HomeMy WebLinkAboutAugust 20, 2026 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, August 20, 2026 7:00 p.m. The August 20, 2026 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS
A. O.P.P. Elgin County Detachment re 2025 Detachment Board Annual Report 6. PRESENTATIONS A. Doug Park of the Better Bayham Business Association re Scheduled Port Burwell Bridge Lane Closure (Verbal Presentation) 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council Minutes held July 16, 2026 B. Special Meeting of Council Minutes held on July 30, 2026 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
Council Agenda August 20, 2026
2
11.2 Reports to Council
A. BL-03/26 by Mark Russell re 2026 By-Law Enforcement Services Mid-Year Report
B. PS-11/26 by Steve Adams Manager of Public Works|Drainage Superintendent re Tender Award – RFT 26-02 – Eden Pump Station Upgrades Award
C. FR-04/26 by Harry Baranik, Fire Chief / CEMC re 2026 – 2027 Fire Protection Grant 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Withdrawal re Minor Variance, COA-12/26, Stephenson, 129 Faye St, Port Burwell B. Notice of Meeting re Minor Variance, COA-13/26, Legend Rubber, 56957 Talbot Line C. Notice of Public Meeting re Zoning By-Law Amendment, ZBA-24/25, CHR Farms Inc., 7923 Coyle Road Requiring Action 12.2 Reports to Council
A. DS-29/26 by Aaron Bell re Interim Control By-Law – Wastewater Servicing Capacity
B. DR-06/26 by Steve Adams Manager of Public Works|Drainage Superintendent re 2026 2nd
Quarter Drainage Report 13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Elgin County Council re Committee of the Whole Minutes for June 23, 2026 B. Elgin County Council re Regular Council Meeting Minutes for June 23, 2026 C. Elgin County re County Council Highlights for July 14, 2026
D. Township of McGarry re OPP Funding Models in Northern Ontario E. Village of Merrickville Wolford re Supports - OPP Traffic Calming & Speeding Mitigation
Techniques F. City of Belleville re ALTO High Speed Rail Municipal Interests
G. Municipality of Trent Lakes re Provincial Action on Accuracy of Municipal Voters List
Council Agenda August 20, 2026
3
H. Town of Whitby re Review of the Ontario Land Tribunal and Enhancing Deference to Municipal Planning Decisions I. Eastern Lake Erie Regional Conservation Authority (ELERCA) re ELERCA Transition -
Project Executive Appointed 13.1.2 Requiring Action A. Tiny Tots Co-operative Nursery School re Request for Support Letter 13.2 Reports to Council A. CL-07/26 by Alan Bushell, Clerk re 2026 Municipal Election – Establishment of Joint Compliance Audit Committee B. CL-08/26 by Alan Bushell, Clerk re 2026 Municipal Assistance Requests – Auxiliary Intake 14. BY-LAWS A. By-law No. 2026-046 Being a By-law to Appoint Members to the Elgin Election Joint Compliance Audit Committee for the 2026
Municipal Election. B. By-law No. 2026-047 Being a By-law to Establish Interim Control Provisions for
Settlement Areas 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-048 Being a by-law to confirm all actions of Council 18. ADJOURNMENT
ELGIN COUNTY
DETACHMENT
2
2025 OPP Detachment Board Annual Report
3
2025 OPP Detachment Board Annual Report
4
2025 OPP Detachment Board Annual Report
Table of Contents
Message from the Detachment Commander ....................................................................................................... 5
Summary of Commitments ................................................................................................................................. 7
2025 Crime Progress Results .............................................................................................................................. 8
2025 Roadways, Waterways and Trails Progress Results ....................................................................................... 9
2025 Community Well-Being Progress Results ................................................................................................... 10
Other Community Updates ............................................................................................................................... 11
Calls for Service ............................................................................................................................................... 13
Crime and Clearance ........................................................................................................................................ 14
Traffic and Road Safety ..................................................................................................................................... 16
Policing Hours .................................................................................................................................................. 18
Endnotes.......................................................................................................................................................... 19
5
2025 OPP Detachment Board Annual Report
Message from the Detachment Commander
I am pleased to present the Elgin County Detachment - 2025 Detachment Board
Annual Report. This report includes crime, traffic enforcement and community
well-being data, and highlights initiatives and successes from the past year. 2025
was the last year of the 2023-2025 Elgin County Detachment Action Plan and
this report will provide a final update and progress results from that plan.
I am proud of the work undertaken by our detachment in 2025:
• Violent Crime and Victimization: Violent crime increased in 2025 compared to 2024,
underscoring the importance of continued proactive enforcement, strong investigations, and
victim-centred policing. Our members remained focused on investigative excellence, offender
accountability, and timely victim support. Victim referrals and acceptance rates also increased in
2025, reflecting our continued efforts to connect victims with available services and supports.
• Property Crime: Property crime decreased in 2025 compared to 2024, with notable reductions in
break and enter, theft over, and fraud occurrences. Focused patrols, crime analysis, enforcement
by frontline officers, and support from specialized units continued to assist in prevention,
deterrence, and investigation of property-related offences across Elgin County.
• Traffic Safety: We maintained our commitment to traffic safety in 2025 and continued to prioritize
enforcement related to speeding, distracted driving, impaired driving, seatbelt compliance, and
other high-risk driving behaviours. Traffic enforcement remained our priority throughout the year
and will continue to drive our daily work moving into the new year. Fatal roadway incidents and
persons killed remained the same in 2025 compared to 2024, however, every serious collision
remains a reminder of the need for continued education and enforcement.
• Community Patrols and Visibility: Based on concerns from community members and local
traffic and crime trends, we continued to provide proactive patrols and high-visibility policing
throughout Elgin County. Community patrols remained an important part of our approach to
reassurance, engagement, and deterrence in the communities we serve.
• Technology Integration: We continued to strengthen our operational effectiveness through the
use of technology. Elgin County is now utilizing body-worn cameras, in-car camera systems, and
Automated Licence Plate Recognition (ALPR) vehicles to support the collection of evidence,
increase transparency, and enhance both public and officer safety.
• Policing Partnerships: We work closely with our local municipal partners to help ensure public
safety within our communities. This collaboration remains especially important and is
demonstrated through joint initiatives such as RIDE programs in adjoining jurisdictions.
• Roadways, Waterways, and Marine Safety: Elgin County OPP remained committed to
enforcement and education on our roadways and local waterways. While roadway fatalities
remained the same in 2025, there were no tragic marine or off-road fatalities experienced during
the year. This reinforces the importance of continued marine enforcement, boater education, and
strong partnerships with agencies responsible for safety on the water and trails.
6
2025 OPP Detachment Board Annual Report
• Community Well-Being and Mental Health Response: We continued to support community
well-being through partnerships and coordinated responses to individuals in crisis. We
implemented a more robust Mobile Crisis Response Team (MCRT) schedule with longer hours of
coverage and increased capacity with our partner policing agency. Our members remained
committed to working with health and community service partners in support of de-escalation,
referrals, and appropriate response to mental health-related calls for service.
• Community Engagement: We continued to engage with community groups and organizations
across Elgin County to build relationships and promote community safety and well-being. These
efforts included outreach, education, and attendance at community events, while continuing to
support positive relationships with diverse communities, youth, and seniors.
• Member Development: We supported the ongoing development of our members through
training, operational learning, and continued professional development to ensure our detachment
remains prepared to respond to evolving community needs and policing demands
In 2026, we will release our new 2026-2029 Elgin County Detachment Action Plan. This is the first action
plan developed under the Community Safety and Policing Act (CSPA). We are working closely with our
Elgin OPP Detachment Board and engaging with community members to ensure the needs of our
communities are reflected in the commitments we make for the next four years.
Development of the 2026-2029 Elgin County Detachment Action Plan will coincide with the creation of
the 2026-2029 OPP Strategic Plan creating organizational alignment.
As we look ahead to emerging challenges and new opportunities in policing and community safety, our
detachment members remain committed to our mission to serve our communities, protect our citizens,
uphold the law, and preserve public safety.
Inspector Tyler Holmes
Detachment Commander
Elgin County
7
2025 OPP Detachment Board Annual Report
Summary of Commitments
Through analysis and consultation, the following areas of focus were identified for the years 2023-2025.
Crime Roadways, Waterways and Trails Community Well-Being
To minimize violent crime and
reduce victimization in our
communities.
To continuously monitor
collision trends and causal
factors and deploy
commensurate resources for
enforcement to promote
collision reduction and
eliminate risk.
To engage with communities,
stakeholders, and regional
traffic teams to address
specific waterway, trail,
roadway safety and/or
interdiction issues.
To promote the existing co-
response model of Mobile
Crisis Response Team (MCRT)
in Elgin County.
To promote and execute a rapid
OPP response to all missing
persons, including those
enrolled in Project Lifesaver.
8
2025 OPP Detachment Board Annual Report
2025 Crime Progress Results
Commitment Progress Results
To minimize violent crime and
reduce victimization in our
communities.
Elgin County OPP continued to support a victim-centred
approach to investigations involving violent crime, including
supervisory oversight of serious occurrences, sexual assault
investigations, and intimate partner violence (IPV) matters to
ensure compliance with organizational policies and victim
support expectations. Officers continued to work with
community partners and victim service agencies to connect
victims with available supports and resources in a timely
manner.
Elgin County also maintained a focus on offender
accountability and investigative follow-up in violent crime
matters. In 2025, violent crime totalled 340 offences, with a
clearance rate of 82.65%.
Victim referrals continued to increase, with 1,545 referrals
offered, 656 accepted, and an acceptance rate of 29.8%,
reflecting continued efforts to reduce victimization and
connect individuals with appropriate supports.
9
2025 OPP Detachment Board Annual Report
2025 Roadways, Waterways and Trails Progress Results
Commitment Progress Results
To continuously monitor
collision trends and causal
factors and deploy
commensurate resources
for enforcement to promote
collision reduction and
eliminate risk.
Elgin County OPP continued to focus enforcement and education
on the primary causal factors contributing to serious and fatal
collisions, including speeding, impaired driving, inattentive
driving, and seatbelt non-compliance. Targeted patrols, traffic
initiatives, and ongoing response to community traffic concerns
supported a continued focus on high-risk driver behaviour across
the detachment area.
In 2025, speeding charges totalled 4,237, impaired driving charges
totalled 160, distracted driving charges increased to 54, and
seatbelt charges increased to 122.
Collision results in 2025 showed improvements in several areas,
including a decrease in alcohol-related collisions, and animal
related collisions reported. There was a minor increase in speed-
related collisions and inattentive-related collisions. These results
reflect the continued importance of sustained enforcement and
public education surrounding road safety.
To engage with communities,
stakeholders, and regional
traffic teams to address specific
waterway, trail, roadway safety
and/or interdiction issues.
Elgin County OPP continued to work in collaboration with internal
and external partners, including OPP Highway Safety Division,
Provincial Traffic Operations, the Ministry of Transportation, and
other enforcement and safety partners, to support public safety
on local roadways, waterways, and trails. These partnerships
enhanced enforcement capacity, supported targeted initiatives,
and strengthened the detachment’s ability to respond to
community concerns and emerging traffic safety issues.
Elgin County OPP also continued to work closely with local
municipal and federal agencies to support public safety within our
communities.
In 2025, enforcement activity remained a focus with 6,630
Highway Traffic Act charges laid, 255 Criminal Code traffic
charges, and 80 Liquor Licence and Control Act charges.
10
2025 OPP Detachment Board Annual Report
2025 Community Well-Being Progress Results
Commitment Progress Results
To promote the existing co-response
model of Mobile Crisis Response
Team (MCRT) in Elgin
County.
Elgin County OPP continued to support an integrated and
coordinated response to individuals in crisis through ongoing
collaboration with health and community service partners.
Members remained focused on de-escalation, appropriate
referrals, and connecting individuals with available services
and supports where required.
Officers also continued to respond to calls involving
vulnerable persons with a trauma-informed and victim
centred approach, recognizing the importance of
coordinated intervention in support of individual and public
safety.
To promote and execute a rapid
OPP response to all missing
persons, including those enrolled
in Project Lifesaver.
Elgin County OPP successfully implemented Project
Lifesaver in collaboration with local municipal police
agencies and community service partners.
We continue to refresh member training and community
understanding of the program to ensure future success.
11
2025 OPP Detachment Board Annual Report
Other Community Updates
In 2025, Elgin County OPP remained committed to proactive community engagement, collaborative
partnerships, and responsive policing that reflects the diverse needs of the communities we serve.
Crime Prevention Initiatives
Based on current crime trends and community concerns, Elgin County OPP continued to support crime
prevention initiatives focused on fraud prevention, property crime awareness, personal safety, and
community education. Community Safety Walks were conducted across several communities in
partnership with local stakeholders to identify concerns, increase public awareness, and support
community-based crime prevention strategies. Elgin County OPP also maintained a strong partnership
with the Community Safety and Well-Being Plan team to support public education and prevention-
focused initiatives across the detachment area.
Community Patrol
Elgin County OPP continued to provide proactive patrols and high-visibility policing throughout the
detachment area in response to community concerns, traffic safety issues, and identified crime trends.
Continued frontline visibility across several Elgin County communities supported reassurance, public
engagement, and deterrence. These efforts remained an important part of the detachment’s
commitment to community safety and public confidence.
Community Satisfaction
Elgin County OPP continued to engage with residents, businesses, municipalities, and community
partners to better understand local concerns and expectations related to policing services. Feedback
received through community events, public engagement, partnership meetings, and ongoing local
interaction continued to support the detachment’s focus on visibility, responsiveness, and service to the
community. Participation in local initiatives and collaborative events throughout 2025 provided additional
opportunities to strengthen relationships and reinforce public confidence.
Youth Interaction and Engagement
Elgin County OPP continued to support positive engagement with youth through attendance at
community events and youth-focused initiatives. In 2025, members participated in events, such as the
Crimestoppers Children’s Safety Expo, which helped to promote community safety, awareness, and
positive relationships between youth and police. Building relationships with youth and providing
education and support remain important aspects of community policing and long-term community well-
being.
12
2025 OPP Detachment Board Annual Report
Interactions with Members of Racialized Groups
Elgin County OPP continued to engage with diverse groups and organizations across our communities in
support of relationship-building, inclusion, and respectful policing. Participation in community-based
events and collaborative initiatives throughout 2025 provided opportunities to strengthen trust,
encourage dialogue, and promote community safety and well-being among the diverse populations
within our county.
Interactions with First Nations, Inuit and Métis Communities
Building and strengthening respectful relationships with Indigenous communities remains a priority for
Elgin County OPP. We remain committed to maintaining respectful partnerships and open
communication as we work in partnership with the community of Eelunaapeewi Lahkeewiit as they
continue to grow and develop.
Interactions with Persons who Appear to Have a Mental Illness or a Neurodevelopmental Disability
Recognizing the continued need for coordinated responses to persons in crisis, Elgin County OPP
maintained strong partnerships with the Community Safety and Well-Being Plan team and undertook
collaborative approaches to community well-being and support for vulnerable persons. Members
remained focused on de-escalation, trauma-informed response, and connecting individuals and families
with available supports where appropriate. This work continues to be an important part of the
detachment’s commitment to responsive and compassionate service delivery.
13
2025 OPP Detachment Board Annual Report
Calls for Service
Table 1.1 All CAD Events* Immediate Police Response Required**
30,528 7,467
* This represents all Computer Aided Dispatch (CAD) event types created for each detachment area. Not all CAD events are dispatched to a
frontline OPP detachment officer. Some events may have been actioned by another OPP member, diverted to another unit, or deemed a non-
OPP event. This does not include officer or detachment generated events that have not been reported through the PCC, or any online reporting
events.
** This represents the total number of CAD events prioritized for an immediate police response, indicating the potential for extreme danger,
catastrophic circumstances, injury, the threat of injury, death, and/or crime in progress.
14
2025 OPP Detachment Board Annual Report
Crime and Clearance
Violent Crimes Table 2.1
Offences 2023 2024 2025 Clearance Rate
01 - Homicide 0 2 0 --
02 - Other Offences Causing Death 0 0 0 -- 03 - Attempted Murder 0 0 0 -- 04 - Sexual Offences 32 53 49 65.31% 05 - Assaults/Firearm Related Offences 135 167 204 94.12%
06 - Offences Resulting in the Deprivation of Freedom 2 6 3 100.00%
07 - Robbery 3 3 3 66.67%
08 - Other Offences Involving Violence or the Threat of Violence 81 94 81 64.20%
09 - Offences in Relation to Sexual Services 0 0 0 --
10 - Total Violent Crime 253 325 340 82.65%
Property Crimes Table 2.2 Offences 2023 2024 2025 Clearance Rate 01 - Arson 4 2 2 0.00%
02 - Break and Enter 52 62 37 10.81%
03 - Theft Over 110 88 67 8.96%
04 - Theft Under 168 132 151 7.28%
05 - Have Stolen Goods 13 11 12 91.67%
06 - Fraud 173 201 160 9.38% 07 - Mischief 115 90 109 18.35% 08 - Total Property Crime 635 586 538 12.45%
Other Criminal Code Table 2.3
Offences 2023 2024 2025 Clearance Rate
01 - Illegal Gaming and Betting 1 0 0 -- 02 - Offensive Weapons - Careless use of firearms 16 14 10 60.00%
03 - Failure to Comply - Judicial Orders/Unlawfully at Large 91 86 116 77.59%
04 - Disturb the Peace 8 10 9 11.11%
05 - Child Pornography 4 3 1 100.00% 06 - Other Criminal Code (Ex. Traffic) 18 20 28 50.00% 07 - Total Other Criminal Code 138 133 164 68.29%
Drugs Table 2.4 Offences 2023 2024 2025 Clearance Rate
01 - CDSA Possession 7 10 5 80.00%
02 - CDSA Trafficking 21 27 11 63.64%
03 - CDSA Importation & Production 0 0 1 0.00% 04 - Cannabis Possession 0 1 2 100.00% 05 - Cannabis Distribution 1 0 0 --
06 - Cannabis Sale 1 0 0 --
07 - Cannabis Importation & Exportation 0 0 0 --
08 - Cannabis Production 1 1 0 --
09 - Other Cannabis Violations 0 0 0 --
10 - Total Drugs 31 39 19 68.42%
15
2025 OPP Detachment Board Annual Report
Federal Statutes Table 2.5 Offences 2023 2024 2025 Clearance Rate
Federal Statutes 83 26 15 73.33%
Traffic Violations Table 2.6
Offences 2023 2024 2025 Clearance Rate
01 - Dangerous Operation 5 5 16 100.00%
02 - Flight from Peace Officer 31 20 20 0.00% 03 - Operation while Impaired/Low Blood Drug Concentration Violations 81 92 54 100.00%
04 - Failure or Refusal to Comply with Demand 6 3 3 100.00%
05 - Failure to Stop after Accident 18 18 12 8.33%
06 - Operation while Prohibited 8 10 11 100.00% 07 - Total 149 148 116 73.28%
Youth Crime Table 2.7
Disposition Type 2023 2024 2025
Bail 0 0 0
Conviction 12 12 9
Diversion 0 12 4
Non-Conviction 44 24 23
Not Accepted 0 1 0
POA Ticket 3 2 6
NULL 0 6 23
Total 59 57 65
Victim Referrals Table 2.8
Offences 2023 2024 2025
Sum of Offered 740 1232 1545
Sum of Accepted 191 357 656
Sum of Total 931 1589 2201
Sum of % Accepted 20.52% 22.47% 29.80%
16
2025 OPP Detachment Board Annual Report
Traffic and Road Safety
Motor Vehicle Collisions (MVC) by Type (Includes roadway, off-road and motorized snow vehicle collisions) Table 3.1
Offences 2023 2024 2025
Fatal Injury Collisions 6 7 7
Non-Fatal Injury Collisions 154 163 172
Property Damage Only Collisions 918 1,095 1,048
Alcohol-Related Collisions 41 48 42 Animal-Related Collisions 390 506 427 Speed-Related Collisions 117 126 127
Inattentive-Related Collisions 111 100 106
Persons Killed 6 7 7
Persons Injured 233 251 284
Primary Causal Factors in Fatal MVCs on Roadways Table 3.2
Offences 2023 2024 2025
Fatal Roadway Collisions where Causal is Speed Related 2 3 0
Fatal Roadway Collisions where Causal is Alcohol/Drug Related 1 1 0
Persons Killed in Fatal Roadway Collisions where lack of Seatbelt/Helmet use is a Factor 1 3 1
Fatal Roadway Collisions where Causal is Inattentive Related 1 3 1
Fatal Roadway Collisions where Causal is Animal Related 0 0 0
Fatalities in Detachment Area Table 3.3 Fatality Type Category 2023 2024 2025
Roadway Fatal Incidents 5 7 7
Roadway Persons Killed 5 7 7
Roadway Alcohol/Drug Related
Incidents
1 1 0
Marine Fatal Incidents 0 0 0
Marine Persons Killed 0 0 0
Marine Alcohol/Drug Related
Incidents
0 0 0
Off-Road Vehicle Fatal Incidents 1 0 0
Off-Road Vehicle Persons Killed 1 0 0
Off-Road Vehicle Alcohol/Drug Related Incidents 0 0 0
Motorized Snow Vehicle Fatal Incidents 0 0 0
Motorized Snow Vehicle Persons Killed 0 0 0 Motorized Snow Vehicle Alcohol/Drug Related Incidents 0 0 0
Big 4 Table 3.4
Offences 2023 2024 2025
Distracted (HTA 78.1) 49 37 54
Impaired (CCC 320.14 & 320.15) 168 195 160 Seatbelt (HTA 106) 78 106 122 Speeding (HTA 128) 5,833 5,546 4,237
17
2025 OPP Detachment Board Annual Report
Charges Table 3.5 Offences 2023 2024 2025
HTA 8,677 8,020 6,630
Criminal Code Traffic 229 239 255
Criminal Code Non-Traffic 715 793 1,080 LLCA 75 71 80 Controlled Drug and Substance Act 89 67 61
Federal Cannabis Act 1 7 5
Provincial Cannabis Act 39 45 49
Other 890 675 654
18
2025 OPP Detachment Board Annual Report
Policing Hours
The OPP has developed a Service Delivery Model (SDM) in response to several reviews and audit
recommendations. The SDM is designed to:
• Promote officer wellness through balanced workloads
• Determine adequate staffing levels at each detachment
• Ensure the continued delivery of adequate and effective policing services in accordance with
the Community Safety and Policing Act (CSPA)
To support SDM implementation, the OPP is undertaking a multi-year staffing strategy to address
required increases in detachment personnel. This model supports the OPP’s ability to:
• Respond effectively to increasing calls for service
• Maintain safe communities through proactive patrols and community engagement
• Meet municipal expectations for police visibility
To monitor progress and guide detachment-level planning, the OPP
has established time allocation targets for provincial constables
(Figure 1). These targets reflect how time should ideally be
distributed by the end of the SDM staffing strategy.
The targets are based on a provincial average, and variations are
expected between detachments due to differences in geography,
operational structure, recruitment and leave of absence rates.
Detachments may face challenges in achieving these targets, but
progress is expected as scheduling, data quality and strategic
deployment continue to improve.
Service Delivery Activity Allocations Table 4.1
Calls for Service Administrative Requirements Proactive Patrol Community Engagement
47.3%
33.8%
15.9% 3%
Hours (Field Personnel) Table 4.2 2023 2024 2025
TOTAL FRONTLINE HOURS 143,969 154,861 144,749
19
2025 OPP Detachment Board Annual Report
Endnotes
Tables 2.1, 2.2, 2.3, 2.4, 2.5, 2.6
Source: Niche Records Management System (RMS), (2026/02/24)
Note:
• Statistics Canada’s Uniform Crime Reporting Survey was designed to measure the incidence of crime in Canadian
society and its characteristics.
• Reported, Unfounded, Actual, Not Cleared, Cleared by Charge and Cleared Otherwise counts (2023, 2024 and 2025)
and Clearance Rate for 2025 included.
• Actual counts and Clearance Rate (2023, 2024 and 2025) included.
• The most serious violation methodology (MSV) is used, which is the same as Statistics Canada’s methodology. The
MSV counts only the first of up to four offences per incident that occurred in the specific time range.
• First Nation population is not included.
• UCR Statistics Canada Verified (green checkmark) only.
Table 2.1 Violent Crimes
Corresponding Violation Description
01 Murder 1st Degree, Murder 2nd Degree, Manslaughter, Infanticide
02 Criminal Negligence Causing Death, Other Related Offences Causing Death
03 Attempted Murder, Conspire to Commit Murder
04 Sexual offence which occurred prior to January 4, 1983, Sexual Assault, Level 3, Aggravated, Sexual Assault, Level 2, Weapon or Bodily
Harm, Sexual Assault, Level 1, Sexual Interference, Invitation to Sexual Touching, Sexual Exploitation, Sexual Exploitation of a Person with a
Disability, Incest, Corrupting Morals of a Child, Making Sexually Explicit Material Available to Children, Parent or Guardian Procuring Sexual
Activity, Householder Permitting Sexual Activity, Luring a Child via Computer, Agreement or Arrangement - Sexual Offence Against a Child,
Bestiality - Commits, Compels Another Person, Bestiality in, Presence of, or Incites, a Child, Voyeurism, Non-Consensual Distribution of
Intimate Images
05 Assault Level 3, Aggravated, Assault Level 2, Weapon/Bodily Harm, Assault Level 1, Unlawfully Causing Bodily Harm, Discharge Firearm
with Intent, Using firearm/Imitation of Firearm in the Commission of an Offence, Pointing a Firearm, Assault, Peace-Public Officer, Assault
Against Peace Officer with a Weapon or Causing Bodily Harm, Criminal Negligence Causing Bodily, Harm, Trap Likely to or Causing Bodily
Harm, Other Assaults
06 Kidnapping, Forcible Confinement, Hostage Taking, Trafficking in Persons, Abduction Under 14, Not Parent/Guardian, Abduction Under
16, Removal of Children from Canada, Abduction Under 14 Contravening a Custody Order, Abduction Under 15 by Parent/Guardian
07 Robbery, Robbery to Steal Firearm 08 Extortion, Intimidation of a Justice System Participant or a Journalist, Intimidation of a Non-justice System Participant, Criminal Harassment, Indecent/Harassing Communications, Utter Threats to Person, Explosives Causing Death/Bodily Harm, Arson - Disregard for Human Life, Other Violations Against the Person, Failure to Comply with Safeguards (MAID), Forging/Destruction of Documents (MAID)
09 Obtaining Sexual Services for Consideration, Obtaining Sexual Services for Consideration from Person Under the Age of 18 Years, Material Benefit from Sexual Services, Material Benefit from Sexual Services Provided by Person Under the Age of 18 Years, Procuring, Procuring a Person Under the Age of 18 Years, Advertising Sexual Services
20
2025 OPP Detachment Board Annual Report
Table 2.2 Property Crimes
Corresponding Violation Description
01 Arson
02 Break & Enter, Break & Enter to Steal a Firearm, Break & Enter a Motor Vehicle (Firearm)
03 Theft over $5000, Theft over $5000 from a Motor Vehicle, Shoplifting over $5000, Motor Vehicle Theft
04 Theft $5000 or Under, Theft under $5000 from a Motor Vehicle, Shoplifting $5000 or Under
05 Trafficking in Stolen Goods over $5000, Possession of Stolen Goods over $5000, Trafficking in Stolen Goods $5000 and Under,
Possession of Stolen Goods $5000 and Under
06 Fraud, Identity Theft, Identity Fraud
07 Mischief, Mischief to Cultural Property, Hate-motivated mischief relating to property used by identifiable group, Mischief Relating to War
Memorials, Altering/Destroying/Removing a Vehicle Identification Number (VIN)
Table 2.3 Other Criminal Code
Corresponding Violation Description
01 Betting House, Gaming House, Other Violations Related to Gaming and Betting
02 Offensive Weapons: Explosives, Weapons Trafficking, Possession and Distribution of Computer Data (Firearm), Altering Cartridge
Magazine, Weapons Possession Contrary to Order, Possession of Weapons, Unauthorized Importing/Exporting of Weapons, Firearms
Documentation/Administration, Unsafe Storage of Firearms
03 Failure to Comply – Judicial Orders/Unlawfully at Large: bail violations, escape custody, fail to attend court, breach of probation
04 Disturb the Peace
05 Child Pornography: including making or distributing
06 Public Communications to Sell Sexual Services, Offences Related to Impeding Traffic to Buy or Sell Sexual Services, Counterfeiting,
Indecent Acts, Voyeurism (Expired), Corrupting Morals, Lure child via Computer (Expired), Obstruct Public/Peace Officer, Trespass at Night,
Threatening/Harassing Phone Calls (Expired), Utter Threats Against Property or Animals, Advocating Genocide, Public Incitement of Hatred,
Promoting or Advertising Conversion Therapy, Unauthorized Recording of a Movie/Purpose of Sale, Rental, Commercial, Distribution,
Offences Against Public Order (Part II CC), Property or Services for Terrorist Activities, Freezing of Property, Disclosure, Audit, Participate in
Activity of Terrorist Group, Facilitate Terrorist Activity, Instruction/Commission of Act of Terrorism, Hoax – Terrorism, Advocating/Promoting
Terrorism, Firearms and Other Offensive Weapons (Part III CC), Leave Canada to Participate in Activity of a Terrorist Group, Leave Canada to
Facilitate Terrorist Activity, Leave Canada to Commit Offence for Terrorist Group, Leave Canada to Commit Offence that is Terrorist Activity,
Harbour/Conceal Terrorist (Max = Life), Harbour/Conceal Terrorist (Max Does Not = Life), Harbour/Conceal Person Likely to Carry Out
Terrorist Activity, Offences Against the Administration of Law and Justice (Part IV CC). Sexual Offences, Public Morals and Disorderly
Conduct (Part V CC), Invasion of Privacy (Part VI CC), Failure to Comply with Regulations / Obligations for Medical Assistance in Dying
(MAID), Other Offences Against the Person and Reputation, Offences Against the Rights of Property (Part IX CC), Fraudulent Transactions,
Relating to Contracts and Trade (Part X CC), Offences Related to Currency, Proceeds of Crime (Part XII.2 CC), Attempts, Conspiracies,
Accessories, Instruct Offence for Criminal Organization, Commit Offence for Criminal Organization, Participate in Activities of Criminal
Organization, Recruitment of Members by a Criminal Organization, All Other Criminal Code (includes Part XII.1 CC)
21
2025 OPP Detachment Board Annual Report
Table 2.4 Drugs
Corresponding Violation Description
01 Possession – Heroin, Possession – Cocaine, Possession - Other Controlled Drugs and Substances Act, Possession - Methamphetamine
(Crystal Meth), Possession - Methylenedioxyamphetamine (Ecstasy), Possession – Opioid (other than heroin)
02 Trafficking – Heroin, Trafficking – Cocaine, Trafficking - Other Controlled Drugs and Substances Act, Trafficking - Methamphetamine
(Crystal Meth), Trafficking - Methylenedioxyamphetamine (Ecstasy), Trafficking – Opioid (other than heroin)
03 Import / Export – Heroin, Import / Export – Cocaine, Import / Export - Other Controlled Drugs and Substances Act, Import / Export -
Methamphetamines (Crystal Meth), Import / Export - Methylenedioxyamphetamine (Ecstasy), Import/Export – Opioid (other than heroin),
Production – Heroin, Production – Cocaine, Production - Other Controlled Drugs & Substances Act, Production - Methamphetamines
(Crystal Meth), Production - Methylenedioxyamphetamine (Ecstasy), Production – Opioid (other than heroin), Possession, sale, etc., for use
in production of or trafficking in substance
04 Possession of illicit or over 30g dried cannabis (or equivalent) by adult, Possession of over 5g dried cannabis (or equivalent) by youth,
Possession of budding or flowering plants, or more than four cannabis plants, Possession of cannabis by organization
05 Distribution of illicit, over 30g dried cannabis (or equivalent), or to an organization, by adult, Distribution of cannabis to youth, by adult,
Distribution of over 5g dried cannabis (or equivalent), or to an organization, by youth, Distribution of budding or flowering plants, or more
than four cannabis plants, Distribution of cannabis by organization, Possession of cannabis for purpose of distributing
06 Sale of cannabis to adult, Sale of cannabis to youth, Sale of cannabis to an organization, Possession of cannabis for purpose of selling 07 Importation and exportation of cannabis, Possession of cannabis for purpose of exportation 08 Obtain, offer to obtain, alter or offer to alter cannabis, Cultivate, propagate or harvest cannabis by adult, Cultivate, propagate or harvest
cannabis by youth or organization 09 Possess, produce, sell, distribute or import anything for use in production or distribution of illicit cannabis, Use of young person in the commission of a cannabis offence, Other Cannabis Act
Table 2.5 Federal Statutes
Corresponding Violation Description
Bankruptcy Act, Income Tax Act, Canada Shipping Act, Canada Health Act, Customs Act , Competition Act, Excise Act, Youth Criminal
Justice Act (YCJA), Immigration and Refugee Protection Act, Human Trafficking (involving the use of abduction, fraud, deception or use of
threat), Human Smuggling fewer than 10 persons, Human Smuggling 10 persons or more, Firearms Act, National Defence Act, Emergencies
Act, Quarantine Act, Other Federal Statutes
22
2025 OPP Detachment Board Annual Report
Table 2.6 Traffic Violations
Corresponding Violation Description
01 Dangerous Operation Causing Death, Dangerous Operation Causing Bodily Harm, Dangerous Operation
02 Flight from Peace Officer
03 Operation - low blood drug concentration, Operation while impaired causing death (alcohol), Operation while impaired causing death
(alcohol and drugs), Operation while impaired causing death (drugs), Operation while impaired causing death (unspecified), Operation
while impaired causing bodily harm (alcohol), Operation while impaired causing bodily harm (alcohol and drugs), Operation while impaired
causing bodily harm (drugs), Operation while impaired causing bodily harm (unspecified), Operation while impaired (alcohol), Operation
while impaired (alcohol and drugs), Operation while impaired (drugs), Operation while impaired (unspecified)
04 Failure or refusal to comply with demand (alcohol), Failure or refusal to comply with demand (alcohol and drugs), Failure or refusal to
comply with demand (drugs), Failure or Refusal to Comply with Demand (unspecified), Failure or refusal to comply with demand, accident
resulting in bodily harm (alcohol), Failure or refusal to comply with demand, accident resulting in bodily harm (alcohol and drugs), Failure or
refusal to comply with demand, accident resulting in bodily harm (drugs), Failure or refusal to comply with demand, accident resulting in
bodily harm (unspecified), Failure or refusal to comply with demand, accident resulting in death (alcohol), Failure or refusal to comply with
demand, accident resulting in death (alcohol and drugs), Failure or refusal to comply with demand, accident resulting in death (drugs),
Failure or refusal to comply with demand, accident resulting in death (unspecified)
05 Failure to stop after accident resulting in death, Failure to stop after accident resulting in bodily harm, Failure to stop after accident,
Operation while prohibited
06 Operation while Prohibited
Table 2.7 Youth Crime
Source: Niche Records Management System (RMS), (2026/03/06)
Note:
• Youth Charges by Disposition Type
• Only charges that have had a disposition type recorded in the OPP Niche RMS application are included.
• Youth charges without a disposition type are not included which may result in under stating the actual youth charges.
• “NULL” represents blanks, or where officers did not indicate the Disposition Type, however charges were applied.
Table 2.8 Victim Referrals
Source: Niche Records Management System (RMS), (2026/03/06)
Note:
• Number of Referrals to Victim Service Agencies
23
2025 OPP Detachment Board Annual Report
Table 3.1 Motor Vehicle Collisions (MVC) by Type
Source: Ontario Provincial Police, Collision Reporting System (CRS), (2026/02/24)
Note:
• Total Motor Vehicle Collisions (Fatal Injury, Non-Fatal Injury and Property Damage Only): Reportable Fatal Injury, Non-Fatal Injury and
Property Damage Only Collisions entered into the eCRS for All Motorized Vehicles (MVC-Roadway, MSV- Snowmobile and ORV-Off Road
Report Type) regardless of completion/approval status.
• Alcohol/Drug Related Collisions: Reportable MVC collisions where Alcohol/Drug Involved field indicated as Yes OR Contributing Factor
scored as Ability Impaired (Alcohol or Drug) OR Driver Condition reported as Had Been Drinking or Ability Impaired.
• Animal Related Collisions: Reportable MVC collisions where Contributing Factor scored as Animal OR Wildlife Involved was an Animal OR
Sequence of Events was an Animal.
• Speed Related Collisions: Reportable MVC collisions where Contributing Factor scored as Excessive Speed or Speed Too Fast For
Conditions OR Driver Action reported as Exceeding Speed Limit or Speed Too Fast For Conditions.
• Inattentive Related Collisions: Reportable MVC collisions where Contributing Factor scored as Inattentive OR Driver Condition reported as
Inattentive.
• Persons Killed or Injured: Number of Persons Injured or Killed in Reportable MVC collisions. Table 3.2 Primary Causal Factors in Fatal MVCs on Roadways
Source: Ontario Provincial Police, Collision Reporting System (CRS), (2026/02/24)
Note:
• Fatal Roadway Collisions where Causal is Speed Related: Reportable Fatal Roadway Collisions where Contributing Factor scored as
Excessive Speed or Speed Too Fast For Conditions OR Driver Action reported as Exceeding Speed Limit or Speed Too Fast For
Conditions.
• Fatal Roadway Collisions where Causal is Alcohol/Drug Related: Reportable Fatal Roadway Collisions where Contributing Factor
where Alcohol/Drug Involved field indicated as Yes OR Contributing Factor scored as Ability Impaired (Alcohol or Drug) OR Driver
Condition reported as Had Been Drinking or Ability Impaired.
• Persons Killed in Fatal Roadway Collisions where lack of Seatbelt/Helmet use is a Factor: Persons Killed in Reportable Fatal Roadway
Collisions where Victim is fatally injured AND a vehicle occupant AND where safety equipment reported to be not used but available.
• Fatal Roadway Collisions where Causal is Inattentive Related: Reportable Fatal Roadway Collisions where Contributing Factor scored
as Inattentive OR Driver Condition reported as Inattentive.
• Fatal Roadway Collisions where Causal is Animal Related: Reportable Fatal Roadway Collisions where Contributing Factor scored as
Animal OR Wildlife Involved was an Animal OR Sequence of Events was an Animal. Table 3.3 Fatalities in Detachment Area
Source: Ontario Provincial Police, Collision Reporting System (CRS), (2026/02/24)
Note:
• Fatal Incidents: Reportable Fatal Collisions by Report Type (Roadway, Marine, Off-Road Vehicle, Motorized Snow Vehicle).
• Persons Killed: Number of Involved Persons where Injury is fatal by Report Type (Roadway, Marine, Off-Road Vehicle, Motorized Snow
Vehicle).
• Alcohol/Drug Related Incidents: Reportable Fatal Collisions by Report Type (Roadway, Marine, Off-Road Vehicle, Motorized Snow Vehicle)
where Alcohol/Drug Involved field indicated as Yes OR Contributing Factor scored as Ability Impaired (Alcohol or Drug) OR Driver
Condition reported as Had Been Drinking or Ability Impaired.
Table 3.4 Big 4
Source: Niche Records Management System (RMS) & eTicket, (2026/02/24)
Note:
• Speeding (HTA 128): Charges are based on date charged. Speeding = HTA s.128 charges.
• Seatbelt (HTA 106): Charges are based on date charged. Seatbelt = HTA s.106 charges.
• Distracted (HTA 78.1): Charges are based on date charged. Distracted = HTA s.78.1 charges.
• Impaired (CCC 320.14 & 320.15): Charges are based on date charged. Impaired = CCC s.320.14 & 320.15 charges.
24
2025 OPP Detachment Board Annual Report
Table 3.5 Charges
Source: Niche Records Management System (RMS) & eTicket, (2026/02/24)
Note:
• HTA: Charges are based on date charged. Highway Traffic Act Statute charges.
• Criminal Code Traffic: Charges are based on date charged. Criminal Code Traffic (CCC s320.13, 320.14, 320.15, 320.16, 320.17 & 320.18)
charges.
• Criminal Code Non-Traffic: Charges are based on date charged. All CCC charges not included in the Criminal Code Traffic section above.
• LLCA: Charges are based on date charged. Liquor Licence and Control Act charges.
• Federal Cannabis Act: Charges are based on date charged. Cannabis Act charges.
• Provincial Cannabis Act: Charges are based on date charged. Cannabis Control Act charges.
• Controlled Drug and Substance Act: Charges are based on date charged. Controlled Drug and Substance Act charges.
• Other: Charges are based on date charged. "Other" charges is comprised of CAIA, Other Provincial & Federal Offences not already
captured in sections above.
Table 4.1 Service Delivery Activity Allocations
Source: Daily Activity Reporting (DAR) System
Date: January 12, 2026
Note: Activity allocation percentages are based on the total reported hours of detachment provincial constables performing duties within their
home detachment location.
Table 4.2 Hours (Field Personnel)
Source: Daily Activity Reporting (DAR) System
Date: March 06, 2026
Note:
• Total reported hours, excluding paid duties.
• Includes Provincial Constable to Sergeant ranks only.
• Excludes First Nations badge numbers.
• Excludes administrative accounts and joint services accounts.
• Excludes incomplete DAR entries and those with errors.
• Excludes General Headquarters location codes.
25
2025 OPP Detachment Board Annual Report
DETACHMENT
ELGIN COUNTY
42696 John Wise Line
St. Thomas ,ON
N5P 3S9
Tel: 519-631-2920
Fax: 519-631-2923
P1184#y1 P1184#y2 P1184#y3 P1184#y4
ELGIN OPP DETACHMENT BOARD
Mayor Ketchabaw and Members of Bayham Council
Municipality of Bayham
56169 Heritage Line, PO Box 160
Straffordville, ON N0J 1Y0
Dear Mayor Ketchabaw and Members of Council,
Re: 2025 Elgin OPP Annual Report
On behalf of the Elgin OPP Detachment Board, we are pleased to provide the attached
2025 Elgin OPP Detachment Board Annual Report for Council’s review and information.
Should Council wish, the Elgin OPP Detachment Commander and the Board Chair are
available to attend a regular Council meeting to present the report, discuss local priorities
and community safety initiatives, and respond to any questions.
Presentations may be tailored to reflect the local context and priorities of your municipality
and are intended to support informed discussion, enhance awareness of regional policing
initiatives and their impacts, and provide Council with the opportunity to identify community-
specific public safety priorities.
