Member Wolfe Seconded by: Committee Member Franklin THAT the following recommendations be forwarded to Council for consideration: 1. Expand washroom into a comprehensive amenity and accessible hub.
2. Redirect PR-11 funds where appropriate if the Municipality no longer require the
$325,000.00 for rehabilitation of infrastructure it does not own.
3. Replace or reconsider the proposed MobiMats in favour of an amphibious wheelchair.
4. Provide strategic shade at the accessible platform and picnic area.
5. Add low-level marine-quality pier lighting.
6. Establish a staffed summer kiosk providing water-safety, accessibility and visitor services.
CARRIED The resolution above forms part of the minutes of the Committee’s final meeting on August 10, 2026. As the recommendations were received at the end of the Committee’s mandate and
reflect a broad, long-term vision, they may inform future budget and operational deliberations.
As the Committee will not meet again to approve the attached minutes, they are attached to this report for information.
ATTACHMENTS
1. 2026 08 10 WAC Minutes RECOMMENDATION THAT Report CL-09/26 re Waterfront Advisory Committee - Recommendations be received for information. Respectfully Submitted by: Reviewed by: Alan Bushell Cindy Howard
Clerk Chief Administrative Officer
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
WATERFRONT ADVISORY COMMITTEE MINUTES PORT BURWELL MARINE MUSEUM & PORT BURWELL EAST BEACH 20 Pitt Street, Port Burwell, ON Monday, August 10, 2026 5:30 p.m.
PRESENT: COMMITTEE MEMBERS RAINEY WEISLER *Chair VAL DONNELL
MARNI WOLFE DEAN FRANKLIN ASHLEY CARDINAL ED KETCHABAW *Ex-Officio STAFF ATTENDANCE: CAO CINDY HOWARD CLERK ALAN BUSHELL MANAGER OF PUBLIC WORKS / DRAINAGE
SUPERINTENDENT STEVE ADAMS 1. CALL TO ORDER
*Prior to the call to order, Clerk, Alan Bushell provided clarification that despite Susan Chilcott being a member of council, her presence is that of an observer, and through that she will not
be permitted to participate. *
Chair Weisler called the meeting to order at 5:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosure of pecuniary interest were declared.
3. DELEGATIONS
A. Sarah Emons re Long Point Biosphere – Beach Grasses Project Moved by: Committee Member Donnell Seconded by: Committee Member Cardinal
THAT the delegation from Sarah Emons re Long Point Biosphere – Beach Grasses Project be received for information. CARRIED 4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S) A. Minutes of the Waterfront Advisory Committee Meeting held April 20, 2026
Minutes August 10, 2026
2
Moved by: Committee Member Wolfe Seconded by: Committee Member Donnell THAT the minutes of the Waterfront Advisory Committee Meeting held April 20, 2026 be
approved as presented. CARRIED 5. MATTERS OF BUSINESS
*The meeting shifted to the Port Burwell East Beach at 6:15 p.m.* A. Memo WAC-07/26 re 2026 Beach Tour Moved by: Committee Member Wolfe Seconded by: Committee Member Franklin THAT Memo WAC-07/26 re 026 Beach Tour be received for information. CARRIED
B. Memo WAC-08/26 re 2027-2036 Port Burwell East Beach / Pier Capital Items Moved by: Committee Member Donnell
Seconded by: Committee Member Franklin THAT Memo WAC-08/26 re 2027-2036 Port Burwell East Beach / Pier Capital Items be
received for information. CARRIED Moved by: Committee Member Wolfe Seconded by: Committee Member Franklin THAT the following recommendations be forwarded to Council for consideration: 1. Expand washroom into a comprehensive amenity and accessible hub. 2. Redirect PR-11 funds where appropriate if the Municipality no longer require the
$325,000.00 for rehabilitation of infrastructure it does not own. 3. Replace or reconsider the proposed MobiMats in favour of an amphibious wheelchair. 4. Provide strategic shade at the accessible platform and picnic area. 5. Add low-level marine-quality pier lighting. 6. Establish a staffed summer kiosk providing water-safety, accessibility and visitor services.
CARRIED
Minutes August 10, 2026
3
6. ADJOURNMENT Moved by: Committee Member Donnell Seconded by: Committee Member Wolfe
THAT the Waterfront Advisory Committee Meeting be adjourned at 6:57p.m.
CARRIED
CHAIR CLERK
REPORT
CLERK
TO: Mayor & Members of Council
FROM: Alan Bushell, Clerk
DATE: September 3, 2026
REPORT: CL-10/26 SUBJECT: MUSEUM ADVISORY COMMITTEE – FINAL MEETING
BACKGROUND
The Museum Advisory Committee has no further meetings scheduled for the current appointment
cycle and did not achieve quorum at its August 12, 2026 meeting. As the Committee operates
under authority delegated by Council, Council may pass resolutions on matters within that
delegated authority. DISCUSSION As the Museum Advisory Committee failed to reach quorum at its final meeting, the attached
agenda is being brought forward for information. The agenda did not include actionable items, and as such it is requested that Council broadly accept the items as information. ATTACHMENTS 1. 2026 08 12 MAC Agenda RECOMMENDATION THAT Report CL-10/26 re Museum Advisory Committee – Final Meeting be received for information; AND THAT the items listed on the August 12, 2026, Museum Advisory Committee Agenda be received for information.
Respectfully Submitted by: Reviewed by:
Alan Bushell Cindy Howard
Clerk Chief Administrative Officer
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
MUSEUM ADVISORY COMMITTEE AGENDA MARINE MUSEUM 20 Pitt Street Port Burwell, ON Wednesday, August 12, 2026 5:00 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. DELEGATIONS 4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S) A. Minutes of the Museum Advisory Committee Meeting held April 22, 2026 5. MATTERS OF BUSINESS A. Curator Monthly Reports: April – May 2026 B. Curator Monthly Reports: July 2026 (Addendum item) C. Lighthouse Transfer 6. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
MUSEUM ADVISORY COMMITTEE MINUTES TRACKLESS LOUNGE 56169 Heritage Line, Straffordville Wednesday, April 22, 2026 5:00 p.m.
PRESENT: CHAIR SUSAN CHILCOTT COMMITTEE MEMBERS ROY SULLIVAN
DIANE SOPER ROBERT PONZIO ED KETCHABAW *Ex-Officio STAFF ATTENDANCE: PLANNING COORDINATOR/DEPUTY CLERK MARGARET UNDERHILL CLERK ALAN BUSHELL
1. CALL TO ORDER Chair Chilcott called the meeting to order at 5:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared.
3. DELEGATIONS 4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S) A. Minutes of the Museum Advisory Committee Meeting held January 28, 2026 Moved by: Committee Member Roy Sullivan Seconded by: Committee Member Robert Ponzio THAT the minutes from the Museum Advisory Committee Meeting held January 28, 2026 be approved as presented.
CARRIED 5. MATTERS OF BUSINESS
A. Curator Monthly Reports: Jan. – Mar. 2026 Moved by: Committee Member Diane Soper Seconded by: Committee Member Robert Ponzio THAT the Curator Monthly reports: January - March 2026 be received for information. CARRIED
2026 Council Minutes April 22, 2026
2
B. Memo MAC-03/26 re Museum Summer 2026 Plans
Moved by: Committee Member Robert Ponzio Seconded by: Committee Member Diane Soper THAT Memo MAC-03/26 re Museum Summer 2026 Plans be received for information. CARRIED
C. Memo MAC-04/26 re Museum’s Bayham Operating Budget 2026 Moved by: Committee Member Roy Sollivan Seconded by: Committee Member Robert Ponzio THAT Memo MAC-04/26 re 2026 Operating Budget – Museums Bayham be received for information. CARRIED
D. Memo MAC-05/26 re Council Resolution – Suspension of October 2026 Committee Meetings
Moved by: Committee Member Diane Soper Seconded by: Committee Member Roy Sullivan
THAT Memo MAC-05/26 re Council Resolution – Suspension of October 2026 Committee Meetings be received for information. CARRIED 6. ADJOURNMENT Moved by: Committee Member Robert Ponzio Seconded by: Committee Member Roy Sullivan
THAT the Museum Advisory Committee Meeting be adjourned at 5:16 p.m.