Should Council wish to receive a presentation regarding the 2025 Annual Report at their
regular Council meeting, we would be pleased to coordinate a suitable date and time
through municipal administration. For coordination, please contact Allison Adams, Manager
of Legislative Services/Clerk, aadams@malahide.ca or 519-773-5344 ext.222.
The Board sincerely appreciates the continued support and collaboration of member
municipalities in advancing effective policing governance and community safety throughout
Elgin County.
Should you have any questions or require additional information, please do not hesitate to
contact us.
Thank you for your continued support.
Sincerely,
Andrew Sloan
Chair, Elgin OPP Detachment Board
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, July 16, 2026 7:00 p.m. The July 16, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT:
MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO CINDY HOWARD CLERK ALAN BUSHELL TREASURER LORNE JAMES PLANNER AARON BELL
ELGIN COUNTY JUNIOR PLANNER MICHELA TESTANI ELGIN COUNTY PLANNER MAT VAUGHAN MANAGER OF PUBLIC WORKS | DRAINAGE STEVE ADAMS
WATER SYSTEM SUPERVISOR JEFF CARSEY 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:05 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS
Mayor Ketchabaw, welcomed new Interim CAO Cindy Howard.
Mayor Ketchabaw, Royal Canadian Legion Branch 524, will be celebrating their 100th this
Saturday, the parade is cancelled due to weather, but the rest of the event will proceed.
Mayor Ketchabaw, Bayham Historical Society Car Rally cancelled due to weather.
5. PRESENTATIONS 6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held June 25, 2026 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott
Council Minutes July 16, 2026
2
THAT the minutes from the Regular Meeting of Council held on June 25, 2026 be approved as presented. CARRIED
8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.2 Requiring Action
Reports to Council
12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Meeting re Minor Variance, COA-09/26, Friesen B. Notice of Meeting re Minor Variance, COA-11/26, Loewen
Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT items 12.1.1 A – B be received for information. CARRIED
Requiring Action
Council Minutes July 16, 2026
3
12.2 Reports to Council
A. DS-27/26 by Aaron Bell re Interim Control By-Law – Wastewater Servicing Capacity
Peter Penner, President and Project Manager for CJDL Consulting Engineers was in attendance
to support staff in answering questions. Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler THAT Report DS-27-26 re Interim Control By-Law – Wastewater Servicing Capacity be received
for information; AND THAT Council direct staff to retain Cyril J. Demeyere Limited (CJDL) to undertake a Wastewater Treatment Plant Utilization and Optimization Study to confirm and update the capacity analysis set out in this Report; AND THAT staff be directed to bring forward a draft Interim Control By-Law for Council's consideration at its August 20, 2026 meeting. CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Long Point Region Conservation Authority re Board of Directors Meeting Minutes of June 3, 2026 B. Elgin County re Committee of the Whole Minutes for June 9, 2026
C. Elgin County re County Council Minutes for June 9, 2026
D. Elgin County re County Council Highlights for June 23, 2026 E. Ministry of Natural Resources re Updates to Certain Operational Policies Under the
Aggregates Resource Act F. Town of Halton Hills re Modernizing Ontario’s Invasive Plants Rules to Protect Taxpayers, Municipal Lands, Agriculture, Natural Heritage and Local Gardens Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 13.1.1 A – F be received for information. AND THAT item 13.1.1 F be supported by Council.
CARRIED
13.1.2 Requiring Action
Council Minutes July 16, 2026
4
13.2 Reports to Council A. TR-15/26 by Lorne James, Treasurer re 2026 Q2 Variance Report
Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report TR-15/26 re 2026 Q2 Variance Report be received for information. CARRIED
14. BY-LAWS A. By-law No. 2026-041 Being a By-law to Appoint a Chief Administrative Officer (CAO)
and Alternate Community Emergency Management Coordinator (CEMC) B. By-law No. 2026-042 Being a By-law to Appoint a Clerk, Deputy Clerks and Lottery Licensing Officers
Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT By-law No. 2026-041, and 2026-042 be read a first, second, and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera
16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-043 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT By-law No. 2026-043 be read a first, second, and third time and finally passed. CARRIED
Council Minutes July 16, 2026
5
18. ADJOURNMENT
Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:08 p.m. CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM SPECIAL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, July 30, 2026 7:00 p.m. The July 30, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT:
MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CLERK ALAN BUSHELL TREASURER LORNE JAMES CAO CINDY HOWARD 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. PRESENTATIONS
A. Port Burwell Historical Society Presentation re Port Burwell Lighthouse Transfer Ken Kokko, President of the Port Burwell Historical Society, was in attendance to provide the presentation. 4. REPORT TO COUNCIL
A. CAO-25/26 by Lorne James, Treasurer re Port Burwell Lighthouse Transfer to the Port Burwell Historical Society Moved by: Councillor Tim Emerson Seconded by: Councillor Councillor Chilcott THAT Report CAO-24/26 re Port Burwell Lighthouse Transfer to the Port Burwell Historical Society be received for information. AND THAT Council directs the Mayor and the Treasurer to sign the following documents: • Grant Agreement • Right of First Refusal Agreement • Agreement of Purchase and Sale
Council Minutes July 30, 2026
2
AND THAT Council directs the Mayor and the Treasurer to sign the applicable documents to complete the real estate transaction. AND THAT Council consider the by-law attached to this agenda to solidify the transaction.
CARRIED 5. BY-LAW A. By-law No. 2026-044 Being a By-Law to Authorize the Transfer of Lands Owned
by the Municipality of Bayham to the Port Burwell Historical Society Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. 2026-044 be read a first, second, and third time and finally passed. CARRIED
6. 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-045 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT By-law No. 2026-045 be read a first, second, and third time and finally passed. CARRIED
7. ADJOURNMENT
Moved by: Councillor Emerson Seconded by: Councillor Froese THAT the Council meeting be adjourned at 7:42 p.m. CARRIED
MAYOR CLERK
1
REPORT
MUNICIPAL LAW
ENFORCEMENT
TO: Mayor & Members of Council
FROM: Mark Russell, By-law Enforcement Officer
DATE: August 20, 2026
REPORT: BL-03/26 SUBJECT: 2026 BY-LAW ENFORCEMENT SERVICES MID-YEAR REPORT
BACKGROUND
This Report provides a snapshot of 2026 of by-law enforcement statistics from January 1 to June 30, 2026.
DISCUSSION
As part of the increased level of service, By-law Enforcement Services has continued tracking statistics related to complaints received in 2026. In addition to statistics related to complaint volumes, By-law Enforcement Services has been tracking the number of days between when a
complaint has been received to initial response. Statistics have also been tracked by complaints by geographical area in Bayham. This improved statistical tracking will allow the Municipality of Bayham to make data-driven decisions related to By-law Enforcement activities going forward.
By-law-Related Responses: Calls for Service
The Municipality of Bayham By-law Department received 79 total complaints in the first half of
2026. This is a slight decrease from the same period last year of 97 complaints.
The response time between the date a complaint received to the initial response are included
below. Tracking Numbers January 1 – June 30
Category 2024 2025 2026
Number of Complaints Submitted 79 97 79
Investigated within 5 days 72 88 78 Percent Investigated within 5 days 91.14% 90.72% 98.7
2
By-law Enforcement continues to action complaints at a high level, with 98 percent of received
complaints actioned within five business days. By Geography
The majority of complaints are from Ward 1, with a total of 62 percent (49 of 79) of complaints from Port Burwell and Vienna. Additionally, 20 percent of complaints are from Straffordville with the balance from Eden, Richmond, Corinth and Rural Bayham
Complaints by Location
Complaints by Location 2024 Jan 1 – Jun 30th 2025 Jan 1 – Jun 30th 2026 Jan 1- Jun 30th
Calton 0 0 0
Corinth 0 0 2
Eden 7 7 4
North Hall 0 2 0
Port Burwell 30 36 30 Richmond 1 3 1 Rural Bayham 10 17 7
Straffordville 14 8 16
Vienna 17 24 19
Total Count 79 97 79
The following chart is total number of complaints between January 1st to June 30th for 2025 and
2026.
20%
37%
24%
1%
5%
3%
9%
Complaints by Area January 1 to June 30, 2026
Straffordville 16 Port Burwell 30 Vienna 19 Richmond 1 Eden 4
Corinth 2 North Hall 0 Calton 0 Rural Bayham 7
3
Complaints between January 1- June 30th
Complaint Type 2024 2025 2026
Animal Control 0 0 0
Dog – Barking 6 4 3
Dog Bite 0 0 0
Dog Other 0 0 1 Dog at Large 4 7 3 Dog – Number 2 3 1 Dumping 0 0 2
Encroachment 1 1 0
Livestock Claim N/A N/A 2
Livestock at Large 6 1 0
Lot Maintenance 19 9 14 Municipal Right Of Way N/A N/A 5 Noise 7 7 0
Non-By-law Issue 7 7 11
Off – Road Vehicle 0 5 1
Open Burning 1 2 3
Other 0 1 0
Parks N/A N/A 0 Parking 5 24 15 Prohibited Animals 0 0 0
Property Standards 1 5 3 Roadside Garbage 0 0 0 Several By-law Issues 3 6 1
Signs 1 2 0
Swimming Pool 0 1 0
Zoning 16 12 14
Total Count 79 97 79
Note: These numbers in the above table, do not include the inquiries to staff which are
not recorded by way of complaint such as e-mails or phone calls.
The following chart is the parking tickets issued between January 1st to June 30th.
Parking Tickets Issued January 1- June 30th
Location 2025 - Tickets issued 2026 - Tickets issued
Calton 0 0
Corinth 0 0
Eden 1 0
North Hall 0 0
Port Burwell (Beach/Beach Zone) 183 165
Port Burwell (Non-Beach Zone) 9 17
Richmond 0 0
Rural Bayham 0 0 Straffordville 4 1 Vienna 1 7 Total Count 198 190
4
Most parking tickets were issued in May and June in the Beach parking area or Beach zone.
The number of parking tickets is similar to the same period last year.
In the following chart, I have included the paid parking numbers for the period of May 1 to June
30, comparing last year's figures with those from this year.
Comparison for Parking
Time Frame Transactions Net Sales Permits Reviewed
May 1 – June 30th 2025 3,354 $27,070.00 1113
May 1 - June 30th 2026 3,440 $35, 430.18 1040
Parking transactions and revenue are up from this time last year.
RESPONSE TO COMPLAINTS
For most calls for service, staff follow the steps in the Municipal Law Enforcement Policy. This
process may change when there is a risk to public safety or a need to protect property. In most
cases, enforcement begins with first contact, where the By-law Officer advises that a complaint
has been received, provides education, and issues a Notice of Non-compliance.
Step 1 – 1st Notice of Non-Compliance (Free)
Step 2 – Either an Extension ($50) or a 2nd Notice of Non-Compliance ($150). The 2nd Notice of Non-Compliance is required when a re-inspection occurs and
less than 75 percent of the work has not been completed without requesting an extension prior to the re-inspection.
Step 3 – 3rd and Final Notice of Non-Compliance / Order ($200). Required at this stage if the requested work is still not completed.
Step 4 - Remedial Action Remedial action happens after a final notice has not been complied with.
This step-by-step process does not apply when there is an immediate safety concern. In those
cases, the By-law Enforcement Officer may issue an Order right away.
CONCLUSION
Staff are pleased with all the accomplishments that have occurred over the first half of 2026,
which include but are not limited to the following.
- Presenting detailed Report on year end for by-law.
- Present Backyard Chicken By-law Report.
- Revising ticket books.
- Hiring, training, and monitoring seasonal by-law staff.
- Reviewed 1040 Resident Parking Applications.
5
- Review of signage and set up Honk Mobile system for 2026.Review of Draft Fireworks
By-law.
- Maintaining existing level of service for both Bayham and Malahide.
STRATEGIC PLAN
Not applicable. ATTACHMENTS Not applicable. RECOMMENDATION 1. THAT Report BL-03/26 re 2026 By-law Enforcement Service Mid-Year Report be received for information.
Respectfully submitted: Reviewed by:
Mark Russell, CMM III Cindy Howard, By-Law Enforcement Officer Chief Administrative Officer
REPORT
PHYSICAL SERVICES
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works|Drainage Superintendent
DATE: August 20, 2026
REPORT: PS-11/26 SUBJECT: TENDER AWARD – RFT 26-02 – EDEN PUMP STATION UPGRADES AWARD BACKGROUND
At its December 1, 2022 meeting, Council received a presentation from Peter Penner of CJDL Consulting Engineers regarding the Sanitary Pumping Station Capacity Study. The 2022 Sanitary Capacity Study identified the need for upgrades to the Eden Sanitary Pumping Station to accommodate anticipated growth within the serviced area.
Since completion of the study, municipal staff have been working with the Municipality’s consulting
engineer, CJDL Consulting Engineers, to develop a solution that would increase the effective capacity of the Eden Pumping Station. The proposed approach includes providing additional raw sewage storage capacity at the pumping station, allowing the station to receive and temporarily
store higher incoming flows during peak periods.
The additional storage would provide operational flexibility by allowing sewage to be retained during periods of higher inflow and pumped to the wastewater treatment plant during periods when
downstream capacity is available. This approach is intended to improve the station’s ability to accommodate future growth while making better use of the existing pumping and treatment infrastructure, without requiring the pumps to operate continuously at higher peak flows.
DISCUSSION
The RFT was issued with the project scope based on the following criteria:
• Road/laneway construction;
• Installation of one (1) 114,000-litre holding tank;
• Installation of piping and connection to the existing tank; and
• Final site restoration.
As part of the project preparation, staff also conducted a vibration study in consultation with nearby
residents. Vibration monitoring equipment will be in place during construction to ensure that the contractor operates within the established vibration limits and to minimize the risk of vibration-related impacts to neighbouring properties and structures.
Additional measures will also be incorporated into the project to help minimize potential odours associated with the sanitary holding tank. These measures may include appropriate ventilation and odour-control components designed to reduce the release of unpleasant odours during normal
operation and periods of higher sewage storage. The final equipment and approach will be
coordinated with the Municipality’s consulting engineer and incorporated into the project to provide an effective and practical odour-management solution.
RFT 26-02 was prepared by the municipal consultant and posted on Biddingo tendering platform
and the municipal website on July 21, 2026 and closed on August 11, 2026. With the Manager of Public Works and CJDL all participating in the opening. The results of RFT 26-02 are as follows:
Bidder Part 1-Sanitary Works
Part 2-Roadwork & Sitework
Part 3- Miscellaneous Items
Tender Bid Total (Excluding HST)
Forese Excavating Ltd $229,272.00 $90,095.00 $28,225.00 $347,592.00
The project is scheduled to commence after September 8, 2026, with completion anticipated by November 13, 2026.
The tender price for the Eden Sanitary Pumping Station is $347,592.00, with the total estimated project cost, including engineering and non-recoverable HST, being $432,279.53.
The tender includes approximately $136,915 in provisional items. These items are allowances for work that may be required during construction, but staff and the consultant anticipate that only a portion of these allowances will ultimately be utilized. As a result, the final project cost is expected to be lower than the full tendered amount for the provisional items, subject to actual site conditions
and construction requirements.
The project was originally budgeted at $250,000. Due to current construction pricing and the inclusion of provisional items, an increase to the project budget is required.
The Municipality’s Engineer has reviewed the tender submissions and associated tender documents and has determined that Froese Excavating is in compliance with the tender requirements. Based on this review, the Engineer recommends that the Municipality proceed with
$347,592.00 as the successful contractor and move forward with the project in accordance with the
tender documents and proposed project schedule.
The sanitary pump station expansion is required to provide additional capacity within the
Municipality’s sanitary collection system and to support future growth and development within the service area.
The proposed expansion will increase the capacity of the pump station and is expected to
accommodate approximately 130 additional sanitary service connections. This additional capacity will provide the Municipality with the ability to support future residential and/or commercial development within the servicing area without requiring further immediate expansion of the pump
station.
As the project increases the capacity of an existing municipal asset and provides additional servicing capacity for future development, the project has been identified as a growth-related
infrastructure investment. Accordingly, funding for the eligible growth-related portion of the project is proposed to be provided through the Municipality’s Development Charges Reserve, in accordance with the applicable Development Charges By-law and Development Charges Background Study. Balance at year end of 2025 in reserve was $643,179.68.
The additional capacity provided through this project will help ensure that the Municipality's sanitary infrastructure is appropriately sized to accommodate anticipated growth while ensuring that growth-related costs are appropriately recovered through Development Charges.
STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the
community. Initiative(s): Not applicable
ATTACHMENTS 1. RFT 26-02 Eden Pump Station Upgrades RECOMMENDATION 1. THAT Report PS-26/02 re Tender Award – RFT 26-02 – Eden Pump Station Upgrades be received for information; 2. AND THAT Eden Pump Station Upgrades be awarded to Froese Excavating Ltd in
accordance with their tender submission in the amount of $347,592.00 + HST; 3. AND THAT the Council of the Corporation of The Municipality of Bayham direct staff to bring forward a by-law to enter into an agreement with Froese Excavating for the construction and installation of the Eden Pump Station Upgrades for Council consideration. Respectfully Submitted by: Reviewed by:
Steve Adams Cindy Howard, Manager of Public Works| Interim Chief Administrative Officer
Drainage Superintendent
EDEN PUMPING STATION CAPACITY
EXPANSION, RFT 26-02
MUNICIPALITY OF BAYHAM
SERVICING TENDER SPECIFICATION
23028
PROJECT NO
JULY 2026
DATE
MASTER INDEX
TENDERER’S CHECK SHEETS
SPECIFIC PROJECT INFORMATION
SUMMARY OF REVISIONS
INFORMATION FOR TENDERER’S
FORM OF TENDER
AGREEMENT PAGE
GENERAL CONDITIONS
SUPPLEMENTARY GENERAL CONDITIONS
SPECIFICATIONS – PART 1 SEWERS
SPECIFICATIONS – PART 2 WATERMAIN
SPECIFICATIONS – PART 3 ROADWORK
APPENDIX ‘A’ – CONCRETE SPECIFICATION
APPENDIX ‘B’ – DRAWINGS
APPENDIX ‘C’ – GEOTECHNICAL ENGINEERING REPORT
TENDERER’S CHECK SHEET #1
TENDER REQUIREMENT SUMMARY
Contract Name: EDEN PUMPING STATION CAPACITY EXPANSION, RFT 26-02
MUNICIPALITY OF BAYHAM
Tender Closing Date: TUESDAY, 11 AUGUST 2026 @ 12:00 NOON
ELECTRONIC BID SUBMISSION
MUNICIPALITY OF BAYHAM
BIDDINGO BID PLATFORM
Owner: THE MUNICIPALITY OF BAYHAM
56169 HERITAGE LINE, P.O. BOX 160
STRAFFORDVILLE, ONTARIO. N0J 1Y0
Bid Security
Certffied Cheque/DIGITAL Bid Bond $50,000 payable to THE MUNICIPALITY OF BAYHAM
DIGITAL Agreement to Bond Required
Validity 60 Days
Bonding
Performance Bond 100%
Labour & Materials Payment Bond 50%
Maintenance Period 36 MONTHS
Commencement Date: 8 September 2026
Completion Date: 13 November 2026
Liquidated Damages: $500 Per Calendar Day
Test Holes Date: None
Deadline for Questfons 6 August 2026
Questfons to: admin@cjdleng.com
TENDERER’S CHECK SHEET #2
BEFORE SUBMITTING YOUR TENDER, CHECK THE FOLLOWING POINTS:
Has your tender been signed by a signing officer authorized to bind the Contractor?
Have you enclosed the required certffied cheque OR DIGITAL bid bond?
Have you enclosed the required DIGITAL copy of the Agreement to Bond signed and sealed by
your proposed surety?
Have you completed all the parts in the Form of Tender?
Have you included signed copies of all Addenda and filled in any blanks where required to do so?
NOTE: Your tender will be informal and may be disqualified if ANY of the foregoing points have not
been complied with.
SPECIFIC PROJECT INFORMATION 23028
Page 1 of 2
EDEN PUMPING STATION CAPACITY EXPANSION, RFT 26-02
MUNICIPALITY OF BAYHAM
RE: COMPLETION DATE
The Contractor shall be allotted 8 weeks from commencement of constructfon to complete the works.
Assuming a contract is awarded by 28 August 2026, constructfon may commence on 8 September 2026
and must be substantfally completed by 13 November 2026 or 8 weeks from the start of constructfon,
whichever is earliest.
Should the award date or the date of receiving approvals be delayed, then the start and completfon
dates will be adjusted accordingly. No allowance will be made for inclement weather.
The Tenderer may submit a letter with a revised completfon date(s) if the aforementfoned date(s) is
unsatfsfactory, which may be considered in the review of tenders and the award of a contract.
The Contractor will be subject to liquidated damages as per Sectfon 22 of the Informatfon for Tenderers.
RE: LAYOUT
Layout on behalf of the Owner will be provided by CJDL and will consist of:
• horizontal control for all piping and road grading.
• benchmarks and grade sheets with specified elevatfons for pipe inverts, road subgrade, Granular
‘A’ elevatfons, etc., all for transfer with a level or laser, by the Contractor as constructfon
progresses.
RE: SEWER TRENCH
The Contractor shall restrict the width of trench excavatfon next to buildings to avoid conflict with
basements.
RE: MISCELLANEOUS
It is antfcipated that the soil displaced by the tank installatfon, constructfon access road, sewer pipe and
bedding will be more than sufficient to bring the site to finished grade. Surplus material can be respread
on the rear of the site while maintaining the overall drainage flow paths shown on the design drawings.
Surplus material beyond what is respread will be discussed with the Contract Administrator to determine
usage of export locatfon, if applicable.
It will be the intentfon to reuse all material excavated from trenches as backfill, achieving the maximum
possible density using reasonable means, subject to ongoing, on-site review with Geotechnical
Consultant. Frozen material shall not be used for backfill. Frozen material shall be stripped and
stockpiled separately from underlying subgrade prior to excavatfng for pipe installatfon. During freezing
conditfons, the Contractor shall backfill all opened trenches daily, placing any frozen stockpiled
overburden as a top layer on backfill trench.
The Contractor will be responsible for correctfng any asphalt settlement evident during the Guaranteed
Maintenance Period, including the replacement cost.
Contfnued…
SPECIFIC PROJECT INFORMATION (Cont’d) 23028
Page 2 of 2
RE: SEWER TESTING REQUIREMENTS
Leakage testfng shall be performed for all sanitary sewers installed under this contract. It is acceptable to
perform leakage testfng as ‘Low Pressure Air Testfng’ per OPSS 410.07.16.04.03.
Leakage testfng shall also be performed for the precast holding tank installed under this contract.
Leakage testfng shall be performed through filling the tank with water from the on-site private well up to
0.5m above the precast joint in the middle of the tank (2.55m above inside bottom of precast). The tank
shall be allowed to sit with water for 24 hours with an acceptable leakage of 0.0mm. Any leakage shall be
repaired at the Contractor’s expense. Testfng shall be completed once all works within the tank and all
connectfons to the tank are complete. The Contractor may choose to backfill the tank prior to testfng,
however, this does not relieve the Contractor of the cost of any excavatfons necessary for repairs. Once
testfng is completed, test water shall be discharged to the on-site municipal drain outlet. All costs of
pumping and appurtenances to and from the tank will be the responsibility of the Contractor and are to
be included in tank pricing.
Deflectfon testfng shall be performed for all flexible storm or sanitary sewers installed under this
contract, in accordance with ‘Deflectfon Testfng of Pipe Sewers’ per OPSS 410.07.16.05.
The foregoing to be included in pipe and tank prices.
SUMMARY OF REVISIONS
(To CJDL Contracts)
9 JANUARY 2025
IT-11 Bonds Updated wording regarding the value of all bonds including HST
22 APRIL 2025
Form of Tender Notes Updated to OPSS standards
SGC-16 (d) Flagging Updated flagging informatfon
SGC-24 Iron Bars Updated iron bar removal procedure
Part 1-Sewers, 1.3.2. Excavatfon Updated to Occupatfonal Health & Safety Act standards
Part 1-Sewers, 1.3.8. Testfng Updated to OPSS standards
16 JULY 2025
Part 1-Sewers, 1.2.7.
Precast Catchbasins Updated descriptfon
5 FEBRUARY 2026
IT-26 Holdback Added Designated Holdback Sectfon
IT-27 Guaranteed Maintenance Remove Holdback Reference. Added Default Maintenance Security
Part 2-Watermain, 2.5.2. Valves Updated descriptfon
2 JUNE 2026
IT-27 Guaranteed Maintenance Remove Maintenance Bond as acceptable security method
i
TABLE OF CONTENTS
INFORMATION FOR TENDERER’S ............................................................................................................... 10
IT-1. LOCATION .................................................................................................................................... 10
IT-2. SCOPE OF WORK ......................................................................................................................... 10
IT-3. DEVELOPER ................................................................................................................................. 10
IT-4. DELIVERY OF TENDERS ................................................................................................................ 10
IT-5. SURETY DEPOSIT ......................................................................................................................... 10
IT-6. WITHDRAWAL OR QUALIFYING OF TENDERS .............................................................................. 11
IT-7. INFORMAL OR UNBALANCED TENDERS ...................................................................................... 11
IT-8. DISQUALIFICATION OF TENDERS ................................................................................................. 11
IT-9. TENDERS ...................................................................................................................................... 11
IT-10. ACCEPTANCE OF TENDERS ...................................................................................................... 12
IT-11. BONDS ..................................................................................................................................... 12
IT-12. LIABILITY INSURANCE .............................................................................................................. 13
IT-13. WORKPLACE SAFETY AND INSURANCE BOARD ....................................................................... 14
IT-14. SUBCONTRACTS ...................................................................................................................... 14
IT-15. SUBSURFACE CONDITIONS ...................................................................................................... 14
IT-16. OMISSIONS AND DISCREPANCIES ............................................................................................ 15
IT-17. ALTERATIONS, EXTRAS, DEDUCTIONS AND CLAIMS ................................................................ 15
IT-18. QUANTITIES ............................................................................................................................. 15
IT-19. DELETION OF ITEMS ................................................................................................................ 16
IT-20. METHOD OF MEASUREMENT AND PAYMENT ......................................................................... 16
IT-21. CONSTRUCTION SCHEDULE..................................................................................................... 16
IT-22. LIQUIDATED DAMAGES ........................................................................................................... 16
IT-23. CONTRACTOR'S RESPONSIBILITIES FOR DAMAGES ................................................................. 17
IT-24. DATE OF SUBSTANTIAL COMPLETION ..................................................................................... 18
IT-25. DATE OF COMPLETION ............................................................................................................ 18
IT-26. HOLDBACK ............................................................................................................................... 18
IT-27. GUARANTEED MAINTENANCE ................................................................................................ 19
IT-28. PROGRESS CLAIMS AND PAYMENT ......................................................................................... 19
IT-29. HARMONIZED SALES TAX (HST) ............................................................................................... 20
IT-30. WORKERS’ RIGHTS .................................................................................................................. 20
IT-31. UTILITY AND CITY CHARGES .................................................................................................... 20
IT-32. REPRESENTATIONS IN THE TENDER DOCUMENTS .................................................................. 20
IT-33. LIEN CLAIMS BY SUBCONTRACTOR OR SUPPLIER ................................................................... 20
IT-34. EQUIVALENTS .......................................................................................................................... 21
ii
IT-35. LETTER OF CREDIT EXAMPLE ................................................................................................... 22
IT-36. BID BOND EXAMPLE ................................................................................................................ 24
FORM OF TENDER ....................................................................................................................................... 25
CONTRACTORS AND SUPPLIERS ................................................................................................................. 33
AGREEMENT ............................................................................................................................................... 34
Page 10 of 120
INFORMATION FOR TENDERER’S 23028
EDEN PUMPING STATION CAPACITY EXPANSION, RFT 26-02
MUNICIPALITY OF BAYHAM
IT-1. LOCATION
The area involved is in the southwest area of the Community of Eden.
IT-2. SCOPE OF WORK
The work consists of providing all labour, equipment, supervision and supplying of all materials
necessary for the complete installatfon and constructfon of the following:
SANITARY
ROADWORK AND SIDEWALK
in accordance with the Drawings and Specificatfons.
IT-3. DEVELOPER
The Developer is:
THE MUNICIPALITY OF BAYHAM
56169 HERITAGE LINE, P.O. BOX 160
STRAFFORDVILLE, ONTARIO. N0J 1Y0
IT-4. DELIVERY OF TENDERS
Tender shall be submitted electronically on the Municipality of Bayham – Biddingo Bid Platiorm
Tenders will be received untfl 12 noon local tfme on TUESDAY, 11 AUGUST 2026.
IT-5. SURETY DEPOSIT
The tender must be accompanied by a certffied cheque/DIGITAL bid bond in the amount of $50,000
made payable to:
THE MUNICIPALITY OF BAYHAM
Page 11 of 120
IT-6. WITHDRAWAL OR QUALIFYING OF TENDERS
A Tenderer who has already submitted a tender may submit a further tender at any tfme up to the
closing tfme. The last tender received shall supersede and invalidate all tenders previously submitted by
that Tenderer for this contract.
A Tenderer may withdraw or qualify their tender at any tfme up to the closing tfme by submitting IN
WRITING a letter bearing their signature and seal as in their tender to the person or office receiving the
tenders who will mark thereon the tfme and date of receipt and will place the letter or email in the
tender box. The Tenderer shall show their name and the project and contract numbers on the envelope
containing such letter. Telephone calls will be not be considered.
IT-7. INFORMAL OR UNBALANCED TENDERS
All entries in the Form of Tender shall be made in ink or digitally on the forms provided. Entries or
changes made in pencil shall, unless otherwise decided by the Owner, be invalid or informal.
Tenders which are incomplete, conditfonal, illegible or obscure, or that contain additfons not called for,
reservatfons, erasures, alteratfons (unless properly and clearly made and initfalled by the Tenderer's
signing officer) or irregularitfes of any kind, may be rejected as informal.
Prior to acceptfng or rejectfng a conditfonal tender, the Owner reserves the right to request the next two
Tenderers to modify their tenders based on the conditfon attached to the lowest tender. Should either of
the next two tenders become the lowest, the Owner reserves the right to accept the modified tender.
Tenders that contain prices which appear to be so unbalanced as likely to affect adversely the interest of
the Owner may be rejected.
Wherever in a tender the amount tendered for an item does not agree with the extension of the
estfmated quantfty and the tender unit price, the unit price shall govern and the amount and the Total
Tender Price shall be corrected accordingly, unless otherwise directed by the Owner.
If a Tenderer has omitted to enter a price for an item of work set out in the Form of Tender, they shall,
unless they have specifically stated otherwise in their tender, be deemed to have allowed elsewhere in
the Form of Tender for the cost of carrying out the said item of work and, unless otherwise agreed to by
the Owner, no increase shall be made in the Total Tender Price on account of such omission.
IT-8. DISQUALIFICATION OF TENDERS
Under no circumstances will tenders be considered which:
a) are received after the closing tfme; and/or
b) are not accompanied by a certffied cheque/DIGITAL bid bond in the amount specified.
IT-9. TENDERS
Tenders must be submitted electronically on the Municipality of Bayham – Biddingo Bid Platiorm,
together with a DIGITAL Agreement to Bond, a tender deposit as required herein, and any further forms
or sheets which the Tenderer is instructed elsewhere herein, or in any addendum hereto, to submit with
their tender. The Tenderer may retain the rest of the tender documents issued to them.
Page 12 of 120
IT-10. ACCEPTANCE OF TENDERS
TENDER PRICES SHALL BE VALID FOR A PERIOD OF SIXTY (60) DAYS FROM THE CLOSING DATE.
The Owner reserves the right to reject any or all Tenders, including without limitatfon, the lowest cost
Tender, and to award the Project to whomever the Owner, in its sole and absolute discretfon, deems
appropriate notwithstanding any usual business practfces to the contrary nor anything contained in
these tender documents. Without limitfng the generality of the foregoing, the Owner reserves the right,
in its sole and absolute discretfon, to accept or reject any Tender which in the view of the Owner is
incomplete, obscure or irregular, which has erasures or correctfons in the documents, which contains
exceptfons and variatfons, which omits any one or more prices, which contains prices the Owner
considers unbalanced, or does not otherwise meet the requirements of these tender documents. The
criteria which may be used by the Owner in evaluatfng Tenders and awarding the contract shall be
applied in the Owner’s sole and absolute discretfon, and without limitfng the generality of the foregoing,
may include the evaluatfon criteria set out in these tender documents.
All Tenderers acknowledge that any submission from a Tenderer that has any outstanding or unresolved
pending or potentfal legal dispute with CJDL, the Municipality and/or County or the Owner may be
rejected by the Owner, in its sole and absolute discretfon. Further, all Tenderers acknowledge that any
submission from a Tenderer that has had a legal dispute with CJDL, the Municipality and/or County or
the Owner within the last two (2) years may similarly be rejected by the Owner, in its sole and absolute
discretfon.
The Tenderer acknowledges that they shall have no claim against, or entftlement to damages from, the
Owner by reason of the Owner's rejectfon of their Tender or of all Tenders.
The deposits of the unsuccessful Tenderers will be returned without interest upon executfon of a
contract with the successful Tenderer.
The deposit of the Tenderer whose Tender is accepted will be forfeited to the Owners as liquidated
damages should the Tenderer fail to execute a contract within seven (7) days after being notffied in
writfng by the Engineer of the acceptance of their Tender, or to supply the satfsfactory bonds as
stfpulated in the General Conditfons.
All deposits will be returned without interest should a contract not be negotfated within sixty (60) days
of the date of closing of this Tender.
A Tender is accepted by the Owner when the Agreement in the form bound herein is executed by the
Owner and by the Tenderer or when the Engineer has issued a written order to commence work to the
Tenderer.
IT-11. BONDS
THE TENDER FOR THIS CONTRACT MUST BE ACCOMPANIED BY AN "AGREEMENT TO BOND". THIS
AGREEMENT IS A GUARANTEE THAT THE BONDING COMPANY WILL BOND THE CONTRACTOR WITH A
100% PERFORMANCE AND A 50% LABOUR AND MATERIALS PAYMENT BOND.
On acceptance of the Tender, the Contractor shall furnish a 100% Performance Bond and a 50% Labour
and Materials Payment Bond. The Labour and Materials Payment Bond must be submitted on a Private
Contracts - Trustee Form. All bonds shall be issued by a licensed Canadian bonding company. The value
of all bonds shall be based on constructfon value PLUS HST.
Page 13 of 120
The Performance Bond shall make specific reference to the period of guaranteed maintenance. Refer to
Sectfon 27 in the Informatfon for Tenderers.
Tenders which are not accompanied by a proper Agreement to Bond for the full contract price may not
be accepted.
Work shall not commence on the project untfl the proper bonds have been received by the Owner.
IT-12. LIABILITY INSURANCE
The Contractor shall provide proof of liability insurance including the amount and the company with
which they are insured prior to contract award.
The liability insurance shall:
(a) remain in effect untfl the end of the maintenance period;
(b) have a limit of liability of not less than $5,000,000.00 inclusive for any one occurrence;
(c) be Comprehensive Liability Insurance covering all operatfons and liability assumed under the
Contract;
(d) not contain any exclusions or limitatfons in respect of shoring, underpinning, raising or
demolitfon of any building or structure, pile driving, caisson work, collapse of any structure of
subsidence or any property structure of land from any cause;
(e) name the following as co-insured:
MUNICIPALITY OF BAYHAM
COUNTY OF ELGIN
CYRIL J. DEMEYERE LIMITED
(f) have the Contractor assume the defence of and indemnify and save harmless those partfes
referred to in (d) from all claims relatfng to labour, equipment and materials furnished for the
work;
(g) include insurance against liability for bodily injury and property damage caused by vehicles
owned by the Contractor and used on the work, and in additfon, shall include insurance against
liability for bodily injury and property damage caused by vehicles not owned by the Contractor
and used on the work. Each such insurance shall have a limit of liability of not less than
$2,000,000.00 inclusive for any one occurrence. A "vehicle" shall be as defined in the Highway
Traffic Act;
(h) be endorsed to provide that the policy or policies will not be altered, cancelled or allowed to
lapse without thirty days written notfce to the Owner; and
The Contractor shall assume the defence of and indemnify and save harmless the co-insured from all
claims relatfng to labour, equipment and materials furnished for the work.
Work shall not commence untfl the insurance certfficates and/or endorsements covering the above items
have been received by the Owner.
Page 14 of 120
IT-13. WORKPLACE SAFETY AND INSURANCE BOARD
Prior to commencing work, the Contractor shall furnish a satfsfactory clearance letter from the
Workplace Safety and Insurance Board statfng that all assessments or compensatfons payable to the
Workplace Safety and Insurance Board have been paid.
A similar clearance letter will also be required prior to the release of holdback.
IT-14. SUBCONTRACTS
(a) The Tenderer must give in the Form of Tender, if requested, the name and address of each
proposed subcontractor used in making up their tender statfng the portfon of the work allotted
to each. One subcontractor shall be named for each part of the work to be sublet.
(b) After the tender has been accepted by the Owner, the Contractor will be allowed to substftute
other subcontractors in place of those named in their tender up to the signing of the Agreement.
(c) The Owner shall have the privilege of refusing to accept any subcontractors which may be
deemed unqualified.
(d) The Contractor shall be held as fully responsible to the Owner for the acts and omissions of their
subcontractors, and of persons directly or indirectly employed by them as for the acts and
omissions of persons directly employed by them.
(e) The Contractor shall be responsible for supervising their subcontractors.
IT-15. SUBSURFACE CONDITIONS
Tenderers shall visit and carefully examine conditfons affectfng the site of the works and work to be done
thereon. It is the responsibility of the Tenderers to make an estfmate of the difficultfes to be encountered
in performing the works, including the nature of the subsurface materials and conditfons.
To assist the Tenderers, the Engineer may have test pits excavated at the site of the works at a tfme and
date to be advised. All Tenderers may visit the site and inspect these pits. The test pits and other
informatfon provided in the Contract Documents are furnished in good faith for the use of the Tenderers
in preparatfon of their tenders, but shall in no way relieve the Tenderers of the responsibility of
ascertaining to their own satfsfactfon the nature of conditfons existfng at the site of the works. For
greater clarity, no warrantfes or representatfons with respect to subsurface materials or conditfons are
made of any kind.
Tenderers may apply in writfng to the Engineer to excavate further test pits or undertake such other
investfgatfve work as Tenderers consider advisable. The Engineer may approve or deny any such
applicatfons in its sole and absolute discretfon. The Tenderer undertaking such investfgatfve work shall
make good the site of the works to the conditfon it was in before the investfgatfon was made. The
Tenderer shall be responsible for damage and claims resultfng from that investfgatfon.
No payment for extra work will be allowed for conditfons, including but not limited to subsurface
materials or conditfons, known, ought to be known, or reasonably inferable from a thorough
examinatfon of the Contract Documents or the site of the works prior to the deadline for delivery of
tenders.
Page 15 of 120
IT-16. OMISSIONS AND DISCREPANCIES
Should a Tenderer find discrepancies in, or omissions from the drawings or contract documents or
should they be in doubt as to their meaning, they should notffy the consultfng engineer who may send a
written instructfon to all Tenderers.
In the event of any discrepancies whatever or ambiguity of any symbol, note, abbreviatfon, etc. used in
the Specificatfons or on the Contract Drawings, the Contractor shall obtain clarificatfon from the
Engineer prior to submitting their tender. Requests for clarificatfon must be in writfng to the Engineer.
IT-17. ALTERATIONS, EXTRAS, DEDUCTIONS AND CLAIMS
The Engineer shall have the right to make or order any alteratfons and changes as they may deem
advisable at any tfme before or during the executfon of the works, in any line, grade, plan or detail
thereof, or to suspend or omit any portfon of the work, or to increase or decrease the dimensions of any
part of the work or works, or to vary in any way the work herein contracted for, or to order any
additfonal or extra work to be done, or additfonal or extra materials to be furnished; and the Contractor
shall, in pursuance of written orders of the Engineer to that effect, proceed with, carry out and execute
the works as directed, and shall supply such additfonal materials, and do such additfonal or extra work as
the Engineer requires in pursuance of such orders, without being entftled to any extension of tfme for
completfon or any additfonal payment on account thereof, except only as herein provided. In each and
every case where additfonal or extra work or materials of any kind is ordered to be done or supplied, or
where the Contractor does or supplies, or contemplates doing or supplying any work or material which
they consider extra or beyond the requirements of the Contract, or upon which they intend claiming any
extra or additfonal payment, they are required, before commencing any such work, or procuring any
such material, to obtain from the Engineer a written order therefore, statfng (a) that the same is an extra
and will be paid for as such, and also clearly defining the nature of such extra work or material, and the
amount the Contractor is to receive therefore, or the terms under which the same is to be paid for; or (b)
that the same is considered to be part of the Contract and not an extra and that no additfonal payment
shall be made therefore; and the Contractor shall also, before beginning any such work or commencing
to deliver any such material, notffy the Engineer in writfng of their intentfon to commence work thereon
or delivery thereof, so that a proper account or record of the same may be kept by the Engineer. If the
Contractor proposes to claim additfonal payment for work or materials which the Engineer considers to
be a part of the Contract and not an extra, the Contractor shall so notffy the Engineer in writfng before
commencing such work or delivering such materials.
In case of the Contractor's neglect or failure to observe fully and faithfully the above conditfons in this
sectfon contained, they shall forfeit all right to payment therefore which they otherwise might have had,
and shall not make any claim in respect thereof, and if made, the Engineer may reject the same as
invalid.
IT-18. QUANTITIES
The quantftfes shown for the items in the Form of Tender are estfmated only and are for the sole
purpose of indicatfng to Tenderers the general magnitude of the work. For work done or materials
supplied on a unit price basis, the Contractor will be paid for the actual measured quantftfes at the
respectfve unit prices tendered.
Any adjustment in scope resultfng in field quantftfes exceeding 15% from the tendered quantfty shall be
adjusted or negotfated based on OPSS. MUNI 100 GC8.01.02.
This sectfon does not apply to items in the Form of Tender which are designated as provisional.
Page 16 of 120
IT-19. DELETION OF ITEMS
The Engineer retains the right to delete any items in the Form of Tender which are designated as possible
deletfons. The Contractor shall not have any recourse as to additfonal payment for such deleted items.
IT-20. METHOD OF MEASUREMENT AND PAYMENT
Measurement of finished work and method of payment shall be as outlined in the Form of Tender and in
the Specificatfons.
IT-21. CONSTRUCTION SCHEDULE
The Contractor shall be required, prior to the start of the work, to submit a constructfon schedule. When
required by the Engineer, an updated constructfon schedule shall be provided by the Contractor.
IT-22. LIQUIDATED DAMAGES
In the event the Contractor fails to complete the works hereunder, in accordance with the specificatfons
and to the satfsfactfon of the Engineer, within the tfme specified, the Contractor shall pay to the Owner
(in additfon to Inspector's wages) the sum stfpulated below for each and every calendar day that the
works shall remain unfinished after the respectfve tfme specified; which said sum, in view of the
difficulty of ascertaining the losses which the Owner will suffer by reason of delay in the performance of
the said works, is hereby agreed upon, fixed and determined by the partfes hereto as the liquidated
damages that the Owner will suffer by reason of said delay and default, and not as a penalty. The Owner
may deduct and retain the total amount of the same from the monies which may be due or may become
due to the Contractor under this Contract.
In accordance with the above paragraph, should the Contractor fail to complete the works to the
satfsfactfon of the Engineer and in accordance with the Contract within the Time for Completfon
specified or the extended tfme allowed in writfng by the Engineer, the Contractor shall pay to the Owner
as liquidated damages the sum of $500.00 for each calendar day that the works remain uncompleted
after the tfme so specified or allowed.
If this tfme limit is not sufficient to permit completfon of the work by the Contractor working a normal
number of hours each day or week on a single daylight shift basis, it is expected that additfonal and/or
augmented daylight shifts will be required throughout the life of the Contract to the extent deemed
necessary by the Contractor to ensure that the work will be completed within the tfme limit specified.
Any additfonal costs occasioned by compliance with these provisions will be considered to be included in
the prices bid for the various items of work and no additfonal compensatfon will be allowed therefore.
If the Contractor is delayed in the completfon of the work,
(a) by reason of changes or alteratfons made and or scope of work;
(b) by reason of any breach of Contractor or preventfon by the Owner, or other Contractor of the
Owner or any employee of any one of them;
(c) by reason of delay by the Owner in issuing instructfons or informatfon or in delivering materials;
(d) by any other act or neglect of the Owner or any other Contractor of the Owner or any employee
of any one of them;
Page 17 of 120
(e) for any cause beyond the reasonable control of the Contractor, the tfme of completfon may be
extended in writfng at any tfme on such terms and for such period as shall be determined by the
Owner, and notwithstanding such extensions, tfme shall contfnue to be deemed of the essence
of this contract.
An applicatfon by the Contractor for an extension of tfme as herein provided shall be made to the Owner
in writfng at least fifteen days prior to the date of completfon fixed by the Contract. All bonds and other
surety furnished to the Owner by the Contractor shall be amended where necessary at the expense of
the Contractor to provide coverage beyond the date of any extension of tfme granted, and the
Contractor shall furnish the Owner with evidence of such amendment of the bonds or other surety.
Any extension of tfme that may be granted to the Contractor shall be so granted and accepted without
prejudice to any rights of the Owner whatsoever under this Contract, and all of such rights shall contfnue
in full force and effect after the tfme limited in this Contract for the completfon of work and whenever in
this Contract power and authority is given to the Owner or the Engineer or any person to take any actfon
consequent upon the act, default, breach, neglect, delay, non-observance or non-performance by the
Contractor in respect of the work or Contract, or any portfon thereof, such powers or authoritfes may be
exercised from tfme to tfme and not only the event of the happening of such contfngencies before the
tfme limited in this Contract for the completfon of the work, but also in the event of the same happening
after the tfme so limited in the case of the Contractor being permitted to proceed with the executfon of
the work under an extension of tfme granted by the Owner.
IT-23. CONTRACTOR'S RESPONSIBILITIES FOR DAMAGES
Where in the opinion of the Engineer, the Contractor has failed to rectffy any damage, injury or
infringement or has failed to adequately compensate any person for any damage, injury or infringement
for which the Contractor is responsible under the Contract, the Engineer, following notfce in writfng to
the Contractor of their intentfon to do so, may withhold payment of any monies due to the Contractor
under this or any other contract or draw on the Letter of Credit/Maintenance Bond provided as
maintenance security untfl the Contractor has rectffied such damage, injury or infringement or has paid
adequate compensatfon. If the Contractor does not fulfil this responsibility, then the Engineer may direct
that payment(s) be made from monies due to the Contractor or from monies drawn from the Letter of
Credit/Maintenance Bond to rectffy such damage, injury or infringement or to pay adequate
compensatfon.
Page 18 of 120
IT-24. DATE OF SUBSTANTIAL COMPLETION
A contract will be considered substantfally complete when
(a) the improvement to be made under the contract or a substantfal part thereof is ready for use or
is being used for the purposes intended; and
(b) the improvement to be made under the contract is capable of completfon or, where there is a
known defect, correctfon, at a cost of not more than,
(i) 3 percent of the first $1,000,000 of the contract price
(ii) 2 percent of the next $1,000,000 of the contract price and,
(iii) 1 percent of the balance of the contract price
The Contractor shall publish the date of substantfal completfon in the Daily Commercial News,
Link2Build, or Ontario Constructfon News.
IT-25. DATE OF COMPLETION
The DATE OF COMPLETION or ACCEPTANCE will be when:
(a) The works have satfsfactorily passed the required inspectfon and testfng.
(b) The cost of completfon of all outstanding work and known defects is not more than the lesser of
(i) one percent of the contract price
(ii) $5,000.00
(c) The following documents have been received:
(i) The Contractor's final claim (including the value of work completed since the date of
substantfal performance).
(ii) An up-to-date release by the Contractor in a form satfsfactory to the Engineer, releasing
the Owner from all further claims relatfng to the Contract.
(iii) Statutory Declaratfons on forms provided by the Engineer that all liabilitfes incurred by
the Contractor and their subcontractors in carrying out the Contract have been
discharged and that all liens in respect of the Contract and subcontracts thereunder
have expired or have been satfsfied, discharged or provided for by payment into Court.
IT-26. HOLDBACK
(a) All releases of holdback shall be subject to the conditfons set out in the General Conditfons -
Ontario Provincial Standards (OPSS MUNI 100); notwithstanding that the release of the holdback
will be subject to receipt of maintenance security by the Owner.
Page 19 of 120
IT-27. GUARANTEED MAINTENANCE
(a) The guarantee and maintenance period shall commence on the DATE OF COMPLETION OR
ACCEPTANCE by the Owner and NOT THE DATE OF SUBSTANTIAL COMPLETION, and shall be 36
MONTHS for all work.
(b) The Contractor shall provide maintenance security in the form of an irrevocable LETTER OF
CREDIT or other forms of readily negotfable security acceptable to the Engineer to remain in
effect for 36 MONTHS, in the amount of 5% for the first 12 months, 3% for the remainder of the
maintenance period of the final contract price and untfl correctfon of any deficiencies or the
completfon of uncompleted work found in the maintenance period. The Contractor agrees that
the Owner may draw on the LETTER OF CREDIT or security to correct any maintenance
deficiencies or complete any uncompleted work arising in the guarantee and maintenance
period, provided that the Contractor has been previously notffied of deficiencies and has been
given ample opportunity to correct same.
Included under deficiencies will be the settlement of 3RD party claims, claims by property owners
regarding property damage and other items similar in nature.
(c) Where the Contractor fails to notffy the Engineer in writfng prior to the date of Completfon or
Acceptance, or fails to provide the required maintenance security in an acceptable form and
amount, the Owner may, at its sole discretfon, withhold payments from progress draws in an
amount equal to the required maintenance security. Such withheld funds shall constftute cash
maintenance security.
The cash maintenance security shall be held by the Owner and shall be subject to the same
terms, conditfons, duratfon, reductfons, and draw rights as maintenance security provided by a
letter of credit under this Agreement.
Reductfons in the amount of cash maintenance security shall occur in accordance with the tfme
periods set out herein, provided there are no outstanding deficiencies or uncompleted Work,
and such reductfons shall be affected by payment of the applicable cash amounts to the
Contractor.
IT-28. PROGRESS CLAIMS AND PAYMENT
Payment to the Contractor shall be made monthly for ninety percent (90%) of the value of all materials
installed and workmanship completed based on a monthly estfmate of the total value of work completed
to date prepared by the Engineer in accordance with the Form of Tender. Decision of the Engineer shall
be final in determining the value of the work each month. MATERIALS ON SITE BUT NOT INSTALLED WILL
NOT BE INCLUDED IN THE PROGRESS PAYMENTS.
The Engineer will be allowed 10 days to prepare and submit the Payment Certfficate to the Owner. The
Owner will then be allowed 30 days to pay the amount owing to the contractor. INTEREST ON LATE
PAYMENTS SHALL BE 1.0% PER MONTH.
Page 20 of 120
IT-29. HARMONIZED SALES TAX (HST)
HST IS NOT TO BE ADDED FOR TENDERING PURPOSES, but will be added to all payments at 13% or such
other rate as determined by Revenue Canada or the Province of Ontario.
Any refund of the HST or a portfon of the HST shall belong to the OWNER.
Unit or lump sum prices in Addenda shall be subject to HST.
IT-30. WORKERS’ RIGHTS
All persons in the employ of the Contractor or any Subcontractor or other person doing or contractfng to
do the whole or any part of the work contemplated by the Contract shall be paid fair wages and shall
have hours or work in conformity with Provincial and Federal Regulatfons under such Act that relates to
wages.
IT-31. UTILITY AND CITY CHARGES
The Tenderer shall be responsible for obtaining informatfon from local municipalitfes or utflitfes
regarding labour and equipment rates, normal hours of work, overtfme charges, metering of water at
hydrants, and minimum call out charges in connectfon with requested and/or emergency assistance.
IT-32. REPRESENTATIONS IN THE TENDER DOCUMENTS
Any representatfons in the tender documents are furnished merely for the general informatfon of
bidders and are not in any way warranted or guaranteed by or on behalf of the owner or the owner's
consultants and its subconsultants or the consultants' or subconsultants' employees, and neither the
owner nor its consultants or its employees shall be liable for any representatfons negligent or otherwise
contained in the documents.
IT-33. LIEN CLAIMS BY SUBCONTRACTOR OR SUPPLIER
The Contractor shall assume the defence of and indemnify and save harmless the Owner(s), the
Engineer, and Municipality from any legal actfon resultfng from any lien claims against the project by a
subcontractor and/or a supplier, under the Constructfon Act of Ontario.
Page 21 of 120
IT-34. EQUIVALENTS
Where pursuant to the Specificatfons the Contractor is required to supply an artfcle designated by a
trade or other name or an "approval equal", the tender shall be based only upon supplying the artfcle so
designated, which shall be regarded as the standard of quality required by the Specificatfons. After the
acceptance of a tender, the Contractor may apply to the Engineer to substftute as an approved equal
another artfcle or group of related artfcles identffied by a different trade or other name for an artfcle or
group of related artfcles designated as aforesaid. The applicatfon shall be in writfng and shall state the
price for the proposed substftute artfcle, the price for the artfcle designated as aforesaid and such other
informatfon as the Engineer may require.
No ruling on a proposed substftutfon will be made prior to the acceptance of a tender. No substftutfon
shall be made without the prior approval of the Engineer. The approval or rejectfon of a proposed
substftutfon shall be at the discretfon of the Engineer and their decision shall be final. If the proposed
substftutfon is approved by the Engineer, the Contractor shall be entftled to the first $100 of the
aggregate saving in cost by reason of such substftutfon and to 50% of any additfonal saving in cost in
excess of such $100.
Page 22 of 120
IT-35. LETTER OF CREDIT EXAMPLE
The Letter(s) of Credit required as security for Guaranteed Maintenance shall comply with the following
example:
LETTER OF CREDIT
REQUIRED FORM ON BANK LETTERHEAD
Name of Bank: Date Issued:
Expiry Date:
Letter of Credit No. Amount: $
Issued subject to the Uniform Customs and Practfces for Documentary Credits being ICC Publicatfon UCP
500
To:
(Owner)
We hereby authorize you to draw on the
(name of bank)
for the account of
(name of customer)
up to an aggregate amount of
(amount as required by contract)
($ . ), available on demand.
PURSUANT TO THE REQUEST OF our customer:
(name of customer)
we the
(name of bank)
hereby establish and give you an IRREVOCABLE LETTER OF CREDIT in your favour in the above amount
which may be drawn on by you at any tfme and from tfme to tfme, upon written demand for payment
made upon us by you which demand we shall honour without enquiring whether you have the right as
between yourself and the said customer to make such demand, and without recognizing any claim of our
said customer, or objectfon by it to payment by us.
Demand shall be by way of a Letter signed by the Owner under the corporate seal attached to which
shall be the original Letter of Credit. Presentatfon shall be made to the bank at:
(address)
The Letter of Credit we understand relates to those Municipal services and financial obligatfons set out in
an Agreement between the customer and the Municipality and referred to as
Page 23 of 120
(name of project)
The amount of this Letter of Credit may be reduced from tfme to tfme as advised by notfce in writfng to
the undersigned by the Owner.
This Letter of Credit will contfnue in force for a period of one year, but shall be subject to the conditfon
hereinafter set forth.
It is a conditfon of this Letter of Credit that it shall be deemed to be automatfcally extended without
amendment from year to year from the present or any future expiratfon date hereof, unless at least 30
days prior to the present or any future expiratfon date, we notffy you in writfng by registered mail that
we elect not to consider this Letter of Credit to be renewable for any additfonal period.
DATED at , Ontario, this day of 2026.
COUNTERSIGNED BY:
(name of bank)
Per:
Page 24 of 120
IT-36. BID BOND EXAMPLE
The Bid Bond required as security for Guaranteed Maintenance shall comply with the following example:
Name of Insurance:
Bond No. Bond Amount:
(Name of Company) as Principal, hereinafter called the Principal, and (Insurance Company)
, a corporatfon created and existfng under the laws of Canada and duly authorized to transact
the business of Suretyship in all Provinces and all Territories in Canada as Surety, hereinafter called the
Surety, are held and firmly bound unto (Project Owner) as Obligee, hereinafter called the
Obligee, in the amount of (Bond Amount) lawful money of Canada, for the payment of which sum
the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and
assigns, jointly and severally.
WHEREAS the Principal has submitted a written bid to the Obligee, dated the (day) day of (month), (year), for
(Name of Project) .
The conditfon of the obligatfon is such that if the Principal shall have the bid accepted within the tfme
period prescribed in the Obligee’s bid documents, or, if no tfme period is specified in the Obligee’s bid
documents, within SIXTY (60) days from the closing date as specified in the Obligee’s bid documents,
and the Principal enters into a formal contract and gives the specified security, then this obligatfon shall
be void; otherwise, provided the Obligee takes all reasonable steps to mitfgate the amount of such
excess costs, the Principal and the Surety will pay to the Obligee the difference in money between the
amount of the bid of the Principal and the amount for which the Obligee legally contracts with another
party to perform the work if the latter amount be in excess of the former.
The Principal and Surety shall not be liable for a greater sum than the Bond Amount.
It is a conditfon of this bond that any suit or actfon must be commenced within seven (7) months of the
date of this Bond.
PROVIDED, HOWEVER at the optfon of the Surety neither Principal nor Surety shall be bound hereunder
unless Obligee prior to executfon of the final contract bond shall furnish evidence satfsfactory to
Principal and Surety that financing has been firmly committed to cover the entfre cost of the project.
No right of actfon shall accrue hereunder to or for the use of any person or corporatfon other than the
Obligee names herein or the heirs, executors, administrators or successors of the Obligee.
IN WITNESS WHEREOF, the Principal and the Surety have Signed and Sealed this Bond dated the (day) day
of (month), in the year (year).
SIGNED AND SEALED in the presence of:
Principal:
Surety:
Page 25 of 120
FORM OF TENDER 23028
EDEN PUMPING STATION CAPACITY EXPANSION, RFT 26-02
MUNICIPALITY OF BAYHAM
I/We _,
the undersigned have examined the locality and site of the proposed work, and all contract documents
relatfng thereto, including the Drawings, Form of Tender, Informatfon for Tenderers, Specificatfons,
General Conditfons, Supplementary General Conditfons, Form of Agreement and Addendum/Addenda
No. to No. * hereby tender and offer in accordance therewith to enter into a contract within the
prescribed tfme to construct the said works in strict accordance with the contract documents and such
further detail drawings as may be supplied from tfme to tfme, and to furnish all materials, labour, tools,
plant, matters and things necessary therefore complete and ready for use within the tfme specified for
the total tender sum of Dollars
($ ), excluding HST, or such other sum as may be ascertained in accordance with the
contract.
*The Tenderer will insert here the numbers of the addenda received by them during the tender period
and taken into account by them in preparing this tender.
MUNICIPALITY OF BAYHAM
56169 HERITAGE LINE,
STRAFFORDVILLE, ON
N0J 1Y0
SCHEDULE OF ITEMS
& PRICES
PROJECT NO. 23028
EDEN PUMPING STATION CAPACITY EXPANSION
RFT 26-02, MUNICIPALITY OF BAYHAM
Tender Bid
PART 1 -SANITARY SEWER
PART 2 -ROADWORK & SITEWORK
PART 3 -MISCELLANEOUS ITEMS
SUMMARY
TOTAL TENDER PRICE (EXCLUDING HST)
SCHEDULE OF ITEMS & PRICES
Page 26 of 120
MUNICIPALITY OF BAYHAM
56169 HERITAGE LINE,
STRAFFORDVILLE, ON
N0J 1Y0
SCHEDULE OF ITEMS
& PRICES
PROJECT NO. 23028
EDEN PUMPING STATION CAPACITY EXPANSION
RFT 26-02, MUNICIPALITY OF BAYHAM
PART 1 - SANITARY SEWERS (Reference Specifications Part 1 Sewers)
Item Unit Est'd Quantity Unit Price Tender Amount
1.1 SUPPLY & INSTALL OF WILKINSON PRECAST HOLDING
TANK MODEL H114S INCL. XYPEX BIO-SAN C 500
ADMIXTURE, 150mmø VENT PIPE, ANY REQUIRED
ANTI-BUOYANCY BALLAST, TANK EXCAVATION, CLEAR
STONE BEDDING, BACKFILL WITH NATIVE MATERIAL,
ACCESS RISERS, ALUMINUM COVERS, WATERPROOFING,
INTERNAL CONCRETE BENCHING c/w XYPEX BIO-SAN C 500
ADMIXTURE, LEAK TESTING AND ALL RELATED
APPURTENANCES. ANY CRANE AND TEMPORARY SUPPORT
OR GRANULAR PADS FOR CRANE OUTRIGGING INCL.
SALVAGE OF TEMPORARY GRANULAR FOR OWNER
RE-USE, ARE TO BE INCLUDED IN THIS ITEM.L/S 1.0
1.2 SUPPLY & INSTALL ±21.6m - 450mmø PVC DR18 PIPE INCL.
BENDS AND CONNECTION TO PRECAST HOLDING TANK
WITH LINK-SEAL WATERPROOF FITTING.L/S 1.0
1.3 CONNECTION OF 450mmø PIPE TO EXISTING WET WELL
INCL. CORE INTO EXISTING WET WELL, LINK-SEAL
WATERPROOF FITTING. BYPASS PUMPING TO BE
INCLUDED IN ITEM 1.5.L/S 1.0
1.4 SUPPLY & INSTALL OF 500mm x 500mm (450mm MIN.
OPENING) NON-RISING STEM SLUICE GATE CURVED TO
SUIT 3000mmø WET WELL INCL. THIMBLE, WALL STEM,
STEM GUIDES, FLUSH MOUNT VALVE BOX & CAP, ANY
MODIFICATION TO EXISTING SAFETY PLATFORM AND
CORING THROUGH EXISTING PRECAST LID OF WET WELL.
BYPASS PUMPING TO BE INCLUDED IN ITEM 1.5 (PROV.)L/S 1.0
1.5 BYPASS PUMPING OF SEWAGE FROM UPSTREAM
MANHOLE TO ON-SITE BYPASS CHAMBER DURING WORK
IN WET WELL L/S 1.0
1.6 EXTRA COST ABOVE ITEM 1.5 TO HAUL SEWAGE TO
STRAFFORDVILLE PUMPING STATION NO. 2 DURING
WORK IN WET WELL (PROV.)L/S 1.0
1.7 EXTRA COST OF GRANULAR 'B' BACKFILL IN-LIEU OF m³
NATIVE FILL MATERIAL (PROV.)COMP.130.0
Description
Page 27 of 120
MUNICIPALITY OF BAYHAM
56169 HERITAGE LINE,
STRAFFORDVILLE, ON
N0J 1Y0
SCHEDULE OF ITEMS
& PRICES
PROJECT NO. 23028
EDEN PUMPING STATION CAPACITY EXPANSION
RFT 26-02, MUNICIPALITY OF BAYHAM
PART 1 - SANITARY SEWERS (Reference Specifications Part 1 Sewers)
Item Unit Est'd Quantity Unit Price Tender Amount
1.8 SUPPLY CLEAR STONE BEDDING IN-LIEU OF GRANULAR 'A'
INCL. GEOTEXTILE SEPARATOR (PROV.)Lin. m 20.0
NOTES:
1. QUANTITIES PROVIDED IN LUMP SUM ITEMS ARE ONLY TO INDICATE
MAGNITUDE OF WORK; THE TENDERER SHALL VERIFY ACCURACY. NO
ADJUSTMENT IN PAYMENT WILL BE MADE UNLESS THE DESIGN IS ALTERED
BY THE ENGINEER TO AFFECT QUANTITIES.
PART 1 - SANITARY SEWERS - TOTAL
Description
Page 28 of 120
MUNICIPALITY OF BAYHAM
56169 HERITAGE LINE,
STRAFFORDVILLE, ON
N0J 1Y0
SCHEDULE OF ITEMS
& PRICES
PROJECT NO. 23028
EDEN PUMPING STATION CAPACITY EXPANSION
RFT 26-02, MUNICIPALITY OF BAYHAM
PART 2 - ROADWORK & SITEWORK (Reference Specifications Part 3 Roadwork)
Item Unit Est'd Quantity Unit Price Tender Amount
2.1 STRIP TOPSOIL FROM ENTIRE PROPERTY FOR ACCESS
ROAD, HOLDING TANK, PIPE & WET WELL WORK (1,700m²)
i)STOCKPILE ON-SITE OR ON ADJACENT FUTURE
RESIDENTIAL PROPERTY AS DIRECTED
(EST'D QTY = 400m³)L/S 1.0
ii)LOAD AND HAUL TO CONTRACTOR SOURCED
OFFSITE DUMP SITE, AS DIRECTED, IN
ACCORDANCE WITH O. REG. 406/19
(EST'D QTY = 100m³) (PROV.)L/S 1.0
2.2 EXCAVATION AND GRADING OF SUBGRADE FOR ACCESS
ROAD L/S 1.0
2.3 SURPLUS NATIVE FILL MATERIAL EXCAVATED FROM
HOLDING TANK, PIPE, AND ACCESS ROAD SUBGRADE
(EXCAVATION COST & LOADING INTO TRUCK PAID UNDER
ITEMS 1.1, 1.2 & 2.2).
i)STOCKPILE OR RE-SPREAD ON-SITE AND/OR ON
ADJACENT FUTURE RESIDENTIAL PROPERTY AS
DIRECTED (EST'D QTY = 100m³)L/S 1.0
ii)LOAD AND HAUL TO CONTRACTOR SOURCED
OFFSITE DUMP SITE, AS DIRECTED, IN
ACCORDANCE WITH O. REG. 406/19
(EST'D QTY = 100m³) (PROV.)L/S 1.0
2.4 SAWCUTTING & OFFSITE REMOVAL OF EXISTING
ASPHALT
(EST'D QTY = 10m²)L/S 1.0
2.5 GRANULAR BASE 'B' - 400mm THICK. GRANULAR FOR
CRANE OUTRIGGERS TO BE INCLUDED IN ITEM 1.1
(EST'D QTY = 130m³ COMP.)L/S 1.0
2.6 GRANULAR BASE 'A' - 150mm THICK, INCL. FINE GRADING
PRIOR TO PAVING. GRANULAR FOR CRANE OUTRIGGERS
TO BE INCLUDED IN ITEM 1.1
(EST'D QTY = 50m³ COMP.)L/S 1.0
2.7 CRUSHED HOT-MIX ASPHALT - 75mm THICK
(EST'D QTY = 20m³)L/S 1.0
2.8 HOT-MIX HL3 SURFACE ASPHALT - 75mm THICK TONNE 25.0
Description
Page 29 of 120
MUNICIPALITY OF BAYHAM
56169 HERITAGE LINE,
STRAFFORDVILLE, ON
N0J 1Y0
SCHEDULE OF ITEMS
& PRICES
PROJECT NO. 23028
EDEN PUMPING STATION CAPACITY EXPANSION
RFT 26-02, MUNICIPALITY OF BAYHAM
PART 2 - ROADWORK & SITEWORK (Reference Specifications Part 3 Roadwork)
Item Unit Est'd Quantity Unit Price Tender Amount
2.9 SUPPLY AND INSTALL MIRAFI 500XL WOVEN GEOTEXTILE
WITH 600mm LAP JOINTS ON ACCESS ROAD SUBGRADE
(PROV.)m²300.0
2.10 TOPSOIL RE-SREAD (300mm THICK) INCL. PROPERTY
LINE SWALES m²1,500.0
2.11 FINE GRADING AND HYDROSEEDING OF DISTURBED AREAS m²1,500.0
2.12 SODDING OF DISTURBED AREAS (PROV.)m²150.0
NOTES:
1. QUANTITIES PROVIDED IN LUMP SUM ITEMS ARE ONLY TO INDICATE
MAGNITUDE OF WORK; THE TENDERER SHALL VERIFY ACCURACY. NO
ADJUSTMENT IN PAYMENT WILL BE MADE UNLESS THE DESIGN IS ALTERED
BY THE ENGINEER TO AFFECT QUANTITIES.
PART 2 - ROADWORK & SITEWORK - TOTAL
Description
Page 30 of 120
MUNICIPALITY OF BAYHAM
56169 HERITAGE LINE,
STRAFFORDVILLE, ON
N0J 1Y0
SCHEDULE OF ITEMS
& PRICES
PROJECT NO. 23028
EDEN PUMPING STATION CAPACITY EXPANSION
RFT 26-02, MUNICIPALITY OF BAYHAM
PART 3 - MISCELLANEOUS ITEMS
Item Unit Est'd Quantity Unit Price Tender Amount
3.1 BONDING COSTS, (100% PERFORMANCE, 50% LABOUR &
MATERIALS PAYMENT)(1)L/S 1.0
3.2 MOBILIZATION, DEMOBILIZATION AND SITE CLEAN UP L/S 1.0
3.3 TRAFFIC CONTROL AND CONSTRUCTION SIGNAGE
INCL. MUNICIPAL APPROVALS, SUPPLY, ERECTION,
MAINTENANCE AND REMOVAL L/S 1.0
3.4 RAISE CBMH4 T/GRATE INCL. REMOVE EXISTING GRADE
ADJUSTMENT RISERS, INSTALL NEW 0.61m TALL
PRECAST RISER SECTION AND NEW MODULOC RISERS
TO SUIT L/S 1.0
3.5 ROTATE EX. DICB5 GRATE EACH 1.0
3.6 150-200mm SIZED RIP-RAP, 200mm THICK ON GEOTEXTILE
AS DIRECTED m²5.0
3.7 SUPPLY AND INSTALL OF NEW DRILLED WATER WELL
INCL. ALL RELATED APPURTENANCES AND CONNECTION
TO CONTROLS BUILDING (PROV.)L/S 1.0
3.8 CALCIUM CHLORIDE FOR DUST CONTROL (PROV.)TONNE 1.0
3.9 WATER FOR DUST CONTROL (PROV.)m³1.0
3.10 SUPPLY AND INSTALL SEDIMENT AND EROSION CONTROL
MEASURES AS DIRECTED (PROV.)
i)STAKED STRAWBALES EACH 10.0
ii)LIGHT DUTY SILT FENCE (OPSD 219.110)m 150.0
iii)HEAVY DUTY WIRE-BACKED SILT FENCE
(OPSD 219.131)m 50.0
NOTES:
1. THE OWNER RESERVES THE RIGHT TO DELETE ALL OR PART OF THE BONDING
REQUIREMENTS FOR THIS PROJECT PRIOR TO AWARD OF CONTRACT.
PART 3 - MISCELLANEOUS ITEMS - TOTAL
Description
Page 31 of 120
Page 32 of 120
The Tenderer agrees to complete the works within a tfme to be known as the "Time for Completfon" in
the Informatfon for Tenderers.
The Tenderer agrees that this Tender is subject to a formal contract being prepared and executed.
The Tenderer declares that no person, firm or corporatfon other than the Tenderer has any interest in
this Tender or in the proposed Contract for which this Tender is made.
The Tenderer further declares that this Tender is made without any connectfon, comparison of figures, or
arrangements with, or knowledge of, any other corporatfon, firm or person making a Tender for the
same work and is in all respects fair and without collusion or fraud.
The Tenderer further declares that no officer or employee of the Municipality or of the Consultfng
Engineer is or will become interested directly or indirectly as a contractfng party, partner, shareholder,
surety or otherwise in or in the performance of the Contract or in the supplies, work or business to
which it relates, or in any portfon of the profits thereof, or in any of the monies to be derived therefrom.
The Tenderer further agrees that, if this Tender is accepted by the Owner,
1) they will carry out additfonal or extra work (including the supplying of any additfonal materials
or equipment pertaining thereto) or will delete any work as may be required by the Engineer in
accordance with the Contract,
2) the carrying out of any work referred to in paragraph 1) above or the issuance by the Engineer of
a Contract Change Order relatfng to such work or the acceptance by the Tenderer of such
Contract Change Order shall not, except as expressly stated in such Contract or of any Contract
change order waive or impair any of the terms of the Contract previously issued by the Engineer
or any of the rights of the Owner or of the Engineer under the Contract
3) they will pay to the Owner (in additfon to amounts payable by the Owner in respect of site
supervision of the work), the sums specified in the Contract as Liquidated Damages for each
calendar day that the works under the Contract, as expressly modified by all Contract Change
Orders issued by the Engineer, remain uncompleted after the expiry of the "Time for
Completfon” specified in the Contract or such extended tfmes for completfon as may be allowed
in writfng by the Engineer, and
4) the prices applicable to work referred to in paragraph 1) above shall be determined as follows:
a) the Schedule of Items and Prices shall apply where applicable; and
b) if the Schedule of Items and Prices is inapplicable, the prices shall be determined in
accordance with OPSS MUNI GC 3.10.
Page 33 of 120
CONTRACTORS AND SUPPLIERS
The following is a list of subcontractors and suppliers which we proposed to employ for this project.
SUBTRADE NAME OF SUBCONTRACTOR SCOPE OF WORK
Dated at this day of 2026.
Signature of Witness Signature of Tenderer
(I have the authority to bind the corporatfon)
Address
City, Town
Postal Code
Telephone No.
Contact Person
NOTE: If the Tender is submitted by or on behalf of a corporatfon, it must be signed in the name of such
corporatfon by the duly authorized officers who have the authority to bind the corporatfon. If the Tender
is submitted by or on behalf of an individual or a partnership, the signature of the individual or the
partner must have the authority to bind the corporatfon.
Page 34 of 120
AGREEMENT
THIS AGREEMENT MADE (in duplicate) this day of A.D., 2026.
B E T W E E N:
CONTRACTOR
Hereinafter called the "Contractor"
OF THE FIRST PART,
A N D
THE MUNICIPALITY OF BAYHAM
Hereinafter called the "Owner"
OF THE SECOND PART.
WITNESSETH that the Party of the First Part, for and in consideratfon of payment or payments specified
in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies,
labour and other means of constructfon, and to the satfsfactfon of the Engineer, to do all the work as
described hereafter, furnish all materials except as herein otherwise specified, and to complete such
works in strict accordance with the plans, specificatfons, and tender therefore, all of which are to be read
herewith and form part of this present agreement as fully and completely to all intents and purpose as
though all the stfpulatfons thereof have been embodied herein.
The work to be done is the EDEN PUMPING STATION CAPACITY EXPANSION, RFT 26-02, MUNICIPALITY
OF BAYHAM.
The Contractor agrees to do the work as and when directed to be done by the Engineer and to complete
the same within a tfme to be known as the "Time of Completfon" in the Informatfon for Tenderers.
The Contractor further agrees to pay to the Party of the Second Part, Five Hundred Dollars per day as
liquidated damages for every day beyond the expiratfon of the date of completfon stated herein.
The Contractor agrees that such monies may be deducted from any monies due on the expiry date or to
become due to the Contractor from the operatfons under this agreement.
In CONSIDERATION WHEREOF, said Party of the Second Part, agrees to pay to the Contractor for all work
done in the manner provided by the specificatfons of this Contract, the unit prices on the tender.
WITNESS the hand of the Contractor and witness the binding of the corporatfon of the Owner under the
hands of its proper officers in that behalf.
SIGNED AND DELIVERED |
| CONTRACTOR
IN THE PRESENCE OF | (I have the authority to bind the Corporatfon)
|
|
|
|
|
As to signature of Contractor | THE MUNICIPALITY OF BAYHAM
Page 35 of 120
GENERAL CONDITIONS 23028
EDEN PUMPING STATION CAPACITY EXPANSION, RFT 26-02
MUNICIPALITY OF BAYHAM
The General Conditions of this Contract with regard to control of work, materials, progress of work,
Contractor's responsibility and legal obligations shall be those as set forth in the latest version of General
Conditions of Contract, Ontario Provincial Standards. Reference should be made to Section 27 Conflicts
and Omissions in the Supplementary General Conditions regarding order of precedence.
TABLE OF CONTENTS
SUPPLEMENTARY GENERAL CONDITIONS ................................................................................................. 38
SGC-1. GENERAL ................................................................................................................................ 38
SGC-2. SCOPE OF WORK ................................................................................................................... 38
SGC-3. DRAWINGS, SPECIFICATIONS ................................................................................................. 38
SGC-4. QUALITY ASSURANCE TESTING.............................................................................................. 38
SGC-5. OFFICE ................................................................................................................................... 39
SGC-6. STORAGE YARDS .................................................................................................................... 39
SGC-7. CUTTING AND FITTING .......................................................................................................... 39
SGC-8. WATER SUPPLY ....................................................................................................................... 39
SGC-9. LAYOUT WORK ....................................................................................................................... 40
SGC-10. CONFORMITY TO LEGISLATION ............................................................................................. 40
SGC-11. PUBLIC UTILITIES SERVICES ................................................................................................... 41
SGC-12. MAINTAINING FLOW OF SEWERS AND DRAINS .................................................................... 41
SGC-13. INSPECTION OF WORK .......................................................................................................... 42
SGC-14. ON-SITE INSPECTION ............................................................................................................. 42
SGC-15. WATER, SNOW AND ICE ......................................................................................................... 42
SGC-16. PROVISION FOR TRAFFIC DURING CONSTRUCTION .............................................................. 42
SGC-17. PROTECTION OF ADJOINING PROPERTIES ............................................................................. 44
SGC-18. CLEANLINESS OF THE WORK ................................................................................................. 44
SGC-19. CONTRACTOR'S GENERAL OBLIGATION ................................................................................ 44
SGC-20. SANITARY CONVENIENCES ..................................................................................................... 44
SGC-21. PRESERVATION OF TREES ...................................................................................................... 44
SGC-22. DISPOSAL OF MATERIALS ...................................................................................................... 44
SGC-23. ON-SITE AND EXCESS SOIL MANAGEMENT (O. REG. 406/19) ............................................... 45
SGC-24. IRON BAR MONUMENTS ....................................................................................................... 45
SGC-25. DUST CONTROL ..................................................................................................................... 45
SGC-26. DEFECTIVE WORK .................................................................................................................. 45
SGC-27. CONFLICTS AND OMISSIONS ................................................................................................. 46
SGC-28. TRAFFIC SIGNS ....................................................................................................................... 46
SGC-29. LOCAL ROADS ........................................................................................................................ 46
SGC-30. ERRORS AND OMISSIONS BY CONTRACTOR .......................................................................... 46
SGC-31. CONFLICT WITH UTILITIES ..................................................................................................... 47
SGC-32. COST OF POWER AND FACILITIES AT THE SITE ...................................................................... 47
SGC-33. REVIEW OF SHOP DRAWINGS (WHERE APPLICABLE) ............................................................ 47
SGC-34. MACHINERY AND EQUIPMENT SUPPLIED BY THE CONTRACTOR (WHERE APPLICABLE) ...... 47
SGC-35. EXCESS LOADING OF MOTOR VEHICLES ................................................................................ 47
SGC-36. ERRORS IN CONTRACT DOCUMENTS .................................................................................... 48
SGC-37. AGENTS OF OWNER............................................................................................................... 48
SGC-38. TARIFF-RELATED COST ADJUSTMENTS .................................................................................. 48
Page 38 of 120
SUPPLEMENTARY GENERAL CONDITIONS 23028
EDEN PUMPING STATION CAPACITY EXPANSION, RFT 26-02
MUNICIPALITY OF BAYHAM
SGC-1. GENERAL
These Supplementary General Conditions shall apply to and be part of this Contract and shall
supplement and/or amplify the General Conditions.
SGC-2. SCOPE OF WORK
The Contractor shall provide all labour, equipment, supervision and supply all materials necessary to
complete the work as shown in, described by or reasonably inferable from the plans and specifications.
SGC-3. DRAWINGS, SPECIFICATIONS
The Contractor shall be responsible for keeping a complete set of working drawings, specifications,
sketches and details available on the job site.
Should any contract drawing be amended, the Contractor will ensure that all original drawings are
destroyed and replaced with the amended sheets.
All drawings, specifications and copies thereof furnished by the Engineer are their property. They are not
to be used on any other work, and, with the exception of the signed contract set of the drawings and
specifications, are to be returned to them on request on the completion of the work.
SGC-4. QUALITY ASSURANCE TESTING
(a) When required, by the terms of this contract, all quality assurance sampling, testing and/or
commissioning shall be undertaken by the Contractor as directed by the Engineer. If the
following tests are required by the Engineer, the initial test will be paid for by the OWNER:
1. Casting and compression testing of concrete cylinders
2. Compaction tests for backfill, subgrade, and bedding materials
3. Analysis of granular materials and approval of sources
4. Analysis of aggregates for asphalt and asphalt mix design (see below)
5. Asphalt quality testing using the Marshall Method
6. Air entrainment tests during concrete work
7. Slump tests during concrete work
Page 39 of 120
In the event that any quality assurance sampling, testing or commissioning identified in items
SGC-4 #1-7 results in a “failed” test, the Contractor shall arrange for resampling, testing or
commissioning using the Qualified Person designated by the Owner’s Engineer. Any costs
associated with resampling, testing or recommissioning shall be the responsibility of the
Contractor.
(b) The Engineer may require documentary evidence to the effect that materials (granular material,
etc.) to be supplied by the Contractor comply with the terms of the specifications. Such evidence
must be in the form of a certified copy of a laboratory report from a recognized testing company
acceptable to the Engineer. No costs in connection with these tests shall be borne by the Owner.
(c) Where a product name is mentioned in these specifications, the Contractor may use an
alternative or substitute product, provided that such product is proven to the satisfaction of the
Engineer to meet the requirements of the specifications, as outlined in (b) above.
(d) Unless otherwise specified, all materials shall be new.
SGC-5. OFFICE
The Contractor will be required to make their own arrangements regarding temporary buildings or
workshops as may be required. They must, at their own expense, establish near the site of the works and
keep open at all times during the execution of the work, an office for their own use, where notices and
instructions from the Owner and the Engineer may be received.
SGC-6. STORAGE YARDS
The Contractor shall be responsible for arranging for adequate storage yards beyond the limits of the
road allowance.
SGC-7. CUTTING AND FITTING
The Contractor shall do all cutting and fitting of their own work and of other work that may be required
to make the several parts come together properly.
The Contractor shall not endanger any work by cutting, fitting or otherwise and shall not cut or alter the
work of any other Contractor save with the consent of the Owner's representative.
Connections must be made with factory manufactured fittings of material approved by the Engineer. The
Contractor shall, at no extra cost, maintain a reasonable supply of fittings to facilitate connections to
various sizes of various existing materials whether shown on drawings or not.
SGC-8. WATER SUPPLY
The Contractor shall make their own arrangements for the supply of water and pay for all the costs
involved.
Page 40 of 120
SGC-9. LAYOUT WORK
The Engineer shall establish all necessary alignment stakes. The Contractor shall provide qualified
personnel to properly lay out and transfer all lines and grades necessary for construction. The Contractor
shall assume full responsibility for detail, dimensions and elevations.
The Engineer shall be notified of any layout work carried out and shall check same if they so desire.
Checking of layout or failure to do so on the part of the Engineer in no way relieves the Contractor of full
responsibility for construction to the proper location, grade and alignment.
Layout provided by the Engineer will consist of:
• Horizontal control for all piping and road grading
• Bench marks and grade sheets with specified elevations for road subgrades and granular
elevations., and PDC’s all for transfer with a level or laser, by the Contractor as construction
progresses
• Horizontal and vertical control grade sheet for curb and gutter installation
The Contractor shall furnish the Engineer with any reasonable help which may be required in inspection
and testing work.
The Contractor must notify Cyril J. Demeyere Limited immediately of any discrepancies with respect to
existing or design elevations or locations prior to proceeding with any work which may be affected.
DESIGN CHANGES BY THE CONTRACTOR WILL NOT BE ALLOWED.
The Contractor must use a LASER BEAM for sewer and watermain work. Appurtenances, services, etc.
must be laid on uniform line and grade.
THE CONTRACTOR MUST PERIODICALLY CHECK THE PIPE GRADE DURING CONSTRUCTION. THE ONUS IS
ON THE CONTRACTOR TO ENSURE THAT THE COMPLETED WORK IS TO DESIGN ELEVATION, GRADE AND
ALIGNMENT. THE CONTRACTOR SHALL NOT RELY ON THE ENGINEER'S INSPECTOR TO ENSURE THAT THE
GRADES ARE SATISFACTORY.
SGC-10. CONFORMITY TO LEGISLATION
The Contractor must conform to all applicable legislation and regulations. Without limiting the generality
of the foregoing this shall include the Occupational Health and Safety Act, the Construction Act, the
Labour Relations Act, and the Environmental Protection Act.