CARRIED
CHAIR CLERK
Curator’s Report April – May 2026
Collections
The ongoing emails about a possible donation of some ships in bottles finally culminated with
the arrival of two schooners in bottles, brought by the donor and two friends. They gave me a
background of the man who made the objects, George Fulfit. The two ships have been installed
in the museum. I have tried to acquire the NFB documentary, “Steady As She Goes” on Mr.
Fulfit, but the cost is prohibitive. A yearly fee, when we are open only 3 months, was onerous.
Another donation was a small postcard, sent from the Port Burwell Drug Store Post Office,
according to the stamp on the card. It has been placed in the window of the Drug Store display.
Sadie has initiated a donation from a relative for the museum, so she will see this endeavour
through, from getting the donor form filled out, doing research, to developing the text to
accompany the items.
Exhibits and Events
The summer exhibit on photography moved along with the initial setup in April. Text was
printed in the main office. I developed an interactive game for visitors as part of the exhibit.
Starting May 12th, I worked with Harleen to install the exhibit. Several visitors came in, thinking
we were open and they toured through, thankful that they got the opportunity. Sadie started
on May 14th and we opened the museum May 15th, the exhibit fully installed.
Our involvement with the Writers’ Festival included our installation of “Find Fred” to introduce
special events and Canadian books to the visitors by a photograph of Fred Bodsworth along
with a talk bubble that we can put changing information of local events. Though started for the
Festival, we decided Fred could be our activity ambassador for the summer.
After deciding to focus on local birds for Canada Day, based on the craft planned, I have been
able to get several members of the Otter Valley Naturalists to attend to provide background
information on birds and birding activity in the area.
Staff
Summer student hiring continued, with the successful hiring of Sadie Shelly and Harleen
Hundal. Sadie is a local and Harleen lives in Burgessville. Both are university students.
The laptop had some issues with the VPN and IT helped sort them out. Many more issues arose
and the final result is that we can do all the required things on the laptops, including access the
database, but our printer, although it works, is not recognized by the laptops. It can photocopy
but cannot be activated to print. This is an inconvenience for us as everything must be printed
in Straffordville and be retrieved by Harleen as she passes through to come into work, or a
special trip must be made.
I attended the spring EON meeting virtually, an EON meeting for the student orientation,
prepared a Curator’s Report, dealt with numerous emails regarding students, donations, the
parking lot, summer ads, EON orientation for students, summer high school student hiring,
login alert response, tourism, and following up on a request for the museum to be open in Sept.
for an event.
Student orientation took place May 8th in Straffordville, where Sandra went through all the
information with the two students. Alan joined us as we went to the museum to have a tour.
The students and I began to work. We discussed the exhibits, developed an idea for the Writers’
Festival Worked on idea incorporating Fred Bodsworth into the museum, began to organize the
work schedule, work with Leann to update the museum’s presence on the website, cleaning the
museum, understanding the cashbox, reading material, and planning for events.
The search for the high school student culminated with the hiring of Mackenzie Toews. She will
start June 23rd and work for 8 weeks. She will join the other two students at the EON Student
Orientation at Annandale House June 1st.
We had an unexpected incidence where both students were unable to come to work, due to
illness and a death in the family, so I hurriedly arrived that morning to fill in. We shuffled the
schedule and carried on.
For the first time, a student locked herself out while at lunch. Since it was on the weekend,
there was no one for her to call but me. Fortunately she recognized a friendly Public Works
person driving by and as he was able to get a key, being a member of the safety committee. We
have discussed how that happened and how we can prevent something like that in the future.
Curator’s Report July 2026
Collections
The students remain active in accessioning, as we continue to receive new items. We
have also moved to work on the FIC, or Found In Collection, items. There are
numerous ones around the museum.
I have worked at home to review the collection of VHS tapes that we have to see
what, if any, are candidates for transfer to a more modern format. To date, I have
come across several shipwreck dive tapes, the Friday the 13th episode, and several
that chronicle events in the village, such as the tomato canning factory, recently
brought to light by the acquisition of two tomato knives.
The near completion of the Hurley donation required some work to house the
collection. Our storage space is limited but I managed to get a large box of material
on the metal shelves. Other material, mainly the photographs, are housed in photo
albums, and those are stored on shelves in the office.
The shipwreck exhibit has received a bit of a facelift. Some of the text material has
been shifted, some removed, and Abigail Beck has been highlighted. It is already
attracting interest.
Exhibits and Events
As reported in the June report, our July 1st craft activity was quite popular. Along
with three members of the Otter Valley Naturalists that attended to provide
background information on birds and birding activity in the area, we were pleased to
welcome 67 children to our craft table, joined by numerous parents, grandparents,
and older siblings.
The search for FICs has resulted in some artifacts making their way out into the
public space and receiving a small display. The Lusitania medallion and the book on
Abigail Becker are currently highlighted.
Staff
The three students keep busy with their own and shared projects. They work well
together and as individuals, keeping busy with assigned tasks and finding ones of
their own. They take instruction well, as I ensure their projects are researched and
their work is up to the standards I want for the museum.
There is an improved look to the Kids’ Cove. New games and a more organized space
has attracted visitors’ attention. The game, Fish Ahoy, appeals to adults as well as
the children it was designed for. A children’s book for the bench in the village history
area is in the works. The preparations for our participation in BeachFest have been
completed, with a new craft for each day. And finally, there is a new Scavenger Hunt
sheet to challenge the long-standing King of Scavenger Hunt sheets – Find The
Wheelhouse! The lead on this work has been Harleen, assisted by Sadie and
Mackenzie.
As mentioned, several new additions to main exhibits have appeared, researched,
designed, and installed by the students: the tomato cannery in Port Burwell, the
medallion, and Abigail Becker. Sadie prepared the first, Harleen the second, and the
third was a collaboration of Sadie and Mackenzie.
All three students have been active in accessioning and housing the artifacts.
We had some concerns regarding the security codes given to the students. One
number, given to two of the students, occasionally was rejected. Not a big deal –
unless the student was alone, or when it was the two having the same code. After a
recent rejection and a concerned phone call to me, the museum was safely coded
and closed for the night. Office staff took care of this number conundrum for us.
The tourism portion of our work has been enhanced by improving our tourist
information centre. One student picked up some Oxford Cheese Trail brochures as
those are popular. The Rotary Club’s Discovery Tour is gaining momentum, as we are
getting asked for their stickers regularly. Our gift donation, part of the arrangement,
was picked up.
I attended the announcement of the transfer of the Lighthouse to the PBHS. I have
also been busy ensuring the flow of student activities is kept steady. Juggling the
required work (accessioning, cleaning, learning about the artifacts in the museum
and the local history) with the special projects (activities that lean into the interests
and academic goals of the students) has been a wonderful challenge. There is a lot of
excitement in exploring what they can do in a museum environment despite their
not having this kind of job on their career radar. All three students are contributing
to making the museum better, and in return, are discovering how this work will
support their career aspirations. This is what community museums can accomplish.
MEMO
MUSEUM ADVISORY
COMMITTEE
TO: Museum Advisory Committee
FROM: Alan Bushell
DATE: August 12, 2026
MEMO: MAC-06/26 SUBJECT: LIGHTHOUSE TRANSFER – PORT BURWELL HISTORICAL SOCIETY
BACKGROUND
At the June 25, 2026 Meeting of Council, the Lighthouse property was deemed to be Surplus to
the needs of the Municipality. The declaration is a specific legal term to signal to the community
that the property was and could be publicly discussed for disposition. Council’s resolution included
directions that the disposition of land would be discussed directly with the Port Burwell Historical
Society (PBHS) as part of a single source negotiation.
At a Special Meeting of Council on July 30, 2026 the transfer of the Lighthouse to the PBHS was
approved. The sale of the property is inclusive of a First Right of Refusal contract that provides the
Municipality with the opportunity to reacquire the property in the event the PBHS wishes to
relinquish ownership.