The Contractor shall ensure compliance on their part and on the part of all their Subcontractors with the
applicable Workers' Safety Insurance Board (WSIB) and Occupational Health and Safety Act (OHSA), and
any regulations thereunder, in particular provisions of said legislation or regulations thereunder having
to do with the prevention of accidents, the prevention of diseases and the provision of safe working
conditions, including proper sanitation and ventilation.
In any case where pursuant to the provisions of the Workers' Safety Insurance Board or Occupational
Health and Safety legislation the appropriate board of authority orders the Contractor or one or more of
their Subcontractors in respect of their operations under this Contract to cease operations because of
failure to install or adopt safety devices or appliances directed by order of the said board or authority, or
required under said legislation or regulations thereunder, or because said board or authority is of the
opinion that conditions of immediate danger exist that would be likely to result in injury to any person,
Page 41 of 120
the Contractor shall cease operations forthwith and shall ensure immediate compliance on their part
and on the part of all their Subcontractors with such orders.
The Contractor shall provide to the Owner, on the Engineer's request, evidence of such compliance with
the requirements of the applicable Workers' Safety Insurance Board and Occupational Health and Safety
legislation and any regulations or orders thereunder, including payments due for Workers' Safety
Insurance Board.
SGC-11. PUBLIC UTILITIES SERVICES
(a) The location of existing services are shown on the drawings. These locations are to be considered
only as a guide and no guarantee is made as to their accuracy or completeness.
(b) Before undertaking any excavation, or other work which may conflict with underground or
overhead services, the Contractor shall be responsible for giving adequate notice to the various
authorities concerned in order that they may arrange to be present to give clearance for the
work to proceed.
(c) With the exception of sewers, any relocation of services will be carried out by the appropriate
authorities responsible. Prior to the commencement of the work, the Contractor shall confer
with all authorities and other companies concerned to establish a proper schedule of operations
in order that any relocation work is carried out efficiently with respect to all parties. The
Contractor shall co-operate with the respective authorities in maintaining services throughout
the period of construction.
(d) No direct payment shall be made to the Contractor for locating and protecting utilities, or for co-
operating with their owners in their removal or relocating, but the cost thereof shall be included
in the prices tendered for the various items scheduled in the Tender. The Contractor shall be
liable to the utility company involved for any damage to the structure, cables, pipelines, poles or
equipment of any utility.
The Contractor shall have no claim for any damages, inconveniences or delays occasioned by this
work, but shall delay their work so as to co-operate with the utility companies as directed by the
Engineer.
(e) The Contractor shall be responsible for informing the utilities and other companies of work
progress.
SGC-12. MAINTAINING FLOW OF SEWERS AND DRAINS
The Contractor shall be responsible for maintaining the flow of all sewers, drains or inlet connections
and all water courses which may be met with during the progress of the work.
Page 42 of 120
SGC-13. INSPECTION OF WORK
The Owner or the Engineer on their behalf and their representative shall at all times have access to the
work wherever it is in preparation or progress and the Contractor shall provide proper facilities for such
access and for inspection. If the Specifications, the Engineer's instructions, the laws or the ordinances of
any public authority require any work to be specially tested or approved, the Contractor shall give the
Engineer timely notice of its readiness for inspection, and if the inspection is by an authority other than
the Engineer, of the date and time fixed for such inspection. Inspections by the Engineer shall be
promptly made. If any such work should be covered up without approval or consent of the Engineer, it
must, if required by the Engineer, be uncovered for examination and made good at the Contractor's
expense. Re-examination of questioned work may be ordered by the Engineer. If such work be found in
accordance with the Contract, the Owner shall pay the cost of re-examination and replacement. If such
work be found not in accordance with the Contract, through the fault of the Contractor, the Contractor
shall pay such cost.
SGC-14. ON-SITE INSPECTION
The Inspector's duties are limited to recording information for payment and "as-constructed" file
purposes, and observing materials and methods of construction and reporting same to Engineer.
Deviations in materials, methods of construction and design can be authorized only by the Engineer.
Grade checks on pipe inverts during pipe laying may or may not be made by the Inspector. Any grade
checks made in no way relieves the Contractor of full responsibility for construction to the proper
location, grade and alignment.
SGC-15. WATER, SNOW AND ICE
The Contractor shall assume full responsibility for all damage done to the works through the influence of
water, snow and ice. They shall make good any damage so caused without extra cost to the Owner
within the time designated by the Engineer.
SGC-16. PROVISION FOR TRAFFIC DURING CONSTRUCTION
(a) Sidewalks
The Contractor shall specially consider the convenience of the public. They shall not obstruct any
driveway or footwalk any longer or to any greater extent than necessary. They shall provide
ample means of access to businesses and residences for both pedestrian and vehicular traffic.
They shall construct and maintain suitable and convenient structures for crossing and bridging
where an undue hardship is imposed upon pedestrian and vehicular traffic. The Engineer may
order that such facilities be improved or extended. When a sidewalk, trail, or footpath is closed
to the public, the Contractor shall barricade and sign the sidewalk, trail, or footpath at each end
notifying that the sidewalk, trail or footpath is closed. The Contractor shall ensure that alternate
pedestrian access is provided to the public for the area that is closed.
Page 43 of 120
(b) Closing Streets
With the consent of the Engineer, and the road authority, the Contractor may close a public
street, avenue, lane or other public place or a portion of a public street, avenue, lane or public
place from traffic or use by the public, in which case, the Contractor shall erect the necessary
barriers and provide signs or notices indicating "Closed to Through Traffic" which barriers shall
be sufficiently lighted at night. The number of notices and their location shall be in accordance
with the Ontario Traffic Manual, Book 7, Temporary Conditions, and they shall be maintained
and kept in a safe and proper condition to the satisfaction of the Engineer by the Contractor for
such period as the Engineer may require.
(c) Traffic
Any street, roadway, thoroughfare or pavement or portion thereof, which can or should, in the
Engineer's opinion, be thrown open for the use of the public with detriment to the work,
whether the same is only partially constructed or not, must be so thrown open, all barriers
removed and all approaches thereto made possible, convenient and safe for the public by the
Contractor at any stage of the work if so directed by the Engineer; otherwise, the Engineer shall
cause the same to be done at the Contractor's expense.
(d) Flagging
Flagging for traffic control on this Contract shall be in conformance with the procedure outlined
in the handbook entitled "Handbook for Traffic Control Persons" issued by the Infrastructure
Health and Safety Association of Ontario.
Each flagman shall, while controlling traffic, wear an approved high-visibility safety vest.
(e) Signing
Signing shall be in accordance with the current MTO Traffic Control Manual.
(f) Barriers and Lights
The Contractor shall, without notice or order from the Engineer, erect and maintain such barriers
and lights as may be necessary to ensure safety to the public. TRENCH EXCAVATIONS SHALL BE
ENCLOSED WITH SNOW FENCE TO RESTRICT ACCESS TO TRENCHES BY CHILDREN.
(g) Detours
The Contractor will supply, erect and maintain detour signs.
(h) Maintenance of Barriers, Lights and Signs
THE CONTRACTOR SHALL PROVIDE A WATCHMAN TO MAINTAIN ALL BARRIERS, LIGHTS AND
SIGNS AFTER WORKING HOURS AND ON WEEKENDS AND HOLIDAYS.
Page 44 of 120
SGC-17. PROTECTION OF ADJOINING PROPERTIES
The Contractor shall avoid damage to any private property and shall not trespass without express
permission from the Owners concerned. Any damage which occurs to adjoining private properties shall
be completely repaired by the Contractor at their own expense and to the satisfaction of the Engineer.
The Contractor shall provide a written release from the Owners of private property regarding damages.
SGC-18. CLEANLINESS OF THE WORK
(a) The Contractor shall keep the work and the site in a neat and orderly condition at all times.
Waste materials, rubbish and debris shall not be allowed to accumulate, but shall promptly and
regularly be removed from the site by the Contractor. Contractor's plant and temporary
structures and excess materials shall be promptly removed from the site when they are no
longer needed for the progress of the work.
(b) On completion of the works, the Contractor shall promptly remove all remaining materials,
rubbish, litter, debris, temporary structures, excess materials and plant and shall clean up the
site and works to the satisfaction of the Engineer. The Contractor shall provide a written release
from the Owner of the site used for the site offices and construction materials indicating
satisfaction with the condition of the site.
SGC-19. CONTRACTOR'S GENERAL OBLIGATION
The Contractor is to include in their Contract Unit Prices and Lump Sums for the execution of all works or
obligations, including any necessary licenses or permits, items required by the Drawings and
Specifications but which have been omitted from the Form of Tender and other items required by the
Contract but not specifically covered by or related to the other items in the Form of Tender. Particular
attention is drawn to the Contractor's general obligation to provide, erect and maintain detours,
including flagperson, signs, barricades, lights and watchman.
SGC-20. SANITARY CONVENIENCES
The Contractor shall provide and properly maintain in clean condition, a suitable and convenient privy or
closet accommodation for their personnel, so that they shall not be a source of inconvenience,
complaint or nuisance to the public or to the residents in the vicinity of the works.
SGC-21. PRESERVATION OF TREES
The Contractor shall be required to exercise utmost caution to ensure that no living trees or hedges are
damaged by their operations or their execution of this Contract.
SGC-22. DISPOSAL OF MATERIALS
All materials including concrete, asphalt, brush, stumps, etc. declared by the Engineer to be unsuitable
or excess to the contract shall be disposed of by the Contractor at their risk and expense. The locations
of and the finished appearance of all disposal areas shall be subject to the approval of the Engineer.
Page 45 of 120
SGC-23. ON-SITE AND EXCESS SOIL MANAGEMENT (O. REG. 406/19)
All excess excavated material shall become the property of the Contractor. The Contractor shall dispose
of the excess excavated material outside the limits of the Contract, as per Ontario Regulation 406/19.
The Contractor and the Contractor’s Qualified Person (QP) shall review and understand the available
geotechnical and environmental data on the excess soils to be generated as part of the Project. The
overall on-site and excess soil management plan proposed by the Contractor and Contractor’s QP shall
refer to this data, as appropriate. The Contractor’s QP will be required to prepare and Excess Soil
Destination Assessment Report (ESDAR) applicable to the Project. The cost of the disposal of the excess
excavated material is deemed to be included in the respective unit bid prices. Where applicable, details
of excess soil are found in Appendix ‘B’.
SGC-24. IRON BAR MONUMENTS
The Contractor shall be responsible for the cost of replacement of iron bar monuments, damaged
through their negligence, by an Ontario Land Surveyor. The Contractor shall mark iron bars with steel
fence posts.
Any iron bars approved for removal by the Engineer shall be salvaged without damage by the Contractor
and piled in a protected location determined by the Engineer.
SGC-25. DUST CONTROL
The Contractor shall keep dust caused by trucking on paved streets to a minimum at their own expense
by sweeping.
SGC-26. DEFECTIVE WORK
The Engineer may carry out inspections of the installed sewers by television camera, photographic
camera or any other means and the Contractor shall provide at no additional cost to the Owner such
unskilled assistance as the Engineer may require therefor. Provided that no defective work is indicated by
such inspections, the whole of the cost for inspectors, trained operators, equipment rental and materials
shall be borne by the Owner. If, however, defective work is indicated by such inspections, the Contractor
shall bear a part of the total inspection cost in the proportion that the number of defective sections of
sewer bears to the total number of sections inspected being defined as a length of pipe between
adjacent manholes.
Page 46 of 120
SGC-27. CONFLICTS AND OMISSIONS
In the event of any inconsistency or conflict in the contract documents, the following shall take
precedence and govern in the following order:
Addenda (i.e. precedence over Specific Project Information)
Specific Project Information
Plans
Form of Tender
Information for Tenderers
Supplementary General Conditions
Specifications – Cyril J. Demeyere Limited
Specifications - Municipality
OPSS/OPSD
General Conditions
SGC-28. TRAFFIC SIGNS
Stop signs and/or yield signs removed during construction shall be replaced immediately when the street
is reopened for use. The Contractor shall be responsible for damage caused to any signs during
construction. Other than Stop signs and/or Yield signs, the permanent installation of any other existing
signs shall be by the Contractor after the project has been completed. The permanent installation of new
signs shall be by the Owner after the project has been completed unless otherwise specified in the
contract documents.
SGC-29. LOCAL ROADS
The Contractor shall so conduct their operations on the site of these works that the use of adjacent
roads by vehicles employed under this Contract will not endanger public, pedestrian and vehicular traffic
thereon nor hinder the use of such facilities.
The Contractor shall clean and maintain the cleanliness of adjacent roads and the property occupied by
them from waste material or refuse resulting from their operations to the satisfaction of the Engineer.
Trucks hauling excavated material, cement, sand, stone or other loose material to or from the site shall
have their loads trimmed and their bodies shall be tight in order that no spillage of their loads will occur.
In general, the Contractor's truck and equipment operations on all roads shall be governed by the
Highway Traffic Act, local traffic ordinances and regulations of the local Fire, Police, Traffic and Works
Departments.
Should the Contractor, in the opinion of the Engineer, be negligent in their duties in maintaining proper
street cleanliness, the Owner will take the necessary steps to perform such cleaning and shall charge the
Contractor all costs therefor.
SGC-30. ERRORS AND OMISSIONS BY CONTRACTOR
Errors, mistakes, omissions or unauthorized changes made by the Contractor or their agents, workers or
employees and all damage that may result therefrom shall be rectified by the Contractor at their own
expense.
Page 47 of 120
SGC-31. CONFLICT WITH UTILITIES
The Contractor shall expose utilities in advance of construction to assist the Engineer in determining if
the proposed work will conflict with any existing plant. The onus shall be on the Contractor to anticipate
if a conflict may occur and to proceed with exposing the existing plant far enough in advance to allow
the Engineer to decide on remedial measures to resolve the conflict.
Delays resulting from the Contractor not allowing the Engineer sufficient time to enact remedial
measures shall be at the Contractor's expense.
SGC-32. COST OF POWER AND FACILITIES AT THE SITE
The Contractor shall provide and shall bear the costs of all electricity, fuel, water and sanitary facilities
required for, or at the site of, the works up to the date of acceptance by the Engineer. Such costs
incurred after the said date shall be borne by the Owner save that any such costs incurred in completing
unfinished work or rectifying deficiencies may, at the discretion of the Engineer, be charged against the
Contractor.
SGC-33. REVIEW OF SHOP DRAWINGS (WHERE APPLICABLE)
When required by the Engineer, the Contractor (or subcontractor or equipment supplier acting on behalf
of the Contractor) shall submit to the Engineer, in accordance with a procedure to be stipulated by the
Engineer, all shop, working or setting drawings required in order to make clear the work proposed. The
Contractor shall make any changes in such drawings that the Engineer may require.
When submitting such drawings, the Contractor shall notify the Engineer in writing of all respects in
which such drawings differ from the requirements of the Contract or from previously notified
requirements of the Engineer. The Engineer's review of such drawings shall not be construed as approval
of such differences unless the Contractor has complied with the preceding sentence hereof and unless
the Engineer has specifically approved such differences in writing. The Engineer's review of such
drawings shall not relieve the Contractor from responsibility for the correctness of the drawings or the
adequacy of the details shown on the drawings.
When Shop Drawings are required by the Engineer, work shall not be carried out before the Engineer's
review of the shop, working or setting drawings relating to such work has been carried out.
SGC-34. MACHINERY AND EQUIPMENT SUPPLIED BY THE CONTRACTOR (WHERE APPLICABLE)
The Contractor is responsible for ensuring that all equipment supplied by them, or by any subcontractor
under the Contract complies with the requirements of the Specifications for equipment, and that all
suppliers of such equipment comply with such requirements. Failure on the part of a supplier to comply
with such requirements shall not relieve the Contractor of responsibility for ensuring that the
requirements of the Contract are fulfilled.
SGC-35. EXCESS LOADING OF MOTOR VEHICLES
The Contractor shall not cause or permit to be loaded beyond the capacity for which it is licensed, any
vehicle used on the work under this Contract, whether such vehicles are registered in the name of the
Contractor or otherwise.
Page 48 of 120
SGC-36. ERRORS IN CONTRACT DOCUMENTS
The Contractor shall review the contract documents and promptly report to the Engineer any error,
inconsistency or omission they may discover. If the Contractor does discover any error, inconsistency or
omission in the contract, they shall not proceed with the work affected until they have received
corrected or missing information from the Engineer. The Contractor shall provide reasonable time at no
cost for such resolution by the Engineer.
The Contractor shall accept all risks for any solutions assumed by them without the Engineer's consent.
SGC-37. AGENTS OF OWNER
The Contractor agrees that any indemnification or remedies available to the Owner as signator to this
Contract shall be extended and be applicable to any agents of the Owner, including the Engineer.
SGC-38. TARIFF-RELATED COST ADJUSTMENTS
It is recognized that given the current uncertainty of the Canada US trade relationship there may be cost
implications in the supply of materials to this project resulting from the imposition of Tariffs. Where
appropriate the Contractor shall secure materials as soon as possible after tender award so that
uncertainty of price escalation of materials due to tariffs is mitigated. In the event that tariffs are
imposed after the contract award this section will apply as follows:
(a) Tariff Definition
For the purposes of this Contract, a "Tariff" means any new or amended duty, tax, surcharge, or
customs charge imposed by a governmental authority on the importation or exportation of
goods or materials used in the Work, which was not in effect as of the Contract execution date.
(b) Shared Risk Acknowledgement
The Owner and the Contractor acknowledge that tariffs may significantly affect the cost and
availability of construction materials. Both parties agree to equitably share the financial impact
of any unforeseen tariffs that directly affect the cost of completing the Work.
(c) Notice and Documentation
The Contractor shall notify the Owner in writing within 10 business days of becoming aware of
any new or modified tariff affecting the Work. The notice must include:
• The affected materials
• The supplier name and country of origin
• The percentage or amount of the tariff applied
• Evidence of the cost differential attributable solely to the tariff (e.g., quotes, invoices)
Page 49 of 120
(d) Cost Adjustment Mechanism
Where the Contractor demonstrates, to the Owner’s satisfaction, that an increase in cost is solely
attributable to a Tariff:
• The Contract Price shall be adjusted by a minimum of 50% of the verified additional cost, or
• Another agreed-upon cost-sharing ratio may be used, as negotiated in writing.
(e) Value Engineering & Substitution
Prior to finalizing any cost adjustment, the parties agree to explore alternative materials or
suppliers, including local sourcing or product substitution, to mitigate tariff impacts where
feasible and without compromising the project schedule or design intent.
(f) Final Resolution
If the parties cannot agree on a cost adjustment, the matter shall be resolved under the
Contract’s dispute resolution provisions as described in OPSS MUNI GC 3.13.
Page 50 of 120
SPECIFICATIONS OVERVIEW
PART 1 SEWERS
PART 2 WATERMAIN
PART 3 ROADWORK
Further to the foregoing specifications contained herein, the Ontario Provincial Standard Specifications
(MUNI) are to be taken and read as part of this Contract.
The Ontario Provincial Standard Drawings are also to be taken and read as part of this Contract.
Neither document is reproduced herein, however, reference to both documents can be found at the
following website:
https://www.library.mto.gov.on.ca/SydneyPLUS/TechPubs/Portal/tp/TechnicalPublications.aspx
TABLE OF CONTENTS
SPECIFICATIONS: PART 1 SEWERS .............................................................................................................. 54
1.1. GENERAL ...................................................................................................................................... 54
1.1.1. ONTARIO PROVINCIAL STANDARDS .............................................................................. 54
1.1.2. SCOPE OF WORK .......................................................................................................... 54
1.1.3. VIDEO INSPECTION ....................................................................................................... 54
1.2. MATERIALS .................................................................................................................................. 55
1.2.1. PIPE............................................................................................................................... 55
1.2.2. BEDDING MATERIAL ..................................................................................................... 56
1.2.3. BACKFILL MATERIAL ..................................................................................................... 56
1.2.4. SHEETING, SHORING AND PILING ................................................................................ 56
1.2.5. PRECAST MANHOLES .................................................................................................... 56
1.2.6. CONCRETE .................................................................................................................... 56
1.2.7. PRECAST CATCHBASINS ................................................................................................ 57
1.2.8. CASTINGS...................................................................................................................... 57
1.3. CONSTRUCTION METHODS......................................................................................................... 57
1.3.1. SETTING OUT ................................................................................................................ 57
1.3.2. EXCAVATION ................................................................................................................. 57
1.3.3. PIPE BEDDING............................................................................................................... 58
1.3.4. SHEETING, SHORING AND PILING ................................................................................ 58
1.3.5. PIPE INSTALLATION ....................................................................................................... 58
1.3.6. MANHOLES ................................................................................................................... 59
1.3.7. BACKFILLING ................................................................................................................. 59
1.3.8. TESTING ........................................................................................................................ 60
1.3.9. CASTINGS AND ADJUSTMENTS .................................................................................... 60
1.3.10. MAINTENANCE ............................................................................................................. 60
1.4. DIRECTIONAL DRILLING – REFER TO OPSS 450 .......................................................................... 60
1.4.1. SCOPE ........................................................................................................................... 60
1.4.2. DEFINITIONS ................................................................................................................. 60
1.4.3. SUBMISSIONS ............................................................................................................... 61
1.4.4. DESIGN REQUIREMENTS .............................................................................................. 61
1.4.5. RECORD DRAWING REQUIREMENTS ............................................................................ 61
1.4.6. EQUIPMENT .................................................................................................................. 61
1.4.7. CONSTRUCTION: GENERAL .......................................................................................... 62
1.4.8. DEWATERING ................................................................................................................ 62
1.4.9. LINE AND GRADE .......................................................................................................... 62
1.4.10. SOIL TRANSPORTATION SYSTEM .................................................................................. 62
1.4.11. ENTRY AND EXIT POINTS .............................................................................................. 62
1.4.12. PIPE INSTALLATION ....................................................................................................... 63
1.5. MEASUREMENT AND PAYMENT ................................................................................................. 63
1.5.1. PIPE............................................................................................................................... 63
1.5.2. PRECAST MANHOLES .................................................................................................... 64
1.5.3. CATCHBASINS ............................................................................................................... 64
1.5.4. MISCELLANEOUS .......................................................................................................... 64
1.5.5. GENERAL ...................................................................................................................... 64
SPECIFICATIONS: PART 2 WATERMAIN ...................................................................................................... 65
2.1 WATERMAIN MATERIALS CLARIFICATION .................................................................................. 65
2.2 DESCRIPTION ............................................................................................................................... 66
2.2.1 SCOPE OF WORK .......................................................................................................... 66
2.3 CONSTRUCTION METHODS......................................................................................................... 66
2.3.1 INSPECTION (COST TO BE BORNE BY OWNER) ............................................................. 66
2.3.2 MATERIAL HANDLING ................................................................................................... 67
2.3.3 SETTING OUT ................................................................................................................ 67
2.4 DIRECTIONAL DRILLING – REFER TO OPSS 450 .......................................................................... 67
2.4.1 SCOPE ........................................................................................................................... 67
2.4.2 DEFINITIONS ................................................................................................................. 67
2.4.3 SUBMISSIONS ............................................................................................................... 67
2.4.4 DESIGN REQUIREMENTS .............................................................................................. 68
2.4.5 RECORD DRAWING REQUIREMENTS ............................................................................ 68
2.4.6 EQUIPMENT .................................................................................................................. 68
2.4.7 CONSTRUCTION: GENERAL .......................................................................................... 68
2.4.8 DEWATERING ................................................................................................................ 68
2.4.9 LINE AND GRADE .......................................................................................................... 69
2.4.10 SOIL TRANSPORTATION SYSTEM .................................................................................. 69
2.4.11 ENTRY AND EXIT POINTS .............................................................................................. 69
2.4.12 PIPE INSTALLATION ....................................................................................................... 69
2.5 MEASUREMENT AND PAYMENT ................................................................................................. 70
2.5.1 PIPE INCLUDING SERVICES ........................................................................................... 70
2.5.2 VALVES .......................................................................................................................... 70
2.5.3 FIRE HYDRANTS ............................................................................................................ 70
2.5.4 BORING AND JACKING CASINGS (IF APPLICABLE) ........................................................ 71
2.5.5 MISCELLANEOUS .......................................................................................................... 71
2.6 MATERIALS .................................................................................................................................. 71
SPECIFICATIONS: PART 3 ROADWORK ....................................................................................................... 72
3.1 DESCRIPTION ............................................................................................................................... 72
3.1.1 SCOPE OF WORK .......................................................................................................... 72
3.2 MATERIALS .................................................................................................................................. 72
3.2.1 GRANULAR MATERIALS ................................................................................................ 72
3.2.2 TOPSOIL ........................................................................................................................ 72
3.2.3 SEEDING ....................................................................................................................... 73
3.2.4 SODDING ...................................................................................................................... 73
3.3 CONSTRUCTION METHODS......................................................................................................... 73
3.3.1 REMOVAL OF EXISTING WORK ..................................................................................... 73
3.3.2 EXCAVATION AND GRADING ......................................................................................... 73
3.3.3 CALCIUM CHLORIDE ..................................................................................................... 75
3.3.4 HOT-MIX ASPHALT ........................................................................................................ 75
3.3.5 ADJUST MANHOLE FRAMES AND COVERS ................................................................... 75
3.3.6 MAINTENANCE ............................................................................................................. 75
3.3.7 SEEDING AND SODDING ............................................................................................... 76
3.4 MEASUREMENT AND PAYMENT ................................................................................................. 76
3.4.1 EXCAVATION AND GRADING ......................................................................................... 76
3.4.2 GRANULAR BASE .......................................................................................................... 76
3.4.3 SUBGRADE DRAINS ...................................................................................................... 77
3.4.4 CALCIUM CHLORIDE ..................................................................................................... 77
3.4.5 APPLICATION OF WATER............................................................................................... 77
3.4.6 HOT-MIX ASPHALT ........................................................................................................ 77
3.4.7 TACK COAT (IF REQUIRED) ............................................................................................ 77
3.4.8 RESTORATION OF PRIVATE DRIVEWAYS, COMMERCIAL ENTRANCES, .......................... 78
3.4.9 LANDSCAPING .............................................................................................................. 78
3.4.10 REMOVAL OF EXISTING SEWERS (If Required) ............................................................. 78
3.4.11 MISCELLANEOUS .......................................................................................................... 78
APPENDIX ‘A’ ............................................................................................................................................... 79
CONCRETE SPECIFICATION ...................................................................................................................... 79
APPENDIX ‘B’ .............................................................................................................................................. 81
EXISTING SPS DRAWINGS ........................................................................................................................ 81
CJDL SPS DRAWINGS ............................................................................................................................... 81
APPENDIX ‘C’ ............................................................................................................................................ 103
GEOTECHNICAL ENGINEERING REPORT ................................................................................................ 103
Page 54 of 120
SPECIFICATIONS: PART 1 SEWERS 23028
EDEN PUMPING STATION CAPACITY EXPANSION, RFT 26-02
MUNICIPALITY OF BAYHAM
Elgin County Standard Specifications for Sanitary Sewers shall apply. See attached link:
Design Specifications
1.1. GENERAL
1.1.1. ONTARIO PROVINCIAL STANDARDS
The Ontario Provincial Standard Specifications and Drawings referred to in this specification shall
apply, except as may be EXTENDED OR AMENDED HEREIN OR ON THE DRAWINGS.
1.1.2. SCOPE OF WORK
The Contractor shall provide all labour, equipment, supervision and supply all material necessary
to complete the work as shown in, described by or reasonably inferable from the Drawings and
Specifications of the sizes and classes specified complete with catchbasins, appurtenances, etc.
The work shall include all necessary excavation, backfilling, testing and clean up.
1.1.3. VIDEO INSPECTION
The Contractor shall undertake a video inspection for all mainline sanitary and storm sewers
installed or to existing sewers which connections have been made. INSPECTION SHALL INCLUDE
ROTATING THE CAMERA TO PROVIDE A VIEW UP THE PRIVATE DRAIN CONNECTIONS AND THE
CATCHBASIN CONNECTIONS. Generally, the camera shall be at the pipe springline to provide a
clear, unobstructed view of the entirety of the service connection. These video camera inspections
shall include one copy of a video report, accompanied by a colour video on USB drive and shall be
submitted to the Owner for permanent records, and shall include:
1. A detailed log of each sewer length (manhole to manhole); all sizes, dimensions and
chainages to be in metric units.
2. Proper identification of manholes and sewers referenced to construction drawings.
3. An index shall be included on the digital file to clearly identify the video for each sewer
section in the report. The maximum speed of camera shall be 10 metres/minute.
4. A metric chainage location for each lateral connection, fault location and any other defect
found in the sewer. Chainages must be related to the centre of the manhole. For linear
deficiencies, ending chainage locations shall also be given.
5. Representative colour still photographs of all defects to be included in report with
description and chainage location.
6. A list of deficiencies including, but not limited to, settlement, pipe “out of round”, displaced
rubber gasket and infiltration shall be included in the report.
Page 55 of 120
The video inspection of each sewer shall be undertaken in the direction of sewer flow, unless
circumstances do not permit this, in which case, it should be noted.
ALL SEWER RUNS IN THE AREA OF ANY SERVICES INSTALLED BY DIRECTIONAL DRILLING SHALL BE VIDEO
INSPECTED AFTER DRILLING OPERATIONS HAVE BEEN COMPLETED AND PRIOR TO ASPHALT PLACEMENT.
The Owner may conduct a video inspection of sewers prior to completion of the maintenance period.
The Contractor will be responsible for correction of any deficiencies noted, including the cost of any
subsequent video inspections deemed necessary by the Engineer.
1.2. MATERIALS
1.2.1. PIPE
All pipe, couplings and fittings shall be watertight and free from cracks, fractures or other defects.
The Engineer may require documentary evidence to the effect that pipe materials supplied by the
Contractor shall comply with the terms of the specifications.
1.2.1.1. Concrete Pipe
All non-reinforced sewer pipes shall conform to the most recent A.S.T.M. Specification C-14-
63-SS, OPSS 1820 and CSA A257.2 unless otherwise noted.
All concrete sewer pipes up to an including 375 mm diameter shall conform to A.S.T.M.
Specification C-14, or latest amendment unless otherwise noted.
All concrete sewer pipe 450 mm diameter and over shall conform to A.S.T.M. Specification C-
76-61-T or latest amendment, unless otherwise noted or required to meet strength or depth
conditions.
1.2.1.2. Poly Vinyl Chloride Plastic Pipe
P.V.C. Gravity Sewer Pipe and Fittings shall be smooth wall SDR35 for sanitary and storm
sewers and shall conform to A.S.T.M. Standard D3034. The pipe shall have locked in gasket
and integral bell joint features. Pipe stiffness shall be not less than 46 p.s.i. and shall conform
to A.S.T.M. Standard D2412. Ribbed equivalent PVC is not acceptable. Polyethylene pipe
material is not acceptable.
1.2.1.3. Private Drain Connections - Sanitary and Storm
Private drain connections shall be P.V.C. DR 28. Factory fabricated tees (laterals) or approved
equivalent shall be used for connecting private drain connections to the main sewer.
Page 56 of 120
1.2.1.4. Polyethylene - Culverts
High density polyethylene meeting OPSS 1840 and the following CSA specification is
acceptable if specified on the drawings for storm sewers 600 mmø and smaller:
• CSA certified to B182.6-02
• 320 kPa pipe stiffness
• 14.5 psi bell and gasket joints
• maximum diameter of 600 mm
1.2.1.5. Corrugated Metal Pipe
Diameters, wall thickness and material type shall be as designated on the Drawings. Couplers
shall be annular corrugated complete with neoprene gasket.
1.2.2. BEDDING MATERIAL
Refer to Bedding Detail on the Drawings.
1.2.3. BACKFILL MATERIAL
All backfill material shall be as noted on the Drawings.
1.2.4. SHEETING, SHORING AND PILING
All plank used for sheeting, sheet piling or lagging, and all timber used for braces, shores and
stringers, or waling strips, shall be of an approved timber quality; sound, straight, free from cracks,
shakes, large or loose knots and exhibit the required dimensions throughout.
1.2.5. PRECAST MANHOLES
Precast manhole sections shall be to the dimensions and sizes shown on the Drawings. The
precast sections shall comply with the current ASTM Specification C478 for precast reinforced
concrete manholes.
Steps shall be safety aluminum grade 65ST4 spaced at 300 mm intervals and comply with OPSD
405.010.
Safety gratings shall be aluminum and in accordance with OPSD 404.020.
Manhole couplings or approved sand-coated nipples shall be used at all manholes to receive poly-
vinyl chloride plastic pipe.
1.2.6. CONCRETE
Concrete shall conform to Appendix 'A'.
Page 57 of 120
1.2.7. PRECAST CATCHBASINS
Catchbasins shall be standard precast catchbasins as shown on the Drawing(s). Single catchbasins
shall conform to OPSD 705.010. Double catchbasins shall conform to OPSD 705.020. The
Contractor shall wrap the upper 600mm of precast with geotextile to mitigate soil migration at the
interface between the precast catchbasin pot and the middle beam from the surrounding area
into the catchbasin. Any costs for the installation of geotextile shall be included in the unit price to
supply and install the catchbasin.
1.2.8. CASTINGS
1.2.8.1. Manhole frames and covers shall be OPSD 401.01 cast iron heavy duty round
pattern with 575 mm diameter opening unless otherwise noted on the Drawings.
1.2.8.2. Catchbasin frames and grates shall be 600 mm square, OPSD 400.11.
1.3. CONSTRUCTION METHODS
1.3.1. SETTING OUT
All pipe shall be laid on the line to the grade shown on the drawings or determined by the
Engineer. Any variation therefrom shall be correctly re-laid. The Contractor shall use a LASER beam
and shall be responsible for setting the LASER correctly from the line and grade shown on the
Drawings. The pipe invert shall be checked by the Contractor a short distance upgrade from each
manhole to ensure that the laser is operating satisfactorily. It is the Contractor's responsibility to
ensure that their equipment is operating properly and that any error resulting from improper use
will be corrected to the satisfaction of the Engineer.
The Engineer shall be notified of any layout work carried out and shall check same if they so
desire. Checking of layout work or failure to do so on part of the Engineer in no way relieves the
Contractor of full responsibility for construction to the proper location, alignment and grade.
1.3.2. EXCAVATION
All excavation shall be carried out according to Ontario Regulation 213/91, Occupational Health
and Safety Act (OHSA) or most current regulation.
The Contractor shall maintain the flow of all sewers or drains encountered. Abandoned pipes to
remain in place shall have ends sealed with cement mortar. Abandoned pipes removed shall be
separated from fill.
The trench shall be excavated beginning at the lowest and proceeding towards the upper end, true
to the line and grade indicated on the drawings.
When trenches are excavated wider than what can be accommodated using generally accepted
construction practices such as utilizing a trench box, sheeting or shoring, the additional costs to
accommodate a wider trench including but not limited to backfilling and restoration shall be
absorbed by the contractor.
Where the bottom of the trench is in unsuitable soils, such soft materials shall be removed to the
depths directed by the Engineer and replaced with 19mm crushed, clear stone so as to secure a
good foundation.
Page 58 of 120
Excavation shall proceed only as far in advance of pipe laying or as permitted by the Engineer, but
shall not exceed 30 metres.
IN GENERAL, ALL WATER ENCOUNTERED IN TRENCHES SHALL BE PUMPED OR BAILED OUT AND IN
NO CASE SHALL THE PIPE BE USED AS A DRAIN FOR SUCH WATER. NO PIPE SHALL BE LAID IN
WATER.
The Contractor shall be responsible for ensuring that pipe do not "float" in high water conditions.
Any pipe that has floated shall be relayed at the Contractor's expense.
In locations where other utility lines are to pass above the sewers, backfill shall be placed in lifts of
not greater than 300mm and compacted by means of power rammers to 95% Proctor density or
as shown on the drawings. Extent of consolidated backfill shall be 2 m on either side of the
crossed utility centreline. The utility lines shall be supported to the approval of the appropriate
authority.
1.3.3. PIPE BEDDING
The bedding material shall be compacted to a density of 95% Proctor density as determined by
the current A.A.S.H.O. Method T-99-38.
1.3.4. SHEETING, SHORING AND PILING
The Contractor shall sheet and shore their excavation where necessary to prevent caving-in of
adjacent material, which would result in damage to nearby installations. The tendered prices shall
allow for all necessary sheeting and shoring.
1.3.5. PIPE INSTALLATION
Pipe, fittings and all accessories must be loaded and unloaded by lifting with hoist or skidding so
as to avoid shock or damage. Under no circumstances shall such material be dropped. Pipe
handled on skidways shall not be skidded or rolled against pipe already on ground.
Every precaution shall be taken to prevent material from entering the pipe while it is being placed
in the line. If the pipe laying crew cannot put the pipe into the trench and in place without getting
dirt into it, a heavy tightly woven canvas bag of suitable size shall be place over each end and left
there until the connection is to be made to the adjacent pipe. All trench water shall be removed
while pipe laying is in progress. Whenever pipe laying is discontinued for any length of time, a
stopper must be placed into the end of the pipe line to prevent water or earth from entering it.
THE CONTRACTOR MUST HAVE A WATERTIGHT PLUG AVAILABLE AT ALL TIMES TO FIT MAIN
SEWERS. THIS PLUG MUST BE IN PLACE WHENEVER PIPE LAYING IS DISCONTINUED. TO AVOID
INTERFERENCE WITH THE LASER, THE CONTRACTOR MAY BE INSTRUCTED TO PLACE THE PLUG IN
THE OUTLET PIPE ON THE MANHOLE.
The private drain connections shall be firmly positioned in place by tamping clear stone under and
around the pipe. The end of the sewer service pipe shall be plugged and its location marked with a
50 mm x 100 mm extending from the invert of the pipe to the ground surface. The end of the 50
mm x 100 mm shall be painted in a colour designated by the Engineer.
Page 59 of 120
1.3.6. MANHOLES
Where ordered by the Engineer, stubs shall be provided in manholes for future connections. All
such stubs shall be properly plugged with precast concrete plugs or stoppers.
Existing manholes or other structures which are broken open to receive new pipe connections,
shall be properly patched, grouted and finished to the satisfaction of the Engineer.
Precast bases shall be set to the specified grade and shall have uniform overall contact with the
underlying bedding. The remaining precast sections shall then be placed plumb and true to grade.
Any adjustment of the unit for plumb, alignment or grade, shall be carried out by lifting the unit
free of the excavation, levelling the base, and replacing the unit to proper alignment and grade.
1.3.7. BACKFILLING
1.3.7.1. Embedment of Pipe
Embedment material as specified on the drawings shall be compacted to 95% standard
proctor. The embedment material shall be compacted prior to laying the pipe. Embedment
material shall be deposited in the trench uniformly on both sides of the pipe for the full width
of the trench and compacted in 300mm maximum lifts to 300mm above top of pipe using
hand operated and/or smaller self-propelled compaction equipment.
1.3.7.2. Backfilling Remainder of Trench
Backfill material as specified on the drawings shall be compacted to 95% standard proctor.
The backfill must be placed and compacted in 300mm thick (maximum) lifts by mechanical
means. Succeeding layers of backfill material shall be free from brush or any other perishable
or objectionable material that would prevent proper consolidation or that might cause
subsequent settlement. Backfill pushed into the trench by a bulldozer must be rolled down a
slope, not pushed directly over the edge of the trench and allowed to drop.
The Contractor shall restrict the width of trench excavation next to proposed buildings to
avoid conflict with future foundations and shall compact backfill material to 98% standard
proctor adjacent to future foundations.
Frozen material shall not be used for backfill. Frozen material shall be stripped and stockpiled
separately from underlying subgrade prior to excavating for pipe installation. During freezing
conditions, the Contractor shall backfill all opened trenches daily, placing any frozen
stockpiled overburden as a top layer on trench backfill.
Trenches shall be backfilled and compacted in accordance with OPSS 401 and OPSS 501. The
Tenderer shall allow for dedicated full-time operator(s) for compaction equipment. Hand
operated and/or smaller self-propelled compaction equipment to be used between 0.3m and
0.9m above top of pipe.
The Contractor will be responsible for correcting any settlement evident during the
Guaranteed Maintenance Period, including the replacement cost of curb and gutter, sidewalk
and hot-mix asphalt. The Contractor will also be responsible for resetting any settled
transformer bases if required.
Page 60 of 120
1.3.8. TESTING
Sewers shall be made watertight against infiltration and exfiltration.
Leakage testing shall be performed for all sanitary sewers installed under this contract in
accordance with ‘Low Pressure Air Testing’ per OPSS 410.07.16.04.03.
Deflection testing will also be required for all flexible pipe sanitary and storm sewers installed
under this contract. The maximum pipe deflection shall be as per OPSS 410.07.16.05.
The Contractor shall furnish all labour, tools, rope, etc. necessary for examining the manholes,
catch basins and pipes when completed. The Contractor shall also furnish the necessary labour to
assist the Engineer in measuring up the work and in opening manholes, etc. for examination of the
work.
1.3.9. CASTINGS AND ADJUSTMENTS
Manhole frames and covers and catchbasin frames and grates shall be adjusted to suit the grade
of this contract as directed by the Engineer using moduloc sections with ladder rungs as required.
The Contractor shall replace deteriorated brickwork with moduloc or precast sections as directed
by the Engineer. Catchbasin adjustments in excess of 300 mm shall be completed with precast
sections.
The Contractor shall remove foreign material from all manholes and catchbasins adjusted whether
placed by or previous to their operations. ALL MANHOLE COVERS AND CATCHBASIN GRATES SHALL
BE SET ON FILTER FABRIC DURING CONSTRUCTION.
Castings damaged by Contractor shall be replaced at no expense to the Owner.
1.3.10. MAINTENANCE
All road cuts shall be maintained by the Contractor during construction and until the project is
accepted by the Engineer. Road cuts shall be maintained with materials approved or requested by
the Engineer at no extra cost to the Contract.
1.4. DIRECTIONAL DRILLING – REFER TO OPSS 450
1.4.1. SCOPE
This specification covers the requirements for the installation of pipes by horizontal directional
drilling.
1.4.2. DEFINITIONS
Directional drilling is defined as trenchless installation of pipes pulled through a drilled and
reamed hole.
A pilot hole is drilled under and across the surface area that cannot be disturbed along a
predetermined horizontal and vertical design profile. Direction and elevation are controlled by a
steering mechanism in the drill string just behind the cutting head. Reaming is enlargement of
pilot hole to a suitable size to allow for the installation of the pipe.