DISCUSSION The property was transferred with the intention of preserving and restoring the Lighthouse by accessing grant funding opportunities for which the Municipality was not eligible, but a registered not-for-profit organization could qualify. This approach was intended to significantly reduce the portion of restoration costs that would otherwise be funded through the municipal tax levy. In addition to the perceived ability to gain additional funding, it is also generally understood
that Municipalities are bound by tendering processes out of procedural fairness to the public and transparency that would likely result in higher costs. Essentially a not-for-profit has the unique ability to illicit favourable deals made in good faith to support the community and has indicated
that they already have a list of experts in various fields ready to step up. ATTACHMENTS Link – Agenda and Staff Report for the Lighthouse Transfer Meeting https://laserfiche.bayham.on.ca/WebLink/DocView.aspx?id=616741&dbid=0&repo=BAYHAM
MAC-06/26 Lighthouse
Link to the Slideshow Provided by the Port Burwell Historical Society https://laserfiche.bayham.on.ca/WebLink/DocView.aspx?id=617107&dbid=0&repo=BAYHAM
RECOMMENDATION THAT Memo MAC-06/26 re Lighthouse Transfer – Port Burwell Historical Society be received for information.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-049
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND FROESE EXCAVATING LTD FOR EDEN PUMP STATION UPGRADES
WHEREAS section 8(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, grants a broad scope of powers to municipalities to govern their affairs as they consider appropriate;
AND WHEREAS the Municipality issued RFT 26-02 for Eden Pump Station Upgrades Award;
AND WHEREAS the Council or the Corporation of the Municipality of Bayham awarded RFT 26-02 to Froese Excavating Ltd in the amount of $347,592.00 +HST on August 20, 2026;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement with Froese Excavating Ltd. for the Eden Pump Station Upgrades works; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule “A” and forming part of this by-law between The Corporation of the Municipality of Bayham and Froese Excavating Ltd;
2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3rd DAY OF
SEPTEMBER, 2026.
___________________________ _____________________________ MAYOR CLERK
AGREEMENT
THIS AGREEMENT MADE (in duplicate) this day of A.D., 2026.
B E T W E E N:
CONTRACTOR
Hereinafter called the "Contractor"
OF THE FIRST PART,
A N D
THE MUNICIPALITY OF BAYHAM
Hereinafter called the "Owner"
OF THE SECOND PART.
WITNESSETH that the Party of the First Part, for and in consideratfon of payment or payments specified
in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies,
labour and other means of constructfon, and to the satfsfactfon of the Engineer, to do all the work as
described hereafter, furnish all materials except as herein otherwise specified, and to complete such
works in strict accordance with the plans, specificatfons, and tender therefore, all of which are to be read
herewith and form part of this present agreement as fully and completely to all intents and purpose as
though all the stfpulatfons thereof have been embodied herein.
The work to be done is the EDEN PUMPING STATION CAPACITY EXPANSION, RFT 26-02, MUNICIPALITY
OF BAYHAM.
The Contractor agrees to do the work as and when directed to be done by the Engineer and to complete
the same within a tfme to be known as the "Time of Completfon" in the Informatfon for Tenderers.
The Contractor further agrees to pay to the Party of the Second Part, Five Hundred Dollars per day as
liquidated damages for every day beyond the expiratfon of the date of completfon stated herein.
The Contractor agrees that such monies may be deducted from any monies due on the expiry date or to
become due to the Contractor from the operatfons under this agreement.
In CONSIDERATION WHEREOF, said Party of the Second Part, agrees to pay to the Contractor for all work
done in the manner provided by the specificatfons of this Contract, the unit prices on the tender.
WITNESS the hand of the Contractor and witness the binding of the corporatfon of the Owner under the
hands of its proper officers in that behalf.
SIGNED AND DELIVERED |
| CONTRACTOR
IN THE PRESENCE OF | (I have the authority to bind the Corporatfon)
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As to signature of Contractor | THE MUNICIPALITY OF BAYHAM
GENERAL CONDITIONS 23028
EDEN PUMPING STATION CAPACITY EXPANSION, RFT 26-02
MUNICIPALITY OF BAYHAM
The General Conditions of this Contract with regard to control of work, materials, progress of work,
Contractor's responsibility and legal obligations shall be those as set forth in the latest version of General
Conditions of Contract, Ontario Provincial Standards. Reference should be made to Section 27 Conflicts
and Omissions in the Supplementary General Conditions regarding order of precedence.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2026-050 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD SEPTEMBER 3, 2026 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law;
AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held September 3, 2026 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3rd DAY OF SEPTEMBER, 2026.
____________________________ _____________________________ MAYOR CLERK