Page 61 of 120
1.4.3. SUBMISSIONS
Submit shop drawings showing all equipment and plans required to complete the pipe
installation by direction boring. This information shall include:
a) Direction boring equipment and specifications;
b) Sequence of operation;
c) Location of entry and exit points;
d) Location and positioning of individual plant items such as drilling equipment, slurry
holding tanks, power generation units, slurry recovery units and pumps, etc;
e) Disposal site for cuttings;
f) Dewatering plan;
g) Slurry management plan;
h) Frac out plan; and
i) Contact information for references for three (3) previous similar projects within the past
three (3) years.
1.4.4. DESIGN REQUIREMENTS
Procedures, materials and water management plan to be acceptable to the Ministry of
Environment, Conservation and Parks (MECP), local Conservation Authority, and the other public
agencies having jurisdiction over the project.
All plant, personnel, and construction activity must be contained within working areas or
easement limits shown on the Contract Drawings.
1.4.5. RECORD DRAWING REQUIREMENTS
Record drawings shall be provided following pipe installation. Record drawings shall include the
following details:
a) Horizontal (plan) location of installed pipe tied to known reference points.
b) Profile of the installed pipe with elevations.
c) Location of all joints and flanged connections tied to known reference.
d) Subsurface ground conditions encountered (soil, clay, rock, etc.)
1.4.6. EQUIPMENT
The drilling equipment shall be suitable for installation of the pipe size and length required. The
boring equipment shall consist of: the drilling rig, cutting and steering head, drill stems, power and
control equipment, mixing tanks for drilling fluids and a slurry recovery system.
The steering system shall include a probe situated behind the cutting head that can interface with
an above ground portable computer control console. The probe shall be able to indicate the
orientation of the steering and cutting tool.
The cutting tool shall be steerable from the above ground computer control console so that any
deviation from the design alignment can be corrected as boring progresses. The drilling equipment
shall be capable of being retractable and reset to a different horizontal alignment should obstacles
such as boulders, tree roots, etc. be encountered. The Contractor shall not change the vertical
alignment without the approval of the Engineer.
Page 62 of 120
A surface probe shall be provided that can detect the location and depth of the cutting
tool/steering system. The surface probe shall be used to confirm that the pipe alignment is within
the easement and at the location identified.
1.4.7. CONSTRUCTION: GENERAL
The Contractor shall provide all necessary equipment, drilling fluids, and power to perform the
work specified.
1.4.8. DEWATERING
The proposed dewatering method for the entry and exit pits and all excavations shall be included
in pipe/appurtenance prices and shall not be modified without written consent from the Engineer.
All water extracted during any dewatering process shall be diverted through a filter system or
settling ponds/basins to ensure minimum sediment transport (as per OPSS 518). The filter system
or ponds/basins shall be located so as not to interfere with normal construction activity and the
public use of such areas.
1.4.9. LINE AND GRADE
Line and grade control will be maintained to the locations and elevations on the Contract
Drawings. Variations in grade will not be acceptable.
The control system must be capable of maintaining line and grade to 100 mm over the total
distance between the ground entry and exit points.
1.4.10. SOIL TRANSPORTATION SYSTEM
The directional boring system shall have a slurry system designed to enable excavated soil
removal. The slurry system shall have a system of screens and desilting/sedimentation tanks to
separate the soil from the slurry. The drilling fluids may be transported to the drill rig for reuse.
Disposal of the slurry on-site or into drainage systems will not be permitted.
1.4.11. ENTRY AND EXIT POINTS
The Contractor shall review site conditions and make an assessment of entry and exit points.
Assessment shall take the following items into consideration:
a) Entry and exit angles to facilitate boring equipment and allow for pulling pipe into
reamed hole.
b) Setbacks or open cut excavation requirements at entry and exit points to provide the
pipe profile and construction of appurtenances as indicated on the Contract Drawings.
c) Location of other surface features (eg. adjacent structures, walkways, fences, poles,
trees, etc.)
d) Location of other underground features (eg. utilities, foundations, etc.)
e) Protection of water courses against the transport of excavated or other materials into
receiving waters.
Page 63 of 120
1.4.12. PIPE INSTALLATION
High Density Polyethylene (HDPE) pipe shall be butt fusion welded to the required length at
ground surface. PVC pipe shall be joined using the “Terra Brute”, “Cobra Lock”, fusible PVC or
approved jointing process. The pipe shall not be laid to a radius greater than that recommended
by the pipe manufacturer.
The successfully tested pipe shall then be installed in the reamed hole. The Contractor shall ensure
by the use of shear couplings or other means that the amount of tension applied does not exceed
the tensile capacity of the pipe during the pipe installation process.
The Contractor shall allow sufficient time for the longitudinal stresses in the HDPE to dissipate
before the pipe is cut for connection.
The installed pipe shall be cut to the length and at elevations detailed in the contract drawings.
The ends of HDPE pipe shall be prepared for butt fused flanged connections. All joints shall be
restrained. Use of concrete thrust blocks for restraint shall not be permitted.
1.5. MEASUREMENT AND PAYMENT
1.5.1. PIPE
All pipe, including catchbasin connections and private drain connections shall be measured
horizontally and paid for in lineal metres measured from centre to centre of manholes or from
points of connection or capped ends. Connection of existing drains to revised outlets as requested
by the Engineer will be measured likewise under appropriate items for PDC or catchbasin
connections. Connections shall be measured along the centreline of the pipe (following bends)
past adaptors to the point of connection or capped ends unless noted otherwise.
Payment shall include the following:
• Maintaining flow of existing sewers and drains
• Removal of existing pipe as encountered or adjacent to new sewers, including separation
from backfill
• Supply and placing of pipe
• Supply and placing imported sand backfill where required
• Excavation, disposal and levelling of unsuitable and excess material at disposal sites
• Placing filter cloth at pipe springline
• Dewatering trenching, including well pointing and woven filter fabric if required
• Sheeting and shoring where required
• Supply, placing and compaction of stone bedding, including additional stone in poor soil
conditions, for sewer undercrossings
• Breaking and entering existing manholes and catchbasins, rebenching as required
• Connecting existing sewers and private drain connections, including cleaning 2 metres
upstream from connections
• Capping of abandoned sewers with cement mortar
• Timber supports for utility crossings
• Fittings, bends, adaptors, plugs, wood markers
• Maintenance of road cuts, driveways
• Locating existing private drain connections
• Dust control by sweeping
• Couplers at manholes for PVC pipe
• Exposing utilities prior to laying sewer in areas of anticipated conflict
Page 64 of 120
• Use of temporary water-tight sewer plugs on mainline • Cleaning of sewers and structures • Sweeping tracked material from streets
• RESTORATION OF SURFACE FEATURES as indicated on the Drawings
• Air and mandrel testing • Video inspection
NOTE: The horizontal length of private drain connections for payment purposes will be increased
by 0.4 m per metre increase in mainline sewer depth greater than 4.0 m, i.e. for increased
length along 45 slope. For example: For a PDC connected to a mainline sewer that is 8.0m
deep the horizontal length of PDC will be increased by 1.6m.
1.5.2. PRECAST MANHOLES
The lump sum price per manhole shall include the supply and installation of same, including cover
and frame, benching, stubs for future connections, filter fabric, excavation, supply, placing and
compaction of backfill, connection of existing sewers, adjustment to grade, and cleaning
benching/sumps upon completion of the project.
1.5.3. CATCHBASINS
The unit price bid for catchbasins shall include the supply and installation of same, including
excavation, backfilling, etc. and INCLUDING frames and grates, filter fabric, and adjustment
sections and cleaning sumps upon completion of the project.
1.5.4. MISCELLANEOUS
All other items shall be measured and paid for at the unit or lump sum prices bid in the Form of
Tender and as described or reasonably inferred on the Drawings.
1.5.5. GENERAL
Unless indicated otherwise in the Form of Tender, other items shall include the supply of
materials, equipment and labour necessary to complete the item.
Page 65 of 120
SPECIFICATIONS: PART 2 WATERMAIN 23028
EDEN PUMPING STATION CAPACITY EXPANSION, RFT 26-02
MUNICIPALITY OF BAYHAM
Elgin County Standard Specifications for Watermain shall apply. See attached link:
Design Specifications
2.1 WATERMAIN MATERIALS CLARIFICATION
Although other materials may be listed in the Elgin County specifications, the following are to be
included in this project. Alternate approved materials may be proposed post tender for further review.
All watermain pipe shall be polyvinyl chloride (PVC) Class 235 DR 18 up to 300mmø.
All fittings on PVC pipe 200mmø and smaller shall be polyvinyl chloride.
Cross-linked Polyethylene (PEX) potable water service tubing for service connections shall be in
accordance with ASTM F876-05, ASTM F877-05, CSA-B137.5 and NSF 61.
Valves less than 75mm shall be brass or bronze ball valves.
Valves for buried installation sizes 100mm to 200mmø shall have bell ends (push on). Valves for buried
installation sizes 250mm to 400mmø shall have mechanical joint ends to provide adequate mechanical
thrust restraints.
Main stop service line valves shall be high pressure class brass valves with threaded inlet and
compression outlet.
Curb stop service line valves shall be brass ball valves with compression inlet and compression outlet.
All service line valves shall be equipped with a thaw nut connector for tracer wire connection.
The hydrant shall have mechanical joints.
Saddles for PVC pipe shall be full circumference wide band with stainless steel band, nuts, bolts, and
outlet. Band shall be Type 304 Stainless Steel of minimum 18-gauge thickness.
Couplings (if allowed) shall be brass with compression inlet and outlet in accordance to AWWA C800.
Couplings shall be full bore.
Restrain devices shall incorporate a series of machine serrations on the inside diameter to provide 360-
degree contact and support of the pipe wall.
Tie rods and clamp assemblies shall be wrapped in Denso paste and Tape.
The Contractor shall submit a written plan of the proposed cleaning, flushing and disinfection procedure
to the Contract Administrator and the local authority’s Water Operator for approval two (2) weeks prior
to the operation.
Page 66 of 120
2.2 DESCRIPTION
2.2.1 SCOPE OF WORK
The Contractor shall provide all labour, equipment, supervision and supply all material necessary
to complete the work as shown in, described by or inferable from the Drawings and Specifications
of the sizes and classes specified complete with valves, hydrants, appurtenances etc. The work
shall include all necessary excavation, backfilling, flushing before testing, testing as noted below,
and clean-up.
NOTE: The Contractor shall be responsible for SWABBING, CHLORINATING, TESTING and
subsequent FLUSHING of the new watermain. The Contractor shall also be responsible
for draining the water used for flushing and disinfecting to a proper outlet, including
DECHLORINATION if deemed necessary.
2.3 CONSTRUCTION METHODS
2.3.1 INSPECTION (COST TO BE BORNE BY OWNER)
All watermain installation shall be inspected by a representative of the Owner of the water
system, and/or the Consulting Engineer herein call the Inspector. The work shall be stopped by the
Inspector if approved drawings are not on the site or there is an insufficient quantity of suitable
materials on the site or if defective material or improper workmanship is being used. Work done
in the absence of an Inspector may be ordered to be opened up for thorough examination and
may be required to be rebuilt or replaced at no expense to the Owner and/or Municipality.
At no time will an Inspector be requested to approve the installation of defective material or
improper work. No verbal approval by an Inspector covering defective material or improper work
will be construed as acceptance. Orders given by an Inspector relating to the material and
workmanship shall be followed by the Contractor. Inspectors do not have the authority to layout
work, give stakes, lines, levels or grades. The Contractor and the Owner will ensure that the trench
is in accordance with the Occupational Health and Safety Act (OHSA) and O. Reg. 213/91 –
Construction Projects and the responsibility for ensuring that these Acts are adhered to will not be
part of the Inspector’s responsibility.
If an Inspector from the Municipality or Operating Authority is required, the Owner will pay for the
service of an Inspector at an hourly rate which will be quoted to the Owner prior to entering into
an agreement. The hourly rate will be applicable on regular normal working days with the
applicable overtime rates to be used outside of these hours.
Only those directions as provided herein and as given by Inspectors shall be binding upon the
Owner of the water system or the Contractor.
If the work on a site is widespread in the opinion of the Engineer, so that more than one Inspector
is required, the Engineer shall provide additional Inspectors at the expense of the Owner.
Provision of an Inspector by the Owner of the water system is not to be considered a substitute for
supervision by the Owner. The Owner or their Contractor shall provide a competent and reliable
agent or foreman, who shall be available on the job at all times during construction and shall be
considered as acting for the Owner and all notices, communications, instructions or orders sent or
served upon such persons shall be taken as served upon the Owner.
Page 67 of 120
2.3.2 MATERIAL HANDLING
All materials to be used in the installation must be loaded and unloaded by lifting with hoists or by
skidding so as to avoid shock or damage. Under no conditions shall materials be dropped. Pipe
being skidded shall not be rolled against pipe already on the ground. The lining and coating of
pipes shall not be damaged. Any required repairs will be made at the expense of the Contractor in
a manner satisfactory to the Engineer.
2.3.3 SETTING OUT
Mains shall be laid and maintained to the required grades and locations with all valves, fittings,
hydrants, etc. to be plumb and in accordance with the Drawing locations. Extensions may be
required to allow the hydrants to be plumb.
2.4 DIRECTIONAL DRILLING – REFER TO OPSS 450
2.4.1 SCOPE
This specification covers the requirements for the installation of pipes by horizontal directional
drilling.
2.4.2 DEFINITIONS
Directional drilling is defined as trenchless installation of pipes pulled through a drilled and
reamed hole.
A pilot hole is drilled under and across the surface area that cannot be disturbed along a
predetermined horizontal and vertical design profile. Direction and elevation are controlled by a
steering mechanism in the drill string just behind the cutting head. Reaming is enlargement of
pilot hole to a suitable size to allow for the installation of the pipe.
2.4.3 SUBMISSIONS
Submit shop drawings showing all equipment and plans required to complete the pipe
installation by direction boring. This information shall include:
a) Direction boring equipment and specifications;
b) Sequence of operation;
c) Location of entry and exit points;
d) Location and positioning of individual plant items such as drilling equipment, slurry holding
tanks, power generation units, slurry recovery units and pumps, etc;
e) Disposal site for cuttings;
f) Dewatering plan;
g) Slurry management plan;
h) Frac out plan; and
i) Contact information for references for three (3) previous similar projects within the past
three (3) years.
Page 68 of 120
2.4.4 DESIGN REQUIREMENTS
Procedures, materials and water management plan to be acceptable to the Ministry of
Environment, Conservation and Parks (MECP), local Conservation Authority, and the other public
agencies having jurisdiction over the project.
All plant, personnel, and construction activity must be contained within working areas or
easement limits shown on the Contract Drawings.
2.4.5 RECORD DRAWING REQUIREMENTS
Record drawings shall be provided following pipe installation. Record drawings shall include the
following details:
a) Horizontal (plan) location of installed pipe tied to known reference points.
b) Profile of the installed pipe with elevations.
c) Location of all joints and flanged connections tied to known reference.
d) Subsurface ground conditions encountered (soil, clay, rock, etc.)
2.4.6 EQUIPMENT
The drilling equipment shall be suitable for installation of the pipe size and length required. The
boring equipment shall consist of: the drilling rig, cutting and steering head, drill stems, power and
control equipment, mixing tanks for drilling fluids and a slurry recovery system.
The steering system shall include a probe situated behind the cutting head that can interface with
an above ground portable computer control console. The probe shall be able to indicate the
orientation of the steering and cutting tool.
The cutting tool shall be steerable from the above ground computer control console so that any
deviation from the design alignment can be corrected as boring progresses. The drilling equipment
shall be capable of being retractable and reset to a different horizontal alignment should obstacles
such as boulders, tree roots, etc. be encountered. The Contractor shall not change the vertical
alignment without the approval of the Engineer.
A surface probe shall be provided that can detect the location and depth of the cutting
tool/steering system. The surface probe shall be used to confirm that the pipe alignment is within
the easement and at the location identified.
2.4.7 CONSTRUCTION: GENERAL
The Contractor shall provide all necessary equipment, drilling fluids, and power to perform the
work specified.
2.4.8 DEWATERING
The proposed dewatering method for the entry and exit pits and all excavations shall be included
in pipe/appurtenance prices and shall not be modified without written consent from the Engineer.
All water extracted during any dewatering process shall be diverted through a filter system or
settling ponds/basins to ensure minimum sediment transport (as per OPSS 518). The filter system
or ponds/basins shall be located so as not to interfere with normal construction activity and the
public use of such areas.
Page 69 of 120
2.4.9 LINE AND GRADE
Line and grade control will be maintained to the locations and elevations on the Contract
Drawings. Variations in grade will not be acceptable.
The control system must be capable of maintaining line and grade to 100 mm over the total
distance between the ground entry and exit points.
2.4.10 SOIL TRANSPORTATION SYSTEM
The directional boring system shall have a slurry system designed to enable excavated soil
removal. The slurry system shall have a system of screens and desilting/sedimentation tanks to
separate the soil from the slurry. The drilling fluids may be transported to the drill rig for reuse.
Disposal of the slurry on-site or into drainage systems will not be permitted.
2.4.11 ENTRY AND EXIT POINTS
The Contractor shall review site conditions and make an assessment of entry and exit points.
Assessment shall take the following items into consideration:
a) Entry and exit angles to facilitate boring equipment and allow for pulling pipe into reamed
hole.
b) Setbacks or open cut excavation requirements at entry and exit points to provide the pipe
profile and construction of appurtenances as indicated on the Contract Drawings.
c) Location of other surface features (eg. adjacent structures, walkways, fences, poles, trees,
etc.)
d) Location of other underground features (eg. utilities, foundations, etc.)
e) Protection of water courses against the transport of excavated or other materials into
receiving waters.
2.4.12 PIPE INSTALLATION
High Density Polyethylene (HDPE) pipe shall be butt fusion welded to the required length at
ground surface. PVC pipe shall be joined using the “Terra Brute”, “Cobra Lock”, fusible PVC or
approved jointing process. The pipe shall not be laid to a radius greater than that recommended
by the pipe manufacturer.
The successfully tested pipe shall then be installed in the reamed hole. The Contractor shall ensure
by the use of shear couplings or other means that the amount of tension applied does not exceed
the tensile capacity of the pipe during the pipe installation process.
The Contractor shall allow sufficient time for the longitudinal stresses in the HDPE to dissipate
before the pipe is cut for connection.
The installed pipe shall be cut to the length and at elevations detailed in the contract drawings.
The ends of HDPE pipe shall be prepared for butt fused flanged connections. All joints shall be
restrained. Use of concrete thrust blocks for restraint shall not be permitted.
Page 70 of 120
2.5 MEASUREMENT AND PAYMENT
2.5.1 PIPE INCLUDING SERVICES
Mainline watermain shall be measured horizontally and paid for in lineal metres measured
through in-line fittings and valves to the fittings used for connection to the existing system, unless
otherwise noted in the Form of Tender.
• Excavation and dewatering
• Supply and placing of pipe
• Supply and placing of bedding and imported backfill material up to road subgrade • Disposal of unsuitable and excess material
• Connecting to and/or capping of existing systems
• Fittings, including sleeves, tees, bends, not necessarily shown on Drawings • Caps and 50 mmø main stops
• Main stops on water services
• Tracer wire including termination boxes and waterproof connectors • Adaptors when connecting to existing water services
• Removal of existing pipe including separation from backfill
• Sheeting and shoring or trench liner where required • Supports for utility crossings
• Thrust rods and clamps
• Concrete thrust blocks • Swabbing of watermains
• Testing, chlorinating, and flushing watermains
• Dechlorination of water used for disinfecting watermain • 3rd party tracer wire conductivity testing
• Maintaining flow in existing watermains
• Relaying and/or supporting sewers to maintain flow
• Temporary water service to properties affected by watermain construction
• Temporary and permanent capping
• Exposing utilities in areas of anticipated conflict prior to laying watermain
• Grade revision to avoid conflict with existing utilities
• Denso protection
• Anodes for cathodic protection, including Protecto Caps
• Trucking excavated material in lieu of stockpiling adjacent to trench if specified
• Temporary support of utility poles
• Plugging abandoned pipes, to remain in place, with cement mortar
• Salvage of existing hydrants, valves, valve boxes, and fittings encountered within the new
trenches for owner if requested.
2.5.2 VALVES
The unit price tendered shall include supply and installation, complete with extension valve
chamber (box), stem extension and/or anode if required, support brick/block, stone, filter fabric,
thrust restraint and a painted blue 2x4 post to mark each side of the valve to ensure visibility until
final surface works are completed.
2.5.3 FIRE HYDRANTS
The unit price tendered shall include supply and installation, complete with gate valve, valve box
and connections from the hydrant to the main, stone pocket, thrust rodding and blocking and
hydrant extensions, if required.
Page 71 of 120
2.5.4 BORING AND JACKING CASINGS (IF APPLICABLE)
The lump sum prices for the crossings shall be compensation in full for the completion of the work
as described in the Form of Tender and on the Drawings. The limits for payment purposes are
indicated on the Drawings. There will not be any additional payment for repeated attempts at
completing the boring or for any casing abandoned as a result of repeated attempts.
2.5.5 MISCELLANEOUS
All other items shall be measured and paid for at the unit or lump sum prices bid in the Form of
Tender and as described or reasonably inferred on the Drawings.
Unless indicated otherwise in the Form of Tender, other items shall include the supply of
materials, equipment and labour necessary to complete the item.
2.6 MATERIALS
Materials, other than those listed, may be used subject to the approval in writing by the Engineer.
Page 72 of 120
SPECIFICATIONS: PART 3 ROADWORK 23028
EDEN PUMPING STATION CAPACITY EXPANSION, RFT 26-02
MUNICIPALITY OF BAYHAM
Elgin County Standard Specifications for Roadwork shall apply. See attached link:
Design Specifications
3.1 DESCRIPTION
3.1.1 SCOPE OF WORK
The Contractor shall provide all labour, equipment, materials and supervision necessary to
complete the work as shown in, described by or reasonably inferable from the Drawings and
Specifications including:
GRADING
EXCAVATION
GRANULAR BASE
in accordance with the provisions of this Specification and conforming to the lines, grades,
thicknesses and cross-sections shown on the Drawings or designated by the Engineer.
NOTE: Refer to General Notes on the Drawings.
3.2 MATERIALS
3.2.1 GRANULAR MATERIALS
3.2.1.1 Granular Base 'B'
Granular Base 'B' shall conform to OPSS 1010 Type II.
3.2.1.2 Granular 'A'
Granular Base 'A' shall conform to OPSS 1010.
3.2.2 TOPSOIL
The native topsoil shall be used if free from roots, stones and other deleterious material. Any
imported topsoil must be approved by the Engineer prior to use.
Page 73 of 120
3.2.3 SEEDING
Seed must be current year stock and carry a germination guarantee from a reputable seed house.
Seed shall be applied at a rate of 175 kg per hectare and shall conform to the following unless
noted otherwise on the Drawings for the stormwater management pond:
55% Kentucky Blue Grass
25% Creeping Red Fescue
20% Perennial Rye Grass
A cellulose mulch shall be applied at a rate of 1700 kg/hectare.
3.2.4 SODDING
Sod shall be fresh cut #1 Nursery Turf and shall be free from weeds or insects.
3.3 CONSTRUCTION METHODS
3.3.1 REMOVAL OF EXISTING WORK
Pavement, concrete curbs, sidewalk, etc. shall be removed with such equipment and in such a
manner as to leave undisturbed adjacent pavement, curbs, sidewalk, structures, utilities and other
work to be left in place.
The broken edges of pavement, sidewalk, and curb and gutter to be left in place shall be squared
up as designated by the Engineer.
NOTE: THE CONTRACTOR MUST HAVE A CONCRETE SAW ON THE SITE TO FACILITATE REMOVAL
OF WORK ADJACENT TO CONCRETE AND ASPHALT AREAS TO BE LEFT UNDISTURBED.
Leads to catchbasins, manholes, etc. that are removed shall be suitably plugged with cement
mortar.
Manhole and catchbasin frames, and covers and grates shall be carefully salvaged and delivered to
the Works Department.
Voids left by removals below subgrade shall be filled with clean sand and compacted to 95%
Proctor density.
3.3.2 EXCAVATION AND GRADING
The Contractor shall excavate all unsuitable or excess material from the roadbed to the lengths,
widths and depths as directed by the Engineer and dispose of all surplus excavated material at
disposal sites obtained by the Contractor.
Over excavation of subgrade unless ordered by the Engineer shall be brought to grade with
suitable material at no cost to the Owner.
Excavation shall be carried out in such a manner as to leave undisturbed other work to be left in
place and to prevent any damage to the utilities.
Low areas requiring fill to support sidewalk in accordance with the cross-sections shall be raised to
grade with compacted on-site acceptable surplus fill.
Page 74 of 120
For disposal of surplus and/or excavated material, refer to Section 23, Supplementary General
Conditions, and the General Notes on the Drawings.
The top 150 mm of finished subgrade shall be graded using a road grader and then compacted to
100% Proctor density. If necessary, water shall be applied to facilitate compaction. Additional
excavation, if required due to poor subgrade, will be ordered at this time. No granular base shall
be placed until it has been ascertained whether further excavation is required and the Contractor
is so instructed.
NOTE: It is anticipated that the depth of excavation may be below the gasmains in some areas.
The Contractor shall exercise extreme caution to prevent damage when excavating.
The Contractor shall co-operate with the utility companies during construction. The Contractor
shall provide for the removal and disposal of abandoned utilities encountered within the
excavation.
It is anticipated that imported sand fill will not be required to bring the road subgrade up to grade.
Existing subgrade material and material displaced by pipe and bedding used as backfill material for
sewers, manholes, etc. shall be placed by the Contractor at their own expense if this material was
required to bring road up to subgrade.
The subgrade shall on completion be shaped to the specified grade and cross-section. The finished
surfaces shall not deviate more than 25 mm from the specified grade and cross-section.
Only compacting equipment approved by the Engineer shall be employed to compact the different
material types encountered during construction. Generally, the sheepsfoot roller will be used to
compact cohesive materials and the self-propelled Steel Wheel Roller will be used to compact
non-cohesive materials. The Contractor may, after providing its efficiency by demonstration at
their own expense, and after receiving the Engineer's approval, employ special compacting
equipment.
The Contractor shall provide means of weighing each load subject to the approval of the Engineer.
Weigh slips of each load signed by the Engineer's representative shall be turned over to the
Engineer.
Granular base shall be placed, compacted and shaped to proper grade and cross-section in
uniform layers not exceeding 300 mm in depth. Each layer shall be thoroughly compacted before
the succeeding layers are placed. Fine grading of Granular ‘A’ shall be completed utilizing a road
grader.
The rate of placing material shall be controlled by the adequacy of the compaction obtained.
Regardless of the type of equipment used to deposit and spread the base course material, a
minimum of one compacting unit shall be required and maintained in effective operation for each
275 tonnes of material placed per hour.
Water, if required for compaction, shall be applied immediately ahead of the compacting unit.
Application of water shall be with a portable water tank equipped with a spray bar at least 2 m
wide.
Granular 'A' surface course shall not be completely placed until after the completion of the
concrete curb and gutter.
Page 75 of 120
The granular sub-base shall be regularly cleaned, shaped and graded to ensure proper drainage
and maintain easy access for passenger cars. The instructions of the Engineer regarding cleaning,
grading and shaping of the road shall be promptly attended to by the Contractor. Failure of the
Contractor to satisfy the Engineer shall result in the work being done by others and all costs
involved being deducted from monies due to the Contractor under this Contract.
The Contractor agrees to accept the decision of the Engineer as to the necessity, urgency and
extent of such cleaning, grading and shaping as final and binding.
3.3.3 CALCIUM CHLORIDE
Where directed and after the final layer has been placed and compacted, calcium chloride shall
then be applied at the rate of 1 kilogram per square metre (2 lbs/yd2) by means of a mechanical
spreader.
3.3.4 HOT-MIX ASPHALT
The transportation, placing and compaction to produce the finished pavement shall comply with
the appropriate parts of the OPSS 310, Construction Specification for Hot-Mix, Hot-laid Asphaltic
Concrete.
The granular base shall be reshaped, fine graded and compacted immediately prior to placing hot-
mix asphalt.
The Contractor will notify the Engineering three days before paving is to commence. No asphalt
will be laid until the granular base course has been approved by the Engineer.
NOTE: THE VIBRATING SCREED ON THE PAVER MUST BE ADJUSTABLE TO SUIT THE WIDTH
BEING PAVED WHERE THE WIDTH IS GREATER THAN 3 METRES. JOINTS IN EACH LAYER
SHALL BE STAGGERED TO ELIMINATE ANY TWO JOINTS OCCURRING WITHIN 0.3 m. THE
ASPHALT SPREADER MUST BE EQUIPPED WITH AUTOMATIC GRADE AND CROSSFALL
CONTROLS WHICH CAN BE USED TO MAINTAIN THE DESIRED CROSSFALL ON THE
PAVEMENT.
Curb faces, manholes and catchbasin frames, etc. to be in contact with asphalt shall be coated
with undiluted SS-1 Emulsion. Emulsion spills on concrete areas shall be cleaned.
3.3.5 ADJUST MANHOLE FRAMES AND COVERS
Moduloc sections shall be used to adjust frames. The mortar used to fine adjust the frame shall be
allowed to set for 24 hours prior to placing asphalt in the void around the frame.
The Contractor shall clean all foreign material from manholes adjusted whether placed by or
previous to their operations.
3.3.6 MAINTENANCE
All road cuts shall be maintained by the Contractor during construction and until the project is
accepted by the Engineer. Road cuts shall be maintained with materials approved or requested by
the Engineer at no extra cost to the Contract.
Page 76 of 120
3.3.7 SEEDING AND SODDING
The engineer shall direct which areas are to be topsoiled and sodded or seeded.
Topsoiling of the sites in preparation for sodding or seeding shall be performed by the Contractor
who will be required to supply, spread and compact an average of 150 mm of approved topsoil
material. The area must be graded and compacted before placing topsoil.
Seeding shall be in accordance with MTO 572 specification for hydraulic seeding. The seed mix as
specified under Section 1.2 (i) herein shall be applied at a rate of 175 kg per hectare. Fertilizer
shall be applied at a rate of 6.0 kg/100 m² at the time of seeding and again four to six months after
seeding at a rate of 3.0 kg/100 m². The seed shall be watered as directed by the Engineer. It is
expected that watering will be required to expedite growth. In all cases, watering shall be
completed as directed by the Engineer.
The sod shall be laid the same day the sod is cut. No sod shall be laid in a frozen condition or upon
frozen ground, or under any other condition not favourable to transplanting or growth. Fertilizer
to the sod shall be uniformly spread on the topsoil at a rate of 6.0 kg/100 m², 48 hours maximum
prior to sodding. The sod shall be watered immediately after being placed and again the following
day. Additional watering shall be on a need basis. Sod that has dried out shall be replaced
immediately.
The Contractor shall be responsible for growth for a 12-month period after the project has been
accepted by the Engineer.
3.4 MEASUREMENT AND PAYMENT
3.4.1 EXCAVATION AND GRADING
Excavation and grading shall be paid for at the lump sums bid in the Form of Tender.
Payment for excavation shall be compensation in full for the removal and disposal of pavement,
curbs, curb and gutter, sidewalk and for all excavation, grading, borrow material for filling
depressions, including removal, hauling and disposal of excavated materials, compaction of
subgrade, construction of cross-section to design grade, construction of driveways and levelling of
disposal areas. Also included shall be saw cutting and other associated work necessary to
complete the removals.
Also included shall be the stripping of topsoil, salvage and reuse of acceptable granulars and the
resetting of road signs where included in the description of the item in the Form of Tender.
3.4.2 GRANULAR BASE
The lump sum payment shall be compensation in full for the supply, placing, grading, blending, if
necessary, and compaction, including removing contaminated material, fine grading and
compaction and the application of water for compaction. The price shall also include maintenance
of the granular base while being used by vehicular traffic during construction.
Page 77 of 120
3.4.3 SUBGRADE DRAINS
The subgrade drains will be measured from the capped ends to the points of connection into the
storm manholes and catchbasin in lineal metres.
Payment shall include the following:
- excavation and disposal of excess material
- supply and placing of pipe
- supply and placing of clear stone bedding and geotextile surround/overlay
- dewatering necessary for placing bedding and pipe
- connecting to catchbasins, storm manholes
3.4.4 CALCIUM CHLORIDE
Payment for application of calcium chloride will be made for the measured quantities of calcium
chloride at the price bid per tonne on the tender for this item. Said price shall be compensation in
full for the handling, hauling, manipulating of the gravel surface, spreading, rerolling, compacting
and all other costs incidental to the performance of this item.
3.4.5 APPLICATION OF WATER
Water for compaction, dust control and/or jetting around catchbasin and manholes shall be
measured in m3, determined by weighing the water truck prior to and after filling.
Payment shall include the supply and application using a water truck and jetting apparatus
approved by the Engineer.
3.4.6 HOT-MIX ASPHALT
Measurement of the hot-mix asphalt shall be in tonnes. The weight ticket shall show the date,
type of mix, contract name, the time in and out of plant, the tare weight, the gross weight in kg. to
the nearest 50 kg., the truck number and the driver’s signature. The tickets shall be received at the
construction site immediately on delivery.
Payment for the manufacture, placing and compacting of hot-mix, hot-laid asphalt, including the
supply of all materials, including 85/100 asphalt cement, equipment and labour to complete the
work, shall be made at the unit price bid per tonne in the Form of Tender. Payment shall include
any fine grading and compaction of granular base necessary prior to paving, including paving
driveways, sawcutting existing pavement to make proper joints, removal of ramps and adjustment
to valve boxes.
In the event the Contract goes past the completion date, the Contractor will bear any and all costs
involved due to the escalation in prices of asphalt cement between the completion date as
stipulated and the actual date of which physical work is completed on this Contract.
3.4.7 TACK COAT (IF REQUIRED)
Measurement of the area tack coated shall be measured in square metres.
Payment shall include cleaning surface to be coated, supply and application of the tack coat, and
traffic control.
Page 78 of 120
3.4.8 RESTORATION OF PRIVATE DRIVEWAYS, COMMERCIAL ENTRANCES,
AND SPECIFIED BOULEVARDS
Restoration of the above areas shall be measured in square metres. Payment shall include
excavation, disposal of surplus material, grading and compaction of subgrade in preparation for
granular base and hot-mix asphalt. In fill areas, payment shall include supply, placing and
compacting acceptable fill material.
Hot-mix asphalt shall be paid at separate unit prices.
3.4.9 LANDSCAPING
Quantities of seeding and sodding shall be measured in place in square metres.
Quantities, measured as provided above, shall be paid for at the contract price per unit of
measurement in the Form of Tender, which prices and payment shall constitute full compensation
for the supply of all materials and labour necessary to complete the work, including excavation or
filling, grading, supply and placing topsoil, fertilizer, seed and/or sod, staking sod where necessary
and maintaining growth for 12 months. In fill areas, payment shall include supply, placing and
compacting acceptable fill material.
3.4.10 REMOVAL OF EXISTING SEWERS (If Required)
The removal of existing sewers shall be measured and paid for in lineal metres where a separate
trench operation is required to complete the removal.
Payment shall include excavation, removal of pipe, sand backfill, compaction and locating and
plugging of lateral sewers.
If the sewers are removed during the installation of another service, no payment for removal will
be made.
3.4.11 MISCELLANEOUS
All other items shall be measured and paid for at the prices bid in the Form of Tender.
Unless indicated otherwise in the Form of Tender, items shall include the supply of materials,
equipment and labour necessary to complete the item.
APPENDIX ‘A’
CONCRETE SPECIFICATION
1. DESIGN MIX
Concrete shall conform to OPSS 1350 and CSA A23. 1-04 unless noted otherwise herein.
Concrete shall have a minimum 28 day strength of 30 MPa.
Cement: 355 kg per m³
Water: Water cement ratio shall be 0.40
Admixtures: Air entraining - 7% (±1.0%) at time of placement
Slump: Maximum 75 mm
NOTE: The final design mix shall be submitted to the Engineer for approval when requested.
2. MATERIALS
Cement shall be Normal Portland Cement (Type 10) conforming to Form 1301.
THE USE OF SLAG WILL NOT BE ALLOWED.
Aggregate shall consist of quarried crushed stone. Pit aggregate will not be acceptable. Combined
aggregates shall be of such composition of sizes that when separated on a No. 4 standard sieve, the
weight passing the sieve shall not be less than 30% or greater than 50% of the total.
COURSE AGGREGATE SHALL HAVE A PETROGRAPHIC NUMBER OF 125 OR LESS.
The maximum sized aggregate shall not exceed 18 mm. All stones shall be commercially washed or
equal. Water used for mixing shall be clean and free from any ingredients which may set up harmful
physical or chemical reaction in the concrete.
3. CONCRETE MIXING, PLACING AND CURING
All concrete shall be mixed-in-transit providing the Company producing the concrete and the travelling
distance are approved by the Engineer.
Sufficient water only is to be added to the mix to ensure workability and obtain the slump as already
specified so that the concrete may flow using vibrators, if necessary, into the corners of the forms and
into deeper sections.
Concrete during and immediately after depositing shall be thoroughly compacted by means of suitable
tools. For thin walls or inaccessible portions of the forms where spading, rodding or forking is
impracticable, the concrete shall be worked into place by vibrating or hammering the forms lightly
opposite the freshly deposited concrete. The concrete shall be thoroughly worked around any
reinforcement, and around all embedded fixtures and into the corners of the forms.
Excess accumulation of water on the surface of the concrete due to water gain, segregation or other
causes, during placement and compacting shall be prevented as far as possible by adjustments in the
mix. Provisions shall be made for the removal of such excess water as may accumulate so that under no
circumstances will concrete be placed in such accumulations.
4. DELIVERY OF CONCRETE
Upon delivery of each load of concrete, the supplier will provide the Engineer with a copy of the Bill of
Lading showing the following:
a) Cement content per m3
b) Admixtures
c) Truck number
d) Time of day and date truck loaded
e) Volume of water added on site.
5. SAMPLING AND TESTING
Sampling and testing of concrete shall be in accordance with MTO Form 1350.
APPENDIX ‘B’
EXISTING SPS DRAWINGS
CJDL SPS DRAWINGS
NOT IN SET
NOT IN SET
NOT IN SET
NOT IN SET
NOT IN SET
NOT IN SET
O/H
O/
H
O/H
O/
H
O/
H
O/
H
O/
H
O/H
O/
H
O/
H
SA
N
SA
N
SA
N
SA
N
SA
N
STSTSTSTSTSTSTSTSTSTST
ST
ST
ST
ST
SANSANSANSAN
SA
N
SA
N
SA
N
F F
F
F
F
STSTSTST
S
T
S
T
S
T
S
T
S
T
S
T
F
ST
ST
G
G G G G G G G
A A
C
C
D
D
B
B
²
F
F
SAN
SAN
U/H
U/
H
U/H U/H
1 ISSUED FOR MUNICIPAL REVIEW 26 JUN 2026 PJP
2 ISSUED FOR TENDER 17 JUL 2026 PJP
EDEN LINE (
C
O
U
N
T
Y
R
O
A
D
4
4
)
PLA
N
K
R
O
A
D
(
C
O
U
N
T
Y
R
O
A
D
1
9
)
PLA
N
K
R
O
A
D
(
C
O
U
N
T
Y
R
O
A
D
1
9
)
N
Cyril J. Demeyere Limited
P.O. Box 460, 261 Broadway
Tillsonburg, Ontario. N4G 4H8
Tel: 519-688-1000
866-302-9886
cjdl@cjdleng.com
STAMP:
No.REVISION DATE BY SURVEY BY:
DESIGN BY:
PROJECT NO.
DRAWN BY:CHECKED BY:
DATE:DRAWING No.
EDEN - S.P.S. CAPACITY EXPANSION
MUNICIPALITY OF BAYHAM
SITE PLAN
23028 1
AVM AH/AK AVM
26 JUNE 2026CJDL
MUNICIPALITY OF BAYHAMMETRIC H. SCALE 1:200LEGEND
,
TACTILE WALKING SURFACE
INDICATORS (OPSD 310.033)
BLOW OFF,
WATER SAMPLING STATION
GEOTECHNICAL BORE HOLE
EDGE OF BUSH/DRIP LINE
SHRUB
CONIFEROUS, DECIDUOUS TREE
UTILITY PEDESTAL
SIGNHYDRANT
WATER SERVICE CURB STOP
WATER VALVE
CATCH BASIN
CLEAN OUT
MAINTENANCE HOLE
FENCE
PROPOSED FINISHED
ELEVATIONS, FUTURE
PROPOSED SURFACE
DRAINAGE, EXISTING
ORIGINAL ELEVATIONS
(MAY NOT BE VALID NOW)
MAJOR FLOW
EX. SANITARY SEWER
EX. STORM SEWER DITCH/SWALE
EX. WATERMAIN
EX. WATER SERVICE
UNDERGROUND BELL LINE
EX. UNDERGROUND POWER LINE
EX. NATURAL GAS LINE
EX. OVERHEAD POWER LINE
EX. UNDERGROUND FIBRE OPTIC LINE
UNDERGROUND CABLE LINE
EDGE OF GRAVEL
EDGE OF PAVEMENT
SAN
ST
W
W/S
G
U/H
O/H
FO
T
CPROPOSED SANITARY SEWERSAN
SILT FENCE PROPOSED GRAVEL
PROPOSED ASPHALTSITE BOUNDARY
,
N
SCALE:1:7500
KEY PLAN
EDEN
SITE
EDEN SETTLE
M
E
N
T
BOUNDARY
TILL
S
O
N
B
U
R
G
/
B
A
Y
H
A
M
U
T
I
L
I
T
Y
C
O
R
R
I
D
O
R
ED
E
N
S
E
T
T
L
E
M
E
N
T
BO
U
N
D
A
R
Y
CO
U
N
T
Y
R
O
A
D
1
9
-
P
L
A
N
K
R
O
A
D
FUTURE RESIDENTIAL
FU
T
U
R
E
R
E
S
I
D
E
N
T
I
A
L
FU
T
U
R
E
RE
S
I
D
E
N
T
I
A
L
I:
\
A
C
A
D
P
r
o
j
e
c
t
s
\
2
0
2
3
\
2
3
0
2
8
\
0
4
-
L
a
y
o
u
t
s
\
2
3
0
2
8
S
i
t
e
P
l
a
n
.
d
w
g
,
2
0
2
6
-
0
7
-
1
7
3
:
5
3
:
5
4
P
M
,
c
.
m
a
d
a
a
n
,
1
:
2
5
.
4
1 ISSUED FOR MUNICIPAL REVIEW 26 JUN 2026 PJP
2 ISSUED FOR TENDER 17 JUL 2026 PJP
∅
Cyril J. Demeyere Limited
P.O. Box 460, 261 Broadway
Tillsonburg, Ontario. N4G 4H8
Tel: 519-688-1000
866-302-9886
cjdl@cjdleng.com
STAMP:
No.REVISION DATE BY SURVEY BY:
DESIGN BY:
PROJECT NO.
DRAWN BY:CHECKED BY:
DATE:DRAWING No.
SEE DRAWING No.1 FOR GENERAL NOTES
SCALES AS NOTEDLEGEND
,
TACTILE WALKING SURFACE
INDICATORS (OPSD 310.033)
BLOW OFF,
WATER SAMPLING STATION
GEOTECHNICAL BORE HOLE
EDGE OF BUSH/DRIP LINE
SHRUB
CONIFEROUS, DECIDUOUS TREE
UTILITY PEDESTAL
SIGNHYDRANT
WATER SERVICE CURB STOP
WATER VALVE
CATCH BASIN
CLEAN OUT
MAINTENANCE HOLE
FENCE
PROPOSED FINISHED
ELEVATIONS, FUTURE
PROPOSED SURFACE
DRAINAGE, EXISTING
ORIGINAL ELEVATIONS
(MAY NOT BE VALID NOW)
MAJOR FLOW
EX. SANITARY SEWER
EX. STORM SEWER DITCH/SWALE
EX. WATERMAIN
EX. WATER SERVICE
UNDERGROUND BELL LINE
EX. UNDERGROUND POWER LINE
EX. NATURAL GAS LINE
EX. OVERHEAD POWER LINE
EX. UNDERGROUND FIBRE OPTIC LINE
UNDERGROUND CABLE LINE
EDGE OF GRAVEL
EDGE OF PAVEMENT
SAN
ST
W
W/S
G
U/H
O/H
FO
T
CPROPOSED SANITARY SEWERSAN
SILT FENCE PROPOSED GRAVEL
PROPOSED ASPHALTSITE BOUNDARY
,
226
227
228
229
230
231
232
233
234
225
SECTION B-B
LOOKING WEST
SCALE 1:100
SECTION A-A
LOOKING NORTH
SCALE 1:50
226
227
228
229
230
231
232
233
234
225
226
227
228
229
230
231
232
233
234
235
SECTION D-D
LOOKING WEST
SCALE 1:50
226
227
228
229
230
231
232
233
234
235
225
226
227
228
229
230
231
232
233
234
235
225
SECTION C-C
LOOKING WEST
SCALE 1:100
226
227
228
229
230
231
232
233
234
235
226
227
228
229
230
231
232
233
234
235
226
227
228
229
230
231
232
233
234
235
EDEN - S.P.S. CAPACITY EXPANSION
MUNICIPALITY OF BAYHAM
SECTIONS
23028 2
AVM AH/AK AVM
26 JUNE 2026CJDL
MUNICIPALITY OF BAYHAM
I:
\
A
C
A
D
P
r
o
j
e
c
t
s
\
2
0
2
3
\
2
3
0
2
8
\
0
4
-
L
a
y
o
u
t
s
\
2
3
0
2
8
S
i
t
e
P
l
a
n
.
d
w
g
,
2
0
2
6
-
0
7
-
1
7
3
:
5
4
:
0
0
P
M
,
c
.
m
a
d
a
a
n
,
1
:
2
5
.
4
APPENDIX ‘C’
GEOTECHNICAL ENGINEERING REPORT
Page 1
Municipality of Bayham
c/o Cyril J. Demeyere Limited Consulting Engineers December 31, 2024
261 Broadway Street SC-02043
Tillsonburg, ON, N4G 4H8
Re: Eden Sanitary Pump Station
Geotechnical Borehole and Test Pit Program
11403 Plank Road (County Road 19), Bayham
As requested, Stonecairn Consulting was on site to witness a borehole and test pit program for the Eden
Sanitary Pump Station, to provide information for the design and construction of the proposed underground
holding tank. It is understood that the bottom of the proposed holding tank is approximately 5.6 m below grade
and the sanitary piping which will be installed to tie-in with the existing pumping station will extend about 6.3
m below grade. The bottom of the existing pump station is approximately 8.0 m deep. A Schematic Detail
showing the proposed site details, is appended for reference – refer to Drawing 1 in Appendix A.
BOREHOLE & TEST PIT OBSERVATIONS
One borehole (denoted as BH101) was advanced at the site on November 25, 2024, to depth of 8.07 m below
existing grades. The borehole elevation was surveyed by Stonecairn Consulting using a Trimble R12 GPS rover.
The borehole location is appended, for reference, and summarized in Table 1 below, and is shown on Drawing
2, in Appendix A.
Table 1: Borehole Location
Borehole ID Northing, m N Easting, m E Ground Surface Elevation (m asl)
BH101 4737641.489 520470.117 233.08
The borehole was advanced at the site by a local drilling-contractor, using a track-mounted drill-rig, and were
advanced through the topsoil into the underlying natural soils in order to assess the suitability of subgrade
soils to support the proposed structures.
Soils encountered within the borehole consisted of surficial topsoil overlying natural sandy silt, silt, and silt till
soils. The sandy silt was described as brown in colour with trace rootlet inclusions. The silt was described as
mottled brown and grey in colour, becoming grey with depth, with trace sand. The silt till was described as
grey in colour. The natural sandy silt was in a loose state, based on a Standard Penetration Test (SPT) N-Value
of 8 blows per 0.3 m of split-spoon penetration. The sandy silt was in a moist state with a moisture content of
15.7%. The natural silt was in a loose to compact state, based on SPT N-Values ranging from 6 to 14 blows per
0.3 m of split-spoon penetration. The silt was in a moist to very moist state with moisture contents ranging
from 18.7% to 28.2%. The natural silt till was in a compact state, based on an SPT N-value of 24 blows per 0.3
m of split-spoon penetration The silt till was in a very moist state with a moisture content of 24.8%. A copy of
the borehole log is provided in Appendix B, for reference.
Eden SPS - Borehole & Test Pit Program SC-02043
11403 Plank Road (County Road 19), Bayham December 31, 2024
Page 2
On December 18, 2024, a series of two test pits were excavated at the site to assess the soil and groundwater
conditions in the area of the new holding tank. A copy of the test pit observations and site photographs during
the excavation is provided in Appendix B, for reference. The test pit summary indicates that the soils consist
of surficial topsoil overlaying natural sandy silt subgrade soils. The upper 1.5 m of the sandy silt was in a
weathered state, and in a very moist and loose condition. Below that level, the sandy silt becomes more
compact, and becomes clayey below 2.9 to 3.0 m depth. Minor groundwater seepage was observed from the
excavation sidewalls at various depths.
GEOTECHNICAL DESIGN AND CONSTRUCTION RECOMMENDATIONS
As noted previously, the proposed holding tank will be installed on the north side of the existing pump station.
The existing pump station structure extends approximately 8.0 m deep. It is understood that the bottom of
the proposed holding tank is will be set about 5.6 m below grade and the sanitary piping which will be installed
to tie-in with the existing pumping station will extend about 6.3 m below grade. However, based on the
proposed location and depth of the holding tank, it is anticipated that excavations will encroach into the
subgrade soils which support the existing slab-on-grade structures with conventional depth foundations for
frost cover, including the existing house and controls building.
The following geotechnical comments and recommendations are provided for the design and construction of
the holding tank and servicing tie-ins.
Table 2: Geotechnical Design Recommendations
Design
Parameter Comments and Recommendations
Design Soil
Bearing Capacity
and Subgrade
Preparation
Subgrade soils for the holding tank are expected to be comprised of natural silt till. An
allowable SLS bearing pressure (net pressure stress increase) of 230 kPa (4800 psf) can be
used for the design of the holding tank. Site review to confirm the condition of the
subgrade soils at the footing base level should be undertaken by the geotechnical
engineer at the time of excavation.
Provided that the stability of the soils exposed at the founding level is not compromised as
a result of construction activity, precipitation, cold weather conditions, etc., and the design
bearing pressures are not exceeded, the total and differential settlements of footings are
expected to be less than 25 mm and 19 mm, respectively.
The base of the holding tank should be constructed on a minimum 150 mm thick well-
compacted layer of Granular B material. In wet zones or where groundwater seepage is
persistent at time of construction, consideration may be given to using a well graded, 20
mm nominal clear stone to provide a stable working base. This can be best assessed by the
geotechnical engineer during construction. For design purposes, the modulus of subgrade
reaction (k) can be taken as 45 MPa/m, for the compacted stone over approved subgrade
soils.
Vegetation removal and topsoil stripping is anticipated throughout the area to be
developed. Material which is excavated from the tank area (and from above the water
table) may be considered suitable for reuse as structural fill, subject to review and approval
by the geotechnical consultant.
Eden SPS - Borehole & Test Pit Program SC-02043
11403 Plank Road (County Road 19), Bayham December 31, 2024
Page 3
Management of
Excess Soils
The SPS site is within an area which has a mix of agricultural lands and residential
developments. No portion of the site is considered to be an “enhanced investigation
project area” as defined in O.Reg. 406/19 and O.Reg. 153/04, as amended. The Regulation
includes an exemption (under Section 8), which limits the requirements for the preparation
of planning documents for project areas which are considered low risk for environmental
impacts, and have most recently been used for agriculture, parkland and residential land-
use.
Schedule 2 of the regulation includes a provision for the movement of topsoil which is
excavated from the site, and transported directly for reuse as topsoil at a reuse site to be
exempt from the regulatory requirements for filing on the Soil Registry and the associated
testing requirements, provided that the site is not part of an enhanced investigation area,
and where the purpose of the topsoil removal is not for site remediation. As such, if
excess soils are limited to topsoil, this Schedule 2 exemption may also apply.
Open Cut
Excavations
Excavations for the site services are generally expected to extend into the natural soils. All
work associated with design and construction relative to excavations must be carried out
in accordance with the Occupational Health and Safety Act (OHSA). The following soil
classifications are provided in accordance with Section 226 of Ontario Regulation 213/91:
The firm and compact sandy silt (free of groundwater seepage) is generally classified
as Type 2 soil. For excavations which extend through or terminate in Type 2 soil,
temporary excavation side slopes must be cut near vertical in the bottom 1.2 m, and
sloped back at an inclination of 1H:1V above that level.
Where intermittent groundwater seepage in the silty subgrade soils is encountered,
the soils should be treated as Type 3 soil. For excavations which extend through or
terminate in Type 3 soil, temporary excavation side slopes must be cut back at a
maximum inclination of 1H:1V from the base of the excavation. Flatter slopes may be
required if groundwater seepage is persistent or causes instability in the excavation
sidewalls.
In the event that construction occurs in seasonally wet conditions or when frozen soil
conditions are present, care will be required to maintain safe excavation side slopes, and
suitable excavation bases. The contractor should use a reasonable effort to direct surface
run-off away from open excavations.
Excavation
Support
It is expected that a shoring system will be needed to support the deep excavation for the
holding tank and servicing connections. Minimum support system requirements for steeper
excavations are stipulated in Sections 234 through 242 of the Act and Regulations. The
shoring system must be designed to be internally (overturning, and sliding) and externally
stable (slope stability/base heave). Such a system is expected to include sheet piling
around the perimeter of the excavation and/or stacked trench liner boxes.
The excavation support system is expected to also assist in limiting groundwater flow into
the open excavation, to facilitate construction, and should be considered in determining
the optimal shoring design for this project.
Consideration may also be given to utilizing benched excavations in conjunction with the
shoring system, where sufficient space is available for oversized excavations which can
accommodate benched intervals in the open cut excavation.
The following soil parameters are suggested for calculating lateral earth pressures on
excavation support and holding tank walls.
Eden SPS - Borehole & Test Pit Program SC-02043
11403 Plank Road (County Road 19), Bayham December 31, 2024
Page 4
In the event that imported fill material is present near the excavation which vary materially
from the above soils, the geotechnical consultant should review the soil conditions to
confirm the design parameters.
If a sheet pile shoring system is used, it is anticipated that the shoring wall would be
supported by means of soil anchors installed in the soil beyond the excavation limits.
General design recommendations regarding tiebacks (earth anchors), are presented in
Canadian Foundation Engineering Manual (CFEM). A shear strength of 145 kPa (3000 psf)
is recommended. Proper design and proof test must be carried out to confirm the design
assumption.
Appropriate construction procedures must be employed (cased holes or other procedures)
to permit tieback installation and minimize caving and loss of ground where earth anchors
must be installed through layered soil deposits. The shored wall should be monitored
during construction, to ensure that the shored slope is adequately protected.
The overall stability of the shoring system must be checked. In this regard, all surcharge
loads including vertical and horizontal pressures must be included. This check can be
carried out using computerized methods after tieback loadings and locations have been
set, and the surcharge loadings from structures have been computed by the structural
engineers. It is emphasized that the anchors must be installed well back from active zone
as outlined in the CFEM.
Construction
Dewatering
Stabilized groundwater conditions are generally expected to be located below the tank
base. However, as noted previously, minor groundwater seepage was noted in the test pit
sidewalls, as a result of seasonal wet conditions and infiltrated surface water runoff.
Localized gravity feed sump pits and pumps are generally expected to be suitable to
address shallow groundwater infiltration into open excavations at the site. In the event that
shoring walls are utilized for open excavations, the amount of groundwater infiltration may
be further reduced.
Consideration may be given to filing an Environmental Activity and Sector Registry (EASR)
with MECP which would allow a maximum daily water taking of up to 400,000 L/day. It is
anticipated that dewatering limits should fall within this volume. Consultation with the
contractor carrying out the work is recommended, to develop a suitable dewatering and
discharge plan, in support of the EASR. Stonecairn can assist with the application, upon
request.
Care should be taken to direct surface water run-off away from the open excavations.
Eden SPS - Borehole & Test Pit Program SC-02043
11403 Plank Road (County Road 19), Bayham December 31, 2024
Page 5
Seismic Design
Considerations
Previous soil conditions documented at the Site have been examined in relation to Section
4.1.8.4 of the Ontario Building Code (OBC) 2024 The subsoils expected below the proposed
holding tank will generally consist of compact silt till. The Site Class for the proposed
development is “C” as per Table 4.1.8.4.A, Site Classification for Seismic Site Response.
In the event that a higher Site Classification is being sought by the structural design
engineer, additional deep boreholes and / or multichannel analysis of surface waves
(MASW) testing would be required to determine if the soil conditions below the current
depth of exploration can support a higher Site Classification.
Foundation
Backfilling
Materials to be used as foundation/tank backfill should be within three percent of optimum
moisture content for best compaction results. Based on the moisture contents of the
retrieved soil samples from the borehole and test pits, some of the excavated material
where groundwater seepage is present may be too wet for re-use as foundation wall
backfill, without some soil conditioning, such as drying or blending with dryer material.
It is recommended that the use of heavy compaction equipment be restricted within 0.5 m
of the chamber wall. Backfill should be brought up evenly on both sides of the foundation
walls which have not been designed to resist lateral earth pressures.
If the weather conditions are very wet during construction, site review by the geotechnical
consultant may be advised to confirm the suitability of onsite soils for reuse. In the event
that excavated materials contain topsoil, organics or otherwise unsuitable material, such
materials should be stockpiled separately, and limited to re-use where settlements can be
tolerated.
Sanitary Servicing
Tie-Ins
Pipes set in the natural subgrade soils are expected to be adequately supported. Localized
base improvement along the trench bottom may be required for excavations which
terminate in wet subgrade soils. The extent of base improvement or stabilization is best
determined in the field during construction, with consultation from the geotechnical
engineer
If space restrictions at the site do not allow for conventional open cut without risk of
undermining, or where excavation sizes are to be limited, the use of adequate bracing or
shoring may be required. In the natural subgrade soils, bracing will not normally be
required if the structures are behind a 45-degree line drawn up from the near edge of the
excavation.
Consideration may be given to utilizing trenchless installation methods for the servicing
tie-ins at the site. The natural sandy silt and silt till soils are well suited to trenchless
installation methods. Additional information is provided in the following section.
Trenchless Pipe
Installation
To minimize the amount of excavation and to avoid undermining existing building
foundations, consideration may be given to utilizing trenchless pipe installation methods
for the servicing tie-ins.
Trenchless work should be carried out by a specialist contractor experienced in the area,
and should be continually monitored for alignment and grade. If the work is carried out
properly, and no significant obstructions are encountered, only nominal settlement would
be expected in the overlying soils. In this regard, the soil conditions at the site are well
suited for directional drilling methods. This method does not require staging pits if site is
able to accommodate maximum entry and exit angles; however, benched excavations
could be utilized for partial depth sending/receiving.
It is important to note that any trenchless option for the site servicing should include a
monitoring program to assess potential soil settlements along the alignment, and to
Eden SPS - Borehole & Test Pit Program SC-02043
11403 Plank Road (County Road 19), Bayham December 31, 2024
Page 6
inspect the alignment for evidence of potential issues. For buildings or structures are
present in close proximity to the work area, consideration should be given to completing
condition surveys before the construction takes place and after the completion of the
trenchless installation.
A procedure should be established to ensure that the monitoring data will reach all parties
in a timely manner, so that adjustments can be implemented in a timely manner, if
required. The Geotechnical Engineer should be contacted for technical support in the
interpretation of the ground movements and review of the contractor response when
review and alert levels are reached. If alert levels are recorded during the construction
activities, operations should stop and the pre-planned mitigation and contingency
measures should be implemented to mitigate further movement and ensure public safety.
Construction
Access
A construction access road is expected to provide access to the work area, and is expected
to remain in place for maintenance access. The following recommendations are provided
for a gravel pavement structure.
The exposed subgrade soils are expected to be comprised of re-compacted sandy silt, and
silt till. The road subgrade should be thoroughly proof-rolled and reviewed by the
geotechnical consultant. In the event that loose or soft areas are noted, additional work
may be required to sub excavate and replace unstable soils with suitable compactable
material. In general terms, subgrade soils supporting site pavements should be compacted
to a minimum level of 98 percent SPMDD.
The recommended pavement structure provided below is based on the natural subgrade
soils encountered in the boreholes:
75 mm recycled asphalt surface
150 mm Granular A
400 mm Granular B
It is recommended that a program of inspection and materials testing (including laboratory
analyses and compaction testing) be carried out during construction to confirm that
geotechnical requirements are satisfied. Samples of both the Granular 'A' and Granular 'B'
aggregates should be checked for conformance to OPSS 1010 prior to use on site, and
during construction. Minimum compaction levels of 100% SPMDD are recommended for
the pavement components.
Good drainage provisions will optimize pavement performance. The finished pavement
surface should be free of depressions and should be sloped (preferably at a minimum
grade of two percent) to provide effective surface drainage. Surface water should not be
allowed to pond adjacent to the outside edges of pavement areas.
Geotechnical
Inspection and
Testing
An effective inspection and testing program is an essential part of construction monitoring.
The Inspection and Testing Program may include the following items:
Footing base confirmations for any foundations constructed on engineered fill;
Subgrade review and compaction testing for granular make-up of construction
access;
Concrete sampling and testing for curbs and sidewalks; and,
Compaction Testing on foundation wall backfill
Eden SPS - Borehole & Test Pit Program SC-02043
11403 Plank Road (County Road 19), Bayham December 31, 2024
Page 7
CLOSING
The geotechnical recommendations provided in this report are applicable to the project described in the text.
Stonecairn would be pleased to provide a review of design drawings and specifications to ensure that the
geotechnical comments and recommendations provided in this report have been accurately and appropriately
interpreted.
It is important to note that the geotechnical investigation involves a limited sampling of the subsurface
conditions at specific borehole locations. The conclusions and recommendations presented in this report
reflect site conditions existing at the time of the investigation and a review of available information which has
been presented in the report. Should subsurface conditions be encountered which vary materially from those
observed in the boreholes, we recommend that Stonecairn be consulted to review the additional information
and verify if there are any changes to the geotechnical recommendations.
The comments given in this report are intended to provide guidance for design engineers. Contractors making
use of this report are responsible for their construction methods and practices, and should seek confirmation
or additional information if required, to ensure that they understand how subsurface soil and groundwater
conditions may affect their work.
We trust this satisfies your present requirements. If you have any questions or require anything further, please
feel free to contact our office.
STONECAIRN CONSULTING INC.
Justin May, EIT
EIT, Geotechnical Services
justin.may@stonecairn.ca
Attachments:
Appendix A – Drawings
Appendix B - Borehole Log & Test Pit Summary
Rebecca A. Walker, P. Eng., QPESA
Principal, Geotechnical Director
rebecca.walker@stonecairn.ca
Appendix A – Drawings
LOCATION
11403 Plank Road (County
Road 19),
Bayham, Ontario
DRAWING NAME
Eden SPS Schematic
SCALE
As Shown
PROJECT NO.
SC-02048
DATE
Dec 2024
DRAWING NO.
1
LOCATION
11403 Plank Road (County
Road 19),
Bayham, Ontario
DRAWING NAME
Borehole Location Pl an
SCALE
As Shown
PROJECT NO.
SC-02048
DATE
Dec 2024
DRAWING NO.
2
Appendix B – Borehole Log & Test Pit Summary
NOTES ON SAMPLE DESCRIPTIONS
1. All descriptions included in this report follow the Canadian Foundation Engineering Manual soil classification
system, based on visual and tactile examination which are consistent with the field identification procedures. Soil
descriptions and classifications are based on the Unified Soil Classification System (USCS), based on visual and
tactile observations. Where grain size analyses have been specified, mechanical grain size distribution has been
used to confirm the soil classification.
Soil Classification (based on particle diameter) Terminology & Proportion
Clay: < 0.002 mm Trace: < 10%
Silt: 0.002 – 0.075 mm Some: 10-20%
Sand: 0.075 – 4.75 mm Adjective, sandy, gravelly, etc.: 20-35%
Gravel: 4.75 mm – 75 mm And, and gravel, and silt, etc.: > 35%
Cobbles: 75 – 200 mm Noun, Sand, Gravel, Silt, etc.: > 35% and main fraction
Boulders: > 200 mm
2. The compactness condition of cohesionless soils is based on excavator / drilling resistance, and Standard
Penetration Test (SPT) N-values where available. The Canadian Foundation Engineering Manual provides the
following summary for reference.
Compactness of Cohesionless Soils SPT N-Value
(# blows per 0.3 m penetration of split-spoon sampler)
Very Loose 0 – 4
Loose 4 – 10
Compact 10 – 30
Dense 30 – 50
Very Dense 50+
3. Topsoil Thickness - It should be noted that topsoil quantities should not be established from information provided
at the test hole locations only. If required, a more detailed analysis with additional test holes may be recommended
to accurately quantify the amount of topsoil to be removed for construction purposes.
4. Fill material is heterogeneous in nature, and may vary significantly in composition, density and overall condition.
Where uncontrolled fill is contacted, it is possible that large obstructions or pockets of otherwise unsuitable or
unstable soils may be present beyond the test hole locations.
5. Where glacial till is referenced, this is indicative of material which originates from a geological process associated
with glaciation. Because of this geological process, till must be considered heterogeneous in composition and as
such, may contain pockets and / or seams of material such as sand, gravel, silt or clay. Till often contains cobbles
or boulders and therefore, contractors may encounter them during excavation, even if they are not indicated on
the test hole logs. Where soil samples have been collected using borehole sampling equipment, it should be
understood that normal sampling equipment can not differentiate the size or type of obstruction. Because of
horizontal and vertical variability of till, the sample description may be applicable to a very limited area; therefore,
caution is essential when dealing with excavations in till material.
6. Consistency of cohesive soils is based on tactile examination and undrained shear strength where available. The
Canadian Foundation Engineering Manual provides the following summary for field identification methods and
classification by corresponding undrained shear strength.
Consistency of
Cohesive Soils Field Identification Undrained Shear
Strength (kPa)
Very Soft Easily penetrated several cm by the fist 0 – 12
Soft Easily penetrated several cm by the thumb 12 – 25
Firm Can be penetrated several cm by the thumb with moderate effort 25 – 50
Stiff Readily indented by the thumb, but penetrated only with great effort 50 – 100
Very Stiff Readily indented by the thumb nail 100 – 200
Hard Indented with difficulty by the thumbnail 200+
Borehole ID
Sheet 1 of 1
MC - denotes moisture content
- Northing 4737641.489, Easting 520470.117
Project
Project Location
Project Number
Eden Pump Station
11403 Plank Road (County Road 19), Bayham
SC-02043 BH101
Date Drilled
Drill Rig
Drilling Method
Drilling Contractor
November 25, 2024
D50
Hollow Stem
London Soil Test
Ground Surface Elevation
Groundwater Level at Completion
Technician
Checked By
233.078 m asl
Dry to 8.0 m depth
Rob Walker
Rebecca Walker, P.Eng.
De
p
t
h
(
m
)
Sa
m
p
l
e
T
y
p
e
Sa
m
p
l
e
N
u
m
b
e
r
Re
c
o
v
e
r
y
(
%
)
SP
T
N
-
v
a
l
u
e
(b
l
o
w
s
/
0
.
3
m
)
Gr
a
p
h
i
c
L
o
g
Material Description
Re
m
a
r
k
s
a
n
d
Ot
h
e
r
T
e
s
t
s
Legend Well Construction Details Additional Notes
SPT Sample
Bulk Sample
Pipe Diameter
Installation Depth
no well installed
Ground surface elevation surveyed by
Stonecairn, using Trimble GPS R12 RoverShelby Tube
Stabilized Groundwater
Inferred Groundwater
Screen Length
Depth of Bentonite Seal
1 70 8 MC -15.7%
2 70 9 MC -23.6%
3 90 14 MC -28.2%
4 90 8 MC -18.7%
5 70 7 MC -24.9%
6 70 6 MC -18.6%
0.5
1.0
1.5
2.0
2.5
3.0
3.5
4.0
4.5
5.0
5.5
6.0
6.5
7.0
7.5
8.0
TOPSOIL -brown loam,moist, 230 mm
SANDY SILT - brown sandy silt, some rootlets,
moist, loose
SILT TILL -grey, trace sand, some clay, moist, compact
BH Terminated at 8.07 m
Borehole observed open to 8.0 m depth.
No groundwater accumulationor seepage observed.
7.00 m
1.50 m
7 60 24
SILT -mottled brown-grey, trace sand, moist, loose
-becoming brown, very moist, compact at 2.2 m depth
-becoming grey, some clay, wet, firm at 3.1 m depth
-contains intermittent very moist sandy silt layering
below 4.0 m depth
8.07 m MC -24.8%
8.5
OBSERVATION REPORT
As requested, Stonecairn Consulting Inc. visited the site to observe the excavation of test pits in the area of the new
holding tank. Two test pits were advanced to 3.5m. The first test pit was 14m to the northwest of the existing building; the
second test pit was 21m northwest from the existing building.
The following were the findings from each test pit:
Test Pit #1
0m - 0.5m Topsoil
0.5m - 1.5m Brown sandy silt, weathered in upper limits; very moist; loose
1.5m - 3.0m Brown/grey sandy silt becoming clayey around 1.5m to 1.8m, moist to very moist; loose to compact
3.0m - 3.5m Grey clayey silt; APL; firm
Notes: Caving of the sidewalls started after 1.8m in depth. Constant water seepage from the purged water at 1.5m depth
into excavation (both side walls). After completion of test pit the opening at the top of the excavation was 2.3m across
(0.8m at start of excavation)
Test Pit #2
0m - 0.4m Topsoil
0.4m - 1.5m Brown sandy silt, weathered in upper limits; very moist; loose
1.5m – 2.9m Brown/grey sandy silt becoming clayey around 1.5m to 1.8m, moist to very moist; loose to compact
2.9m – 3.5m Grey clayey silt; APL; firm
Notes: Caving of the sidewalls started after 1.8m in depth. Constant water seepage from the purged water at various
depths into excavation (both side walls). After completion of test pit the opening at the top of the excavation was 2.5m
across (0.8m at start of excavation
S. Dietze
R Walker, P.Eng.
Eden Sanitary Pump StationProject:SC-02043Project:
Plank Line, Mt. ElginSite:
Municipality of BayhamClient:
Date of Visit:
Details
Weather Conditions:Temperature:oCPartly Cloudy 9
Site Inspector:
December 18, 2024
Site Visit - Test Pits
Reviewed By:
Attachments: Site Photographs
Site Visit – Test Pits SC-02043
Eden Pumping Station Expansion December 18, 2024
Photo 1
Test Pit 1 – Water seepage on sidewalls at 1.5m depth
Photo 2
Test Pit 1 to depth of 3.5m
Site Visit – Test Pits SC-02043
Eden Pumping Station Expansion December 18, 2024
Photo 3
Test Pit cave after reaching 2.2m
in depth
85 Midpark Road – Unit 3
London, Ontario N6N 1B2
www.stonecairn.ca
REPORT
FIRE DEPARTMENT
TO: Mayor & Members of Council
FROM: Harry Baranik, Fire Chief / CEMC
DATE: August 20, 2026
REPORT: FR-04/26 SUBJECT: 2026 – 2027 FIRE PROTECTION GRANT PROVIDED BY THE MINISTRY OF THE
SOLICITOR GENERAL OF THE ONTARIO GOVERNMENT
BACKGROUND
In 2024, the Ministry of the Solicitor General announced the Fire Protection Grant for municipal
fire departments in the Province of Ontario. The framework of this grant was for 3 years which
provided $10,000 per year. The allocation was to those departments that applied and met the
criteria of the grant. The monies were then distributed based on how many stations there were for
those departments who submitted for the grant.
In the 2024 – 2025 Fire Protection Grant, the grant was $10,000,000. The Municipality of Bayham
Fire and Emergency Services (BFES) received approximately $8,500 for each fire station. At that
time, the monies were limited to Cancer Prevention, which included Equipment, Supplies, and
Personal Protective Equipment, and Minor Infrastructure renovations. The BFES directed the
monies be allotted to the purchase of one door in Station 1 (Port Burwell) between the bunker
gear room and the apparatus floor and built a bunker gear cleaning room in the mezzanine above
the apparatus bays in Station 2 (Straffordville) for the Bunker Gear extractor and dryer to be
moved to.
In the 2025-2026 Fire Protection Grant, the monies allocated to the municipal fire departments by
the Ministry of the Solicitor General was doubled to $20,000,000. The eligible list items were
increased to include Minor Infrastructure Modernization – Enhanced Broadband and Internet
Connectivity and Lithium-Ion Incident Response – Equipment and Supplies. The monies allotted
to the BFES came to just under $35,000. In this application, staff applied for the grant to be
directed toward the purchase of air purifiers for the stations and additional balaclavas for all
members. The items are in the process of being obtained.
DISCUSSION In the 2026 – 2027 Fire Protection Grant, the amount of monies and the eligible items from the
Ministry of the Solicitor General remained the same as 2025 – 2026 Fire Protection Grant. Staff is recommending that the grant funding be directed for the installation of the second door in Station 1 between the bunker gear room and the apparatus floor to complete the project from
the 2024-2025 Fire Protection Grant. With the remaining monies, staff is seeking to purchase a Extractor unit for the new SCBA’s that were purchased last year. These units can clean an SCBA far better than by scrubbing the SCBA by hand. This will reduce the amount of
cancerogenic pollutants which can remain on the SCBA. It is anticipated that the door in the station will cost approximately $10,000, Early quotes for the SCBA Extractor are between $40,000 and $50,000. There may be an additional cost of approximately $5,000 for electrical and plumbing installation. The shortfall would remain between $15,000 and $25,000. This shortfall may require funds through the 2027 tax levy as the items cannot be purchased prior to 2027. It should be noted that staff is also seeking other resources such as the Bayham Station Fire Associations to assist in offsetting part of the shortfall. However, at this time, these additional resources cannot be confirmed.
STRATEGIC PLAN
3.2: Quality of Governance > To continually demonstrate financial responsibility to the community Initiative: Actively seek and apply for grants to support operational and capital projects. RECOMMENDATION
1. THAT Report FR-04/26 re 2026 - 2027 Fire Protection Grant provided through the Ministry of the Solicitor General of the Ontario Government Grant be received for information. 2. AND FURTHER THAT council provide directions through a resolution for staff to apply for the 2026 -2027 Fire Protection Grant by the Ontario Fire Marshal’s Grant
Approval Committee of the Ministry of the Solicitor General. Respectfully submitted: Reviewed by:
Harry Baranik CINDY HOWARD, Fire Chief/CEMC/By-Law Interim Chief Administrative Officer B.A., CMM III Police Professional/ Fire Services Executive, CEMC, CAFI
COA-12/26
NOTICE OF WITHDRAWAL
OF A PROPOSED MINOR VARIANCE
IN THE MUNICIPALITY OF
BAYHAM
APPLICANT: MARY BETH STEPHENSON
LOCATION: 129 FAYE ST, PORT BURWELL
TAKE NOTICE that the applicant has withdrawn the application for a proposed Minor Variance (COA-12/26), which had
requested relief from Section 10.3 of Zoning By-law No. Z456-2003 to reduce the minimum lot area requirement from 800
m² to 637.6 m², and relief from Section 10.4 to reduce the minimum lot frontage requirement from 20 m to 15.25 m, in order
to facilitate the relocation of an existing cottage from the neighbouring property at 130 Faye Street onto the property
municipally known as 129 Faye Street.
AND TAKE NOTICE that, as a result of this withdrawal, the public meeting previously scheduled for Thursday, August
20th, 2026, at 6:45 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider this application
will NOT proceed.
REASON FOR WITHDRAWAL: It has been determined that the subject lands at 129 Faye Street and 130 Faye Street are
held under common ownership and are legally merged as a single lot for the purposes of Zoning By-law No. Z456-2003. As
the lands are considered one lot, the minor variance relief originally sought is no longer required to facilitate the proposed
cottage relocation.
ANY PERSON who submitted written comments regarding this application, or who requested notification, is being notified
of this withdrawal directly.
Dated at the Municipality of Bayham this 12th day of August 2026.
Aaron Bell
Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: abell@bayham.on.ca
W: www.bayham.on.ca
COA-13/26
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
MINOR VARIANCE
IN THE MUNICIPALITY OF
BAYHAM
APPLICANT: LEGEND RUBBER
LOCATION: 56957 TALBOT LINE
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed
Minor Variance (COA-13/26).
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a
public meeting on Thursday, August 20th, 2026, at 6:45 p.m. in the Municipal Council Chambers,
56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-law No.
Z456-2003 under Section 45 of the Planning Act. Committee of Adjustment Meetings may also be viewed
virtually through the live-stream on the Municipality of Bayham’s YouTube Channel.
THE PURPOSE of this variance is to request relief from Section 21.10.12.1 of the Zoning By-
law to increase the maximum permitted gross floor area from 8,450 m² to 8,980 m², to facilitate
the construction of a building addition to provide additional warehouse and storage space on
the property known municipally as 56957 Talbot Line. The additional floor area is intended to
support the ongoing operations of the existing business, which has reached capacity at its
current facilities due to increased demand for its products and services. Relief is requested
as follows:
• Section 21.10.12.1 to permit a maximum gross floor area of 8,980 m², whereas 8,450
m² is the maximum permitted.
THE EFFECT of this variance is to permit the construction of the proposed building addition
on the property known municipally as 56957 Talbot Line, providing additional warehouse and
storage space in connection with the existing business use on the property.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed minor variance. Please be advised that equal
consideration is given to all written and oral presentations provided prior to or at the public meeting.
Written comments submitted on or before 12:00 Noon on Wednesday, August 12th, 2026 to
abell@bayham.on.ca or at the municipal office will be included in the Committee of
Adjustment agenda. Comments received after this date will be incorporated into the verbal
report presented at the public meeting.
IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written
request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed Minor Variance may be obtained at the
Municipal Office.
Dated at the Municipality of Bayham this 5th day of August 2026.
KEYMAP
Aaron Bell
Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160 Straffordville,
ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E:abell@bayham.on.ca
W: www.bayham.on.ca
ZBA-24/25
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: CHR FARMS INC.
LOCATION: 55705 HERITAGE LINE
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law
Amendment (ZBA-24/25).
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on
Thursday, August 20th, 2026, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to
consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be
viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel
THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Agricultural (A1)’ Zone to a ‘Site-Specific Agricultural (A1-XX)’ Zone to permit the approved Supplementary Farm Dwelling existing on the property to be converted
to an Additional Residential Unit (ARU); with additional Site Specifics to recognize the existing deficiencies, which requires
relief from the following provisions:
• Section 5.12.XX to permit a maximum Lot Area of 18.8 hectares; where a minimum Lot Area of 20.0 hectares
is required under Section 5.3
• Section 5.12.XX to permit an ARU located 110 metres from the Primary Dwelling; where a maximum distance
from the Primary Dwelling of 40 metres is required under Section 4.59 f)
• Section 5.12.XX to permit an ARU located closer to the front lot line than the minimum
distance required for Primary Dwelling (15 metres); where this is not permitted under Section 4.2 b)
• Section 5.12.XX to permit an ARU located within the front yard; where this is not permitted under Section 4.2
c)
• Section 5.12.XX to permit an ARU located closer to the street than the Primary Dwelling; where this is
not permitted under Section 4.2 c)
The subject property is known as 55705 Heritage Line, south side, and east of Mitchell Road.
THE EFFECT of this By-law is to permit an existing Supplementary Farm Dwelling to be converted to an Additional
Residential Unit and to legalize existing conditions of the lot and relative locations of the existing primary dwelling and the
existing building proposed to be converted to an ARU.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition
to the proposed amendment. Written comments submitted on or before 12:00 Noon on Wednesday, August 12th, 2026
to abell@bayham.on.ca or at the municipal office will be included in the public meeting agenda.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the
Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the
Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the
Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing
of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the
undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office.
Dated at the Municipality of Bayham this 27th day of July, 2026.
Aaron Bell
Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: abell@bayham.on.ca
W: www.bayham.on.ca
REPORT
DEVELOPMENT SERVICES
TO: Members of Council
FROM: Mat Vaughan, Director of Planning and Development (County of Elgin)
DATE: August 20th, 2026
REPORT: DS-29-26
SUBJECT: INTERIM CONTROL BY-LAW – WASTEWATER SERVICING CAPACITY
RECOMMENDATION:
THAT Report DS-29-26 re Interim Control By-Law – Wastewater Servicing Capacity be received;
AND THAT By-law No. 2026-047, being an Interim Control By-law respecting lands within the Hamlet of Eden, the Village of Straffordville, the Village of Vienna, and the Village of Port Burwell that are serviced, or proposed to be serviced, by the Bayham Wastewater Treatment Plant, be read a first, second, and third time and enacted.
BACKGROUND
The Municipality has been monitoring wastewater treatment plant (WWTP) capacity for several years in response to sustained development pressure across its serviced settlement areas.
Since 2022, Council has received a series of reports tracking this issue, including PS-15/22 (September 1, 2022), which directed staff to retain CJDL Consulting Engineers to update the sanitary sewage capacity study; PS-07/25 (June 19, 2025), which advised that up to 93–94
percent of WWTP capacity could already be approved based on 2024 data; and PS-08/26 (May 7, 2026), which updated this analysis using 2025 flow data and cautioned that an apparent improvement in utilization was likely attributable to a drier year rather than a reliable trend.
At its July 16, 2026 meeting, Council received Report DS-27/26 re Interim Control By-Law - Wastewater Servicing Capacity, which built on this history to recommend that Council direct a formal WWTP Utilization and Optimization Study and that staff bring forward a draft Interim
Staff Report DS-29-26 ICBL Page 2
Control By-Law for Council's consideration. Council received DS-27/26, directed staff to retain CJDL to undertake the Study, and directed staff to bring forward a draft Interim Control By-Law
for consideration at this meeting.
FOR INFORMATION:
Since 2022, the Municipality has tracked a pattern of sustained development pressure across its
serviced settlement areas, building against the finite treatment capacity of the Bayham WWTP. As reported to Council in DS-27/26, staff estimated that as of June 30, 2026, the WWTP was operating at approximately 75.49% of rated capacity, with full build-out of active applications and approvals potentially increasing utilization to approximately 94.3% exceeding the 90% MECP threshold identified in the 2022 CJDL capacity study.
On August 12, 2026, CJDL Consulting Engineers provided a Technical Memorandum (attached) confirming the current committed capacity of the Port Burwell WWTP using the Ministry of the Environment, Conservation and Parks' (MECP) mandated methodology for calculating committed reserve capacity. CJDL confirmed that the WWTP is currently at approximately 77.8% committed capacity, rising to approximately 87.4% at full build-out of active applications and approvals, using the MECP-mandated 5-year average flow methodology - figures that refine the estimates reported in DS-27/26, and are based on a unit inventory (223 units) consistent with the range previously reported to Council. CJDL also noted that 2026 flow data to date is running above the 5-year average used in this calculation; using 2026 flow data instead, current committed capacity would
be approximately 85.2%, rising to approximately 96.6% at full build-out of active applications and approvals. Full methodology and findings are set out in the attached Technical Memorandum. The full WWTP Utilization and Optimization Study directed by Council remains underway, with
further findings to be reported to Council upon completion.
Staff have reviewed the development application inventory reported in DS-27/26 against the status of active files as of the date of this Report. No applications within the reported inventory have been withdrawn, refused, or removed from the Municipality's tracking since July 16, 2026, and no applications have since been deemed complete, received provisional, draft, or final approval, or been newly submitted that would affect the unit range reported in DS-27/26. The development inventory and associated capacity implications reported in DS-27/26 are therefore considered to remain current for the purposes of this Report.
Given the convergence of active development demand on the Municipality's remaining wastewater capacity, staff recommend that Council enact the attached Interim Control By-Law to pause acceptance of new development applications within the affected settlement areas while the Study is completed.
LEGISLATIVE AUTHORITY
Section 38 of the Planning Act, R.S.O. 1990, c. P.13, as amended, authorizes a municipal council
to pass an Interim Control By-Law where Council has directed that a review or study be undertaken of land use planning policies in the municipality or in any defined area or areas thereof, for the purpose of temporarily restricting the use of land, buildings, or structures within the defined
area while that review or study is undertaken.
An Interim Control By-Law may be in effect for a period of not more than one year from the date of its passing. Section 38(2) of the Planning Act permits Council to extend an Interim Control By-
Law for one further period, provided the total period of the original by-law and any extension does
Staff Report DS-29-26 ICBL Page 3
not exceed two years. Should the Study directed by Council require additional time to complete, staff may return to Council with a recommendation to extend the by-law prior to its expiry.
Council's direction to undertake the Study and the enactment of the attached Interim Control By-Law are grounded in the WWTP capacity data and development trends reported to Council in PS-07/25, PS-08/26, and DS-27/26, and confirmed in the CJDL Technical Memorandum dated
August 12, 2026, providing the necessary factual basis and rational connection between the Study being undertaken and the interim restriction on development within the affected settlement areas.
PURPOSE OF THE INTERIM CONTROL BY-LAW
The purpose of the Interim Control By-Law is not to permanently prohibit development within the settlement areas serviced by the Bayham Wastewater Treatment Plant. Rather, it provides Council with a temporary planning tool to ensure that new development does not proceed in advance of the completion of the Study directed by Council on July 16, 2026, comprising an assessment of WWTP capacity and optimization opportunities, an examination of the Municipality's planning structure and land use policies informed by that assessment, and corresponding updates to the Official Plan and Zoning By-law as needed.
The By-Law is intended to preserve Council's ability to make informed planning decisions based on the findings of the Study. Development applications already deemed complete prior to the passing of the By-Law are not affected and may continue to proceed through the approval process.
NEXT STEPS
With the enactment of the Interim Control By-Law, the by-law applies to all lands within the settlement areas in the Municipality of Bayham, being the Hamlet of Eden, the Village of
Straffordville, the Village of Vienna, and the Village of Port Burwell, that are serviced, or proposed to be serviced, by the municipal sanitary sewage system connected to the Bayham Wastewater Treatment Plant (WWTP), for a period of one (1) year from the date of passing.
For the purposes of the By-Law, "development application" includes the following:
• Official Plan Amendments;
• Zoning By-law Amendments;
• Draft Plans of Subdivision or Condominium;
• Consents resulting in lot creation;
• Site Plan Control Applications;
• Building Permit Applications; and
• Other development proposals that would generate additional wastewater flows.
The following categories of applications are not captured by the By-Law and may continue to be processed during the interim control period:
Staff Report DS-29-26 ICBL Page 4
• Development applications deemed complete by the Municipality prior to the passing of the By-Law, which are already in process at the time of passing;
• Lands that have obtained provisional consent, draft plan approval, or final plan approval from the Approval Authority as of the date of passing of the By-Law;
• Building permit applications for decks, accessory structures, or alterations to buildings or
structures legally existing as of the date of passing of the By-Law, as defined within the Municipality of Bayham Zoning By-law No. Z456-2003, provided such construction, alteration, or expansion does not increase the number of bedrooms, dwelling units, or commercial, industrial, or institutional floor area of any structure or property; and
• Building permit applications received by the Municipality on or before the date of passing of the By-Law, or construction, renovation, or alteration that does not require allocation of capacity from the Bayham WWTP;
• Development that does not require or generate additional wastewater flows to the Bayham WWTP.
Following enactment, the Clerk will proceed with the Notice of Passing in accordance with the Planning Act and the regulations thereunder.
Staff will proceed with the Study for the Bayham WWTP and the subject settlement areas, building on the flow data, capacity trends, and development analysis previously reported to Council, comprising: an assessment of current and projected WWTP capacity and opportunities for
infrastructure improvements or optimization (the WWTP Utilization and Optimization Study); an evaluation of inflow and infiltration (I&I) reduction opportunities to help manage peak flows to the WWTP; an examination of the Municipality's planning structure, land use mix, and land use
planning policies, including the Official Plan and Zoning By-law, informed by that assessment; and corresponding updates to the Official Plan and Zoning By-law as needed for the Settlement Areas.
Should the Study require additional time beyond the one-year term of the Interim Control By-Law, staff will return to Council prior to the By-Law's expiry with a recommendation to extend the By-Law pursuant to Section 38(2) of the Planning Act, for up to a further one (1) year, such that the total period does not exceed two (2) years.
POTENTIAL CAPACITY
The timeline to resolve WWTP servicing capacity depends on what the Study, directed by Council on July 16, 2026, ultimately finds. The Study will establish the current and projected capacity of the Bayham WWTP, identify any constraints or deficiencies, and provide recommendations for managing servicing capacity and planning policy to accommodate future growth.
Should the Study confirm that expansion of the WWTP beyond its rated capacity of 1,060 m³/d is required, any such expansion would need to proceed under a Schedule C Municipal Class
Environmental Assessment (a provincially mandated environmental review process for municipal infrastructure projects). CJDL has advised this process typically takes 1.0 to 1.5 years to complete, followed by detailed design, MECP approval, and construction. Until the Study is
complete, the available capacity of the WWTP and the volume of development that can be accommodated cannot be confirmed.
Staff Report DS-29-26 ICBL Page 5
Alternatively, should the Study identify opportunities to increase WWTP capacity through
operational or physical upgrades, this could offer a faster path forward. In that scenario, staff will return to Council with recommendations on how to proceed, including any associated capital investment requirements.
SERVICING ALLOCATION POLICY
Once the WWTP Utilization and Optimization Study is complete and the available capacity of the WWTP has been confirmed, the Municipality will be in a position to consider how that capacity should be allocated among competing development interests. Staff intend to bring forward a Servicing Capacity Allocation Policy for Council's consideration as part of, or following, completion of the Study.
CONCLUSION
The Municipality of Bayham's Wastewater Treatment Plant is approaching a critical servicing threshold. Consistent with the CJDL Technical Memorandum dated August 12, 2026, current committed capacity at the Port Burwell WWTP is approximately 77.8% using the MECP-mandated 5-year average flow methodology, with full build-out of active applications and approvals potentially increasing utilization to approximately 87.4% of rated capacity. Using 2026 flow data, which CJDL noted is running above the 5-year average, current committed capacity would be approximately 85.2%, rising to approximately 96.6% at full build-out. Active
development applications already before the Municipality are expected to bring the WWTP toward the 90% MECP utilization threshold identified in the 2022 CJDL capacity study, at which discussions regarding future expansion would be warranted. A substantial volume of additional
development interest beyond these active applications further underscores the need for the Municipality to take immediate, proactive steps to manage wastewater servicing capacity.
The enactment of the Interim Control By-Law pursuant to Section 38 of the Planning Act
provides the Municipality with the necessary tool to pause the acceptance of new development applications within the affected settlement areas while the wastewater servicing capacity Study is undertaken. This approach protects the integrity of the municipal wastewater system, ensures that development does not proceed in advance of confirmed servicing capacity, and allows Council to make informed, evidence-based decisions about the long-term management of growth in Bayham's settlement areas.
Attachments:
1. CJDL WWTP Capacity Technical Memo 2. Interim Control By-law
Appendix:
1. Development Permitted to Proceed
2. Severances Permitted to Proceed
Staff Report DS-29-26 ICBL Page 6
Respectfully Submitted by:
Mat Vaughan
Director of Planning (Elgin County)
Written by:
Aaron Bell
Planning Coordinator, Municipality of Bayham
Reviewed by:
Cindy Howard
Interim Chief Administrative Officer
Staff Report DS-29-26 ICBL Page 7
Appendix:
1. Development Permitted to Proceed
Settlement Area Project
Eden Eden East Subdivision (34T-BY2201)
Eden Eden West Subdivision (4T-BA2502)
Eden 11470 Plank Rd (OPA-03/26) (ZBA-07/26)
Port Burwell Beach House Lane Townhouses (SPA-02-26)
Port Burwell Otter Creek (34T-89008)
Vienna Countryside Communities Subdivision (34T-BA2501)
Vienna 1 Pine St (34T-BA2503)
Vienna Vienna Ridge (North St) Subdivision (34T-BA2201)
Straffordville Sandytown Subdivision (34T-BY2101)
Note: This table reflects development applications permitted to proceed. Development that does not require or
generate additional wastewater flows to the Bayham WWTP is also permitted to proceed under the By-Law
and may not be listed in this table. 2. Severances Permitted to Proceed
Settlement Area Project
Vienna 22 Ann St (E33/34-26)
Vienna 6845 Plank Rd (E37/39-26)
Vienna 55424 Vienna Line (E35-26)
Vienna 15 Oak St (E58/59-26)
Vienna 20 Elm St (E3-26)
Port Burwell 55 Wellington St (E94/95/96-24)
Vienna Chapel St (E46/47/48/49-23)
Straffordville 56649 Heritage Line (E21-26)
Staff Report DS-29-26 ICBL Page 8
Note: This table reflects severances permitted to proceed on the basis of provisional, draft, or final approval as
of the date of passing of the By-Law. Severances that do not require or generate additional wastewater flows
to the Bayham WWTP are also permitted to proceed under the By-Law and may not be listed in this table.
INTERIM CONTROL BY-LAW
Wastewater Servicing Capacity —Bayham WWTP
Report DS-29-26 | Council Meeting —August 20, 2026
Mat Vaughan, Director of Planning & Development
RECOMMENDATION
1 Receive Report DS-29-26 re Interim Control By-Law —Wastewater Servicing Capacity
2 Enact the Interim Control By-Law for lands serviced, or proposed to be serviced, by the Bayham WWTP
Settlement areas affected: Hamlet of Eden, Village of Straffordville, Village of Vienna, Village of Port Burwell
HOW WE GOT HERE
Sep 2022
PS-15/22
CJDL retained to update
sanitary capacity study
Jun 2025
PS-07/25
Up to 93–94% of capacity could
already be approved (2024 data)
May 2026
PS-08/26
2025 data update —
improvement likely a drier year, not a trend
Jul 16, 2026
DS-27/26
Council directed the WWTP
Study + a draft ICBL for today
Aug 20, 2026
DS-29/26
This report —CJDL memo +
draft ICBL for enactment
CJDL TECHNICAL MEMO —AUGUST 12, 2026
Committed capacity, Port Burwell WWTP —223-unit inventory (consistent with DS-27/26)
5-Year Average Flow (MECP-mandated method)
CURRENT
77.8%
AT FULL BUILD-OUT OF ACTIVE APPLICATIONS
87.4%
Refines the estimates reported in DS-27/26
2026 Flow Data (running above 5-yr average)
CURRENT
85.2%
AT FULL BUILD-OUT OF ACTIVE APPLICATIONS
96.6%
CJDL flags 2026 flows as elevated vs. the 5-yr baseline
MECP capacity-planning threshold: 90%
WHAT THE BY-LAW COVERS
One-year term (extendable to 2 years under s.38(2)) across the four serviced settlement areas
PAUSED
•New Official Plan Amendments
•New Zoning By-law Amendments
•New Draft Plans of Subdivision/Condo
•Consents resulting in lot creation
•Site Plan Control applications
•Building permits generating new flow
NOT AFFECTED
•Applications already deemed complete
•Lands with provisional, draft, or final approval
•Decks/accessory structures -no added bedrooms,
units, or floor area
•Permits received before passing / no WWTP capacity
needed
•Development generating no added wastewater flow
Settlement Area Project
Eden Eden East Subdivision (34T-BY2201)
Eden Eden West Subdivision (4T-BA2502)
Eden 11470 Plank Rd (OPA-03/26) (ZBA-07/26)
Port Burwell Beach House Lane Townhouses (SPA-02-26)
Port Burwell Otter Creek (34T-89008)
Vienna Countryside Communities Subdivision (34T-BA2501)
Vienna 1 Pine St (34T-BA2503)
Vienna Vienna Ridge (North St) Subdivision (34T-BA2201)
Straffordville Sandytown Subdivision (34T-BY2101)
DEVELOPMENT THAT MAY CONTINUE
Development Permitted to Proceed Severances Permitted to Proceed
Settlement Area Project
Vienna 22 Ann St (E33/34-26)
Vienna 6845 Plank Rd (E37/39-26)
Vienna 55424 Vienna Line (E35-26)
Vienna 15 Oak St (E58/59-26)
Vienna 20 Elm St (E3-26)
Port Burwell 55 Wellington St (E94/95/96-24)
Vienna Chapel St (E46/47/48/49-23)
Straffordville 56649 Heritage Line (E21-26)
NEXT STEPS
1 Notice of Passing
Clerk issues notice under the Planning Act following enactment. The Interim Control By-law may be appealed to the Ontario Land Tribunal
under s.38(4) of the Planning Act. The appeal period is 50 days following the date of passing.
2 WWTP Utilization & Optimization Study
CJDL proceeds -capacity assessment, I&I reduction review, OP/ZBL policy review
3 Servicing Allocation Policy
Staff to bring forward for Council's consideration alongside/after the Study
4 Expansion pathway (if required)
Schedule C Municipal Class EA -CJDL estimates 1.0–1.5 years, plus design, MECP approval, and construction
BOTTOM LINE
The Bayham WWTP is approaching the 90% MECP planning threshold. Active applications alone could push
committed capacity to 87–97%, depending on methodology.
The Interim Control By-Law pauses new development in the affected settlement areas while the WWTP Study is
completed -protecting system integrity and Council's ability to make evidence-based decisions on growth.
Recommended action: Enact By-law No. 2026-047
Development applications already deemed complete are not affected and may continue through approval.
Page 1
12 August 2026 26042
Municipality of Bayham
56169 Heritage Line,
Straffordville, Ontario
N0J 1Y0
RE: TECHNICAL MEMORANDUM
PORT BURWELL WWTP CAPACITY REVIEW
MUNICIPALITY OF BAYHAM
COUNTY OF ELGIN
ATTENTION: AARON BELL, PLANNING COORDINATOR
This technical memorandum is provided in response to Municipality of Bayham Staff Report DS-
27-26 to confirm the current committed capacity of the Port Burwell wastewater treatment plant
(WWTP). The Staff Report noted a June 2026 capacity of 75.5% at the WWTP, increasing to an estimated
94.3% if all approved and known in-progress developments were realized within the Municipality. This
memorandum is provided to review the current capacity of the Port Burwell WWTP to verify the
Municipal values in report DS-27-26.
Based on information provided from Municipal Staff, the Port Burwell WWTP currently services
1,330 properties (including 12 additional residential units (ARUs)), equating to an estimated service
population of 4,123 people, based on the 2021 Census data of 3.1 people per household within the
Municipality of Bayham.
The WWTP is designed to accommodate an average daily sewage flow of 1,060 m3/d, with a
maximum hydraulic capacity of 3,763 m3/d.
The flow data for the past 5-years (2022 – July 2026 inclusive) shows an average daily sewage
flow of 704 m3/d, with a maximum daily flow of 3,256 m3/d. These 5-year averages correspond to 66.4%
and 86.5% of the design capacities, respectively. Based on the service area of 1,330 properties, the 5-
year average data equates to approx. 0.53 m3/d per household and 171 L/cap/d.
Ministry of the Environment, Conservation and Parks (MECP) procedure D-5-1 for calculating and
reporting uncommitted reserve capacity indicates that the committed capacity is the sum of 3-5 year
average inflows + unconnected approved developments. The MECP defines unconnected approved
developments as those projects that have draft plan approval or have executed development
agreements, but have not been built.
Within the Municipality of Bayham, there are 121 units within the service areas of the WWTP
(Eden, Straffordville, Vienna, Port Burwell) that would fall under the definition for unconnected
approved developments. The estimated design sewage from these 121 units needs to be deducted from
the available capacity at the WWTP to determine the remaining uncommitted reserve capacity. The
MECP recommended design sewage flow is 225 – 450 L/cap/d, which equates to 0.7 – 1.4 m3/d per unit
(based on 3.1 people per unit). An estimated design flow of 1.0 m3/d per household was carried as a
conservative middle-range value, that well exceeds the actual flows experienced (0.53 m3/d per unit).
Utilizing the 5-year average inflow of 704 m3/d, along with the 121 m3/d estimated inflow from
the unconnected approved lots (121 units @ 1.0 m3/d per unit), the total current committed capacity of
Page 2
the Port Burwell WWTP is 825 m3/d, which represents 77.8% of the current 1,060 m3/d average daily
sewage flow.
The remaining uncommitted reserve capacity is 235 m3/d (1,060 m3/d total – 825 m3/d
committed). Based on the estimated design flow of 1.0m3/d per unit, this would equate to 235 units of
remaining uncommitted capacity.
Based on the proposed Interim Control By-Law that was introduced at the July 16th, 2026
Bayham Council Meeting, and is being considered for implementation at the August 20th, 2026 Bayham
Council Meeting, there are approx. 102 units being allowed to proceed towards development approvals
and eventual construction.
If the 121 unconnected approved lots and the 102 units being allowed to move forward were
realized, then the anticipated inflows to the Port Burwell WWTP would be 927 m3/d, which equates to
87.4% of the rated design flow (1,060 m3/d).
From review of the past 5-years building permit and sanitary connection data, the Municipality
of Bayham has averaged 15-20 units per year that are constructed and connected to the Municipal
sanitary system. The 121 unconnected approved units + the 102 units being allowed to proceed would
equate to approx. 10 years of housing inventory based on these rates. However, the housing market is
very volatile and spikes in the market can greatly increase these numbers, as was seen in the recent
2020-2021 housing demand. Increases in build rates would utilize capacity within the plant much faster
than the 5-year average build rate in Bayham.
In addition to the above, the MECP mandated 5-year average flows utilized for this capacity
review are less than the inflows being experienced in 2026. If the 2026 average daily flow was used
(782.4 m3/d), rather than the 5-year average (704.0 m3/d), the current committed capacity would be
85.2% (782.4 m3/d + 121.0 m3/d = 903.4 m3/d). Adding in the 102 units being allowed to proceed would
equate to 96.6% (903.4 m3/d + 102.0 m3/d = 1,024.4 m3/d) using the 2026 flow data.
It should be noted that the sewage flows experienced at the Port Burwell WWTP fluctuate quite
drastically and appear to be aligned with large rainfall events, which is not uncommon within Municipal
sanitary sewer systems through infiltration at joints, combined sewers, illegal connections and various
other infiltration and inflow (I&I) entry points. Pursuing programs to mitigate I&I within the system will
help ensure that peak flows to the plant to do not exceed the maximum hydraulic capacity of 3,763
m3/d.
Bayham Staff have confirmed that they have not had any issues with maintaining the treatment
quality of effluent released from the WWTP.
Standard practice for review of WWTP expansion and/or optimization occurs when the facilities
are at 80-90% committed capacity, with the understanding that it takes several years to determine any
required expansion, implement the design, raise capital funds, and construct the solution, all before the
existing facility reaches full capacity.
Based on the above, the Port Burwell WWTP is within this threshold for looking at
expansion/optimization alternatives to accommodate future development within the Municipality of
Bayham.
Based on current MECP requirements, any expansion of the Port Burwell WWTP, which increases
the capacity beyond 1,060 m3/d would need to proceed under a Schedule C Municipal Class
Environmental Assessment (Class EA). The Schedule C Class EA process typically takes 1.0 – 1.5 years to
complete and would identify the recommended solution to expanding the capacity of the plant, as well
as high-level cost estimates for use in Municipal budgeting. From this, a final detailed engineering design
would be completed for approval by the MECP, and once Municipal budgeting is sourced, the project
could proceed to construction.
Page 3
The timing of implementing the chosen solution would be highly dependent on how fast
development is realized within the Municipality, funding sources for the expansion, and I&I reduction
efforts. A Class EA is valid for 10 years from completion, meaning there is ample time to complete the
detailed design and construction once approved. If the project does not move forward within the 10-
year approval timeline, a renewed Class EA can be completed for a subsequent 10-year approval.
In conclusion:
Bayham Staff Report DS-27-26 indicated the Port Burwell WWTP is at 75.5% capacity as of
June 2026, with an estimated increase to 94.3% capacity if anticipated oncoming
development is realizedThis technical memorandum has confirmed that based on MECP Procedure D-5-1, the Port
Burwell WWTP is at 77.8% committed capacity, and is estimated to increase to 87.4%
capacity if anticipated oncoming development is realizedIf 2026 flow data is used, rather than the MECP mandated 5-year average, the Port Burwell
WWTP would be considered at 85.2% capacity currently, and estimated to increase to
96.6% capacity if anticipated oncoming development is realizedThere have been no issues to date with maintaining the required effluent quality
parameters for the Port Burwell WWTPThe 121 unconnected approved units + the 102 units being allowed to proceed under the
proposed interim control by-law may take up to 10 years to develop, based on the 5-year
average build-out rate within the Municipality of Bayham, however, a housing market
spike would drastically reduce this horizon period, so cannot be used solely as a
reassurance of capacityBased on the current capacity of the WWTP, it is recommended that a review be initiated
to look at expansion and optimization alternatives to accommodate future development
under a Schedule C Class EA process
It is further recommended that I&I reduction programs be reviewed by Municipal Staff to
try and mitigate peak inflows during rainfall and snow melt events experienced at the
WWTP
If there are any questions, please do not hesitate to contact this office.
Yours very truly,
Alex Muirhead, P. Eng. Peter Penner, P. Eng.
AM/avm
Encl.
cc.Ms. Cindy Howard, Chief Administrative Officer (CAO), Municipality of Bayham
Mr. Lorne James, Treasurer, Municipality of Bayham
Mr. Steve Adams, Manager of Public Works/Drainage Superintendent, Municipality of Bayham
Mr. Jeff Carsey, Water Systems Supervisor, Municipality of Bayham
Municipality of Bayham
By-Law No. 2026-047
BEING A BY-LAW PASSED PURSUANT TO THE PROVISIONS OF SECTION 38 OF THE
PLANNING ACT, R.S.O. 1990, C. P 13, AS AMENDED TO ESTABLISH INTERIM CONTROL
PROVISIONS FOR THE SETTLEMENT AREAS IN THE MUNICIPALITY OF BAYHAM AS A
MORATORIUM TO PAUSE DEVELOPMENT FOR A PERIOD OF TWELVE (12) MONTHS IN
ORDER TO ALLOW FOR THE APPROPRIATE COMPLETION OF FURTHER STUDY AND
FACILITY UPGRADES.
WHEREAS, Section 38 of the Planning Act, R.S.O. 1990, c. P.13., as amended, authorizes
the Council of a local municipality to pass an interim control by-law, which prohibits the
use of land, buildings or structures within the municipality or within any deflned area
thereof for such purposes as set out in the by-law, if the Council has directed that a review
or study be undertaken in respect of land use planning policies in the municipality, or in any
deflned area or areas thereof;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham at its August
20, 2026 meeting resolved:
THAT the Council of the Municipality of Bayham directs staff to initiate a land use study
(the “Study”) that will:
1. Assess the existing WWTP capacity and opportunities for improvements or repairs
of existing infrastructure to reduce current utilization and optimize wastewater
reserve capacity in the existing system and/or construction of a new system (WWTP
Utilization and Optimization Study);
2. Examine the Municipality’s planning structure, land use mix and land use planning
policies, inclusive of its official plan and zoning by-law, mapping and regulatory
framework as a result of the WWTP Utilization and Optimization Study for the
settlement areas of the Municipality of Bayham, being the Hamlet of Eden, the
Village of Straffordville, the Village of Vienna, and the Village of Port Burwell (the
“Settlement Areas”).
3. Update the Official Plan and Zoning By-Law regulations, as needed for those lands
in the Settlement Areas;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary and expedient to pass an interim control by-law to give effect to a moratorium on
development, with respect to all land, buildings and structures within the Settlement Areas
of the Municipality of Bayham, being the Hamlet of Eden, the Village of Straffordville, the
Village of Vienna, and the Village of Port Burwell, that are serviced, or proposed to be
serviced, by the municipal sanitary sewage system connected to the Bayham Wastewater
Treatment Plant, as a deflned area while a study is being completed, subject to the
provisions contained herein.
THEREFORE, it is enacted as a by-law of the Corporation of the Municipality of Bayham by
the Council thereof as follows:
1. This by-law applies to all lands within the deflned settlement areas in the
Municipality of Bayham, being the Hamlet of Eden, the Village of Straffordville, the
Village of Vienna, and the Village of Port Burwell, that are serviced, or proposed to
be serviced, by the municipal sanitary sewage system connected to the Bayham
Wastewater Treatment Plant (WWTP), hereinafter referred to as the “Study Area”.
2. Subject to the exceptions set out in sections 4 and 5, and notwithstanding any other
by-law to the contrary, no person shall, for the lands within the Study Area:
a. Use any land, buildings or structures for any purpose whatsoever except for a
use that lawfully existed on the date of the passage of this by-law as long as it
continues to be used for such purposes.
b. Be permitted to construct, alter, or expand any building or structure on a lot,
save and except where such construction, alteration or expansion is for a
deck, accessory structure, or alteration to a building or structure legally
existing as of the date of passing of this by-law, as deflned within Zoning By-
Law Z456-2003, provided such construction, alteration, or expansion does
not increase the number of bedrooms, dwelling units, or commercial,
industrial or institutional fioor area of any structure or property.
3. No development application authorized pursuant to the Planning Act over which the
Municipality has jurisdiction or permit for construction authorized by the Building
Code Act requiring allocation of capacity from the Bayham Wastewater Treatment
Plant shall be deemed complete by the Municipality during the period this By-law is
in effect, except as otherwise permitted by this By-law.
4. Notwithstanding any other provision of this by-law:
a. A building permit may be issued to permit the construction of a building or
structure in accordance with a building permit application received by the
Municipality of Bayham on or before the passing of this by-law or for
construction, renovation or alteration that does not require Bayham WWTP
services, and
b. This by-law shall not apply to prevent the erection or use of any building or
structure for which a permit has been issued under subsection 8(1) of the
Building Code Act, 1992, prior to the day of the passing of the by-law, so long
as the building or structure, when erected, is used and continues to be used
for the purpose for which it was erected and provided the permit has not
been revoked under subsection 8(10) of the Building Code Act, 1992.
5. Lands that are the subject of a development application authorized by the Planning
Act, including but not limited to an application for an Official Plan Amendment,
Zoning By-law Amendment, plan of subdivision, consent, or site plan approval, and
over which the Municipality or, where applicable, the Approval Authority as deflned
in the Planning Act has jurisdiction, and which has been deemed complete, or has
obtained provisional consent, draft plan approval, flnal plan approval, or other
applicable approval from the Municipality or the Approval Authority, as of the date of
the passing of this By-law, shall be exempt from the restrictions set out in Section 2
of this By-law.
6. Where a confiict exists between the provisions of this by-law and any other by-law of
the Municipality of Bayham, this by-law shall prevail.
7. This by-law shall come into force and take effect immediately upon the flnal passing
thereof and shall be in effect for one (1) year from the date of passing of this by-law
unless otherwise extended in accordance with the provision of the Planning Act.
8.The Clerk is hereby authorized and directed to proceed with the giving of notice of
the passing of this by-law in accordance with the Planning Act and the regulations
thereunder.
READ a flrst and second time this 20th day of August 2026.
READ a third time and flnally passed this 20th day of August 2026.
____________________________________
Ed Ketchabaw, Mayor
_____________________________________
Alan Bushell, Clerk
REPORT
DRAINAGE
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works|Drainage Superintendent
DATE: August 20, 2026
REPORT: DR-06/26 SUBJECT: 2026 2nd QUARTER DRAINAGE REPORT
BACKGROUND:
This Report is to inform Council of Q2 2026 ongoing and completed to-date drainage activities. DISCUSSION: Drainage works regarding Q2 2026 new drains and drain maintenance are outlined below:
New Drains
Drain Name Status Pine St. Drain Petition Signed – November 6, 2025 Meeting to appoint engineer – November 20, 2025 Site Meeting held – December 3, 2025 VanQuaethem Extension Plank Road. Site meeting has been completed on August 15, 2023
Waiting on developer’s plans for future phases to submit to Spriets. Confirmed with applicant on Oct. 7, 2025 to hold until further notice.
Vienna Ridge Subdivision Complete, with exception of warranty period of one year. Security holdback will be kept until July 2026.
11:28 Properties Inc. Petition submitted and filed on Oct. 23, 2023 Council passed consideration of Petition on November 2, 2023 Engineer has been assigned to prepare report
Alex Visscher on February 26, 2024 has
signed the petition in regards to work being completed on the west side of Plank Road. Engineer is waiting on west side Plank development to complete report. Confirmed no change on October 7, 2025. Frank Wall - Sandytown Subdivision – Grewal Drain Extension Drain was completed in October with payment certificate from engineer Dated
November 17, 2025. Invoicing has been sent out 13% holdback will be held for one year.
Bartley Drain Smith Drain Extension Major Improvement Notice Filed February 25,
2026. By Mike Chromczak Council Awarded Spriet Associates Ltd on March 5, 2026.
Site meeting held April 8, 2026
Little Jerry Creek Drain Major Improvement Major Improvement Notice Filed February 25, 2026. For the replacement of Best Line Culverts and ditch realignment.
Council Awarded Spriet Associates Ltd on March 5, 2026. Site meeting held April 8, 2026
Csinos Road Drain Petition Filed June 18, 2026 Council received and appointed Spriet’s Associates on June 25, 2025 Drain Maintenance
Drain Name Status Carruthers – Complete- Out for Invoicing Inspection of drain completed April 2, 2025 Found large washout in field near outlet. Contractor to repair spring 2026 Contractor to start in mid-April (approx.) 50m of pipe and outlet to be repaired. Completed
Smith Drain – On-going Landowner called in repair to large catch basin that outlet under the railroad tracks being washed out. On-site with the contractor we determined the pipe has collapsed under rail bed and will need replacing. Additionally, two large catch basins would be added on either side of the tracks. Staff working through approvals with Geo-Rail.
Chute Drain – On-going Landowner called to let us know slow back-up after rain event. Staff waiting on contractor for cleanout and investigation.
Bartley Drain-Sink Hole Roads department discovered large sink hole
on the east side of Culloden Road.
Locates and contractor have been notified. Contractor completed work July 2-3, 2026 Contractor found fiber company drilled through drain tile and outlet was collapsed due to heavy traffic collapsing tile. Nevill Drain – Sink Holes Landowner sent in requests to have sink holes repaired.
Contractor completed in May 28, 2026, 5 sink holes repaired. Pollick Drain Repair Landowner called to report large sinkhole. Contractor completed repair to broken tile,
June 26, 2026.
STRATEGIC PLAN
Not applicable. RECOMMENDATION 1. THAT Report DR-06/26 re 2026 2nd Quarter Drainage Report be received for information.
Respectfully Submitted by: Reviewed by:
Steve Adams Cindy Howard
Manager of Public Works|Drainage Superintendent Interim Chief Administrative Officer
EIginCounty
Elgin County Council
Committee of the Whole Meeting
Minutes
June 23, 2026, 10:30 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Dominique Giguere
Deputy Warden Grant Jones
Councillor Ed Ketchabaw
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Members Absent: Councillor Andrew Sloan (with notice)
Staff Present: Blaine Parkin, Chief Administrative Officer
Nicholas Loeb, Director of Legal Services
Brian Masschaele, Director of Community & Cultural Services
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Holly Hurley, Director of People & Culture
Joe Anne Holloway, Director of Homes and Seniors Services
Katherine Thompson, County Clerk/Manager of Administrative
Services
Diana Morris, Senior Planner
Stefanie Heide, Executive Performance Coordinator
Lindsay King, Policy Planner
1. Meeting Call to Order
The meeting was called to order at 11:09 a.m. with Warden Giguere in the chair.
2. Approval of Agenda
Resolution Number: CW26-65
Moved by: Councillor Couckuyt
Seconded by: Councillor Leatham
RESOLVED THAT the agenda for the June 23, 2026 Committee of the Whole
Meeting be approved as presented.
Motion Carried.
3. Adoption of Minutes
Resolution Number: CW26-66
Moved by: Councillor Hentz
Seconded by: Deputy Warden Jones
RESOLVED THAT the minutes of the meeting held on June 9, 2026 be adopted.
Motion Carried.
4. Disclosure of Pecuniary Interest and the General Nature Thereof
None.
5. Members' Motions
None.
6. Reports of Council, Staff or Outside Boards
6.1 Policy Planner - PLN 26-10 Hospital Expansion Lands Official Plan
Amendment No. CE OPA-01-26
The Policy Planner presented the report recommending approval of
Official Plan Amendment No. CE OPA-01-26, adopted by the Municipality
of Central Elgin with respect to the former St. Thomas Psychiatric Hospital
lands. The proposed Official Plan Amendment establishes a
comprehensive planning policy framework to guide the long-term
redevelopment of the subject lands as a mixed -use community containing
residential, commercial institutional, open space, and supporting land use
designations.
Resolution Number: CW26-67
Moved by: Councillor Couckuyt
Seconded by: Councillor Noble
RESOLVED THAT Elgin County approve Official Plan Amendment No. CE
OPA-01-26, adopted by the Council of the Municipality of Central Elgin on
April 13, 2026; and
THAT staff be directed to provide Notice of this Decision in accordance
with the requirements of the Planning Act.
Motion Carried.
6.2 Director of People and Culture - PAC 26-04 Non -Union Job Evaluation
and Market Comparators
Councillor Hentz left the meeting at 11:30 a.m.
The Director of People and Culture presented the report recommending
approval for a list of comparators that will be used during the market
review of wages.
Resolution Number: CW26-68
Moved by: Deputy Warden Jones
Seconded by: Councillor Widner
RESOLVED THAT the following list of comparators for the job evaluation
and market comparison review, as contained in the June 23, 2026, report
titled "Non -Union Job Evaluation and Market Comparators" be approved.
Oxford County
Middlesex County
City of St. Thomas
Municipality of Chatham -Kent
County of Lambton
County of Essex
County of Wellington
City of London
Perth County
Norfolk County
Motion Carried.
6.3 Director of Engineering Services - ENG 26-16 County Asset Transfers
The Director of Engineering Services presented the report that provides
details regarding the discussions with Elgin County's local municipal
partners regarding the assets proposed to be transferred from the County
of Elgin and recommended that the asset transfer process begin with
completion expected in early 2027. '
Resolution Number: CW26-69
Moved by: Deputy Warden Jones
Seconded by: Councillor Leatham
RESOLVED THAT staff proceed with the road and bridge asset transfers
as identified in the adopted Transportation Master Plan with a goal to
finalize the transfers by January 31, 2027; and
THAT funding be provided to receiving municipalities between 2027 to
2030 and as identified in the Asset Transfer Funding Schedule Table
contained within this report; and
THAT current Road Maintenance Agreement allocations continue until
December 31, 2027 when the agreement expires.
Motion Carried.
7. Adjournment
Resolution Number: CW26-70
Moved by: Councillor Widner
Seconded by: Councillor Couckuyt
RESOLVED THAT we do now adjourn at 11:53 a.m. to meet again on July 14,
2026 at 9:30 a.m.
Motion Carried.
Katherine Thompson,
County Clerk/Manager of
Administrative Services.
1
Dominique G' uere,
Warden.
3
1 n
ElginCounty
Elgin County Council
Regular Council Meeting
Minutes
June 23, 2026, 9:45 a.m.
Council Chambers
450 Sunset Drive
St. Thomas ON
Members Present: Warden Dominique Giguere
Deputy Warden Grant Jones
Councillor Ed Ketchabaw
Councillor Mark Widner
Councillor Jack Couckuyt
Councillor Todd Noble
Councillor Mike Hentz
Councillor Richard Leatham
Members Absent: Councillor Andrew Sloan (with notice)
Staff Present: Blaine Parkin, Chief Administrative Officer
Nicholas Loeb, Director of Legal Services
Brian Masschaele, Director of Community & Cultural Services
Peter Dutchak, Director of Engineering Services
Mat Vaughan, Director of Planning and Development
Holly Hurley, Director of People & Culture
Joe Anne Holloway, Director of Homes and Seniors Services
Katherine Thompson, County Clerk/Manager of Administrative
Services
Diana Morris, Senior Planner
Stefanie Heide, Executive Performance Coordinator
Jeff Lawrence, Tree Commissioner/Weed Inspector
Lindsay King, Policy Planner
1. Meeting Call to Order
The meeting was called to order at 9:58 a.m. with Warden Giguere in the chair.
2. Approval of Agenda
Moved by: Councillor Hentz
Seconded by: Councillor Noble
RESOLVED THAT the agenda for the June 23, 2026 County Council Meeting be
approved as presented.
Motion Carried.
3. Introductions, Recognitions, Memorials
None.
4. Adoption of Minutes
Moved by: Councillor Leatham
Seconded by: Deputy Warden Jones
RESOLVED THAT the minutes of the meeting held on June 9, 2026 be adopted.
Motion Carried.
5. Disclosure of Pecuniary Interest and the General Nature Thereof
6. Presenting Petitions, Presentations and Delegations
None.
7. Motion to Adopt Recommendations from the Committee of the Whole
7.1 Warden Giguere -ADM 26-21 - Recommendations from Committee of
the Whole — June 9, 2026
Moved by: Councillor Hentz
Seconded by: Councillor Widner
RESOLVED THAT items CW26-60 and CW26-63 from the Committee of
the Whole meeting dated June 9, 2026, and the recommendations therein
be adopted.
Motion Carried.
Moved by: Deputy Warden Jones
Seconded by: Councillor Noble
RESOLVED THAT the Council of the Corporation of the County of Elgin
grants draft plan approval to Draft Plan of Subdivision 34T-SO2502,
Township of Southwold, 9210 Union Road, certified by Thomas J. Stirling
O.L.S on behalf of Domus Developments Inc., dated November 6, 2025;
and
THAT staff be directed to provide notice of this decision subject to the
conditions of final approval in accordance with the requirements of the
Planning Act.
Motion Carried.
Moved by: Councillor Hentz
Seconded by: Councillor Noble
RESOLVED THAT the Council of the Corporation of the County of Elgin
grants draft plan approval to Draft Plan of Subdivision 34T SO2503,
Township of Southwold, 10141 Talbotville Gore Road, certified by Gavin
P.T. Seaman, OLS., dated November 23, 2025; and
THAT staff be directed to provide notice of this decision subject to the
conditions of final approval in accordance with the requirements of the
Planning Act.
Motion Carried.
8. Committee Recommendations
None.
9. Reports for Information and Immediate Consideration
9.1 Tree Commissioner/Weed Inspector - ADM 26-22 Tree
Commissioner/Weed Inspector Quarterly Report January — March
2026
The Tree Commissioner/Weed Inspector presented the report that
summarizes the activity related to the Elgin County Woodlands
Conservation By -Law and weed inspection activity for the period of
January 1, 2026 to March 31, 2026.
2
Moved by: Councillor Widner
Seconded by: Councillor Ketchabaw
RESOLVED THAT the report titled "ADM 26-22 Tree Commissioner/Weed
Inspector Quarterly Report January — March 2026" from the Tree
Commissioner/Weed Inspector dated June 23, 2026 be received and filed.
Motion Carried.
9.2 Director of Financial Services/Treasurer - FIN 26-07 2025 Audited
Financial Statements and 2026 Annual Report (Final)
The Chief Administrative Officer introduced Rob Foster, Partner at Graham
Scott Enns Charted Professional Accountants. Mr. Foster presented the
2025 Audited Financial Statements and the 2025 Audit Findings Letter for
Council's review and approval.
Moved by: Deputy Warden Jones
Seconded by: Councillor Ketchabaw
RESOLVED THAT the Warden, Chief Administrative Officer, and Director
of Financial Services/Treasurer be authorized to sign off on the final
statements and audit findings letters as presented; and
THAT the 2025 Annual Report for the Corporation of the County of Elgin
be received and posted on our website in its final form once the audited
statements are signed.
Motion Carried.
9.3 Policy Planner - PLN 26-11 Provincial Planning Policy and Legislative
Updates
The Policy Planner presented the report that provides details regarding
legislative and policy updates introduced by the Province through Bill 98 -
Building Homes and Improving Transportation Infrastructure Act, 2026 and
Bill 119 - Municipal Accountability Act, 2026 that may affect land use
planning and development review processes within Elgin County and its
local municipal partners.
Moved by: Councillor Hentz
Seconded by: Councillor Leatham
RESOLVED THAT the report titled "PLN 26-11 Provincial Planning Policy
and Legislative Updates" from the Policy Planner dated June 23, 2026 be
received and filed; and
THAT Council send a letter of support for Administrative Monetary
Penalties (AMPs) as contained in Bill 119.
Motion Carried.
10. Council Correspondence
Moved by: Deputy Warden Jones
Seconded by: Councillor Widner
RESOLVED THAT Correspondence Items 10.1 - 10.4 be received and filed.
Motion Carried.
10.1 Southwestern Public Health -"Bring Your Own" Alcohol at Outdoor
Public Events Guidance Document for Municipalities
10.2 South Central Ontario Region Economic Development Corporation
SCOR EDC) Board Meeting Minutes -April 4, 2026
3
10.3 Western Ontario Wardens' Caucus Media Release - Registration
Opens for 2026 Western Ontario Municipal Conference in Guelph
10.4 Resolution from the County of Prince Edward regarding a request to
the Province to extend the deadline for Notices of Intention to
Designate Listed Heritage Properties
10.5 Flag Raising and Proclamation Request from St. Thomas -Elgin Crime
Stoppers for Crime Stoppers Month
Moved by: Councillor Noble
Seconded by: Deputy Warden Jones
RESOLVED THAT the request from St. Thomas -Elgin Crime Stoppers to
hold a flag raising and proclamation on September 1, 2026 at 10:00 a.m.
in recognition of Crime Stoppers Month be approved.
Motion Carried.
11. Statements/Inquiries by Members
Councillor Widner shared an invitation from Chaplain Nick Wells inviting Council
to the Annual Founders Day Service at the Old St. Thomas Church on Sunday,
July 5, 2026 at 3:00 p.m.
12. Closed Meeting Items
Moved by: Councillor Ketchabaw
Seconded by: Councillor Noble
RESOLVED THAT we do now proceed into closed meeting session in
accordance with the Municipal Act to discuss the following matters under
Municipal Act Section 239 (2):
Closed Meetinq Item #1 - Closed Meeting Minutes - June 9 2026
Closed Meeting Item #2 - PAC 26-03 Bargaining Mandate
d) labour relations or employee negotiations
Closed Meeting Item #3 - HSS 26-06 Homes Staffing
b) personal matters about an identifiable individual, including municipal or local
board employees.
Motion Carried.
12.1 Closed Meeting Minutes - June 9, 2026
12.2 Director of People and Culture - PAC 26-03 Bargaining Mandate
12.3 Director of Homes and Seniors Services - HSS 26-06 Homes Staffing
13. Motion to Rise and Report
Moved by: Councillor Leatham
Seconded by: Councillor Noble
RESOLVED THAT we do now rise and report.
Motion Carried.
Closed Meeting Item #1 - Closed Meeting Minutes - June 9 2026
Moved by: Deputy Warden Jones
Seconded by: Councillor Noble
RESOLVED THAT the June 9, 2026 closed meeting minutes be adopted.
2
Motion Carried.
Closed Meeting Item #2 - PAC 26-03 Bargaining Mandate
Moved by: Councillor Hentz
Seconded by: Councillor Noble
RESOLVED THAT staff proceed as directed; and
THAT the confidential report from the Director of People and Culture be recieved
and filed.
Motion Carried.
Closed Meeting Item #3 - HSS 26-06 Homes Staffing
Moved by: Deputy Warden Jones
Seconded by: Councillor Widner
RESOLVED THAT the Director of Homes and Seniors Services proceed as
d irected.
Motion Carried.
14. Consideration of By -Laws
14.1 By -Law No. 26-27 Procedural By -Law
BEING a By -Law to Regulate the Proceedings of the Municipal Council of
the Corporation of the County of Elgin.
Moved by: Deputy Warden Jones
Seconded by: Councillor Ketchabaw
RESOLVED THAT By -Law No. 26-27 be now read a first, second, and
third time and finally passed.
Motion Carried.
14.2 By -Law No. 26-28 Confirmation
BEING a By -Law to Confirm Proceedings of the Municipal Council of the
Corporation of the County of Elgin at the June 23, 2026 Meeting.
Moved by: Councillor Leatham
Seconded by: Councillor Ketchabaw
RESOLVED THAT By -Law No. 26-28 be now read a first, second, and
third time and finally passed.
Motion Carried.
15. Adjournment
Moved by: Councillor Widner
Seconded by: Deputy Warden Jones
RESOLVED THAT we do now adjourn at 11:09 a.m. to meet again on July 14,
2026 at 9:00 a.m.
Motion Carried.
61
Ckk' A kOO4A— Al-" A
Katherine Thompson, Dominique 11 ere, Ok,
County Clerk/Manager of Warden.
Administrative Services.
Council received a presentation from Kate Burns Gallagher, Executive Director of the Western
Ontario Wardens’ Caucus (WOWC), outlining the organization’s role in advocating for the interests
of rural municipalities across Western Ontario. Representing 15 upper- and single-tier
municipalities, WOWC works to advance shared regional priorities through research, collaboration,
and coordinated advocacy with provincial and federal governments.
The presentation highlighted several priorities currently shaping WOWC’s advocacy efforts,
including increased investment in rural infrastructure, sustainable funding for homelessness
prevention and housing supports, and improved regional transit connections. These initiatives aim to
strengthen rural communities by improving access to transportation, healthcare, education,
housing, and economic opportunities while ensuring municipalities have the resources needed to
support future growth.
Council also heard how WOWC supports its member counties by conducting regional research,
analyzing policy, and developing evidence-based recommendations to help inform government
decision-making. Recent advocacy efforts have contributed to changes in provincial policies
affecting rural municipalities, including infrastructure funding, farm lot severances, community
response initiatives, and vulnerable sector check processing. Looking ahead, WOWC will continue
working with all levels of government to advance practical, data-informed solutions that address the
unique needs and challenges of rural Ontario.
ELGIN COUNTY
From the Council Chambers
July 14, 2026
Council Meeting
Western Ontario Wardens’ Caucus Highlights Regional Advocacy Efforts
Page 1Council Highlights | July 14, 2026
Council received a mid-year update on the County of Elgin’s 2024-2026 Strategic Plan, highlighting
progress made toward the organization’s long-term priorities during the first half of 2026. The
Strategic Plan serves as the County’s roadmap for decision-making, guiding investments, programs,
and initiatives that support residents, businesses, and local municipalities.
County Reports Progress on Strategic Plan Priorities
Page 2Council Highlights | July 14, 2026
The update highlights progress across five strategic priority areas: collaborative engagement and
communication, organizational culture and workforce development, service excellence and
efficiency, sustainable community growth, and community well-being and inclusivity. Since the plan
was adopted in 2024, Council, the Warden, and County staff have advanced numerous initiatives,
including strengthening relationships with local municipal partners, approving the County’s first
Transportation Master Plan, adopting a new five-year Economic Development Plan, expanding
public engagement efforts, enhancing emergency preparedness, supporting affordable housing
initiatives, and continuing investments in long-term care, library services, and employee
development.
The report also recognizes the Warden’s advocacy efforts on behalf of Elgin County through
organizations such as the Western Ontario Wardens’ Caucus, meetings with provincial
representatives, and participation in regional and community events. Staff continue to implement
projects that align with Council’s strategic priorities, ranging from technology improvements and
service modernization to economic development, infrastructure planning, tourism promotion, and
community safety initiatives.
The progress report notes that many initiatives have already been completed, while others remain
underway or are ongoing. A final evaluation, including measurable outcomes, will be completed at
the end of 2026 as Council begins developing its next Strategic Plan.
Council Meeting
County Reports Progress on Strategic Plan Priorities (continued)
Council received an update on Ontario’s new Buy Ontario Act, which introduces procurement
requirements aimed at increasing the use of Ontario and Canadian-made goods and services in
municipal purchasing and infrastructure projects. The legislation requires municipalities to give
preference to domestic suppliers in certain procurement processes while continuing to ensure value
for taxpayers.
For Elgin County, the new requirements are expected to have minimal impact on the County’s fleet
operations, as emergency vehicles such as ambulances are exempt from the legislation. However,
future capital projects will require contractors to identify the source of major goods and services
used in their bids, and the County will update its procurement policies and evaluation processes to
comply with the new provincial directive.
While the changes are not expected to have immediate financial impacts, the report notes that
procurement processes may become more complex and some project costs could increase as the
new requirements are implemented. The County will continue working with neighbouring
municipalities to develop a consistent approach while ensuring compliance with provincial
regulations.
County Preparing to Implement Buy Ontario Act Requirements
Council awarded the contract for site preparation work for the Elgin-Middlesex Regional Fire
School’s new live fire training facility, marking another important step toward establishing a
permanent, state-of-the-art training centre in Talbotville. The work includes site grading, drainage,
electrical servicing, tree replacement, and the installation of concrete pads needed to support the
new fire training structure and equipment.
The contract was awarded to 291 Construction Ltd., the lowest compliant bidder, following a
competitive procurement process. While the site preparation costs exceeded the original budget
estimate, Council approved additional funding through the Province’s Municipal Legacy Wells
Transfer Payment Program. As a result, no additional costs will be borne by County taxpayers to
complete this phase of the project.
Once completed, the training facility will provide firefighters from across Elgin County with access to
modern live fire training systems that are not currently available locally. The centralized facility is
expected to enhance firefighter training, improve emergency preparedness and response
capabilities, strengthen collaboration among municipal fire departments, and reduce the need for
firefighters to travel outside the region for specialized training.
Page 3Council Highlights | July 14, 2026
Council Awards Site Preparation Contract for New Fire Training Facility
Council Meeting
Council approved Elgin County’s participation as a co-host of the Great Lakes Drowning Prevention
Symposium, an event being organized by the Rip Current Information Project to improve water
safety education across Great Lakes shoreline communities. The symposium, scheduled for
September 2026, will bring together municipal leaders, emergency management professionals,
researchers, and community organizations to share best practices and develop consistent
approaches to drowning prevention and public education.
With several popular Lake Erie beaches located throughout Elgin County, Council heard that
drowning remains a significant public safety concern. The report notes that Ontario accounts for
approximately 40 per cent of drowning fatalities in Canada and that Elgin County’s water-related
fatality rate is higher than the provincial average. Through its partnership with the Rip Current
Information Project, the County is working to develop evidence-based strategies to improve public
awareness of hazards such as rip currents, changing water conditions, high waves, and cold-water
temperatures.
Recommendations emerging from the symposium could lead to standardized safety signage,
educational materials, and consistent messaging at beaches throughout Elgin County and
neighbouring shoreline communities. Any future costs associated with implementing these initiatives
would be considered as part of the 2027 budget process in collaboration with local municipal
partners.
County to Co-Host Great Lakes Drowning Prevention Symposium
Council received an update on a proposal from the Town of Aylmer to install a mural on the west
side of the John Street Bridge, facing Balmoral Park. The mural is intended to enhance the
appearance of the bridge while celebrating Aylmer’s identity and creating a welcoming feature for
residents and visitors.
County staff advised that permission for the project is contingent upon the Town of Aylmer formally
approving the mural through a Council resolution and adding the County of Elgin as an additional
insured party under the Town’s liability insurance for the project. If these conditions are met, the
mural is expected to be completed by October 30, 2026.
An image of the proposed mural is shown below.
Page 4Council Highlights | July 14, 2026
Town of Aylmer Proposes Mural for John Street Bridge
Council Meeting
For the full Council Agenda, click here.
Page 5Council Highlights | July 14, 2026
The Committee of the Whole recommended approval of an Official Plan Amendment to recognize
the Clovermead Adventure Farm in Malahide Township as a site-specific, large-scale agri-tourism
destination within a Prime Agricultural Area. The recommendation acknowledges that the long-
established attraction has evolved beyond the scale of a typical on-farm diversified use while
remaining closely connected to its active agricultural operation.
The proposed amendment would apply to approximately 11 hectares of the 21.8-hectare property,
establishing clear limits on the area dedicated to agri-tourism while preserving the balance of the
lands for agricultural production. Future improvements include expanded and formalized parking,
improved site circulation and servicing, a new admissions building, and other infrastructure
designed to safely accommodate existing visitor demand.
Planning staff concluded that the proposal is consistent with provincial planning policies for non-
agricultural uses in prime agricultural areas. The Committee heard that the amendment recognizes
an established rural tourism destination that supports agricultural education, pollinator awareness,
and the local economy while ensuring surrounding farming operations remain protected. The
application will also require approvals from the Township of Malahide before any future
development can proceed.
Committee of the Whole
Committee Recommends Official Plan Amendment for Clovermead Adventure Farm
Page 6Council Highlights | July 14, 2026
The Committee recommended approval of an Official Plan Amendment and draft plan of
subdivision for a proposed 178-unit residential development on East Road in Port Stanley. The
development would include 32 single-detached homes, street townhouses, and a medium-density
residential block that could accommodate additional townhouses, stacked townhouses, or
apartments, providing a mix of housing options within the community.
The proposed subdivision also includes new local roads, a stormwater management pond, and the
protection of approximately 1.8 hectares of significant woodland and natural heritage features.
Beamish Street would be extended to connect the new neighbourhood with the existing road
network and provide access to East Road.
Planning staff advised that the proposal is consistent with provincial planning policies and the
County’s Official Plan, which directs residential growth to fully serviced settlement areas such as
Port Stanley. The Committee heard that the development is intended to help meet future housing
needs while preserving environmentally significant lands within the property. Detailed design for the
medium-density residential block will be reviewed through a future site plan approval process before
construction can proceed.
Committee of the Whole
Committee Supports 178-Unit Residential Development in Port Stanley
Page 7Council Highlights | July 14, 2026
The Committee recommended awarding a $419,000 engineering contract to Doug Dixon &
Associates Inc. to complete the detailed design for the Port Burwell Bridge rehabilitation project.
The engineering work will include detailed design, environmental permitting, public consultation,
and tender preparation for the future rehabilitation of the bridge.
Originally constructed in 1969, the Port Burwell Bridge has reached the point where several major
components require replacement. As the only bridge crossing Big Otter Creek within the village, it is
a vital transportation link for residents, businesses, visitors, and emergency services. The design
process will also consider how to minimize disruptions during construction while maintaining critical
utilities attached to the bridge.
The project is expected to remain in the design and public consultation phase through 2027, with
construction anticipated to begin in 2028. During the design process, the consultant will present
options to County Council for managing traffic during construction, including whether the bridge can
remain partially open or will require a full closure. Public information sessions will also be held to
gather feedback and share updates as the project progresses.
Committee of the Whole
Engineering Contract Awarded for Port Burwell Bridge Rehabilitation
The Committee reviewed the County’s Sponsorship and Grant Policy and discussed potential
changes to better align funding with Council’s strategic priorities. Since the program was introduced
in 2024, Council has identified opportunities to strengthen the funding process by ensuring
investments deliver meaningful, long-term benefits for communities across Elgin County.
During the discussion, Committee members expressed support for exploring alternative methods of
funding community festivals and events while also exploring opportunities to invest in larger,
strategic initiatives that provide broader County-wide benefits. The discussion also considered ways
to improve transparency, accountability, and consistency in how funding decisions are made.
Rather than making changes immediately, the Committee directed staff to prepare an updated
grant program that reflects the feedback received during the meeting. The revised program will be
presented for further consideration at a future Committee of the Whole meeting before any changes
are implemented.
For the full Committee of the Whole Agenda, click here.
Committee Reviews Future Direction of County Grant Program
Follow County Projects on Engage Elgin
Stay informed about County projects, initiatives, and public engagement opportunities.
Visit engageelgin.ca to learn more.
Warden Dominique Giguère joined residents across Elgin County in celebrating Canada Day,
recognizing the many volunteers, service clubs, sponsors, municipalities, and community
organizations whose hard work made this year's festivities possible.
Despite some challenging weather, communities came together to enjoy parades, family activities,
community gatherings, and spectacular fireworks displays. From Port Burwell's Canada Day parade
to the evening celebrations in Aylmer and events across the County, the day highlighted the strong
community spirit that makes Elgin County such a special place to live.
The Warden also extends her appreciation to MPP Rob Flack and MP Andrew Lawton for attending
celebrations throughout Elgin County and helping mark the occasion with residents.
Celebrating Canada Day Across Elgin County
Beyond the Council Chamber
Warden Giguère joined hundreds of community members at the
East Elgin Community Complex in Aylmer to celebrate Cameron
Reid's outstanding hockey accomplishments. A resident of
Copenhagen in the Township of Malahide, Cameron captained
the Kitchener Rangers to a Memorial Cup championship and
was selected in the first round of the 2025 NHL Draft by the
Nashville Predators. The celebration recognized not only
Cameron's achievements, but also the strong community that
has supported him throughout his journey.
Celebrating Hometown Champion Cameron Reid
Village of Merrickville Wolford
317 Brock Street W PO Box 340 Merrickville, ON K0G 1N0 T: 613-269-4791 W: Merrickville-wolford.ca
May 26, 2026
Re: OPP Detachment Board Resolution of Support - Traffic Calming & Speeding Mitigation Techniques Please be advised that the Council of the Corporation of the Village of Merrickville-
Wolford, at its Regular Meeting on May 25, 2026, passed the following motion pertaining to the OPP Detachment Board Resolution of Support - Traffic Calming & Speeding Mitigation Techniques: Resolution #: R-24-05-25-26 Moved by: Councillor Maitland Seconded by: Councillor Ireland THAT the Council of the Corporation of the Village of Merrickville-Wolford receive for information the resolution from the Municipality of North Grenville, Merrickville-Wolford
Village OPP Detachment Board dated May 7, 2026 regarding traffic calming and speeding mitigation techniques; AND THAT Council endorse and support the resolution from the OPP Detachment Board and direct staff to circulate the resolution of support to Premier Doug Ford, the
Minister of Transportation, the Minister of Finance, MPP Steve Clark, AMO, ROMA, all Ontario Police Service Boards, and all 444 Municipalities in Ontario. Carried.
If you have any questions regarding the above resolution, please do not hesitate to contact me by email at clerk@merrickville-wolford.ca.
Thank you.
Julia McCaugherty-Jansman
Clerk
May 7, 2026 Traffic Calming/Speeding Mitigation Techniques The North Grenville, Merrickville-Wolford Village OPP Detachment Board, at its Meeting on May
7, 2026, passed the following motion with the request for municipal support: Moved by: Ian Fraser Seconded by: Jim Goodman
WHEREAS history demonstrates that speeding and public safety concerns are increasing across Ontario; WHEREAS the Provincial government has shown interest and allocated financial resources to certain municipalities to implement alternative measures to photo radar, reaffirming its ongoing commitment to addressing public safety issues;
WHEREAS this commitment currently applies only to municipalities utilizing photo radar as a deterrent;
AND WHEREAS such funding support would assist municipalities with limited financial resources in protecting their citizens - especially seniors
and school-aged children. NOW THEREFORE BE IT RESOLVED that the Grenville 1 OPP Detachment Board respectfully request North Grenville and Merrickville-Wolford Councils advocate that the province expand its stated interest and financial commitment to include all municipalities in Ontario, adopting a province-wide approach to public safety and thereby ensuring the well-being of all Ontarians; AND THAT this resolution be sent to the following: Premier Doug Ford Minister of Transportation Minister of Finance
MPP Steve Clark AMO ROMA
All Ontario Police Service Boards And all 444 Municipalities in Ontario Carried.
CORPORATE SERVICES DEPARTMENT City of Belleville 169 FRONT STREET
TELEPHONE 613-968-6481 BELLEVILLE, ONTARIO
FAX 613-967-3206 K8N 2Y8
August 7, 2026
The Honourable Steve McKinnon Delivered by e-mail
Federal Minister of Transportation Steven.MacKinnon@parl.gc.ca
Dear Minister McKinnon:
RE: ALTO – Protecting Municipal Interests and Local Decision Making
Motions
13.1. Belleville City Council Meeting, July 27, 2026
This is to advise you that at the Council Meeting of July 27, 2026, the following
resolution was approved.
Whereas the proposed ALTO High Speed Rail Project may
significantly affect municipalities, agricultural and farmland,
residents, businesses, municipal infrastructure, emergency
services, local economies and the natural environment across
Ontario and Quebec;
And Whereas municipalities require complete information and
meaningful consultation before decisions are made that may affect
our communities;
Now Therefore Be It Resolved That the City of Belleville calls upon
the Government of Canada and ALTO to publicly release the
project plan, business case, costs, routes, impacts, alternatives,
mitigation measures, and a detailed municipal impact assessment,
and to undertake meaningful consultation before any advancement
of the project;
And Further That the City of Belleville opposes any project activity
that would negatively impact residents, businesses, agricultural
operations, municipal infrastructure, emergency services, property
access or local decision making, including expropriation, road
closures, road dead-ending, grade separations, access restrictions,
or infrastructure modifications;
.../2
Item 13.1, Belleville City Council Meeting
July 27, 2026 Page 2
And Further That the City of Belleville opposes the downloading of
project-related costs onto municipal taxpayers and requests that all
municipal costs associated with the project be borne by the project
proponent;
And Further That the City of Belleville shall not voluntarily provide
access to City-owned lands, infrastructure, records, studies, data,
or other municipal assets, nor enter into voluntary agreements with
ALTO, unless authorized by Council;
And Further That requests from ALTO involving municipal property,
information, studies, surveys, testing, access, agreements, or
cooperation be reported to Council and, where Council
authorization is required, refer to Council for consideration;
And Further That the City of Belleville reserves all rights available
to protect municipal interests throughout the planning, review,
approval, construction, and operations of the ALTO project;
And Further That a copy of this resolution be forwarded to The
Honourable Mark Carney, Prime Minister of Canada, The
Honourable Steve McKinnon, Federal Minister of Transportation,
The Honourable Heath McDonald, Minister of Agriculture, MP
Shelby Kramp-Neuman, MP Chris Malette, The Honourable Doug
Ford, Premier of Ontario, MPP Ric Bresee, MPP Tyler Allsopp,
Honourable Christine Fréchette, Premier of Quebec, Martin
Imbleau, President of ALTO, the Association of Municipalities of
Ontario, the Federation quebecoise des municipalities, the Union
des municipalites du Quebec, the Eastern Ontario Wardens
Caucus and all Municipalities in Ontario.
Thank you for your attention to this matter.
Yours truly,
Doug Irwin
City Clerk
DI/nh
Pc: Honourable Mark Carney, Prime Minister of Canada
Honourable Heath McDonald, Minister of Agriculture
MP Shelby Kramp-Neuman, Hastings – Lennox and Addington - Tyendinaga
MP Chris Malette, Bay of Quinte
Honourable Doug Ford, Premier of Ontario
MPP Ric Bresee, Hastings – Lennox and Addington
MPP Tyler Allsopp, Bay of Quinte
Honourable Christine Fréchette, Premier of Quebec
Martin Imbleau, President of ALTO
AMO Federation Quebecoise des Municipalities
Union des Municipalities du Quebec
Eastern Ontario Wardens Caucus
All Ontario Municipalities
1
760 Peterborough County Road 36, Trent Lakes, ON K0M 1A0 Tel 705-738-3800 Fax 705-738-3801
July 16, 2026 Via email only
Re: Request for Provincial Action on the Accuracy of Municipal Voters’ Lists Please be advised that during their Regular Council meeting held July 14, 2026, Council
passed the following resolution: Resolution No. R2026-273 Moved by Councillor Franzen
Seconded by Deputy Mayor Armstrong That Council support the following resolution from the County of Peterborough regarding Request for Provincial Action on the Accuracy of the Municipal Voters' Lists: Whereas the Province of Ontario shifted responsibility of the municipal election voters list from MPAC to Elections Ontario by amending the Municipal Elections Act, 1996, through the Helping Tenants and Small Businesses Act, 2020, effective after the 2022 municipal election; and Whereas many of the eight lower-tier Township elector lists presented by
Elections Ontario have discrepancies in voter counts from the 2022 municipal election, specifically in the number of eligible non-resident property owners which are significantly lower than the 2022 numbers; and Whereas Elections Ontario has acknowledged the discrepancies and is planning to address them; Now therefore be it resolved that the Corporation of the County of Peterborough urges the Province of Ontario to immediately encourage prioritization of the review of data specifically related to non-resident property owners to ensure voter lists are as accurate as possible prior to
August 14, 2026; and That this resolution be forwarded to the Premier, the Minister of Municipal Affairs and Housing, the local MPPs, AMO, ROMA, AMCTO, EOWC, FOCA, all Ontario municipalities and the eight lower-tier Township Clerks for support.
Carried.
2
Sincerely,
Mayor and Council of the Municipality of Trent Lakes
cc: All Ontario municipalities Peterborough County Lower Tier Municipalities
Town of Whitby 575 Rossland Road East, Whitby, ON L1N 2M8
905.430.4300
whitby.ca
June 25, 2026
Via Email
The Honourable Doug Ford Premier of Ontario premier@ontario.ca
Re: Review of the Ontario Land Tribunal and Enhancing Deference to Municipal Planning Decisions Please be advised that at its meeting held on June 22, 2026, the Council of the Town of
Whitby adopted the following as Resolution # 166-26:
Whereas local councils are elected by residents to make planning decisions that reflect the needs and priorities of their communities;
Whereas municipalities rely on extensive public consultation, professional
planning advice, engineering studies, and technical reports when making land-use decisions; Whereas the Ontario Land Tribunal (OLT) has the authority to overturn municipal
planning decisions, often requiring municipalities to spend significant taxpayer
dollars defending decisions that have already undergone a thorough local review process; Whereas lengthy and costly appeals can delay housing projects, consume
municipal resources, and reduce the ability of municipalities to focus on
delivering services to residents; and, Whereas local governments should have greater certainty and authority when decisions are consistent with approved Official Plans, provincial policies, and
sound planning principles.
Now Therefore be it Resolved: 1. That the Government of Ontario be requested to review the role and
mandate of the Ontario Land Tribunal to ensure greater respect for
municipal planning decisions that are supported by evidence, public consultation, and approved planning policies;
Page 2 of 2
2. That the Province consider amendments to the Planning Act and Ontario Land Tribunal Act to provide stronger deference to municipal decisions
that align with provincial planning frameworks and Official Plans;
3. That the Province improve transparency and accountability within the Ontario Land Tribunal by requiring clear and detailed reasoning when municipal decisions are overturned;
4. That the Province explore measures to reduce the financial burden on municipalities defending planning decisions before the OLT, helping to protect taxpayer dollars and improve the efficiency of the planning process; and,
5. That Staff be directed to circulate this resolution to the Premier of Ontario, the Minister of Municipal Affairs and Housing, Local Members of Provincial Parliament, the Association of Municipalities of Ontario (AMO), and all Ontario municipalities for consideration and support.
Should you require further information, please do not hesitate to contact the Office of the Town Clerk at 905-430-4300.
Kathryn Douglas Supervisor, Legislative Services clerk@whitby.ca
Copy: C. Harris, Director of Legislative Services/Town Clerk - clerk@whitby.ca The Honourable Rob Flack, Minister of Municipal Affairs and Housing -
minister.mah@ontario.ca
Peter Bethlenfalvy, MPP, Pickering-Uxbridge - peter.bethlenfalvy@pc.ola.org Lorne Coe, MPP, Whitby - lorne.coe@pc.ola.org Jennifer K. French, MPP, Oshawa - jfrench-co@ndp.on.ca Todd J. McCarthy, MPP, Durham - todd.mccarthy@pc.ola.org
Rob Cerjanec, MPP, Ajax - rcerjanec.mpp.co@liberal.ola.org
Laurie Scott, MPP, Haliburton-Kawartha Lakes-Brock - laurie.scott@pc.ola.org Robin Jones, President, Association of Municipalities of Ontario - amopresident@amo.on.ca All Ontario Municipalities
July 17, 2026
Subject: ELERCA Transition – Project Executive Appointed We are writing to provide an update on the amalgamation of the Catfish Creek Conservation Authority (CCCA), Grand River Conservation Authority (GRCA), Kettle Creek Conservation
Authority (KCCA), and Long Point Region Conservation Authority (LPRCA) into the future
Eastern Lake Erie Regional Conservation Authority (ELERCA). As you know, Ontario's 36 conservation authorities are preparing to amalgamate into nine regional conservation authorities on February 1, 2027. As part of this process, each
conservation authority was required to appoint two representatives, its General Manager/CAO
and one elected board member, to a Transition Committee by June 30, 2026. The Ontario Provincial Conservation Agency (OPCA) is overseeing the transition, including the recruitment and appointment of a Project Executive for each new regional conservation
authority. The Project Executive will chair the regional Transition Committee and serve as the
inaugural CAO of the new organization. On July 15, 2026, the OPCA announced that Samantha Lawson, CAO of the Grand River Conservation Authority, has been appointed to this role for ELERCA. Samantha has been with the GRCA for 21 years, serving in a variety of positions before becoming CAO seven years ago.
The Chairs, Vice Chairs, and General Managers/CAOs of the four conservation authorities have already issued a Joint Statement on the amalgamation and approved the Guiding Principles for Transition. These principles will help guide the work ahead and reflect a shared commitment to building the Eastern Lake Erie Regional Conservation Authority in a manner
that is grounded in science, informed by local knowledge, and strengthened through
collaboration and partnerships. We recognize that organizational change may raise questions and concerns. Throughout this process, we are committed to maintaining open, transparent, and ongoing communication with
our municipal partners and stakeholders. Our priority is to ensure a seamless transition while
continuing to deliver the programs and services that municipalities, residents, and watershed communities rely on. Following OPCA approval, the Transition Committee is expected to begin meeting later this
summer. We remain committed to keeping municipalities informed and engaged as the
transition progresses and will continue to share updates as key milestones are reached. In the interim, questions regarding the transition may be directed to Samantha Lawson at slawson@grandriver.ca.
Morgaine Griffin CCCA Chair John Challinor II GRCA Chair Todd Noble KCCA Chair Doug Brunton LPRCA Chair
Wednesday, August 5, 2026
Dear Municipality of Bayham Council
I am sending a request for a letter of support as Tiny Tots Co-operative Nursery School Inc. is
reapplying through the RFP process with the City of St. Thomas to be the lead agency to continue to
administer and deliver EarlyON Child and Family Centre programs and services in Western Elgin County
since March 2021, as well as Eastern Elgin County since January 2026.
We want to retain and build our strong relationships with local community partners and colleagues to
provide EarlyON programs and services to families that are inclusive, innovative, and high quality. Tiny
Tots is asking for your letter, expressing how you may collaborate with and/or support our organization
to help us reach our goals in delivering these programs.
We look forward to receiving your letter of support by September 4th, 2026. Thank you in advance.
Sincerely,
Shelley Smith
Shelley Smith, RECE, Supervisor,
Tiny Tots Co-operative Nursery School Inc.
EarlyON West
EarlyON East
Tiny Tots Co-operative Nursery School
Aldborough Child & Family Centre
11443 Furnival Rd, Rodney, ON, N0L 2C0
519-785-2164
ttcns78@gmail.com
REPORT
CLERK
TO: Mayor & Members of Council
FROM: Alan Bushell, Clerk
DATE: August 20, 2026
REPORT: CL-07/26 SUBJECT: 2026 MUNICIPAL ELECTION – ESTABLISHMENT OF JOINT COMPLIANCE
AUDIT COMMITTEE BACKGROUND
Section 88.37 of the Municipal Elections Act, 1996, as amended requires each municipal Council to establish a Compliance Audit Committee before October 1st in an election year to deal with
matters regarding election campaign finances and contributions. Historically, Member Municipalities within Elgin County have established a “Elgin Election Joint
Compliance Audit Committee” to deal with matters provided for in Sections 88.33, 88.34, 88.35 and 88.36 of the Municipal Elections Act, 1996. DISCUSSION The Municipal Elections Act, 1996 (MEA), as amended, requires that every municipality appoint a Compliance Audit Committee prior to October 1st in the year of a Municipal Election. Earlier in 2026, Elgin County Clerks discussed and agreed to again recommend establishment of a joint Compliance Audit Committee for the 2026 Municipal Election. Each Elgin County Member Municipality has approved the Terms of Reference and By-Law to establish the Joint
Committee. As per the Terms of Reference, the Committee is required to have at least three (3) members
but can have as many as five (5). Advertising for prospective Committee Members was undertaken in June of 2026 through
advertisements in local newspapers and on social media accounts, by contacting previous members of the 2022 Joint Committee, reaching out to the Law Society of Elgin County and local accounting firms, and by posting advertisement information on each municipal webpage.
Elgin County Clerks have had the opportunity to review applications received and are recommending the following individuals to serve on the Elgin Election Joint Compliance Audit
Committee for the 2026 Municipal Election: Christine Scrimgeour – is a Chartered Account and is familiar with the Municipal Act and
Municipal Elections Act. Her practice is primarily devoted to the not-for-profit sector which includes extensive experience with municipalities. She has previously served on the Elgin Election Joint Compliance Audit Committee as well as Election Audit Committees for the City of London and the County of Middlesex. Andrew Wright – is a retired lawyer that specialized in Municipal Law. He is familiar with all applicable legislation as a result of his profession and has previously served on the Elgin Election Joint Compliance Audit Committee. Ophelia Chang – is a risk management specialist with a background in accounting and finance. She has extensive experience in internal audits and is well versed in election legislation from
her time spent as a Deputy Returning Officer for both Federal and Provincial elections. Chantel Therrien – is an administrative professional with experience managing complex data
integrity, regional reporting, and document compliance. She is currently pursuing education with the Association of Municipal Clerks and Treasurers and has a keen interest in municipal government and elections.
Marty Gobin – is a lawyer licensed by the Law Society of Ontario. He also teaches law courses at George Brown College and has authored a textbook on evidence and litigation procedure. He has served on the Property Standards Committee of the City of Oshawa and has experience as a committee chair. Based on the appropriateness of qualifications and significant experience demonstrated by the above listed candidates, staff are recommending that Council endorse the appointment of Christene Scrimgeour, Andrew Wright, Ophelia Chang, Marty Gobin, and Chantel Therrien to the Elgin Election Joint Compliance Audit Committee.
CONCLUSION
In accordance with Section 88.37 of the Municipal Elections Act, 1996 as amended, each municipal Council is required to establish a Compliance Audit Committee before October 1 in an election year. Following an application period, Council is being asked to consider appointing
Christene Scrimgeour, Marty Gobin, Andrew Wright, Ophelia Chang, and Chantel Therrien to the Committee by adopting a corresponding appointment by-law. STRATEGIC PLAN 3.3: Quality of Governance > To strategically engage in partnerships, joint ventures and other collaborative activities that leverage the Municipality’s resources and capabilities in order to achieve enhanced efficiencies and benefits for the community and its residents. RECOMMENDATION
THAT the report titled “2026 Municipal Election – Appointment of Elgin Election Joint
Compliance Audit Committee Members”, be received for information; and, THAT Council endorses the appointment of Christene Scrimgeour, Andrew Wright,
Marty Gobin, Ophelia Chang, and Chantel Therrien to sit on the Elgin Election Joint
Compliance Audit Committee for 2026-2030. Respectfully Submitted by: Reviewed by:
Alan Bushell Cindy Howard
Clerk Chief Administrative Officer
REPORT
CLERK
TO: Mayor & Members of Council
FROM: Alan Bushell, Clerk
DATE: August 20, 2026
REPORT: CL-08/26 SUBJECT: 2026 MUNICIPAL ASSISTANCE REQUESTS – AUXILIARY INTAKE
BACKGROUND
Bayham community groups apply to Council annually to request use of municipal property, road
closures, materials, facility rental relief, and funding to host community events. The process for
this is outlined in the Municipal Assistance for Community Events Policy, adopted by By-law No.
2024-018. The window to apply for this program is now officially closed.
DISCUSSION The second and last intake of applications for 2026 Municipal Assistance closed on May 31,
2026. The policy does not account for or approve further intakes out of procedural fairness to other events and groups.
Staff are in a position where they must balance the strict wording of the policy with the intent of the policy. It is reasonable to infer that a significant factor of having inlets is to equitably disseminate the direct funding of the program, and to limit perpetual intakes that require staff
resources. Factors involved in bringing this application outside of permitted time periods include:
• The organization has new grant application representatives that are unfamiliar with the program process.
• Direct funding is not being requested.
• Requests to use municipal property and provide in kind support have all been approved in the 1st and 2nd intake.
Staff have brought forward this request to empower community groups but are apprehensive of the perpetual increase in bureaucracy. With understanding that we are in an election cycle and
through that have additional administrative load, a policy review would be ill timed to address this matter. Principles that could reduce the administrative lag in future policy updates include:
• Approval of in-kind assistance in perpetuity for annual events with at least one year of operation.
• Delegating authority to senior staff members to approve minor requests.
• Single intake for direct financial assistance requests. The following outlines the request for consideration: Light up the Park – Vienna Park & Pavillion Who: Bayham Historical Society / Edison, Vienna & Area Museum Date: November 21, 2026 Time: 6:00 pm – 8:00 pm Facility Use: Yes (Vienna Park and Pavillion) Road Closures: No Materials: Yes – (2 Garbage Cans) Funding: No Facility Rental Relief: No Hydro: Yes STRATEGIC PLAN 2.1: Quality of Life > To work collaboratively with community organizations and others in ensuring the availability of diverse range of passive recreational, heritage, cultural and other community services that contribute to enriching Bayham’s valued quality of life.
Initiative(s): Not applicable. ATTACHMENTS 1. Application - Vienna Lions – Light Up the Park RECOMMENDATION THAT Report CL-08/26 re 2026 Municipal Assistance Requests – Auxiliary Intake be received for information; AND THAT all facility use be approved, subject to the discretion of the Manager of Public Works | Drainage Supervisor requesting the provision of a liability insurance certificate in the minimum
amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT all material requests be approved with a deposit of $10/per item to be provided to
the Municipality prior to the event.
Respectfully Submitted by: Reviewed by:
Alan Bushell Cindy Howard Clerk Chief Administrative Officer
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-046
BEING A BY-LAW TO APPOINT MEMBERS TO THE ELGIN ELECTION JOINT COMPLIANCE AUDIT COMMITTEE FOR THE 2026 MUNICIPAL ELECTION WHEREAS section 88.37 of the Municipal Elections Act, 1996, as amended requires the
Council of a municipality to establish a Compliance Audit Committee before October 1st in an election year to deal with matters regarding election campaign finances and contributions;
AND WHEREAS the Council of the Corporation of the (Municipality) established the Elgin Election Joint Compliance Audit Committee for the 2026 Municipal Election and adopted its Terms of Reference by By-law No. 2026-028 on the 7th of May, 2026; AND WHEREAS it is now deemed necessary to appoint members to the Elgin Election Joint Compliance Audit Committee for the 2026 Municipal Election; NOW THEREFORE the Council of The Corporation of the Municipality of Bayham HEREBY ENACTS AS FOLLOWS:
1. THAT the following individuals be appointed to the Elgin Election Joint Compliance Audit Committee for the term November 15, 2026, to November 14, 2030:
• Christene Scrimgeour • Andrew Wright
• Ophelia Chang • Marty Gobin • Chantel Therrien 2. AND THAT this By-law shall come into force and take effect on the final passing thereof. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF AUGUST 2026. ____________________________ _____________________________ MAYOR CLERK
Municipality of Bayham
By-Law No. 2026-047
BEING A BY-LAW PASSED PURSUANT TO THE PROVISIONS OF SECTION 38 OF THE
PLANNING ACT, R.S.O. 1990, C. P 13, AS AMENDED TO ESTABLISH INTERIM CONTROL
PROVISIONS FOR THE SETTLEMENT AREAS IN THE MUNICIPALITY OF BAYHAM AS A
MORATORIUM TO PAUSE DEVELOPMENT FOR A PERIOD OF TWELVE (12) MONTHS IN
ORDER TO ALLOW FOR THE APPROPRIATE COMPLETION OF FURTHER STUDY AND
FACILITY UPGRADES.
WHEREAS, Section 38 of the Planning Act, R.S.O. 1990, c. P.13., as amended, authorizes
the Council of a local municipality to pass an interim control by-law, which prohibits the
use of land, buildings or structures within the municipality or within any deflned area
thereof for such purposes as set out in the by-law, if the Council has directed that a review
or study be undertaken in respect of land use planning policies in the municipality, or in any
deflned area or areas thereof;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham at its August
20, 2026 meeting resolved:
THAT the Council of the Municipality of Bayham directs staff to initiate a land use study
(the “Study”) that will:
1. Assess the existing WWTP capacity and opportunities for improvements or repairs
of existing infrastructure to reduce current utilization and optimize wastewater
reserve capacity in the existing system and/or construction of a new system (WWTP
Utilization and Optimization Study);
2. Examine the Municipality’s planning structure, land use mix and land use planning
policies, inclusive of its official plan and zoning by-law, mapping and regulatory
framework as a result of the WWTP Utilization and Optimization Study for the
settlement areas of the Municipality of Bayham, being the Hamlet of Eden, the
Village of Straffordville, the Village of Vienna, and the Village of Port Burwell (the
“Settlement Areas”).
3. Update the Official Plan and Zoning By-Law regulations, as needed for those lands
in the Settlement Areas;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary and expedient to pass an interim control by-law to give effect to a moratorium on
development, with respect to all land, buildings and structures within the Settlement Areas
of the Municipality of Bayham, being the Hamlet of Eden, the Village of Straffordville, the
Village of Vienna, and the Village of Port Burwell, that are serviced, or proposed to be
serviced, by the municipal sanitary sewage system connected to the Bayham Wastewater
Treatment Plant, as a deflned area while a study is being completed, subject to the
provisions contained herein.
THEREFORE, it is enacted as a by-law of the Corporation of the Municipality of Bayham by
the Council thereof as follows:
1. This by-law applies to all lands within the deflned settlement areas in the
Municipality of Bayham, being the Hamlet of Eden, the Village of Straffordville, the
Village of Vienna, and the Village of Port Burwell, that are serviced, or proposed to
be serviced, by the municipal sanitary sewage system connected to the Bayham
Wastewater Treatment Plant (WWTP), hereinafter referred to as the “Study Area”.
2. Subject to the exceptions set out in sections 4 and 5, and notwithstanding any other
by-law to the contrary, no person shall, for the lands within the Study Area:
a. Use any land, buildings or structures for any purpose whatsoever except for a
use that lawfully existed on the date of the passage of this by-law as long as it
continues to be used for such purposes.
b. Be permitted to construct, alter, or expand any building or structure on a lot,
save and except where such construction, alteration or expansion is for a
deck, accessory structure, or alteration to a building or structure legally
existing as of the date of passing of this by-law, as deflned within Zoning By-
Law Z456-2003, provided such construction, alteration, or expansion does
not increase the number of bedrooms, dwelling units, or commercial,
industrial or institutional fioor area of any structure or property.
3. No development application authorized pursuant to the Planning Act over which the
Municipality has jurisdiction or permit for construction authorized by the Building
Code Act requiring allocation of capacity from the Bayham Wastewater Treatment
Plant shall be deemed complete by the Municipality during the period this By-law is
in effect, except as otherwise permitted by this By-law.
4. Notwithstanding any other provision of this by-law:
a. A building permit may be issued to permit the construction of a building or
structure in accordance with a building permit application received by the
Municipality of Bayham on or before the passing of this by-law or for
construction, renovation or alteration that does not require Bayham WWTP
services, and
b. This by-law shall not apply to prevent the erection or use of any building or
structure for which a permit has been issued under subsection 8(1) of the
Building Code Act, 1992, prior to the day of the passing of the by-law, so long
as the building or structure, when erected, is used and continues to be used
for the purpose for which it was erected and provided the permit has not
been revoked under subsection 8(10) of the Building Code Act, 1992.
5. Lands that are the subject of a development application authorized by the Planning
Act, including but not limited to an application for an Official Plan Amendment,
Zoning By-law Amendment, plan of subdivision, consent, or site plan approval, and
over which the Municipality or, where applicable, the Approval Authority as deflned
in the Planning Act has jurisdiction, and which has been deemed complete, or has
obtained provisional consent, draft plan approval, flnal plan approval, or other
applicable approval from the Municipality or the Approval Authority, as of the date of
the passing of this By-law, shall be exempt from the restrictions set out in Section 2
of this By-law.
6. Where a confiict exists between the provisions of this by-law and any other by-law of
the Municipality of Bayham, this by-law shall prevail.
7. This by-law shall come into force and take effect immediately upon the flnal passing
thereof and shall be in effect for one (1) year from the date of passing of this by-law
unless otherwise extended in accordance with the provision of the Planning Act.
8.The Clerk is hereby authorized and directed to proceed with the giving of notice of
the passing of this by-law in accordance with the Planning Act and the regulations
thereunder.
READ a flrst and second time this 20th day of August 2026.
READ a third time and flnally passed this 20th day of August 2026.
____________________________________
Ed Ketchabaw, Mayor
_____________________________________
Alan Bushell, Clerk
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2026-048 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD AUGUST 20, 2026 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law;
AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held August 20, 2026 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF AUGUST, 2026.
____________________________ _____________________________ MAYOR CLERK